Time Management System – Web Application

Privacy Impact Assessment

Introduction

The Time Management Web application (TMS Web) was developed to facilitate the tracking and monitoring of time and pay activities of Statistics Canada field interviewers and to reduce the manual data entry required for each employee.  TMS Web is based on the existing Time Management System which is used internally to manage Statistics Canada employees' time entry, leave requests and overtime claims.

Objective

A privacy impact assessment of the Time Management System Web application was conducted to determine if there were any privacy, confidentiality and security issues, and if so, to make recommendations for their resolution or mitigation.

Description

The Time Management Web application will facilitate the process for approximately 900 field interviewers to submit their claims, leave requests and pre-authorized overtime requests.  Previously, interviewers were required to manually enter this information.  TMS Web will also allow interviewers to run a variety of reports related to their time entries and leave.

Personal information collected through TMS Web will be related to the employee's position and limited to their name, their home address, their Personal Record Identifier (PRI), their leave requests, leave credit balances and any comments related to their pay transactions, such as claims for incidentals and overtime as well as descriptions for travel costs and meals.

Statistics Canada interviewers will access the application on secured laptops and information will be submitted through a secured data transfer. Access to TMS Web will be restricted to the interviewers, their supervisors, Data Collection Managers and compensation specialists.

Conclusion

This privacy impact assessment did not identify any privacy risks that cannot be managed using existing safeguards or others that have been specifically developed for the Time Management Web application.

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