Table of contents
- Introduction
- Implementation: Access to Information
- Training initiatives for Access to Information
- Policies, guidelines and procedures
- Complaints and investigations
- Monitoring of the requests
- Appendix A: Delegation instrument
- Appendix B: Statistical report
Introduction
The Access to Information Act establishes the principle that the general public has the right to access information controlled by federal government institutions, and that exceptions should be limited and specific.
The Annual Report on the Administration of the Access to Information Act is prepared and submitted, in accordance with section 72 of the Act, and covers the period from April 1, 2016, to March 31, 2017. The report is tabled in Parliament.
Administration of the Access to Information Act
By virtue of section 24 of the Access to Information Act, which is a mandatory provision, information collected under the Statistics Act, and protected by section 17 of that Act, cannot be made available to anyone attempting to obtain it using the Access to Information Act. This exception enables the Agency to continue giving a clear and unqualified assurance to its respondents that the confidentiality provisions of the Statistics Act are preserved by the Access to Information Act.
The administration of the access to information legislation within Statistics Canada is the responsibility of the Office of the Chief Statistician of Canada. The Chief of Staff is the Access to Information and Privacy Coordinator for the Agency.
Organization and mandate of Statistics Canada
Statistics Canada's mandate derives primarily from the Statistics Act. The Act requires that the Agency collect, compile, analyze and publish statistical information on the economic, social, and general conditions of the country and its citizens. The Act also requires that Statistics Canada co-ordinate the national statistical system, specifically to avoid duplication in the information collected by government. To this end, the Chief Statistician may enter into joint data-collection or data-sharing agreements with provincial and territorial statistical agencies, as well as with federal, provincial, and territorial government departments pursuant to provisions of the Act.
The Statistics Act specifically requires Statistics Canada to conduct a Census of Population and a Census of Agriculture every five years. The Act also gives the Agency substantial powers to request information for statistical purposes through surveys of Canadian businesses and households. By default, response to Statistics Canada's surveys is mandatory under the Act; refusal to participate is subject to legal penalties. The Act includes provisions to make participation in data collection voluntary, and Statistics Canada has generally done so with household data collection other than the Census of Population and the Labour Force Survey, as the latter produces key economic data. The Census of Agriculture and most other business surveys are mandatory.
By law, Statistics Canada can also access administrative records, including personal and business tax data, customs declarations, and birth and death records. Such records are critical sources of statistical information that enable the Agency to reduce reporting burden on businesses and individual respondents.
Statistics Canada is considered a leader among the world's statistical agencies in reducing reporting burden by using administrative data.
These mechanisms help Statistics Canada fulfill its commitment to ensuring that Canadians have all the key information on Canada's economy, society and environment that they require to function effectively as citizens and decision makers in a rapidly evolving world.
Delegation instrument
The delegation instrument exercises the powers and functions of the Minister as the head of a government institution, pursuant to section 73 of the Access to Information Act. The current detailed list of authorities under the Access to Information Act was formally delegated by the Minister of Industry (Appendix A) as of August 2013 and provides full delegated authority to the Chief Statistician of Canada, the Chief of Staff and the Director of Information Management Division.
Resources
The Access to Information and Privacy (ATIP) Office operates within an allocation of 2.79 persons/year. The Departmental Secretary has been delegated most of the responsibilities. A Senior Access to Information and Privacy Project Manager and a Senior Access to Information and Privacy Project Officer work full-time in the office.
Statistical report
The statistical report provides aggregate data on the application of the Access to Information Act (Appendix B). This information is made public annually in an Info Source Bulletin and is included with the annual report.
Implementation: Access to Information
Disposition of requests completed during reporting period
- Fully disclosed: 48
- Partially disclosed: 80
- Nothing disclosed: 45
- No records exist: 37
- Abandoned: 1
- Transferred: 1
- Total: 212
Access to Information requests
During the reporting period, from April 1, 2016, to March 31, 2017, Statistics Canada received 222 new access to information requests. In addition, three requests were carried forward from the previous reporting period, for a total of 225 requests. Of the total, 212 requests were completed; leaving thirteen to be carried forward to the next reporting period.
Media and the public were the largest client groups, as they represented 162 of the 212 requests that were received during the reporting period.
For 212 of the completed requests, all records were either disclosed in full or in part for 128 requests, the information was fully exempted/excluded for 45 requests, no records existed for 37 requests, 1 request were abandoned by the requestor and 1 request was transferred to another department.
In responding to the formal access to information requests, nearly 12,500 pages were reviewed and over 10,000 pages were released. A total of 128 requestors received information electronically on CD-ROM.
The following table shows the latest four-year trend of the Agency's processing of access to information requests.
Fiscal Year | Requests Received | Requests Completed | Number of Pages Processed | Number of Pages Released |
---|---|---|---|---|
2016/2017 | 225 | 212 | 12,571 | 10,026 |
2015/2016 | 146 | 144 | 11,365 | 4,542 |
2014/2015 | 128 | 130 | 9,727 | 8,398 |
2013/2014 | 123 | 127 | 17,276 | 6,521 |
2012/2013 | 109 | 109 | 13,922 | 7,502 |
Types of records requested
The substance of the requests covered the entire range of matters pertaining to Statistics Canada's role and included:
- data from statistical programs or background information relating to statistical programs and information on the availability of data from standard CANSIM tables
- records related to the administration of the Agency (most records were released with minimal exemptions)
- census information
- IT security policies, procedures and techniques
- clients wishing to access their personal information
- requests from trustees or estate administrators
In these cases, the regulations permit duly authorized representatives to act on behalf of a minor or an incompetent person to administer their affairs or estate. To do so, the trustees and estate administrators seek personal information from the census or from 1940 national registration records of deceased individuals, minors, or dependent adults. In the case of the deceased, the administrator of the estate may exercise these rights, but only for the purposes of estate administration.
Other requests
From April 1, 2016, to March 31, 2017, Statistics Canada also received 101 Access to Information Act consultation requests from other departments. The Agency was asked to review 4,030 pages of information. The Office of the Access to Information and Privacy Office processed 100 of the consultation requests this fiscal year. Forty-five (45) consultations were completed within 1 to 15 days and fifty-five (55) were completed within 16 to 30 days. One consultation has been carried forward to the next reporting period.
Summaries of completed Access to Information Act requests are available on the "Open Government Portal". Requests for copies of these completed requests, as well as requests not processed under the Act, are classified as informal requests. This past fiscal year, 51 requests were processed informally, totalling approximately 30,000 records.
The ATIP Office acted as a resource for Statistics Canada officials, offering advice and guidance on the provisions under the legislation. The office was consulted on the disclosure and collection of data on a wide range of matters, including:
- publications to be posted on the open government portal
- proactive disclosure on travel and hospitality
- Management Accountability Framework assessments
- security of information
- reviews of audits to be posted on the Internet
- reviews of parliamentary questions and responses
- updates to the ATIP internet and intranet sites
- reviews of and updates to ATIP business practices and procedures
Trends in the disposition of completed requests
The disposition of the 212 requests completed in 2016/2017 was as follows:
- 48 were fully disclosed (23%)
- 80 were partially disclosed (38%)
- 45 were exempt/excluded in entirety (21%)
- 1 was transferred to another institution (.5%)
- 1 was abandoned by applicants (.5%)
- 37 had no existing records (17%)
In 2016/2017 the number of requests completed increased to 212 for an average of 127 over the last four years. This year the total number of completed requests surpasses the peak number of requests (206) completed in 2010/11.
Completion time and extensions
Out of the 212 requests completed in 2016/2017, 211 requests were all processed as prescribed by the Act and within the time required for the majority of them, except for one request. The request was closed about 60 days after the statutory deadline, due to a consultation with another federal department which provided their reply past the deadline. Several factors contributed to Statistics Canada's timely response rate over the past year, including greater oversight at the managerial level, information sessions with officials and sector contacts, and a streamlined delegation order.
The requests were completed as follows:
- 118 within 1 to 15 days (56%)
- 58 within 16 to 30 days (27%)
- 16 within 31 to 60 days (7%)
- 18 within 61 to 120 days (9%)
- 2 within 121 to 180 days (1%)
Out of the 212 requests processed, an extension was taken in 36 cases either for "Interference with operations of the department," the need to consult with other federal institutions and/or to consult with Legal Services for Cabinet confidences.
Exemptions and exclusions invoked
The Access to Information Act allows and in some case requires certain data to not be released. In 2016/2017 the following sections of the Act were invoked:
- Section 16(1)(c) – Records containing information the disclosure of which could reasonably be expected to be injurious to the enforcement of any law of Canada (1)
- Section 16(2)(c) – Records containing information on vulnerability of systems, including computer or communications systems (30)
- 16.1(1)(b) – Records relating to investigations and audits by the Commissioner of Official Languages for Canada (1)
- Section 17 – Safety of individuals (2)
- Section 18(a) – Financial information that belongs to the Government of Canada (6)
- Section 18.1(1)(a) – Records that contain economic interest that belongs to Canada Post Corporation (1)
- Section 19 – Records containing personal information (43)
- Section 20 – Records containing third-party business information (54)
- Section 21 – Records containing information relating to internal decision-making (61)
- Section 22 – Records containing information about testing procedures, tests and audits (17)
- Section 23 – Information that is subject to solicitor-client privilege (6)
- Section 24 – Records that have a statutory prohibition against disclosure (14)
- Section 26 – Refusal of access where information to be published (1)
- Section 68(a) – Records containing published material or material available for purchase by the public (25)
- Section 69 – Cabinet Confidences (6)
Fees
Application fees are applied as described in the Access to Information Act. During the reporting period, $760 was collected in application fees. There were no search fees and no fees were collected for reproduction and preparation time. The Agency waived $300 worth of fees, specifically application fees in cases where the requested information was, or was to be, published or could have been obtained through a custom data request where fees apply.
Costs
During 2016/2017, the ATIP Office incurred an estimated $251,936 in salary costs and $4,776 in administrative costs to administer the Access to Information Act.
Training initiatives for Access to Information
In 2016/2017, the ATIP Office provided formal instruction to Agency staff on the Access to Information Act. Twelve training sessions were held and over 200 people attended.
At the sessions, participants learned about the Access to Information Act and gained a better understanding of their ATIP obligations, policies, and directives. These sessions were given to divisional and management teams in Human Resources, Producer Prices Division, Manufacturing and Wholesale Trade Division, Canadian Centre for Justice Statistics, Standards Division and Public Sector Statistics and several other individual sections across the Agency.
Policies, guidelines and procedures
The ATIP Office has a variety of tools in place to ensure that ATIP sector contacts are well informed about their roles and responsibilities for coordinating ATIP requests. These tools include checklists on the steps to follow when providing records for access to information requests and on the availability of the ATIP team throughout the process.
In 2016/2017, no new or revised governing instruments related to ATI were implemented at Statistics Canada.
Complaints and investigations
Six complaints were lodged against Statistics Canada with the Office of the Information Commissioner of Canada during the current reporting period. The new complaints were about refusal in general, exemptions and extension. Two complaints were carried over for a total of eight.
Five complaints were closed this current fiscal year as two (2) of the complaints were discontinued, two (2) were not well-founded and one (1) was well-founded and resolved. Three complaints are still being examined.
Monitoring of the requests
At Statistics Canada, the ATIP Office processes and monitors requests by registering them in a comprehensive system known as Privasoft – Case Management. An acknowledgment of the request and of the application fee of $5.00 is sent to the client and a retrieval form is forwarded to the relevant program area (Office of Primary Interest (OPI)). If the OPI and/or the ATIP Office need to clarify the request, only the ATIP Office contacts the client, unless prior approval is provided by the client. Client names are always kept confidential.
The retrieval form provided to the OPI was created by the ATIP Office at Statistics Canada and is based upon the Policy on Access to Information and the Directive on the Administration of Access to Information from the Treasury Board Secretariat of Canada. The form includes the text of the request, the name of the ATIP Officer and his/her phone number, and the date by which records are required (normally 5 to 10 days). It is noted on the form that the ATIP Office is required to report annually on the administrative costs related to requests and thus information is needed on the level(s) and group(s) of those involved in the retrieval, the amount of time spent working on the request (this includes time for search, retrieval, internal review (relevant or not to the request) and photocopying). The individuals providing the records are asked to identify any records which may be sensitive in nature (e.g., legal issues, Cabinet confidences, personal information, company information, advice to the Minister), which may require consultations, and/or which may generate media interest. The Director or Director General of the program area sign-off the form.
The ATIP Office assists the program areas with the retrieval of records from day one. As 5 to 10 days are allowed for the retrieval, a follow-up is made on the fifth day. If additional time is required for the retrieval, this is when the program area is to notify the ATIP Office. An additional 1 to 5 days may be granted depending on the amount of work remaining. Once the documents are received from the OPI, the ATIP Office ensures the form is duly completed and that it has been signed by the appropriate manager. The ATIP Office then takes 5 to 10 days to review and process the records. If sensitive issues are identified in the submitted materials, 1-3 days prior to the release of the final version to the client, an e-mail is sent to Communications Division and to any other relevant programs to inform them of the release. The OPI and management are very aware of the importance of ATIP requests.
Appendix A: Delegation Instrument
Access to Information and Privacy Acts Delegation Order
The Minister of Industry, pursuant to section 73 of the Access to Information Act and the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers and functions of the Minister as the head of Statistics Canada, under the section of the Act set out in the schedule opposite each position. This designation replaces all previous delegation Orders.
Schedule
Position | Access to Information Act and Regulations | Privacy Act and Regulations |
---|---|---|
Chief Statistician of Canada | Full authority | Full authority |
Chief of Staff, Office of the Chief Statistician | Full authority | Full authority |
Director, Information Management Division | Full authority | Full authority |
Departmental Secretary | Sections 7(a), 7(b), 8(1), 9, 11(2), 11(3), 11(4), 11(5), 11(6), 12(2)(b), 12(3)(b), 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 22.1, 23, 24, 25, 26, 27(1), 27(4), 28(1)(b), 28(2), 28(4), 33, 35(2)(b), 68, 69, 71(1) Regulations: Sections 6(1), 7(1), 7(2), 7(3), 8, 8.1 |
Sections 8(2)(j), 8(2)(m), 8(4), 8(5), 9(1), 9(4), 10, 14, 15, 17(2)(b), 17(3)(b), l8(2), 19(1), 19(2), 20, 21, 22, 23, 24, 25, 26, 27, 28, 70 Regulations: Sections 9, 11(2), 11(4), 13(1), 14 |
Senior Access to Information and Privacy Project Manager | Sections 7(a), 8(1), 9, 11(2), 11(3), 11(4), 11(5), 11(6), 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27(1), 27(4), 28(1)(b), 28(2), 28(4), 68, 69, 71(1) Regulations: Sections 6(1), 7(1), 7(2), 7(3), 8, 8.1 |
Sections 8(2)(j), 8(2)(m), 10, 14, 15, 17(2)(b), 17(3)(b), 18(2), 19(1), 19(2), 20, 21, 22, 23, 24, 25, 26, 27, 28, 70 Regulations: Sections 9, 11(2), 11(4), 13(1), 14 |
Senior Access to lnformation and Privacy Project Officer | Sections 7(a), 8(1), 9, 11(2), 11(3), 11(4), 11(5), 11(6), 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27(1), 27(4), 28(1)(b), 28(2), 28(4), 68, 69, 71(1) Regulations: Sections 6(1), 7(1), 7(2), 7(3), 8, 8.1 |
Sections 8(2)(j), 8(2)(m), 10, 14, 15, 17(2)(b), 17(3)(b), 18(2), 19(1), 19(2), 20, 21, 22, 23, 24, 25, 26, 27, 28, 70 Regulations: Sections 9, 11(2), 11(4), 13(1), 14 |
The original version was signed by
The Honourable James Moore
Minister of Industry
Dated, at the City of Ottawa
August 16, 2013
Appendix B: Statistical Report on the Access to Information Act
Name of institution: Statistics Canada
Reporting period: 2016-04-01 to 2017-03-31
Part 1: Requests Under the Access to Information Act
1.1 Number of requests
Number of Requests | |
---|---|
Received during reporting period | 222 |
Outstanding from previous reporting period | 3 |
Total | 225 |
Closed during reporting period | 212 |
Carried over to next reporting period | 13 |
1.2 Sources of requests
Source | Number of Requests |
---|---|
Media | 41 |
Academia | 12 |
Business (private sector) | 16 |
Organization | 32 |
Public | 121 |
Decline to Identify | 0 |
Total | 222 |
1.3 Informal requests
Completion Time | ||||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
Informal requests | 0 | 51 | 0 | 0 | 0 | 0 | 0 | 51 |
Note: All requests previously recorded as "treated informally" will now be accounted for in this section only. TBS/SCT 350-63 (Rev. 2011/03) |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition of Requests | Completion Time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
All disclosed | 23 | 23 | 0 | 2 | 0 | 0 | 0 | 48 |
Disclosed in part | 16 | 31 | 16 | 15 | 2 | 0 | 0 | 80 |
All exempted | 15 | 4 | 0 | 1 | 0 | 0 | 0 | 20 |
All excluded | 25 | 0 | 0 | 0 | 0 | 0 | 0 | 25 |
No records exist | 37 | 0 | 0 | 0 | 0 | 0 | 0 | 37 |
Request transferred | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
Request abandoned | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 118 | 58 | 16 | 18 | 2 | 0 | 0 | 212 |
2.2 Exemptions
Section | Number of Requests |
---|---|
13(1)(a) | 0 |
13(1)(b) | 0 |
13(1)(c) | 0 |
13(1)(d) | 0 |
13(1)(e) | 0 |
14 | 0 |
14(a) | 0 |
14(b) | 0 |
15(1) | 0 |
15(1) - I.A. | 0 |
15(1) - Def. | 0 |
15(1) - S.A. | 0 |
16(1)(a)(i) | 0 |
16(1)(a)(ii) | 0 |
16(1)(a)(iii) | 0 |
16(1)(b) | 0 |
16(1)(c) | 1 |
16(1)(d) | 0 |
16(2) | 0 |
16(2)(a) | 0 |
16(2)(b) | 0 |
16(2)(c) | 30 |
16(3) | 0 |
16.1(1)(a) | 0 |
16.1(1)(b) | 1 |
16.1(1)(c) | 0 |
16.1(1)(d) | 0 |
16.2(1) | 0 |
16.3 | 0 |
16.4(1)(a) | 0 |
16.4(1)(b) | 0 |
16.5 | 0 |
17 | 2 |
18(a) | 6 |
18(b) | 0 |
18(c) | 0 |
18(d) | 0 |
18.1(1)(a) | 1 |
18.1(1)(b) | 0 |
18.1(1)(c) | 0 |
18.1(1)(d) | 0 |
19(1) | 43 |
20(1)(a) | 0 |
20(1)(b) | 18 |
20(1)(b.1) | 0 |
20(1)(c) | 18 |
20(1)(d) | 18 |
20.1 | 0 |
20.2 | 0 |
20.4 | 0 |
21(1)(a) | 19 |
21(1)(b) | 19 |
21(1)(c) | 19 |
21(1)(d) | 4 |
22 | 17 |
22.1(1) | 0 |
23 | 6 |
24(1) | 14 |
26 | 1 |
I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities |
2.3 Exclusions
Section | Number of Requests |
---|---|
68(a) | 25 |
68(b) | 0 |
68(c) | 0 |
68.1 | 0 |
68.2(a) | 0 |
68.2(b) | 0 |
69(1) | 0 |
69(1)(a) | 0 |
69(1)(b) | 0 |
69(1)(c) | 0 |
69(1)(d) | 0 |
69(1)(e) | 0 |
69(1)(f) | 0 |
69(1)(g) re (a) | 0 |
69(1)(g) re (b) | 3 |
69(1)(g) re (c) | 0 |
69(1)(g) re (d) | 0 |
69(1)(g) re (e) | 0 |
69(1)(g) re (f) | 3 |
69.1(1) | 0 |
2.4 Format of information released
Disposition | Paper | Electronic | Other Formats |
---|---|---|---|
All disclosed | 0 | 48 | 0 |
Disclosed in part | 0 | 80 | 0 |
Total | 0 | 128 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
---|---|---|---|
All disclosed | 835 | 835 | 48 |
Disclosed in part | 10755 | 9191 | 80 |
All exempted | 140 | 0 | 20 |
All excluded | 0 | 0 | 25 |
Request abandoned | 841 | 0 | 1 |
Neither confirmed nor denied | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition | Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
All disclosed | 46 | 551 | 2 | 284 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 58 | 1581 | 19 | 3602 | 0 | 0 | 3 | 4008 | 0 | 0 |
All exempted | 20 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 25 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 150 | 2132 | 21 | 3886 | 0 | 0 | 3 | 4008 | 0 | 0 |
2.5.3 Other complexities
Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total |
---|---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 3 | 0 | 3 |
All exempted | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 3 | 0 | 3 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline | Principal Reason | |||
---|---|---|---|---|
Workload | External Consultation | Internal Consultation | Other | |
1 | 0 | 1 | 0 | 0 |
2.6.2 Number of days past deadline
Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
---|---|---|---|
1 to 15 days | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 0 | 1 | 1 |
61 to 120 days | 0 | 0 | 0 |
121 to 180 days | 0 | 0 | 0 |
181 to 365 days | 0 | 0 | 0 |
More than 365 days | 0 | 0 | 0 |
Total | 0 | 1 | 1 |
2.7 Requests for translation
Translation Requests | Accepted | Refused | Total |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Part 3: Extensions
3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
---|---|---|---|---|
Section 69 | Other | |||
All disclosed | 0 | 0 | 2 | 0 |
Disclosed in part | 19 | 3 | 11 | 0 |
All exempted | 0 | 0 | 1 | 0 |
All excluded | 0 | 0 | 0 | 0 |
No records exist | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 |
Total | 19 | 3 | 14 | 0 |
3.2 Length of extensions
Length of Extensions | 9(1)(a) Interference With Operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
---|---|---|---|---|
Section 69 | Other | |||
30 days or less | 8 | 0 | 8 | 0 |
31 to 60 days | 11 | 3 | 4 | 0 |
61 to 120 days | 0 | 0 | 2 | 0 |
121 to 180 days | 0 | 0 | 0 | 0 |
181 to 365 days | 0 | 0 | 0 | 0 |
365 days or more | 0 | 0 | 0 | 0 |
Total | 19 | 3 | 14 | 0 |
Part 4: Fees
Fee Type | Fee Collected | Fee Waived or Refunded | ||
---|---|---|---|---|
Number of Requests | Amount | Number of Requests | Amount | |
Application | 152 | $760 | 60 | $300 |
Search | 0 | $0 | 0 | $0 |
Production | 0 | $0 | 0 | $0 |
Programming | 0 | $0 | 0 | $0 |
Preparation | 0 | $0 | 0 | $0 |
Alternative format | 0 | $0 | 0 | $0 |
Reproduction | 0 | $0 | 0 | $0 |
Total | 152 | $760 | 60 | $300 |
Part 5: Consultations Received From Other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
---|---|---|---|---|
Received during reporting period | 100 | 4030 | 0 | 0 |
Outstanding from the previous reporting period | 1 | 13 | 0 | 0 |
Total | 101 | 4043 | 0 | 0 |
Closed during the reporting period | 100 | 3911 | 0 | 0 |
Pending at the end of the reporting period | 1 | 132 | 0 | 0 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
Disclose entirely | 45 | 44 | 0 | 0 | 0 | 0 | 0 | 89 |
Disclose in part | 0 | 8 | 0 | 0 | 0 | 0 | 0 | 8 |
Exempt entirely | 0 | 3 | 0 | 0 | 0 | 0 | 0 | 3 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 45 | 55 | 0 | 0 | 0 | 0 | 0 | 100 |
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 6: Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 1 | 0 | 1 | 0 | 1 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 1 | 0 | 1 | 0 | 1 | 0 | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office
Number of Days | Fewer Than 100 Pages Processed | 101‒500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 7: Complaints and Investigations
Section 32 | Section 35 | Section 37 | Total | |
---|---|---|---|---|
Complaints and Investigations | 6 | 0 | 5 | 11 |
Part 8: Court Action
Section 41 | Section 42 | Section 44 | Total | |
---|---|---|---|---|
Court Actions | 0 | 0 | 0 | 0 |
Part 9: Resources Related to the Access to Information Act
9.1 Costs
Expenditures | Amount |
---|---|
Salaries | $251,936 |
Overtime | $0 |
Goods and Services | $4,776 |
(Professional services contracts) | ($0) |
(Other) | ($4,776) |
Total | $256,712 |
9.2 Human Resources
Resources | Person Years Dedicated to Access to Information Activities |
---|---|
Full-time employees | 2.79 |
Part-time and casual employees | 0.00 |
Regional staff | 0.00 |
Consultants and agency personnel | 0.00 |
Students | 0.00 |
Total | 2.79 |
Note: Enter values to two decimal places. |