Conference online registration

Privacy Impact Assessment

Introduction

Statistics Canada developed the conference online registration system to allow potential conference participants to complete their registration via its website, which will reduce the amount of manual intervention. The introduction of this system will also simplify the registration process for conference organizers.

Objective

A privacy impact assessment of the conference online registration system was conducted to determine if there were any privacy, confidentiality and security issues, and if so, to make recommendations for their resolution or mitigation.

Description

The conference online registration system will provide participants with a self-serve option to register for upcoming conferences and allow presenters to submit abstracts for their presentation or display.

Participants will be asked to enter personal information such as salutation, name, organization, division, title, mailing address, phone number and email address, and indicate their choice of package (with or without a workshop), choice of meal, if applicable, and method of payment.  Personal information of participants will be used to contact them to complete the registration process and payment. Where consent is provided, their name and organization will be printed in a participant list and distributed at the conference.

Conclusion

The privacy impact assessment of the conference online registration system did not identify any privacy risks that cannot be managed using existing safeguards.

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