2014 Info Source

Introduction

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The origins of Statistics Canada date from 1918 with the creation of the Dominion Bureau of Statistics. With the passing of a new Statistics Act in 1971, it became Statistics Canada, the name by which it is still known. Therefore it has been over 90 years that the department has served as the national statistical bureau of the country.

Statistics Canada reports to a Minister designated by the Governor in Council as the Minister responsible for Statistics Canada. For most of the years since its establishment, the Agency has reported to a minister with a broad economic mandate. The Minister currently responsible for the Agency is the Minister of Industry.

Under the direction of the Minister of Industry, the Chief Statistician is charged with the administration of the Statistics Act and the Corporations Returns Act, the provision of advice on statistical matters within the federal government, and the general management of Statistics Canada. The Chief Statistician must report to the Minister on Statistics Canada's activities and that report is to be included in the Minister's annual report to Parliament.

More information: About us

Responsibilities

Statistics Canada ensures that Canadians have access to a trusted source of statistics on Canada. Access to trusted information is fundamental in an open, democratic society to support decision making by citizens and their elected representatives. A large portion of Statistics Canada's activities is devoted to meeting the needs of federal, provincial and territorial government policy departments and providing ongoing measurement of Canadian socio-economic dynamics and emerging trends.

Statistics Canada's mandate derives primarily from the Statistics Act. The Act requires that the agency collect, compile, analyse and publish statistical information on the economic, social and general conditions of the country and its people. This mandate covers a broad range of statutory requirements, as well as contractual obligations.

The Statistics Act requires Statistics Canada to conduct a Census of Population and a Census of Agriculture every fifth year. The Act also confers substantial powers on the agency to collect information for statistical purposes through surveys of businesses and households.

Statistics Canada is also mandated to provide co-ordination and leadership for the national statistical system, specifically to avoid duplication in the information collected by government. The agency can, by law, access administrative records (e.g., tax data, customs declarations, and birth and death records), enabling it to reduce reporting burden on business and individual respondents. Statistics Canada is considered a leader among statistical agencies around the world in reducing reporting burden through the use of administrative data, partnerships and cost-recovery arrangements with other organizations.

Institutional Functions, Programs and Activities

1) Economic and Environmental Statistics

The Economic and Environmental Statistics program's purpose is to create a trusted, relevant and comprehensive source of information on the entire spectrum of Canada's economy in order to: inform public debate on economic and environmental issues; support economic and environmental policy development, implementation and evaluation; and guide business decision making. It is the primary source of information for developing the country's fiscal and monetary policies and for studying the economic evolution of Canadian industries and regions. These statistics support various statutory requirements, among others: the Federal-Provincial Fiscal Arrangements Regulations, the Bretton Woods and Related Agreements Act, Land Claims Settlements Agreements and the Comprehensive Integrated Tax Coordination Agreement related to the Harmonized Sales Tax. Information from the environmental statistics program is used in the Federal Sustainable Development Strategy, the Canadian Environmental Sustainability Indicators and other national and international environmental reporting initiatives. The outputs are also vital to research and to economic and environmental policy development, implementation and evaluation by a number of federal departments, such as the Bank of Canada, Finance Canada, Industry Canada, Foreign Affairs and International Trade, as well as by provincial and territorial governments. They are extensively used by the private sector for business planning and decision making and by international agencies such as the International Monetary Fund (IMF), the Organisation for Economic Co-operation and Development (OECD) and the United Nations (UN). Outputs include monthly and annual measures of Gross Domestic Product (GDP), the Consumer Price Index (CPI), current indicators of retail and wholesale trade, Canada's merchandise export and import statistics, estimates of agricultural income and expenditures, transportation statistics and statistics relevant for the analysis of relationships between human activity and the environment in Canada.

1.1) Macroeconomic Accounts (System of National Accounts)

This program provides a conceptually integrated framework of statistics and analysis for studying the evolution of the Canadian economy and the environment. The accounts are centred on the measurement of production of goods and services, and the purchase/sale of goods and services in domestic and international markets. Corresponding price indexes are derived and estimates of economic activity in "real" or "inflation adjusted" terms are prepared. Monetary flows are tracked among the five major domestic sectors of the economy: households, non-profit institutions serving households, financial corporations, non-financial corporations, governments and the non-resident sectors. Saving, investment, assets, liabilities and national wealth are measured. This program also produces statistics on economic transactions and on Canada's assets and liabilities with the rest of the world, of which the primary output is the Balance of Payments and the International Investment Position. Financial statistics for the Canadian public sector are produced: more specifically revenues, expenditures, assets, liabilities and debt statistics for the federal, provincial and municipal levels of government including government business enterprises. The program supports various statutory requirements including the Federal-Provincial Fiscal Arrangements Regulations, the Comprehensive Integrated Tax Coordination Agreement and the Special Data Dissemination Standard with the International Monetary Fund. Its outputs such as Gross Domestic Product (GDP), Balance of International Payments, Balance Sheet and Financial Flows, International Investment Position, Provincial Economic Accounts, input‑output tables and the Satellite Accounts for such things as Tourism and Pensions are vital to the policy development and program responsibilities of the Bank of Canada, Finance Canada, Industry Canada, Foreign Affairs and International Trade and several other federal and provincial departments and agencies. Its outputs are also widely used in the private sector.

Industry Accounts

Description: Includes records related to the production of measures of the Gross Domestic Product (GDP) by industry for Canada, the provinces and territories and records related to the production of annual provincial and territorial input output tables including provincial trade flows and structural economic models of the Canadian and provincial economies.

Document Types: Administrative records, operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan IMA 240

International Accounts

Description: Includes records related to the collection and processing of statistics on economic transactions between both Canadian residents and the rest of the world (the balance of international payments and related products) and on Canada's assets and liabilities with the rest of the world (the international investment position and related products).

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, contracts and memoranda of understanding.

Record Number: StatCan IFE 260

National Economic Accounts

Description: Includes records related to the production of national and provincial time series estimates of final expenditures (consumer spending, government spending, business investment, exports and imports) and income (wages, profits, interest, rents, etc.). Records also relate to key economic processes of production, income generation, labour, sales on major markets, consumption, capital formation, financial transactions and wealth and the conceptual and statistical integration of statistics within the System of National Accounts.

Document Types: Administrative records, operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan NAD 235

Public Sector Statistics

Description: Includes records related to the production of statistics of financial and employment statistics for the Canadian public sector (revenues, expenditures, assets, liabilities and debt statistics for the federal, provincial and municipal levels of government and government business enterprises).

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan PUI 220

1.2) Industry Statistics

The program plans, directs, coordinates and controls the provision of statistical information and advice on retail and wholesale trade, manufacturing, energy, and service industries to governments, private organizations and institutions. It produces statistics concerning the activities of the agriculture sector and its participants, including national and provincial estimates for the System of National Accounts and it produces consistent, integrated and timely statistical information on surface and aviation modes of transport. This is achieved by conducting annual and sub-annual surveys of manufacturing, energy, retail and wholesale trade, including a monthly survey of new motor vehicle sales. The program also includes annual and sub-annual surveys on income and prices, crop and livestock statistics, and produces statistics on science, technology, broadcasting, telecommunications and electronic commerce in the public and private sectors in Canada. The program supplies the System of National Accounts with data required by the Federal-Provincial Fiscal Arrangements Regulations, and the Special Data Dissemination Standard with the International Monetary Fund. Data are required as part of Canada's participation to the North American Free Trade Agreement under the "Snapback" provision and the Bank Act Regulations, Section 427. The program also satisfies the information requirements of Transport Canada, the Canadian Transportation Agency, Agriculture and Agri-Food Canada, other federal government departments, provincial governments, international organizations, industry associations, the academic community and the public at large. The program also includes assisting large complex business enterprises with data collection requirements.

Agriculture Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on the activities of the agriculture sector and people employed in it by means of various agriculture surveys.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan AGR 450

Energy Statistics

Description: Includes records on the collection, analysis and dissemination of national and provincial statistics on the energy sector. Statistics on the financial, industrial, operational and location characteristics of this sector are obtained through a series of annual, quarterly and monthly surveys of Canadian businesses and from administrative sources.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan MED 310

Integrated Business Statistics Program

Description: Records related to the management of Statistics Canada business surveys and data collection from large businesses through the Enterprise Portfolio Manager Program.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan UES 307

Manufacturing Statistics

Description: Includes records on the collection, analysis and dissemination of national and provincial statistics on the manufacturing and forestry sectors. Statistics on the financial, industrial, operational and location characteristics of these sectors are obtained through a series of annual, quarterly and monthly surveys of Canadian businesses and from administrative sources.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan MWT 380

Retail Trade Statistics

Description: Includes records on the collection, analysis and dissemination of statistics on retail trade and new motor vehicle sales that are obtained through a series of annual and monthly surveys of Canadian businesses and from administrative sources.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan RTS 420

Science and Technology Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on science, technology, broadcasting, telecommunications and electronic commerce in the public and private sectors in Canada.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan BST 431

Service Industries Statistics

Description: Includes records on the collection, analysis and dissemination of statistics on service industries by means of annual and monthly surveys. The range of services covered includes accounting, real estate, publishing and food and accommodation services, to name just a few.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan SER 425

Transportation Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on all modes of transport in Canada (air, marine (up to 2011), bus, for-hire and private trucking, rail, and urban transit). Statistics from the program are used by Transport Canada, the Canadian Transportation Agency, other federal government departments, provincial governments, international organizations and industry associations.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan TRA 400

Wholesale Trade Statistics

Description: Includes records on the collection, analysis and dissemination of wholesale trade statistics that are obtained through a series of annual and monthly surveys of Canadian businesses and from administrative sources.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan MWT 375

1.3) Economy-wide Business Statistics

This program plans, directs, coordinates and controls the provision of statistical information and advice on financial and taxation statistics for enterprises, international trade, investment and capital stock, consumer and industrial prices, small businesses, and science, innovation and electronic information to governments, private organizations and institutions. This program tracks the size, financial structure and ownership characteristics of the corporate sector in Canada. The program also has responsibility for measuring production in the finance and insurance industries. Data is produced on the Corporation Returns Act and the Financial and Taxation Statistics for enterprises as well as Canada's merchandise export and import statistics and related price and volume indices (Customs and Balance of Payments basis). This program supplies the System of National Accounts with data required by the Bretton Woods and Related Agreements Act, Federal-Provincial Fiscal Arrangements Regulations and the Comprehensive Integrated Tax Coordination Agreement. The Consumer Price Index (CPI), and other price indexes (industrial product prices, services producer prices, non-residential construction prices, new housing prices, machinery and equipment prices, and farm input prices) are named in numerous acts for various reasons: Canada Pension Plan Act, Old Age Security Act, the adjustment of income tax basic deductions and inflation indicators in the Government of Canada - Bank of Canada Agreement on Inflation Control Targets. The indexes are also required by the System of National Accounts to satisfy the Fiscal Arrangements Act, and the Special Data Dissemination Standard with the International Monetary Fund.

Industrial Organization and Finance Statistics

Description: Includes records on the collection, analysis and dissemination of the size, financial structure and ownership characteristics of the corporate sector in Canada. Also includes records related to collection and analysis of data reported under the Corporations Returns Act, and tax records from Canada Revenue Agency.

Document Types: Questionnaires, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan IOF 435

International Trade Statistics

Description: Includes records on the compilation, analysis and dissemination of Canada's merchandise export and import statistics and related price and volume indices (Customs and Balance of Payments basis). These are administrative data drawn from trade documents filed with the Canadian and American custom agencies.

Document Types: Administrative records, operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan INT 410

Investment Statistics

Description: Includes records on the collection, analysis and publication of statistics relating to investment activities, which are used to derive measures of stocks of fixed capital assets and measures of industrial capacity utilization.

Document Types: Questionnaires, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan SCT 470

Prices Statistics

Description: Includes records on the collection and analysis of consumer and industrial products prices, raw materials prices, farm input prices and construction price indexes, as well as a number of indexes relating to capital expenditures and services. These price indexes are required for numerous acts and the adjustment of income tax basic deductions and benefits.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan PRI 415

Small Business Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on small businesses in Canada. The information is gathered through special surveys of businesses, data linkage of micro records or data integration of existing data.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan BST 524

1.4) Environmental Statistics

This program integrates environmental and socio-economic information into sets of statistics relevant for the analysis of relationships between human activity and the environment in Canada. The primary outputs for this program are time-series estimates of various components of Canada's environmental wealth (water, ecosystems, sub-soil minerals), natural resource usage, pollution flows and environmental protection expenditures. A detailed geographically-referenced database is maintained that facilitates environmental studies by eco-region or by water basin. The program includes an annual publication entitled Human Activity and the Environment which is widely used by schools as well as by federal and provincial government policy makers. Program outputs are used by Environment Canada, Natural Resources Canada, provincial government departments, and various private sector organizations and international institutions.

Environment Accounts and Statistics

Description: Includes records related to the collection of statistics used for the analysis of relationships between human activity and the environment in Canada. The primary outputs for this program are time series estimates of various components of Canada's environmental wealth (water, ecosystems, sub-soil minerals), physical flows including water and energy use, and greenhouse gas emissions. Estimates on environmental protection expenditures, revenues from environmental goods and services, and household behaviours affecting the environment are also produced.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan ESP 291

1.5) Analysis of Economic and Environmental Statistics

This program plans, directs, coordinates and conducts a range of data development initiatives, statistical analyses and publishes studies that focus on topics in environment and in macroeconomics and microeconomics, use data from the National Accounts to shed light on current issues and generate studies on productivity, as well as estimates of multifactor productivity. This program also provides Statistics Canada's assessment of current economic conditions through articles in Economic Insights and other publications. These activities serve four main functions: (1) to generate new data that can be used by the analytical community; (2) to demonstrate how these data can be used to provide analysis of relevant issues that dominate public debate; (3) to contribute to improved quality by vetting Statistics Canada data to assess their fitness for various uses; and (4) to provide in depth feedback and quality assurance to a wide range of the data producing units with Statistics Canada.

Economic and Environmental Analysis

Description: Includes records relating to the analysis and interpretation of economic and environmental data.

Document Types: Operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan SES 298

2) Socio-economic Statistics

The Socio-economic Statistics program's purpose is to provide integrated information and relevant analysis on the social and socio-economic characteristics of individuals, families and households and on the major factors that affect their well-being. This information is used to inform public debate on socio-economic issues; support social policy development, implementation and evaluation; guide public and private decision making and is the primary source for assessing the impact of changing economic circumstances on Canadians. The information is used extensively to evaluate and cost economic and social policy options and alternatives by Federal departments such as Employment and Social Development Canada, Industry Canada, Justice Canada, Public Safety Canada, Citizenship and Immigration Canada, Canadian Heritage, Aboriginal Affairs and Northern Development Canada, Transport Canada and Infrastructure Canada, as well as provincial governments. The Socio-economic Statistics program supports statistical requirements specified by legislation or regulations in the areas of labour, immigration and employment equity. The program also provides information, analysis and measures on publicly funded facilities, agencies and systems designed to meet the socio-economic and physical needs of Canadians, on the characteristics of the individual Canadians and families they serve, and on the outcomes of the services they provide, such as justice, health, and education.

2.1) Labour, Education, Income and Tourism Statistics

This program provides indicators that allow the measurement of the economic well-being of Canadians through information on labour market, income, expenditures and wealth, pensions, housing and education. The program also covers statistics on tourism. Indicators are produced at various frequencies. Labour market estimates, which are among the most timely and important measures of the overall performance of the Canadian economy, are reported monthly. A multi-dimensional picture of the financial well-being of Canadian families and individuals is provided through an annual survey on income, expenditures and a periodic measurement of wealth. Indicators collected through tax data complete that picture. Information on pension funds is provided quarterly, and information on pension plans is provided yearly. The program also has a comprehensive set of Pan-Canadian education statistics and analysis that is released yearly. Tourism indicators are released monthly. The program supplies data to the System of National Accounts, the Tourism Satellite Accounts and the Balance of Payments. The program collection mandate stems from requirements in the Employment Insurance Act, the Judges Act, Senate and House of Commons Acts, the Canada and Quebec Pension Plan Acts, and the Federal-Provincial Fiscal Arrangements Regulations. The outputs of this program support economic, social and monetary policy and are relied on heavily by governments, financial institutions and researchers alike to monitor the impact of policies and programs. Specific user agencies include Finance Canada, Employment and Social Development Canada, Canada Mortgage and Housing Corporation, Industry Canada, the Canadian Tourism Commission and the Bank of Canada.

Education Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on education. The Centre for Education Statistics manages a comprehensive program of pan-Canadian education statistics and analysis at the elementary, secondary and post-secondary levels as well as from a number of household surveys.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan ECT 170

Post-secondary Education and Graduate Surveys
Description: This bank describes information that relates to individuals who participate in post-secondary education and graduate surveys conducted by Statistics Canada. The personal information may include the following categories of information: contact, biographical, citizenship, educational, financial, and work history. Other information may include: name, year of birth and gender.
Note: In addition to the requirements specified on the Personal Information Request form, individuals requesting information described by this bank must provide the name of the survey, the year in which it was conducted and address at the time of the survey.
Class of Individuals: Individuals who attend or attended a post-secondary education institution located in Canada in a given school year.
Purpose: The aggregate information is used for socio-economic statistical research of post-secondary education and subsequent workforce trends. Personal information is collected pursuant to the Statistics Act (Sections 3, 7, 8).
Consistent Uses: With consent, personal information may be shared with Employment and Social Development Canada as permitted under the provisions of Section 12 of the Statistics Act, for statistical and research purposes.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan ECT 170
TBS Registration: 20091598
Bank Number: StatCan PPU 807

Postsecondary Student Database
Description: The information in this bank is obtained from the administrative files of Canadian universities and other postsecondary institutions (community colleges, CEGEPs). It includes demographic data and information relating to the individual's activities as a student, such as qualification sought, discipline of specialization, and previous educational activity.
Note: There are no names in this databank. Consequently, for retrieval purposes, it is necessary to use the number assigned to the individual by the institution and the year(s) the individual studied at the institution.
Class of Individuals: Full-time and part-time students in Canadian postsecondary institutions.
Purpose: The purpose of this bank is to produce statistical information on students by province, institution, program and sex. Personal information is collected pursuant to the Statistics Act (Sections 3, 7, 13).
Consistent Uses: None.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan ECT 170
TBS Registration: 001855
Bank Number: StatCan PPU 090

Registered Apprenticeship Information System
Description: Provincial and territorial departments responsible for apprenticeship training provide information annually to Statistics Canada on the number of apprentices registered and the number of certificates given by trade in each jurisdiction. Information has been collected since 1991. The records are identified by the registered apprenticeship number assigned by the province/territory and include the date of birth, gender and the trade in which the person is registered.
Class of Individuals: Persons taking apprenticeship training in a trade and registered with the province or territory.
Purpose: To provide statistical information on apprenticeship programs in Canada. Personal information is collected pursuant to the Statistics Act (Sections 3, 13).
Consistent Uses: None.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan ECT 175
TBS Registration: 005069
Bank Number: StatCan PPU 083

Teacher Information Databases
Description: This bank describes administrative information that relates to individuals who are, or were teachers, in elementary, secondary and post-secondary education institutions in Canada. The personal information may include the following categories of personal information: biographical, educational, and employment. In addition, other personal information may include: employment contact information, salary and citizenship status.
Note: In addition to the requirements specified on the Personal Information Request form, individuals requesting information described by this bank must provide their unique number assigned by the institution, the name of the institution and the time period during which they taught at the institution.
Class of Individuals: Current or former teachers at educational institutions located in Canada.
Purpose: Aggregate information is used for statistical analysis of teachers in Canada. Personal information is collected pursuant to the Statistics Act (Sections 3, 13).
Consistent Uses: None.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan ECT 170
TBS Registration: 20091599
Bank Number: StatCan PPU 808

Income Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics that provide a picture of the financial well-being of Canadian families and individuals, including income, expenditures, wealth and pensions. Information on low-income trends, income inequality, shelter costs and the health of pension funds is drawn from these statistics.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports.

Record Number: StatCan HLD 038

Survey of Financial Security
Description: Conducted occasionally, the Survey of Financial Security collects information from a sample of Canadian households on assets and debts. Personal information may include the following categories of information: contact, biographical, family, educational, financial, and employment. Other information may include: name, year of birth and gender.
Class of Individuals: Persons in private households.
Purpose: Personal information such as name, address and telephone number are used to contact individuals for data collection. Respondents are informed that this information is also used to obtain information from income tax files for the purposes of the income content of the survey. Personal information is collected pursuant to the Statistics Act (Sections 3, 7, 8).
Consistent Uses: None.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HLD 038
TBS Registration: 004252
Bank Number: StatCan PPU 151

Labour Statistics

Description: Includes records related to the collection, analysis of dissemination of monthly labour market estimates from household and business surveys and administrative records. The information supports economic, social and monetary policy and is used by governments, financial institutions and researchers to better understand how work and work time are distributed, to identify groups at risk, and to monitor the impact of labour market policies and programs.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports.

Record Number: StatCan LAB 035

Labour Force Survey
Description: The Labour Force Survey is a monthly survey conducted on a sample of approximately 53,000 households. The records are identified by name and carry information on the family composition, activities and characteristics of individuals in the Labour Force Survey sample. Data content includes the demographic profile of the respondent, employment profile such as name of employer, hours of work, and tenure. For those without work, information is available on work history, job search activities, and type of work sought. Data are also available on the educational pursuits of the respondent.
Note: Information relating to an individual cannot be retrieved based on name alone. The requester must provide the month(s) and year surveyed and the precise address at the time of the survey. There are also a number of special surveys that are conducted as supplements to the Labour Force Survey. To retrieve a record, the requester must provide the subject of the special survey, the year the survey was conducted, and the precise address at the time of the survey.
Class of Individuals: Individuals in private households.
Purpose: The main purpose of the bank is to produce employment and unemployment figures. The data also enable a wide variety of additional information to be derived on the characteristics of the Canadian labour force and on the population age 15 and over. Personal information is collected pursuant to the Statistics Act (Sections 3, 7).
Consistent Uses: None.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan LAB 035
TBS Registration: 001841
Bank Number: StatCan PPU 015

Small Area and Administrative Data

Description: Includes records related to the use of T1 income tax data for statistical and analytical purposes. Also includes records related to the Small Area Database that contains annual socio-economic and demographic data for sub-provincial areas. Data come from sources within and external to Statistics Canada. Also includes records related to the Longitudinal Administrative Databank which contains individual and family information on approximately five million people based on tax records from the Canada Revenue Agency.

Document Types: Administrative records, operation and planning documents, decision records, analytical articles and studies, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan SAD 555

Longitudinal Administrative Databank
Description: This bank describes tax information drawn from a 20% sample of individuals from the T1 Family File (StatCan PPU 111) and, in the case of immigrants, information from the Longitudinal Immigration Database (StatCan PPU 135). Personal information may include name, demographic information such as gender and date of birth, marital status, mother tongue, country of birth, citizenship, Social Insurance Number, income, occupation, education and date of arrival in Canada.
Class of Individuals: Taxfilers.
Purpose: The databank is used to study the dynamics of life events such as marriage, migration, etc. and its impact on income and economic status. It is used to produce aggregate, non-identifiable data on the economic performance and demographic characteristics of the population over time. This information is essential to the development and evaluation of policies related to economic well-being. Personal information is collected pursuant to the Statistics Act (Sections 3, 13, 24).
Consistent Uses: None.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan SAD 555
TBS Registration: 005004
Bank Number: StatCan PPU 112

T1 Family File (T1FF)
Description: The database contains information on all tax filers as well as their identifiable filing and non-filing family members (census family definition). The family formation is done through deterministic and probabilistic matching and imputation. The data are compiled from taxation files and supplemented with estimates of components of income and taxes not covered in the federal taxation system (e.g., some provincial refundable tax credits, taxes for the province of Quebec).
Class of Individuals: Tax filers and non-filers.
Purpose: The objective of the development of this database is to address the need for annual data for large and small areas, providing a social and economic profile of the population. This information is essential, particularly to governments and private organizations, to the process of developing and evaluating programs and policies related to financial well-being. Personal information is collected pursuant to the Statistics Act (Sections 3, 13, 24).
Consistent Uses: Statistics Canada may combine information from taxation files with other administrative data records, and with survey responses to reduce respondent burden and enhance survey data.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan SAD 555
TBS Registration: 005003
Bank Number: StatCan PPU 111

Tourism Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on tourism and travel within and outside of Canada.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, contracts and memoranda of understanding.

Record Number: StatCan ECT 180

2.2) Health and Justice Statistics

This program provides statistical information and analysis about the state of health of Canadians as well as criminal and civil justice in Canada. The program conducts the ongoing Canadian Community Health Survey and the Canadian Health Measures Survey, collects the data for and maintains Canada's Vital Statistics and the Canadian Cancer Registry. Health information is used to assist and support health planners and decision-makers at all levels of government, to sustain demographic and epidemiological research, and to report to the Canadian public about their collective health and health care system. Vital Statistics data are used by the Population Estimates program whose results in turn are used for the Equalization program. Through the Canadian Centre for Justice Statistics, which is the operational arm of a federal-provincial-territorial partnership known as the "National Justice Statistics Initiative", it strives to develop, implement and manage an effective national justice statistics program. The rationale for this program stems from a Memorandum of Understanding with Justice Canada and Cabinet decisions where Statistics Canada was named a partner in the National Justice Statistics Initiative. The program administers several surveys on crime reporting, homicide, police administration, adult and youth criminal courts, civil courts, adult corrections, expenditures personnel and key indicators reports on adult and youth corrections. The program also administers the Family Violence Statistical Program funded by the Family Violence Initiative.

Health Statistics

Description: Includes records related to the collection, analysis and dissemination of statistical information on health of Canadians by means of health surveys and administrative files. Also includes records on the management of the analytical research program that uses health data.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan HLT 080

Canadian Cancer Registry
Description: The information in this bank is provided annually by the ten provincial cancer registries and health authorities responsible for cancer registration in the Yukon, Nunavut and Northwest Territories. The information relates to each newly diagnosed case of primary cancer and includes the name of the person with cancer, socio-demographic characteristics of the person, and diagnostic information.
Class of Individuals: All individuals diagnosed as having primary cancer as reported to provincial cancer registries and territorial health authorities.
Purpose: The purpose of this bank is to produce person oriented data on the incidence of new cases for primary sites of cancer reported to provincial and territorial cancer registries by site of tumour, age, sex and method of diagnosis. These data provide a large base of information for the study of variations in cancer incidence by personal characteristics and geographic region and allow the monitoring of trends in cancer incidence over time. Personal information is collected pursuant to the Statistics Act (Sections 3, 13).
Consistent Uses: The Canadian Cancer Registry is used as one of the input files in long-term medical follow-up studies. It supplies cancer-related information on individuals in particular study groups. With the authorization of the cancer registries, information without names or other identifying information may be disclosed to outside organizations, such as Health Canada and the Public Health Agency of Canada, as permitted under the provisions of Section 17(2) of the Statistics Act, for statistical and research purposes. Identifiable cancer data may also be disclosed to the provincial and territorial cancer registries as part of an exchange of cancer incidence records, as permitted by the Statistics Act.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HLT 080
TBS Registration: 001850
Bank Number: StatCan PPU 065

Canadian Coroner and Medical Examiner Information
Description: This bank describes information that is related to deaths investigated by coroners and medical examiners in each province and territory. Personal information of the deceased may include name, age, gender, address, date of birth, place/address of death and cause of death. In some cases, there may be a narrative on the circumstances surrounding the death which may contain additional personal information about the individual and other individuals.
Class of Individuals: Individuals whose death was investigated by a coroner or medical examiner in Canada and, in some cases, other individuals such as police and witnesses who were involved in the circumstances surrounding the death.
Purpose: The information is used in the production of national statistics on deaths investigated by coroners and medical examiners, with a particular focus on deaths resulting from accidents (unintentional injuries), suicides, homicides, and deaths of undetermined cause. Personal information is collected pursuant to the Statistics Act (Sections 3, 13).
Consistent Uses: With the authorization of the chief coroners and medical examiners, these data are used to produce an annual analysis file without names and other direct personal identifiers that will be disclosed to the Public Health Agency of Canada and to all provincial and territorial chief coroners/chief medical examiners, as permitted under the provisions of Section 17(2) of the Statistics Act, for statistical and research purposes.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HLT 080
TBS Registration: 20100116
Bank Number: StatCan PPU 809

Health Research
Description: This bank describes information from a number of health files that are used for statistical research. Among the files under the control of Statistics Canada are the Canadian Cancer Registry, the Canadian Mortality Database, the Canadian Birth Database and provincial and territorial health records. Other sources of information are from respondents to health surveys conducted by Statistics Canada and files provided by researchers outside of Statistics Canada for specific targeted research studies. Personal information may include name, place of birth and death and the following categories of information: biographical, citizenship status, educational, language, medical, and provincial health card number.
Note: In addition to the requirements specified on the Personal Information Request form, individuals who participated in a health survey and are requesting information described by this bank must provide the name of the survey in which they participated, the year in which the survey was conducted and their address at that time.
Class of Individuals: General public.
Purpose: Personal information is used for health research with a broad objective of addressing various health-related issues and to improve the health of Canadians and the delivery of health services to them. Personal information is collected pursuant to the Statistics Act (Sections 3, 7, 8, 13).
Consistent Uses: The studies usually involve data-matching of the above databases to meet the objectives of these studies. Information may be shared with outside organizations such as Health Canada and university researchers as permitted under the provisions of Sections 12 and 17(2) of the Statistics Act, for statistical and research purposes.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HLT 080
TBS Registration: 001860
Bank Number: StatCan PPU 076

Health Surveys
Description: This bank describes information that is related to individuals who participate in health surveys conducted by Statistics Canada. The personal information may include the following categories of information: name, contact, biographical, biometric, citizenship status, educational, financial, language, medical. Information may also include: physical attributes, place of birth, and provincial health card number.
Note: In addition to the requirements specified on the Personal Information Request form, individuals requesting information described by this bank must provide the name of the survey in which they participated, the year in which the survey was conducted and their address at that time.
Class of Individuals: General public.
Purpose: The information collected from these surveys, in aggregate form, is used for statistical analysis of current health trends and improving the health of Canadians through ongoing research at all levels of government. Personal information is collected pursuant to the Statistics Act (Sections 3, 7, 8).
Consistent Uses: With consent, information provided by respondents may be shared with the Public Health Agency of Canada and Health Canada and with provincial ministries of health as permitted under the provisions of Section 12 of the Statistics Act, for statistical and research purposes. In addition, information (including provincial health card number) is data-matched with provincial health data for analytical purposes.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HLT 080
TBS Registration: 20091597
Bank Number: StatCan PPU 806

Hospital Morbidity
Description: This databank contains information obtained from hospitals in Canada on patients who have separated (discharges and deaths). The files are identified by a number assigned by the hospital and contain demographic and medical information on the patient such as age, sex, diagnosis, surgical operations, length of stay, condition of discharge, residence of the patient.
Class of Individuals: Hospital inpatients in Canada.
Purpose: The purpose of this bank is to provide national hospital morbidity statistics, including number of patients separated from hospitals, average length of stay and causes of hospitalization. Personal information is collected pursuant to the Statistics Act (Sections 3, 13).
Consistent Uses: None.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HLT 080
TBS Registration: 001848
Bank Number: StatCan PPU 055

Registered Nurses Database
Description: This bank contains annual socio-economic and demographic data obtained from provincial nurses' associations on registered nurses licensed to practise in Canada. The information includes nursing education, year and location of graduation, activity status, type of employer, position and numerically coded location of residence and employment. The files are identified by a provincial registration number.
Class of Individuals: Registered nurses licensed to practise in Canada.
Purpose: The purpose of this bank is to produce data on nursing manpower to be used by planning groups and other users for analysis and special studies. Personal information is collected pursuant to the Statistics Act (Sections 3, 13).
Consistent Uses: None.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HLT 080
TBS Registration: 001847
Bank Number: StatCan PPU 050

Vital Statistics
Description: This bank describes information that is related to the registration of births, marriages (until 2008), deaths and stillbirths by registrars of vital statistics in each province and territory. Personal information may include name, place of residence, date of birth, place of birth, place of death, place of marriage, and cause of death.
Class of Individuals: Individuals who were born in Canada or were Canadian residents giving birth in the United States; individuals who married in Canada and their spouses, individuals who died in Canada or Canadian residents who died in the United States.
Purpose: The information is used in the production of national statistics on births, marriages and deaths for Canada, the provinces and territories. Personal information is collected pursuant to the Statistics Act (Sections 3, 13).
Consistent Uses: These data are also used in special studies relating to mortality, fertility, life expectancy and for population estimates. With the authorization of the registrars, information without names or other identifying information may be shared with outside organizations, such as Health Canada and the Public Health Agency of Canada, as permitted under the provisions of Section 17(2) of the Statistics Act, for statistical and research purposes.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HLT 080
TBS Registration: 001844
Bank Number: StatCan PPU 035

Justice Statistics

Description: Includes records related to the compilation, analysis and dissemination of statistics on criminal and civil justice in Canada by means of various crime-related surveys and administrative data. Also includes records related to statistics on victimization and related support services.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan CCJ 135

Homicide Statistics
Description: This bank contains information obtained from police services on characteristics of homicide incidents, victims and accused persons. Detailed information includes the methods used to commit homicide (including firearm-related homicides), the accused-victim relationship (including spousal and other family-related homicides), gang and drug-related homicides and youth homicides.
Class of Individuals: Individuals who are victims of homicides and individuals who are accused of committing a homicide.
Purpose: The purpose of this bank is to provide information relating to the nature and extent of homicide in Canada and to describe the circumstances of homicide incidents as well as the characteristics of victims and accused persons. Personal information is collected pursuant to the Statistics Act (Sections 3, 7, 13).
Consistent Uses: With the authorization of the police services, information may be disclosed to the Royal Canadian Mounted Police and to provincial and territorial ministries of justice, for statistical and research purposes, as permitted under the provisions of Section 17(2) of the Statistics Act.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan CCJ 135
TBS Registration: 001861
Bank Number: StatCan PPU 025

2.3) Demographic, Aboriginal and other Social Statistics

This program produces Canada's quarterly and annual post-censal and inter-censal population estimates and population projections that are used by all levels of government, the private sector, researchers and non-government organizations. Population estimates are used to satisfy the statutory requirements of the Federal-Provincial Fiscal Arrangements Regulations, including the Canada Health and Social Transfers, the Equalization Program and the Wait Times Reduction Transfer. Territorial estimates are used in the Territorial Formula Financing. Population estimates are used to allocate federal seats to provinces under the Fair Representation Act. Population estimates must be used in connection with the following legislations: Canada Pension Plan Act, Canada Pension Plan Investment Board Act, Canada Student Loans Act, and the Canada Student Financial Assistance Act. Data include components of population growth, namely: estimates of births, deaths, immigration, total emigration, change in non-permanent residents, and inter-provincial and intra-provincial migration. This program also includes enabling access to microdata for research purposes and producing information and analytic outputs on key social issues, including immigration, visible minorities, religion, ethnicity, language, social identity, giving and volunteering, victimization, youth, families, gender, seniors, time use, care giving and receiving, and social well-being through the General Social Survey. The information is used to support various pieces of legislation including the Canadian Charter of Rights and Freedoms, the Immigration and Refugee Protection Act, the Citizenship Act, the Multiculturalism Act, the Official Languages Act, and the Employment Equity Act. The program provides information and subject matter expertise to help support the policy interests of Employment and Social Development Canada, Citizenship and Immigration Canada, Justice Canada, Canadian Heritage, and Status of Women Canada. It is also responsible for providing subject matter expertise, coordination and integration in the collection, analysis and dissemination of data about Aboriginal people on topics such as education, use of Aboriginal languages, labour activity, income, health, communication technology, mobility and housing conditions, that are used by Aboriginal Affairs and Northern Development Canada, and Aboriginal governments and organizations.

Population Estimates

Description: Includes records related to the production of post-censal and inter-censal population estimates. Population estimates are produced at three geographic levels: Canada, province and territory, and census division, census metropolitan area and economic region. Data include estimates of births, deaths, immigration, total emigration, change in non-permanent residents, and inter-provincial and intraprovincial migration.

Document Types: Operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports.

Record Number: StatCan DEM 030

Social Characteristics

Description: Includes records related to the collection, analysis and dissemination of statistics on key social issues, including immigration, visible minorities, religion, ethnicity, language, social identity, giving and volunteering, victimization, youth, families, gender, seniors, time use, care giving and receiving, and social well-being through the General Social Survey.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, contracts and memoranda of understanding.

Record Number: StatCan HFS 722

Surveys on Giving, Volunteering and Participating
Description: The bank describes information collected on how Canadians support individuals and communities on their own or through their involvement with charitable and non-profit organizations by means of the Canada Survey on Giving, Volunteering and Participation and the Follow-up Survey of Giving, Volunteering and Participation. The personal information includes full name, address, telephone number, education, marital status, language of choice, type of employment, annual income, citizenship and immigration status, religion, ethnic origin, health status, civic participation (such as participating in school council or youth organizations), amount of money donated and payment method and to which organization(s), history of volunteering activities, nature of volunteer work, name of organization, reasons for volunteering, formal or informal volunteering, i.e., helping a friend or neighbour and reasons for not volunteering.
Class of Individuals: Individuals who are aged 15 years and over.
Purpose: The purpose of these surveys is to collect data regarding unpaid volunteer activities, charitable giving and participation as well as their motivations and barriers for doing so. The results will help build a better understanding of these activities which can in turn be used to help develop programs and services. Personal information is collected pursuant to the Statistics Act (Sections 3, 7, 8).
Consistent Uses: With consent, information without names or other personal identifiers may be shared with Imagine Canada (formerly the Canadian Centre for Philanthropy) and Health Canada as permitted under the provisions of Section 12 of the Statistics Act, for statistical and research purposes. A selection of respondents who participated in the Canada Survey on Giving, Volunteering and Participation were re-contacted as part of a follow-up survey, the Follow-Up Survey of Giving, Volunteering and Participating, to determine how their volunteering and giving patterns may have changed, and if so, why.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HFS 722
TBS Registration: 007092
Bank Number: StatCan PPU 156

2.4) Analysis of Socio-economic Statistics

This program plans, directs, coordinates and conducts a range of statistical analyses and publications. Substantive areas of analysis include population aging and its impacts on labour markets and health care needs, wait times and access to health care, the economic circumstances of immigrants, population health status, impact of diseases and health determinants, and trends in income distribution including both low income/vulnerable populations and geographic patterns including Canada's major cities. Analysis of income and labour market data, covering topics such as data on labour force status, occupation, labour compensation, pensions, industry, individual and family income and expenditure, for both the census and sample surveys, that are of interest to policy makers, academics, business leaders and individuals is also undertaken. These activities serve four main functions and audiences: providing high quality and often leading-edge analyses on important contemporary topics for the general public; providing information of direct relevance to matters of current policy concern; contributing more generally to the corpus of national and international research in the peer-reviewed literature; and also providing an important quality assurance role to verify the accuracy and relevance of the statistics produced, to assist users in interpreting the data, and to develop relevant concepts for the production of statistics.

Social Analysis

Description: Includes records relating to the analysis of socio-economic phenomena focusing on labour markets, income, pensions, health, education and the family.

Document Types: Operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan SES 297

3) Censuses

The program's purpose is to provide statistical information, analyses and services that measure changes in the Canadian population, demographic characteristics, and the agricultural sector. It serves as a basis for public and private decision making, research and analysis in areas of concern to the people of Canada. The program includes the Census of Population Program (including the National Household Survey) and the Census of Agriculture. The Census of Population Program provides detailed information on population sub-groups and for small geographic areas required to assess the effects of specifically targeted policy initiatives and serves as a foundation for other statistical surveys. Population counts and estimates are used in determining electoral boundaries, distribution of federal transfer payments, and the transfer and allocation of funds among regional and municipal governments, school boards and other locally-based agencies within provinces. The Census of Agriculture provides a comprehensive picture of the agriculture sector at the national, provincial and sub-provincial levels and is mandated by the Statistics Act. The program meets statistical requirements specified constitutionally, and supports those in statutory requirements and regulatory instruments. All per capita measures in fiscal policies and arrangements and other economic analysis, and in program and service planning, come from this program's statistical information.

3.1) Census of Population Program

This program plans, develops and implements all collection, data processing and dissemination of the decennial and quinquennial censuses of population, Canada's national inventory of key socio-economic phenomena. The Census Program provides a statistical portrait of Canada and its people. This program is the only reliable source of detailed data for small groups (such as lone-parent families, ethnic groups, industrial and occupational categories and immigrants) and for areas as small as a city neighbourhood or as large as the country itself. Because the Canadian census is collected every five years and the questions are similar, it is possible to compare changes that have occurred in the composition of Canada's population over time. The census includes every person living in Canada on Census Day, as well as Canadians who are abroad, either on a military base, attached to a diplomatic mission, at sea or in port aboard Canadian-registered merchant vessels. Persons in Canada including those holding a temporary resident permit, study permit or work permit, and their dependents, are also part of the census. This program is mandated in many statutes and acts including the Statistics Act, Electoral Boundaries Readjustment Act, Federal-Provincial Fiscal Arrangements Regulations, Canada Council for the Arts Act, Provincial Subsidies Act, Railway Relocation and Crossing Act, Industrial and Regional Development Act, Constitutional Amendments, Income Tax Act, Canada Pension Plan, Old Age Security Act, and the War Veterans Allowance Act.

1940 National Registration Records

Description: Includes records related to the 1940 National Registration Records which includes information from a compulsory registration of all persons 16 years of age or older in the period 1940-1946.

Document Types: Administrative records, operation and planning documents, decision records, correspondence, statistical databases.

Record Number: StatCan COP 020

1940 National Registration Records
Description: The records provide social and economic information on individuals as well as information on their skills.
Class of Individuals: All persons 16 years of age or older in the period 1940-1946 with the exception of those people who were, at the time of registration, members of the armed forces, a religious order, or confined to an institution.
Purpose: The information was originally obtained under the authority of the National Resources Mobilization Act, 1940, and the War Measures Act to permit the mobilization of all of the effective resources of the nation for the defence and security of Canada. The National Registration Regulations pursuant to this legislation gave custody of the records to Statistics Canada, then known as the Dominion Bureau of Statistics.
Consistent Uses: A program has been established called the Census Microfilm and Pension Searches Sub-unit to provide proof of age, place of residence, family relationships or length of residence in Canada from the 1940 National Registration Records. The service is normally provided in support of applications for pensions, citizenship, passports and similar situations where other administrative records are required but no longer exist or, as in a number of cases, were never issued. Searches are also conducted to provide third parties with information on individuals who were included in the 1940 National Registration. This information is typically requested for genealogical purposes and is made available only if proof is provided that the person about whom information is requested has been deceased for more than 20 years. A standard fee of $45 (plus HST) is charged for each search undertaken; the fee is refunded if the search is not successful. Requests should be sent to the Census Microfilm and Pension Search Sub-unit, Census Operations Division, Statistics Canada, 170 Tunney's Pasture Driveway, Ottawa, Ontario, K1A 0T6.
Retention and Disposal Standards: Records are destroyed three years after their last administrative use.

RDA Number: 2007/001
Related Record Number: StatCan COP 020
TBS Registration: 001840
Bank Number: StatCan PPU 010

Census of Population Program Management and Operations

Description: Includes records related to the collection, processing, analysis, and dissemination of statistics from the Census of Population and the National Household Survey as well as testing and consultations and post-censal evaluation studies. The program also manages Statistics Canada's role in the prosecution of individuals who fail to complete a census questionnaire as required under the Statistics Act.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, enumerator, interviewer and help-line operator manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan COP 015

Census of Population and National Household Survey
Description: This bank describes information about individuals whose personal information was collected in any of the Censuses of Population taken since 1921 and, beginning in 2011, individuals whose personal information was collected in the voluntary National Household Survey. The Census of Population is a national inventory of Canada's key socio-economic phenomena conducted at prescribed intervals by statutory requirement. The National Household Survey covers topics previously collected on the long-form Census questionnaire. Personal information may include name, contact information, demographic information (including age, date of birth, ethnicity, and religion), citizenship status, languages spoken or understood, relationship to cohabitant(s), limitation on ability to do daily activities, educational information, financial information, work and other social and economic characteristics depending on the particular census or survey. It may also include data on income from the Canada Revenue Agency based on the consent of the individual.
Class of Individuals: All individuals in Canada and Canadians abroad at the time of the census, as well as individuals selected to complete a National Household Survey questionnaire.
Purpose: Personal information is collected pursuant to the Statistics Act (Sections 3, 7, 8, 19, 21). Personal data collected in the Census of Population Program are compiled into statistics which are used for a wide range of purposes including the determination of economic and social policies, planning industrial development, and estimating needs for schools, roads and many other public services. Population figures are used to determine federal electoral district boundaries, and to calculate per capita grants to provinces and municipalities. Personal information collected in the National Household Survey is used in aggregate form for statistical analysis of current population and societal trends.
Consistent Uses: Census and National Household Survey questionnaires may be used to draw samples for surveys approved by Statistics Canada for research purposes, and for studies that are part of the evaluation program for the Census of Population and the National Household Survey. Census and National Household Survey data may be combined with other survey or administrative databases for approved statistical purposes. Census and National Household Survey information may be used to respond to requests from individuals for proof of age, length of residence in Canada, citizenship, Aboriginal status or other similar purposes. This service is provided in support of applications for pensions, citizenship, passports and similar situations where other administrative records no longer exist or were never issued. With the consent of the individual to whom the information relates, Library and Archives Canada may make personal information that was collected in census or National Household Survey questionnaires available to the public for research purposes after 92 years.
Retention and Disposal Standards: As required by the Statistics Act, records are kept for 92 years after the census and are then transferred to Library and Archives Canada. Subject to an amendment to the Statistics Act, National Household Survey records are to be kept for 92 years and then transferred to Library and Archives Canada.

RDA Number: 2007/001
Related Record Number: StatCan COP 015
TBS Registration: 001839
Bank Number: StatCan PPU 005

Census of Population - Census Program Content Test
Description: This bank describes information related to individuals who have participated in content tests conducted to test Census of Population Program questions. Personal information may include name, contact information, demographic information (including age, date of birth, ethnicity, and religion), social insurance number, citizenship status, languages spoken or understood, relationship to cohabitant(s), educational information, financial information, work and other social and economic characteristics depending on the particular census or survey.
Class of Individuals: Individuals within households selected to participate in Census Program test surveys.
Purpose: Personal information is collected pursuant to the Statistics Act (Sections 3, 7, 8). The objectives of the test are to determine whether new or revised questions proposed for the Census Program can be easily understood and correctly answered, and to assess public reaction to these questions by testing them on a small scale basis.
Consistent Uses: None.
Retention and Disposal Standards: Records are retained only for as long as required for statistical purposes after the completion of the Census Program test and then are destroyed.

RDA Number: 2007/001
Related Record Number: StatCan COP 015
TBS Registration: 002096
Bank Number: StatCan PPU 007

Census of Population - Evaluation Program
Description: This bank describes information that is related to individuals who have participated in post-census surveys that measure census coverage, data quality, and the enumeration of unoccupied dwellings and non-respondent households. Personal information may include name, contact information and demographic information such as age and date of birth.
Class of Individuals: Individuals selected to participate in Census of Population evaluation studies.
Purpose: Personal information is collected pursuant to the Statistics Act (Sections 3, 7, 8). It is used to conduct studies as part of the evaluation program for the Census of Population. Studies measure census overcoverage by developing estimates of duplicate and erroneous enumerations. Census undercoverage is measured by developing estimates of the number and characteristics of persons and households that were missed. Studies are also used to adjust the census counts for non-response, to estimate the number of occupied private dwellings that were misclassified as vacant, and to adjust the occupied dwelling counts of the census accordingly.
Consistent Uses: Study results are used to make adjustments in Statistics Canada's population estimates program and to develop improved procedures for future censuses.
Retention and Disposal Standards: Records are retained only for as long as required for statistical purposes after the evaluation activity and then are destroyed.

RDA Number: 2007/001
Related Record Number: StatCan COP 015
TBS Registration: 003015
Bank Number: StatCan PPU 008

Census Pension Searches Program
Description: This bank contains information relating to applicants to the Census Microfilm and Pension Search Sub-unit and to members of the applicant's family. Search reference information such as name, date of birth, place of birth and place of residence is provided by the applicant in order to undertake a search of historical census and 1940 National Registration Records. Results of a successful search will be furnished in the form of a certified transcript of the information found in the original records.
Class of Individuals: Individuals who make an application under the program.
Purpose: Personal information is collected pursuant to the Privacy Act. The purpose of this bank is to provide the necessary personal information to undertake a search of historical census and the 1940 National Registration records in order to provide proof of age, length of residence in Canada, citizenship or Aboriginal status. The service is normally provided in support of applications for pensions, citizenship, passports and similar situations where other administrative records are required but no longer exist or, as in a number of cases, were never issued.
Consistent Uses: None.
Retention and Disposal Standards: Records are destroyed three years after their last administrative use.

RDA Number: 2007/001
Related Record Number: StatCan COP 015
TBS Registration: 003117
Bank Number: StatCan PPU 012

Referrals to the Department of Justice - Refusal to Complete Census of Population or Census of Agriculture Questionnaires
Description: This bank describes information that is related to individuals who have refused to complete a Census of Population or Census of Agriculture questionnaire and whose details may have been referred to the Department of Justice (JUS). Personal information may include name, contact information and other information relevant to an assessment of each case by JUS.
Class of Individuals: Individuals who have refused to complete a Census of Population or Census of Agriculture questionnaire and whose cases may have been referred to the Department of Justice.
Purpose: Information is used to determine whether to pursue in a court of law those individuals who have refused to complete a Census of Population or Census of Agriculture questionnaire as required by the Statistics Act. Information is disclosed to, and used by, the Department of Justice for prosecution under Section 31 of the Statistics Act; refer to Prosecution and Related Criminal Matters JUS PPU 015.
Consistent Uses: None.
Retention and Disposal Standards: Records are retained for three years after their last administrative use and then destroyed.

RDA Number: 2007/001
Related Record Number: StatCan COP 015
TBS Registration: 002097
Bank Number: StatCan PPU 120

3.2) Census of Agriculture

This program conducts the quinquennial Census of Agriculture, and produces and publishes economic series on the agriculture sector that flow to the System of National Accounts to form the agriculture component of the Gross Domestic Product and thereby satisfy requirements of the Federal-Provincial Fiscal Arrangements Regulations. Information from this program is used to improve the register of farms within the Business Register for the purpose of conducting surveys and censuses to ensure proper survey coverage using samples that are as small as statistically possible and thereby minimizing response burden. This program provides a comprehensive picture of the agriculture sector at the national, provincial and sub-provincial levels and is mandated by the Statistics Act. Small area and benchmarking data produced quinquennially from the Census of Agriculture are critical to industry structural analysis, crisis management, environmental programs, pesticide management, carbon credits, water-use planning and protection, rural development and traceability. No other comprehensive source of these data currently exists and coverage of farms of all sizes is important. In some sectors and regions, small farms are significant to the economy and data are required for policy and program development.

Census of Agriculture Statistics and the Agriculture-Population Linkage

Description: Includes records related to the planning, collection, processing, dissemination and evaluation of the Census of Agriculture which is conducted every five years and the linkage of Census of Agriculture data with data from the Census of Population and the National Household Survey.

Document Types: Questionnaires, operation and planning documents, decision records, enumerator, interviewer and help-line operator manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan AGR 445

Census of Agriculture Database
Description: This database contains information obtained from the Census of Agriculture on the characteristics of farms and farm operators and information relating to crops, livestock, poultry, machinery, farm operating expenses and receipts by type of farm. Information on assets, liabilities and investments is also available.
Class of Individuals: Individuals considered to be farm operators.
Purpose: This bank provides a base inventory of Canadian agriculture, input to the System of National Accounts and information for production, marketing and policy decisions. Personal information is collected pursuant to the Statistics Act (Sections 3, 20, 21).
Consistent Uses: Statistics Canada may release name and address information to other members of the national agricultural statistical system for statistical purposes if the legal requirements imposed by the Statistics Act under section 17 are met.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan AGR 445
TBS Registration: 001843
Bank Number: StatCan PPU 030

4) Statistical Infrastructure

Statistical infrastructure comprises activities and services that are administered to support a strong statistical system. Professional and Statistical Services include the development of sound statistical methodology, standardized concepts and classifications (including geographic concepts), the development and provision of statistical metadata, the development and maintenance of registers of enterprises and addresses for statistical purposes, the acquisition and processing of tax data from Canada Revenue Agency, and the provision of advice with respect to the Statistics Act and data-sharing agreements. Operational Statistical Services provide support to data collection activities for Statistics Canada's surveys, such as data capture, coding, editing, interviewer hiring and training, and the provision of advice to clients regarding statistical products. It also includes the production of Statistics Canada's catalogued publications, on-line databases and the dissemination of Statistics Canada's official release vehicle The Daily. The Continuity and Quality Maintenance Program includes the co-ordination of the aspects of the Agency's Integrated Strategic Planning Process that ensure the continuity and quality maintenance of programs.

4.1) Professional and Statistical Services

The Professional and Statistical Services program includes the development of sound statistical methodology, standardized concepts and classifications (including geographic concepts), statistical metadata, the preparation and maintenance of registers of addresses, farms, and other businesses and organizations for the purpose of conducting surveys and censuses. This program is also responsible for acquiring data from Canada Revenue Agency and other administrative sources in order to make these data available to other statistical programs throughout the Agency. Research activities aimed at providing practical solutions related to survey and questionnaire design, the analysis of survey data and other specific topics are undertaken, as well as the provision of expert advice on survey methodology to an international audience. The program also includes the provision of Agency-specific legal services relating to the Statistics Act, data sharing agreements, and to agreements and legal orders whereby data is obtained by Statistics Canada.

Administrative Data

Description: Records related to the management, processing and use of data from taxation records of individuals and businesses or from other administrative records, and the incorporation of this information in multiple statistical programs throughout Statistics Canada.

Document Types: Administrative records, operation and planning documents, decision records, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan ADD 530

Business Register

Description: Records related to the development and maintenance of a central register of enterprises and associated establishments for statistical purposes. The register is used by statistical programs to determine the in-scope population, select samples, support collection activities, monitor respondent burden and support/perform business demographics analysis.

Document Types: Administrative records, operation and planning documents, decision records, microdata files, statistical databases, evaluation reports, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan BUS 525

Geography

Description: Records related to the Spatial Data Infrastructure (SDI) that contains roads (including road names and address ranges) from the National Geographic Database (NGD), a shared database between Statistics Canada and Elections Canada. The SDI supports a wide range of census operations, such as the maintenance and delineation of the boundaries of standard geographic areas and custom area creation. The SDI is also the source for generating many geography products such as cartographic and digital boundary files and road network files.

Document Types: Operation and planning documents, decision records, maps, special tabulations, microdata files, statistical databases, data-sharing agreements, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan GEO 520

Standards

Description: Records related to statistical units, variables, and classifications such as the North American Industry Classification System (NAICS), the North American Product Classification System (NAPCS), the Standard Geographical Classification (SGC), Classification of Instructional Programs (CIP) and the National Occupational Classification for Statistics (NOC-S), and related products for coding and concordances. Also includes data sources and methods for Statistics Canada's surveys and statistical programs and an inventory of questionnaires.

Document Types: Operation and planning documents, decision records, statistical metadatabases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan STD 535

Statistics Act Advice and Documentation

Description: Records related to the provision of services for the interpretation and administration of the Statistics Act, and compliance with all legal requirements concerning data collection, use and disclosure.  Includes documents that outline specific conditions for access to confidential information obtained pursuant to the Statistics Act, such as standard data-sharing agreements under Sections 11 or 12 of the Act, agreements for obtaining records pursuant to Section 13 and authorized disclosures under Section 17(2).  Also comprises records related to privacy impact assessments, record linkage and prescription of survey collection activities.

Document Types: Operation and planning documents, decision records, directives and guidelines, communications material and correspondence, data-sharing agreements, discretionary disclosure orders and agreements, survey prescription request forms and orders, record linkage and project proposals, privacy impact assessments, threat risk assessments, contracts and memoranda of understanding.

Record Number: StatCan SAD 700

Survey Methods

Description: Records related to survey design, methodology, data quality and data analysis for programs that conduct surveys and use administrative records.

Document Types: Operation and planning documents, decision records, evaluation reports.

Record Number: StatCan MET 545

4.2) Operational Statistical Services

Operational Statistical Services comprise those activities and services relating to: the collection of data from respondents; the entry of data into computer systems; the coding of data into standard categories; and the processing of data obtained from other government organizations or administrative sources rather than directly from respondents. This sub-program includes those activities associated with the release of the Agency's information to the public. Examples include the production of Statistics Canada's catalogued publications, on-line databases and the dissemination of Statistics Canada's official release vehicle The Daily. The hiring and training of interviewers to support ongoing, ad-hoc and cost-recovered surveys are included in this program. The Advisory Services function, including Statistical Information Services, is also part of this program.

Client Information

Description: Records related to the coordination of client service activities including the development of strategic communications plans, surveys and focus groups to assess client satisfaction and identify client needs, coordination of outreach activities, management of the Client Relationship Management System and the management of client information for the fulfillment of inquiries, purchase of products and services and support.

Document Types: Communications and outreach plans, outreach activities and evaluation, decision records, databases, invoices, contracts and memoranda of understanding.

Record Number: StatCan MAR 572

Client Information
Description: This bank describes information that relates to individuals who have contacted Statistics Canada for information and/or purchased products and services. Personal information may include: name, contact information, financial institution information, language, other identification numbers (e.g., client number), views and opinions (e.g., limit on contact for promotional purposes), and signature.

Class of Individuals: General public and representatives of businesses, organizations and other institutions.
Purpose: Personal information is collected pursuant to the Privacy Act and is used to respond to inquiries or to process requests for products or services.
Consistent Uses: The information may be used, with consent, to contact clients for outreach activities and events, and client service purposes. Information may also be used for audit and evaluation purposes.
Retention and Disposal Standards: Records will be retained for two years after the last administrative use and are then destroyed.

 

RDA Number: 2007/0001
Related Record Number: StatCan MAR 572
TBS Registration: 20091596
Bank Number: StatCan PPU 805

Survey Management and Operations

Description: Records related to survey development and management of collection operations for multiple household and business surveys. Also includes records relating to data entry and coding services, and processing of information obtained from survey respondents or from other organizations.

Document Types: Questionnaires, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, statistical databases, evaluation reports.

Record Number: StatCan SOP 601

4.3) Continuity and Quality Maintenance Program

The Continuity and Quality Maintenance Program includes the co-ordination of the aspects of the Agency's Integrated Strategic Planning Process that ensure the continuity and quality maintenance of programs.

Corporate Business Architecture

Description: Records related to all activities covered under the mandate of the Corporate Business Architecture Initiative.

Document Types: Operation and planning documents, decision records, communications material and correspondence, evaluation reports.

Record Number: StatCan SOP 602

5) Cost-recovered Statistical Services

This activity produces high quality cost-recovered statistical services that meet the needs of specific federal and provincial institutions and other clients. The projects are grouped according to type, with the groupings comprising projects involving Economic and Environmental Statistics, Socio-economic Statistics, the Censuses, Statistical Infrastructure and Internal Services.

5.1) Cost-recovered Services related to Economic and Environmental Statistics

This activity produces high quality cost-recovered economic and environmental outputs that meet the needs of specific federal and provincial institutions and other clients. This program designs, implements, analyses and disseminates the results of large-scale or complex surveys for external clients to provide useful information to the broadest possible spectrum of users. Examples include the surveys of small and medium-sized enterprises, agricultural operations and agri-businesses, the digital economy, construction wage rates, Internet use, household energy use and household interaction with the environment. Cost-recovered analytical projects and research, and micro-simulations are also included in this program.

Economic and Environmental Statistics

Description: Includes records related to the collection, processing, analysis and dissemination of economic and environmental statistics from various ad hoc and recurring surveys, on a cost-recovery basis, for external clients such as other federal government departments. Also includes records relating to the dissemination of micro-simulation models of individuals, families or firms that are used to draw conclusions at higher levels of aggregation such as an entire country.

Document Types: Questionnaires, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan SES 292

5.2) Cost-recovered Services related to Socio-economic Statistics

This activity produces high quality cost-recovered socio-economic outputs that meet the needs of specific federal and provincial institutions and other clients. This program designs, implements, analyses and disseminates the results of large-scale or complex surveys for external clients to provide useful information to the broadest possible spectrum of users. Examples include surveys on public service employment, employment insurance and labour market, young Canadians, literacy and education, Aboriginal peoples, community-related activities such as resiliency, and health including tobacco use. Cost-recovered analytical projects and research, the Longitudinal Immigration Database, population projections for specific sub-populations or based on customised sets of assumptions, demographic projections and micro-simulations are also included in this program.

Aboriginal Peoples Surveys

Description: Records related to various surveys which collect extensive data on the living conditions of Aboriginal Peoples in Canada.

Document Types: Questionnaires, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, contracts and memoranda of understanding.

Record Number: StatCan HFS 716

Demography

Description: Includes records related to the production, analysis and dissemination of customized population and demographic projections, on a cost-recovery basis, for external clients such as other federal government departments.

Document Types: Administrative records, decision records, analytical articles and studies, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan DEM 031

Longitudinal Immigration Database

Description: Includes records related to the development and maintenance of the Longitudinal Immigration Database.

Document Types: Administrative records, operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan HFS 723

Linkage Control File and Linkage Key File for the Longitudinal Immigration Database
Description: This bank describes information used to conduct the linkage of immigration and tax files for the Longitudinal Immigration Database. Source files include the T1 Family File, the Canada Child Tax Benefit File and the Social Insurance Number File. Personal information may include name, demographic information such as gender and date of birth, Social Insurance Number, Immigrant Serial Number and date of arrival in Canada.
Class of Individuals: Taxfilers (both immigrants and non-immigrants).
Purpose: The use of the Linkage Control File and the Linkage Key File is limited to facilitating and improving the accuracy of the linkage of the files described above in support of the Longitudinal Immigration Database. Personal information is collected pursuant to the Statistics Act (Sections 3, 13, 24).
Consistent Uses: None.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HFS 723
TBS Registration: 20120251
Bank Number: StatCan PPU 136

Longitudinal Immigration Database
Description: This bank describes information collected from immigration and tax files that is used for statistical research on the economic performance of immigrants in Canada. Source files include the Landing File from Citizenship and Immigration Canada and information from the Government of Quebec on immigrants to that province. This information is linked to the T1 Family File based on taxation information from the Canada Revenue Agency. Personal information may include name, demographic information such as sex, date of birth and death, country of birth, citizenship, date of arrival in Canada, immigrant class, education, work history and income.
Class of Individuals: Immigrants and their families.
Purpose: The Longitudinal Immigration Database (IMDB) is a comprehensive source of data from 1980 onwards on the economic behaviour of the immigrant taxfiler population in Canada and provides insight on the economic performance of immigrants and the impact of immigration policy. The IMDB is managed by Statistics Canada on behalf of a federal-provincial consortium led by Citizenship and Immigration Canada. It is used to produce aggregate, non-identifiable data on the immigration population over time. Personal information is collected pursuant to the Statistics Act (Sections 3, 13, 24).
Note: The IMDB is reviewed every five years to ensure its continuing relevance to the development of immigration policy.
Consistent Uses: Selected variables on immigration from persons on the IMDB are added to the records of immigrant taxfilers on the Longitudinal Administrative Databank (StatCan PPU 112). This database, which is used for statistical research, is a 20% sample of all taxfilers in Canada selected from the T1 Family File (StatCan PPU 111).
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan HFS 723
TBS Registration: 003726
Bank Number: StatCan PPU 135

Socio-economic Statistics and Special Surveys

Description: Includes records related to the collection, analysis and dissemination of socio-economic statistics from various ad hoc and recurring household surveys, mostly on a cost-recovery basis, for external clients such as other federal government departments.

Document Types: Questionnaires, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: StatCan SSD 040

Community Noise and Health Study
Description: The Community Noise and Health Study (CHNS) was conducted on behalf of Health Canada. In a personal interview at their home, respondents were asked a series of health-related questions and had their resting blood pressure measured, provided a hair sample for analysis of chronic stress and were asked to wear a sleep watch during a seven-day period for a sleep evaluation. This bank contains information for approximately 1200 respondents between the ages of 18 and 79. Personal information includes name, address, GPS coordinates, phone number, age, sex, population group, education, height, weight, health conditions, quality of life, sleep quality, caffeine consumption, alcohol use, smoking status and income.
Class of Individuals: Population from Prince Edward Island and Ontario living in areas close to noise sources, with one person 18 to 79 years of age selected per household.
Purpose: The Community Noise and Health Study (CHNS) was designed to explore the relationships between noise and health issues, such as hypertension, levels of chronic stress and measures of sleep quantity and quality. Personal information is collected under the authority of the Statistics Act (Sections 3, 7, 8).
Consistent Uses: De-identified hair samples are sent to the Koren & Van Uum lab at the University of Western Ontario for analysis conducted on behalf of Statistics Canada, and the final microdata file is available to researchers, which may include Health Canada employees, in the Research Data Centres for analysis of health issues related to noise.  All laboratory staff and researchers with access to data are deemed employees of Statistics Canada and subject to the conditions and penalties of the Statistics Act. Results of physical measures, such as sleep and blood pressure, are provided to respondents who opted to receive a copy of the report, while results of hair cortisol levels are available upon request only. Respondents were also asked for their consent to allow Statistics Canada to link their CNHS data with other surveys and administrative data, such as sound measurement data and health records held by their provincial ministry of health.  Respondents who consented provided their provincial health number to facilitate the data linkage.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number:  2007/001
Related Record Number: StatCan SSD 040
TBS Registration: 20140003
Bank Number:  StatCan PPU 811

Longitudinal Survey of Immigrants to Canada
Description: The Longitudinal Survey of Immigrants to Canada was designed to study how recent immigrants adjust to living in Canada which assists organizations such as Citizenship and Immigration Canada to determine how to facilitate the integration of new immigrants. The survey was longitudinal, with recent immigrants being interviewed at approximately six months, two years, and four years after landing in Canada. Approximately 20,300 immigrants from across Canada were selected.
Class of Individuals: Immigrants aged 15 years and over who arrived from abroad between October 2000 and September 2001.
Purpose: The survey was designed to improve the understanding of how immigrants adjust to life in Canada. Survey results shed light on the association between the socio-economic background of immigrants and their adjustment to life in Canada. It also identified barriers newcomers to Canada face during their initial integration and what type of help, if any, was useful. Personal information is collected under the authority of the Statistics Act (Sections 3, 7, 8).
Consistent Uses: Respondents were asked to sign a consent form (distributed through the Canadian Missions Abroad) to allow Statistics Canada to link to administrative files for the purposes of tracing.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan SSD 040
TBS Registration: 005005
Bank Number: StatCan PPU 018

National Longitudinal Survey of Children and Youth
Description: The National Longitudinal Survey of Children and Youth collected data on a sample of children across Canada every two years. The survey was initiated in November/December 1994. Information on over 23,000 children was collected during this first collection. Up to two children in each household were chosen from the initial sample to participate in the longitudinal portion of the survey. It is the intention to follow these children until they are 25 years of age. Interviews were conducted with the most knowledgeable person in the household about these children, usually their mother. Children who were 10 and 11 years of age in this first collection were asked to complete a questionnaire themselves. Information was also collected from the child's teacher and principal, with the consent of the parent.
Class of Individuals: Children aged 0 to 11 in 1994-1995. For Cycles 2, 3, 4 and 5, a new sample of children aged 0-1 at the time of collection was added and followed in two subsequent cycles. As well, a cross-sectional sample of 5-year-olds was chosen to top up Cycles 3 and 4 and a sample of 0 to 5-year-olds was chosen to top up Cycle 6. In addition, a sample of kindergarten children has been selected periodically in a small number of communities as part of a related project.
Purpose: The primary objectives of the survey are to determine the prevalence of various biological, social and economic characteristics and risk factors in Canadian children and youth, to monitor the impact of such factors, life events and protective factors on these children's development. This provides information to policy and program officers for use in developing effective policies and strategies to help children to live healthy, active and rewarding lives. Personal information is collected under the authority of the Statistics Act (Sections 3, 7, 8).
Consistent Uses: With consent, information without names or other identifiers may be shared with Employment and Social Development Canada, as permitted under the provisions of Section 12 of the Statistics Act, for statistical and research purposes.

RDA Number: 2007/001
Related Record Number: StatCan SSD 040
TBS Registration: 003635
Bank Number: StatCan PPU 014

Second Follow-up to the Ontario Child Health Study
Description: The Ontario Child Health Study (OCHS) is a longitudinal survey designed to evaluate the impact of early childhood on later adult health, quality of life and role functioning. In 1983 Statistics Canada, in conjunction with McMaster University, first collected information on a group of 3,294 Ontario children living in 1,869 families. Information was gathered on any children in the household between the ages of 4 and 16. A follow-up of respondents to the 1983 study was conducted in 1987. The second follow-up of the Ontario Child Health Study in 2000 and 2001 went back to these children, who were at the time between the ages of 21 and 33, in order to collect further information about them, their spouse/partner (if applicable) and any children they had. Respondents and their spouse/partners both completed questionnaires.
Class of Individuals: Children aged 4 to 16 in 1983; 8 to 20 in 1987; and 21 to 33 in 2000-2001.
Purpose: The objective of the Second Follow-up to the Ontario Child Health Study was to link early childhood/adolescent experiences with early adult life, especially with respect to how well the respondent is performing in three major roles (worker, parent and partner), and how satisfied they were in these roles. This second follow-up of the OCHS, along with the previous studies, provided useful information for addressing many public health and developmental questions of interest to health researchers. Personal information is collected under the authority of the Statistics Act (Sections 3, 7, 8).
Consistent Uses: With consent, information without names or other identifiers may be shared with McMaster University, as permitted under the provisions of Section 12 of the Statistics Act, for statistical and research purposes.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan SSD 040
TBS Registration: 005006
Bank Number: StatCan PPU 019

Self-Sufficiency Project
Description: This bank contains information on the selected recipients' marital status, labour market participation, education and training, child care requirements, and family and parenting concerns. Several interviews were conducted, one at the beginning of the program, and up to four follow-up interviews, the last taking place 72 months after the first for some participants. In addition to collecting a wide array of information about the selected participant, a follow-up survey gathered additional information on up to two children between the ages of 4 and 18 in each household. Depending on the age of the children, they were asked to complete a vocabulary test, a math test or a literacy skill assessment. Children between the ages of 10 and 18 were also asked to answer a self complete questionnaire.
Class of Individuals: Income assistance recipients in New Brunswick and British Columbia.
Purpose: The Self Sufficiency Project is a multi-year research demonstration designed to test the effectiveness of an earnings supplement to income assistance recipients who take jobs and agree to leave public assistance. Statistics Canada is responsible for data collection and creating analysis files for the study. Personal information is collected under the authority of the Statistics Act (Sections 3, 7, 8).
Consistent Uses: Respondents were asked to sign a consent form to allow Statistics Canada to link a variety of data sources, including administrative files held by the Canada Revenue Agency, Employment and Social Development Canada and the provincial income assistance ministries. Respondents were asked for authorization to share this information with the research firm administering the project and affiliated researchers.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan SSD 040
TBS Registration: 003214
Bank Number: StatCan PPU 026

Special Surveys
Description: This bank contains data obtained from ad hoc surveys which do not form part of the regular survey taking activity of the Agency. They cover a variety of socio-economic topics including health, housing, labour market, education and literacy, as well as demographic data. The information may include names, social insurance numbers, addresses or telephone numbers.
Class of Individuals: Individuals selected to participate in the special surveys.
Purpose: The data are used by sponsoring agencies or Statistics Canada to either evaluate or benchmark existing socio-economic programs or to develop such programs. The data collected may be one time or a series of point-in-time measures. Personal information is collected under the authority of the Statistics Act (Sections 3, 7, 8).
Consistent Uses: Depending on the individual survey, data may be shared with other federal and provincial government departments and other incorporated bodies if Statistics Canada has entered into a data-sharing agreement under section 12 of the Statistics Act and the respondent has consented.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan SSD 040
TBS Registration: 002189
Bank Number: StatCan PPU 016

Workplace and Employee Survey
Description: The Workplace and Employee Survey was a longitudinal business survey designed to provide current information of events occurring in firms, their evolution over time, and the link between these developments and practices with worker outcomes. The survey annually collected information from about 8,000 employers and 25,000 employees for the reference years 1999 to 2006. The employer questionnaire covered workforce characteristics, hirings and separations, compensation and human resource practices, training, technology use, business strategy and innovation. The employee questionnaire covered job activities, promotions, hours, earnings, training, use of computers and other technologies, education and family characteristics.
Class of Individuals: Paid workers who receive a T4 from their current employer.
Purpose: The survey supports research and policy development with respect to labour adjustment programs, workplace practices, social programs and education. Personal information was collected under the authority of the Statistics Act (Sections 3, 7, 8).
Consistent Uses: None.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan SSD 040
TBS Registration: 003899
Bank Number: StatCan PPU 140

Youth in Transition Survey
Description: The longitudinal Youth in Transition Survey collects data on a sample of youth across Canada every two years. The survey was initiated in January and May 2000. Information on over 52,000 youth from two age cohorts (15-year-olds and 18 to 20-year-olds) was collected during the first collection. For the 15-year-olds, information was also collected from their parents.
Class of Individuals: Youth born in 1979, 1980, 1981 and 1984.
Purpose: The primary objective of the survey is to provide policy-relevant information about school-work transitions and factors influencing education, training and work. Personal information is collected under the authority of the Statistics Act (Sections 3, 7, 8).
Consistent Uses: With consent, information without names or other identifiers may be shared with Employment and Social Development Canada, as permitted under the provisions of Section 12 of the Statistics Act, for statistical and research purposes.
Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: StatCan SSD 040
TBS Registration: 075146
Bank Number: StatCan PPU 150

5.3) Cost-recovered Services related to the Censuses

This activity produces high quality cost-recovered outputs related to the Censuses that meet the needs of specific federal and provincial institutions and other clients. This program designs, implements, analyses and disseminates the results of large-scale or complex surveys and projects for external clients to provide useful information to the broadest possible spectrum of users. Examples include linking of the Census database to other surveys or administrative databases for analytical purposes as well as production of statistics at detailed geographical levels.

Census Cost-recovered Services

Description: Includes records on the analysis, tabulation and dissemination of statistics related to the Censuses. These services are offered, on a cost-recovery basis, to meet the needs of external clients such as other federal government departments.

Document Types: Analytical articles and studies, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan COP 025

5.4) Cost-recovered Services related to Statistical Infrastructure

This activity produces high quality cost-recovered outputs related to statistical infrastructure that meet the needs of specific federal and provincial institutions and other clients. Examples include imaging/data capture of the E311 Travel Declaration Cards for Canadians for the Canadian Border Services Agency and medical coding (e.g., classification of cause of death) for the provinces. This activity also produces high quality cost-recovered programs to provide access to Statistics Canada's public use and confidential microdata, including the Data Liberation Initiative providing access to Public Use Microdata Files in post secondary institute libraries. This program also includes the Research Data Centres program, currently supplying secure access to detailed microdata files in 26 universities and one research institute across Canada, as well as the Real Time Remote Access program, providing access remotely in more or less real time to researchers who submit code and receive back automatically-vetted output.

Data Access Services

Description: Includes records related to data access services offered mostly on a cost-recovery basis, such as the Data Liberation Initiative, Research Data Centres, the Canadian Centre for Data Development and Economic Research, and the Real Time Remote Access program, to support the statistical needs of external clients, such as federal government departments and academic institutions.

Document Types: Operation and planning documents, decision records, communications material and correspondence, evaluation reports, research proposals, contracts and memoranda of understanding.

Record Number: StatCan RDC 505

Deemed Employees

Description: Includes records related to persons who are temporarily engaged by Statistics Canada to conduct research or to provide another service to a statistical program.

Document Types: Contracts, memoranda of understanding, résumés, research proposals.

Record Number: StatCan RDC 501

Deemed Employees
Description: This bank describes information collected from individuals who have been contracted to carry out research or to perform other work pursuant to the Statistics Act. The personal information may include: full name, address, telephone and fax numbers, email address, qualifications/résumé, signed copies of contracts or memoranda of agreement, signed oaths or affirmation of secrecy, signed copies of the Acknowledgment related to the Oath of Secrecy and the Values and Ethics Code for the Public Service.
Class of Individuals: Individuals who have approved research projects to be undertaken in a Research Data Centre or at Statistics Canada headquarters, or who have been engaged to provide a specific service to Statistics Canada. In the majority of cases, these individuals are researchers.
Purpose: The purpose is to manage individuals who are conducting research or are providing a service to Statistics Canada for which they are required to have access to sensitive statistical information. Personal information is collected pursuant to the Statistics Act (Sections 5, 6) and Privacy Act.
Consistent Uses: None.
Retention and Disposal Standards: Records are retained for two years after their last administrative use and then are destroyed. Records of signed oaths or affirmation of secrecy are kept indefinitely.

RDA Number: 2007/001
Related Record Number: StatCan RDC 501
TBS Registration: 007093
Bank Number: StatCan PPU 810

Statistical Infrastructure Services

Description: Includes records related to statistical infrastructure services (e.g., development of concepts, support for data collection and dissemination activities, provision of advice) offered on a cost-recovery basis to meet the needs of external clients such as other federal government departments.

Document Types: Operation and planning documents, decision records, communications material and correspondence, evaluation reports, maps, special tabulations, microdata files, statistical databases, project proposals, contracts and memoranda of understanding.

Record Number: StatCan SOP 610  

5.5) Cost-recovered Services related to Internal Services

This activity produces high quality cost-recovered outputs related to Internal Services that meet the needs of specific federal and provincial institutions and other clients. Examples include the analysis of the Public Service Employee Survey and workforce analysis for federal departments.

Corporate Cost-recovered Services

Description: Includes records on the analysis, tabulation and dissemination of statistics, mostly on a cost-recovery basis, to meet the corporate needs and obligations of external clients, such as other federal government departments. Includes analytical reports for the Public Service Employee Survey.

Document Types: Analytical articles and studies, special tabulations, statistical databases, communications material and correspondence, evaluation reports, contracts and memoranda of understanding.

Record Number: StatCan SOP 605

6) Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Classes of Personal Information

Business surveys

This class describes personal information used in support of Statistics Canada surveys that are intended for industrial and service sectors of the economy. The personal information collected and used relates to contact persons for the organizations, language, views and opinions of individuals, and, in the case of unincorporated businesses, financial and operational information. The personal information collected is not used for any administrative purposes that affect these individuals and is not organized or intended to be retrieved by name or other personal identifier. Retention of this personal information is one year after its last operational use and then it is destroyed.

Household surveys

This class describes personal information collected by Statistics Canada in support of various household surveys, in cases where no names or other personal identifiers are retained.  The personal information collected is not used for any administrative purposes that affect these individuals and is not organized or intended to be retrieved by name or other personal identifier.

Manuals

  • CANSIM User Guide for E-STAT
  • Companion Guide to the Statistics Act
  • Interviewer Training Manuals
  • Public Use Microdata Files Documentation for Surveys
  • Security Practices Manual
  • Statistics Canada Policy Suite
  • Statistics Canada Quality Guidelines

Additional Information

The Government of Canada encourages the release of information through informal requests. You may wish to consult Statistics Canada's completed Access to Information (ATI) summaries. To make an informal request, contact STATCAN.infostats-infostats.STATCAN@canada.ca or phone 1-800-263-1136 or 613-951-8116 (TTY: 1-800-363-7629).

Access to information and privacy requests should be sent to:

Access to Information and Privacy Coordinator
Office of the Chief Statistician
Statistics Canada
100 Tunney's Pasture Driveway
Ottawa, Ontario K1A 0T6

Please note: Each request made to Statistics Canada under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Receiver General for Canada.

Statistics Canada conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available online.

For additional information about the programs and activities of Statistics Canada, please visit Surveys and statistical programs by subject or contact STATCAN.infostats-infostats.STATCAN@canada.ca. For Statistics Canada data available through the Government of Canada Open Data Portal, please consult the website data.gc.ca.

Reading Room

In accordance with the Access to Information Act and Privacy Act, the applicant may wish to review material in person.

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