Application Process - Non-government Applicants

Researchers unaffiliated with a federal government department

Application process steps:

  1. Proposal submission and application for accreditation
  2. Project Evaluation and approval
  3. Security screening
    • The applicants will receive an invitation from CDER to move forward with Steps 4 and 5 of the application process once:
      • Steps 1, 2 and 3 are completed;
      • The analytical dataset is ready;
      • Informatics accounts have been created; and
      • Purchase confirmation or Letter of agreement (LOA) has been approved.
  4. To become a deemed employee of Statistics Canada
  5. CDER Orientation session

Step 1: Proposal submission and application for accreditation

Send your proposal by email to

Once feasibility and cost of the project are established, CDER will contact the researcher by email. Note that CDER and/or Statistics Canada’s subject matter specialists may request revisions to the proposal before moving forward with the application.

Please do not hesitate to contact the CDER team to obtain expert advices and information about data availability while drafting your proposal.

Application for accreditation

  1. Curriculum Vitae demonstrating the experience and technical competence of all researchers involved in the project
    • Graduate students must also submit a letter of support from senior researcher/advisor
  2. Letter from lead researcher, indicating:
    • How project costs will be covered
    • Ability to abide all the terms and conditioned in the research contract
      • Commit to producing a research paper for Statistics Canada
    • Letter of acknowledgement from your Dean (a template can be provided by CDER upon request)
    • Declare no conflict of interest
    • Approval letter from granting council, if applicable

    Step 2: Project Evaluation and approval

    1. Peer Review:
      • Project funded by Tri-Council: Statistics Canada will take this as recommendation that the project has been peer reviewed;
      • Otherwise, Statistics Canada will conduct a peer review from an external panel of experts at a cost of $200 that will be paid by the applicants (see Pricing Policy).
    2. An Internal Statistics Canada committee will review the proposal to ensure project falls under the mandate of Statistics Canada. The project must receive final approval from this committee.

    Step 3: Security Screening

    Before starting any work on CDER data, all applicants who will be involved in the data development and/or analysis on an approved project must obtain a valid security status – reliability level (see Security Process).

    Step 4: Becoming deemed employees

    All project applicants must be deemed as employees of Statistics Canada before the project can start.
    This requires:

    1. Taking the Oath of Office or Solemn Affirmation in Section 6 of the Statistics Act to be deemed an employee of Statistics Canada for the duration of the project
    2. Signing a Microdata Research Contract (MRC)
    3. Having read, understood and will comply with:
      • Values and Ethics Code for the Public SectorStatistics Canada Code of Conduct
      • Policy on Conflict of Interest and Post-Employment
      • CDER guidelines for Deemed Employees
      • Security Practices Manual
      • Directive on Security of Sensitive Statistical Information
      • Directive on Transmission of Protected Information
      • IT Security Policy
      • Network Use Policy
      • Directive on the Use of Deemed Employees
      • Information and Privacy Breach Protocol
    4. Understanding the potential penalties should they contravene the terms and conditions of access to the Information and the penalties should the Researcher(s) contravene the Statistics Act and any applicable related Acts, including the Income Tax Act or the Excise Tax Act.

    CDER will schedule a sign-in session and an orientation session for the researcher(s).

    Special Cases:

    Researchers who are not Canadian/permanent resident
    Please note that researchers who are not Canadian citizens or permanent residents of Canada must include a Canadian citizen or permanent Canadian resident as a co-investigator. The co-investigator will also need to go through the application process and become a deemed employee.

    Supervisors who would like to discuss unreleased results with students will need to go through the application process and become a deemed employee.

    Step 5: Knowledge mobilization

    The researchers are asked to:

    • Share their research findings at the end of a project at a Statistics Canada event
    • Produce a paper that may be published in one of Statistics Canada's working paper series