Annual Report
Access to Information 2011-2012


Introduction

The Access to lnfonnation Act establishes the principle that the general public has the right to access to information controlled by federal government institutions and that exceptions should be limited and specific.

As required under section 72, Statistics Canada has prepared an annual report on its administration of the Act during 2011-2012 and is tabling this report in each House of Parliament.

Administration of the Access to Information Act

By virtue of Section 24 of the Access to Information Act, which is a mandatory provision, information collected under the Statistics Act, and protected by Section 17 of that Act, cannot be made available to anyone attempting to obtain it using the Access to Information Act. This exception enables the Agency to continue giving a clear and unqualified assurance to its respondents that the confidentiality provisions of the Statistics Act are preserved by the Access to Information Act.

The administration of the access to information legislation within Statistics Canada is the responsibility of the Information Management Division. The director of this division is the Access to Information and Privacy Coordinator for the department.

There are three full-time officers in the Access to Information and Privacy Office whose duties involve processing of requests under the Access to Information Act and the Privacy Act.

Mandate of Statistics Canada

Statistics Canada's mandate derives primarily from the Statistics Act. The Act requires that the Agency collects, compiles, analyses and publishes statistical information on the economic, social and general conditions of the country and its citizens. The Act also requires that Statistics Canada co-ordinate the national statistical system, specifically to avoid duplication in the information collected by government. To this end, the Chief Statistician may enter into joint datacollection or data-sharing agreements with provincial and territorial statistical agencies, as well as with federal, provincial and territorial government departments pursuant to provisions of the Act.

The Statistics Act specifically requires Statistics Canada to conduct a Census of Population and a Census of Agriculture every five years. The Act also gives the Agency substantial powers to request information for statistical purposes through surveys of Canadian businesses and households. By default, response to Statistics Canada's surveys is mandatory under the Act; refusal to participate is subject to legal penalties. The Act includes provisions to make participation in data collection voluntary: Statistics Canada has done so generally with household data collection other than the Census of Population and the Labour Force Survey – the latter produces key economic data. The Census of Agriculture and most other surveys of businesses are mandatory.

Statistics Canada can also, by law, access all administrative records, including personal and business tax data, customs declarations, and birth and death records. Such records are critical sources of statistical information, which enable the Agency to reduce reporting burden on business and individual respondents. Statistics Canada is considered a leader among theworld's statistical agencies in reducing reporting burden by using administrative data.

These mechanisms help Statistics Canada achieve its long-standing strategic outcome, which isto ensure Canadians have access to objective, high-quality, non-partisan statistics, statistical products, services and analyses on Canada's economy and society that fulfill legal requirements, are relevant to policy formulation and decision makers, and are responsive to emerging issues.

Delegation instrument

A detailed list of authorities under the Access to lnformation Act has been formally delegated by the Minister Responsible for Statistics Canada (Appendix A).

Application fees

Application fees are applied as described in the Access to lnfonnation Act.

Other fees

Statistics Canada waives the charges if the amount payable is less than $25.00.

Statistical report

The statistical report provides aggregate data on the application of the Access to Information Act (Appendix B). This information is made public annually in an Info Source Bulletin, which is included with the annual report.

Implementation: Access to information

Access to information requests

During the current reporting period, Statistics Canada received 125 access to information requests. In addition, there were eight requests that were carried forward from the previous reporting period for a total of 133 requests. Of the total, 126 requests were completed, leaving seven which are being carried forward to the next reporting period.

Access to information requests.
Disposition of requests completed during reporting period Total
All disclosed 36
Disclosed in part 37
Exempted or excluded 16
No records exist 22
Abandoned 12
Transferred 3
Trated informally 0
Total 126

Types of records requested

Most of the requests fell into two general categories:

  1. Data from statistical programs, or background information relating to statistical programs
  2. Records related to the administration of the Agency

For 73 of the completed requests, all records were either disclosed or disclosed in part. As is the case for each reporting period over the past few years, there were no records for a number of the requests.

Complaints and investigations

There were three complaints lodged with the Office of the Information Commissioner during the current reporting period. One person complained that Statistics Canada exempted records that should have been released and another person complained that Statistics Canada did not provide all records related to the request; these two complaints remain under investigation by the Office of the Information Commissioner. The third complaint is from a person who said that Statistics Canada did not provide the records within the required time period. The Office of the Information Commissioner, in its investigation, ruled that the complaint was well-founded.

There were also three complaints from the previous reporting period. All three were from persons who said that Statistics Canada did not provide all records related to the requests. In two of these cases, the complaints were abandoned by the requestors. For the third complaint, the Office of the Information Commissioner ruled that the complaint was well-founded and Statistics Canada provided additional records to the requestor.

Institution-specific policies, guidelines and procedures

During the reporting period, Statistics Canada developed and implemented a Directive on Access to Information and Privacy which assigns responsibilities within Statistics Canada to the implementation of the Access to Information Act and provides guidance to Areas of Primary Interest within the Agency. Statistics Canada also posts monthly summaries of access to information requests it receives on its Web site (Statistics Canada). Finally, the Agency has posted to its Web site information on the duty to assist for applicants.

Training initiatives for access to information

Information Management Division routinely provides formal instruction to Agency staff on the Access to Information Act. In 2011-2012, four sessions were presented as part of the Agency's Middle Managers training program and the Business and Economic Statistics training program. An estimated 80 persons attended these sessions.

Appendix A

Access to Information and Privacy Acts Delegation Order

The Minister Responsible for Statistics Canada, pursuant to section 73 of the Access to Information Act and the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers and functions of the Minister as the head of a government institution, under the section of the Acts set out in the schedule opposite each position. This Designation Order supersedes all previous Designation Orders.

Schedule

Schedule.
Position Access to Information Act and Regulations Privacy Act and Regulations
Chief Statistician of Canada Full authority Full authority
Assistant Chief Statistician, Corporate Services Full authority Full authority
Chief of Staff, Office of the Chief Statistician Full authority Full authority
Director General, Communications and Information Services Full authority Full authority
Director, Information Management Division Full authority Full authority
Chief, Access to Information and Privacy Sections: 7(a), 7(b), 8(1), 9, 11(2), 11(3), 11(4), 11(5), 11(6), 12(2)(b), 12(3Xb), 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 22.1, 23, 24, 25, 26, 27(1), 27(4), 28(1)(b), 28(2), 28(4), 33, 35(2Xb), 71(1)
Regulations:
Sections: 6(1), 7(2), 7(3), 8, 8.1
Sections: 8(2)(j), 8(2)(m), 8(4), 8(5), 9(1), 9(4), 10, 14, 15, 17(2)(b), 17(3)(b), 18(2), 19(1), 19(2), 20, 21 22, 23, 24, 25, 26, 27, 28
Regulations:
Sections: 9, 11(2), 11(4), 13(1), 14
Senior Access to Information and Privacy Project Manager Sections I Articles: 7(a), 8(1), 9, 11(2), 11(3), 11(4), 11(5), 11(6), 13, 14, 15, 16, 17, 18, 19,20,21,22,23,24,25,26, 27(1), 27(4), 28(l)(b), 28(2), 28(4), 71(1)
Regulations:
Sections: 6(1), 7(2), 7(3), 8, 8.1 .
Sections: 8(2)(j), 8(2)(m), 10, 14, 15, 18(2), 19(1), 20, 21, 22, 23, 24, 25, 26,27,28
Regulations:
Sections: 9, 11(2)
Access to lnformation and Privacy Project Officer Sections 8(1) and 9 for all
records
Section 15 for all records

The original version was signed by
The Honourable Christian Paradis
Minister responsible for Statistics Canada
Dated, at the City of Ottawa
Oct 11, 2011

Appendix B

Statistical Report on the Access to Information Act

Name of institution: Statistics Canada

Reporting period: 01/04/2011 to 31/03/2012

Part 1 – Requests under the Access to Information Act

1.1 Number of Requests
1.1 Number of Requests.
  Number of Requests
Received during reporting period 125
Outstanding from previous reporting period 8
Total 133
Closed during reporting period 126
Carried over to next reporting period 7
1.2 Sources of requests
1.2 Sources of requests.
Source Number of Requests
Media 23
Academia 2
Business (Private Sector) 7
Organization 4
Public 79
Total 125

Part 2 – Requests closed during the reporting period

2.1 Disposition and completion time
2.1 Disposition and completion time
Table summary
This table displays the results of 2.1 Disposition and completion time. The information is grouped by Disposition of requests (appearing as row headers), Completion Time (appearing as column headers).
Disposition of
requests
Completion Time
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to 180
days
181 to 365
days
More than 365
days
Total
All disclosed 26 3 5 1 0 1 0 36
Disclosed in part 6 8 13 7 2 1 0 37
All exempted 12 2 2 0 0 0 0 16
All excluded 0 0 0 0 0 0 0 0
No records exist 19 3 0 0 0 0 0 22
Request transferred 3 0 0 0 0 0 0 3
Request abandoned 10 2 0 0 0 0 0 12
Treated informally 0 0 0 0 0 0 0 0
Total 76 18 20 8 2 2 0 126
2.2 Exemptions
2.2 Exemptions.
Section Number of requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 1
13(1)(d) 0
13(1)(e) 0
14(a) 1
14(b) 0
15(1) - I.A.* 0
15(1) - Def.* 0
15(1) - S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2)(a) 1
16(2)(b) 0
16(2)(c) 9
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 9
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 33
20(1)(a) 0
20(1)(b) 7
20(1)(b.1) 0
20(1)(c) 5
20(1)(d) 2
20.1 7
20.2 0
20.4 0
21(1)(a) 19
21(1)(b) 19
21(1)(c) 6
21(1)(d) 2
22 6
22.1(1) 6
23 4
24(1) 2
26 2
2.3 Exclusions
2.3 Exclusions.
Section Number of requests
68(a) 10
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1)(a) 3
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 1
69(1)(f) 0
69(1)(g) re (a) 2
69(1)(g) re (b) 0
69(1)(g) re (c) 1
69(1)(g) re (d) 0
69(1)(g) re (e) 1
69(1)(g) re (f) 0
69.1(1) 1
2.4 Format of information released
2.4 Format of information released.
Disposition Paper Electronic Other formats
All disclosed 36 0 0
Disclosed in part 37 0 0
Total 73 0 0
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
2.5.1 Relevant pages processed and disclosed.
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 754 272 36
Disclosed in part 123006 4898 37
All exempted 153 0 16
All excluded 0 0 0
Request abandoned 0 0 12
2.5.2 Relevant pages processed and disclosed by size of requests
2.5.2 Relevant pages processed and disclosed by size of requests
Table summary
This table displays the results of 2.5.2 Relevant pages processed and disclosed by size of requests. The information is grouped by Disposition (appearing as row headers), Less than 100 pages processed, 101-500 pages processed, 501-1000 pages processed, 1001-5000 pages processed and More than 5000 pages processed (appearing as column headers).
Disposition Less than 100
pages processed
101-500
pages processed
501-1000
pages processed
1001-5000
pages processed
More than 5000
pages processed
Number of
requests
Pages
disclosed
Number of
requests
Pages
disclosed
Number of
requests
Pages
disclosed
Number of
requests
Pages
disclosed
Number of
requests
Pages
disclosed
All disclosed 34 124 2 148 0 0 0 0 0 0
Disclosed in part 22 208 8 1628 4 941 1 569 2 1552
All exempted 15 0 1 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 12 0 0 0 0 0 0 0 0 0
Total 83 332 11 1776 4 941 1 569 2 1552
2.5.3 Other complexities
2.5.3 Other complexities.
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 0 0 0 0 0
Disclosed in part 0 0 1 0 1
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 0 0 0 0
Total 0 0 1 0 1
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
2.6.1 Reasons for not meeting statutory deadline
Table summary
This table displays the results of 2.6.1. The information is grouped by Number of requests closed past the statutory deadline (appearing as row headers), Principal Reason (appearing as column headers).
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
5 5 0 0 0
2.6.2 Number of days past deadline
2.6.2 Number of days past deadline.
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 1 1
16 to 30 days 0 2 2
31 to 60 days 0 0 0
61 to 120 days 0 1 1
121 to 180 days 0 0 0
181 to 365 days 0 1 1
More than 365 days 0 0 0
Total 0 5 5
2.7 Requests for translation
2.7 Requests for translation.
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Extensions

3.1 Reasons for extensions and disposition of requests
3.1 Reasons for extensions and disposition of requests
Table summary
This table displays the results of Reasons for extensions and disposition of requests. The information is grouped by Disposition of requests where an extension was taken (appearing as row headers), 9(1)(a) Interference with operations, 9(1)(b) Consultation and 9(1)(c) Section 69 Other Third party notice (appearing as column headers).
Disposition of requests where
an extension was taken
9(1)(a)
Interference with
operations
9(1)(b)
Consultation
9(1)(c)
Section 69 Other Third party notice
Section 69 Other
All disclosed 6 0 2 0
Disclosed in part 12 2 6 2
All exempted 2 0 1 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 20 2 8 2
3.2 Length of extensions
3.2 Length of extensions
Table summary
This table displays the results of Reasons for extensions and disposition of requests. The information is grouped by Length of extensions (appearing as row headers), 9(1)(a) Interference with operations, 9(1)(b) Consultation and 9(1)(c) Section 69 Other Third party notice (appearing as column headers).
Length of extensions 9(1)(a)
Interference with
operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 13 0 2 0
31 to 60 days 2 0 4 2
61 to 120 days 1 2 2 0
121 to 180 days 4 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 20 2 8 2

Part 4 – Fees

Fees
Table summary
This table displays the results of Fees. The information is grouped by Fee Type (appearing as row headers), Fee Collected and Fee Waived or Refunded (appearing as column headers).
Fee Type Fee Collected Fee Waived or Refunded
Number of
requests
Amount Number of
requests
Amount
Application 99 $495 27 $135
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 3 $575 4 $760
Alternative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 102 $1,070 31 $895

Part 5 – Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations
5.1 Consultations received from other government institutions and organizations.
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 46 1150 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 46 1150 0 0
Closed during the reporting period 46 1150 0 0
Pending at the end of the reporting period 0 0 0 0
5.2 Recommendations and completion time for consultations received from other government institutions
5.2 Recommendations and completion time for consultations received from other government institutions
Table summary
This table displays the results of 5.2. The information is grouped by Recommendation (appearing as row headers), Number of days required to complete consultation requests (appearing as column headers).
Recommendation Number of days required to complete consultation requests
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to 180
days
181 to 365
days
More than 365
days
Total
Disclose entirely 0 36 0 0 0 0 0 36
Disclose in part 0 9 0 0 0 0 0 9
Exempt entirely 0 1 0 0 0 0 0 1
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 46 0 0 0 0 0 46
5.3 Recommendations and completion time for consultations received from other organizations
5.3 Recommendations and completion time for consultations received from other organizations
Table summary
This table displays the results of 5.3. The information is grouped by Recommendation (appearing as row headers), Number of days required to complete consultation requests (appearing as column headers).
Recommendation Number of days required to complete consultation requests
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to 180
days
181 to 365
days
More than 365
days
Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 6 – Completion time of consultations on Cabinet confidences

Part 6 – Completion time of consultations on Cabinet confidences.
Number of days Number of responses
received
Number of responses
received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 2 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 2 0

Part 7 – Resources related to the Access to Information Act

7.1 Costs
7.1 Costs.
Expenditures Amount
Salaries $195,927
Overtime $0
Goods and Services $75,033
(Professional services contracts) ($62,364)
(Other) ($12,669)
Total $270,960
7.2 Human Resources
7.2 Human Resources.
Resources Dedicated full-time to ATI activities Dedicated part-time to ATI activities Total
Full-time employees 2.00 0.20 2.20
Part-time and casual employees 0.00 0.00 0.00
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.50 0.00 0.50
Students 0.00 0.00 0.00
Total 2.50 0.20 2.70
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