Learning Management System

Privacy Impact Assessment

Introduction

The introduction of a new Learning Management System provides Statistics Canada with a better and more efficient way of managing its training program.

Objective

A privacy impact assessment of the Learning Management System was conducted to determine if there were any privacy, confidentiality and security issues, and if so, to make recommendations for their resolution or mitigation.

Description

This system provides Statistics Canada employees with an online self-serve portal that better supports their learning requirements.  Employees can search and browse electronic learning catalogues, register for a course, create and review their personal learning plans, track their learning activities and submit requests for learning courses and events not currently offered. The system allows supervisors to approve the courses and learning plans of employees under their supervision as well as permitting better management of their training. Supervisors also have the ability to suggest or assign courses to their employees.

The Learning Management System also includes other functions that improve other aspects of training and learning at Statistics Canada such as the management and operation of the Agency’s learning centres; the integration of training data within the system and the production of custom reports; a connection with the internal billing process; a robust and efficient data feed from, and to, the Agency’s human resources database; and the ability to export training information to the employee self-serve portal. Overall these features greatly contribute to a standardization of the management of learning activities within the Agency.

Conclusion

This privacy impact assessment did not identify any privacy risks that cannot be managed using either current safeguards or others that have been specifically developed for the implementation of the Learning Management System.

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