Licensing Questions and Decisions

  1. Question: This is a request for PUMF data from an alumnus of a DLI institution who needs data to update a thesis she wrote for presentation at a conference.

    Key Issues: Is the individual an authorised user?

    The DLI Licence agreement for Public Use Microdata Files (PUMFs) stipulates that access to DLI data can be granted only to those individuals having current standing (students, faculty, researchers, administrators) at participating institutions.

    Is the proposed use within the licence?

    Use of the Microdata files is limited to the Licensee. The Microdata file cannot be reproduced and transmitted to any person or organization outside of the Licensee's organization.

    Decision: The case was considered and declined. The request fails on the first test, that of authorised user. An alumnus would not be eligible to access DLI data as they do not meet the criteria set out in the licence.

    Are there other options?

  2. Question: A professor, under contract to a government department, is interested in a number of PUMF surveys that are available through the DLI. Is he eligible?

    Key Issues: Is the user authorised?

    The user would be authorised if he was an educator, student, or staff member of good standing with an educational institution participating in DLI. The user is a member of good standing at a DLI institution, and therefore is eligible.

    Is the proposed use within the licence?

    As defined in the DLI Licence agreement for Public Use Microdata Files (PUMFs), the use of the data is within the limits of the Licence. The professor may use the PUMFs and share his results, however, he cannot share the microdata file with his contractors. If the contractors would like to use the same files, they would need to contact Statistics Canada directly in order to sign a licence and request the data file.

    Decision: Approved.

  3. Question: A researcher with a faculty appointment would receive a grant to report her findings using data from the DAD in an academic paper.

    Key Issues: Is the user authorised?

    The user is a faculty member of the DLI institution and therefore an authorised user. Is the proposed use within the licence?

    The use would be purely for academic research which is consistent with the Licence agreement for the Discharge Abstract Database (DAD) Public Use Microdata file (PUMF) from the Canadian Institute for Health Information (CIHI).

    Definition of grant or subsidy: funding provided to a school for an educational project. Monies are administered through the institution's grants division. Definition of contract: a business arrangement for the supply of goods or services at a fixed price.

    Decision: In this situation, the funding is being received in the form of a grant and therefore the decision is to approve.

  4. Question: I have a faculty member who wants the census data behind a Canadian Forestry Service research report on resource-reliant communities --- Is this worth pursuing or would she have to do the work all over again?

    Key Issues: Is the user authorised?

    Students, educators and staff members of good standing with an educational institution participating in the DLI are entitled to access DLI data. The faculty member is an authorized DLI user.
    Is the proposed use within the licence?

    Under Statistics Canada's Open Licence agreement, the licence applies to both standard and custom products and services with the exception of Statistics Canada's postal products (see list) and Public Use Microdata Files (PUMFs).

    If someone orders a custom tabulation, that person can decide to keep the data for her/himself or they can share the data or they can sell the data.

    It's up to them to decide if they want to share it or not.

    From StatCan, we don't keep the data from custom requests because they are done for specific reasons and have often time very specific definitions of variables. If someone comes back with the same specifications, we will produce them for a cost.

    Decision: In this situation, a new custom tabulations would be required.

  5. Question: A student who wishes to send a questionnaire has asked is there a way to get a list of anonymous addresses?

    Key Issues: Is the individual an authorised user?

    Authorised users are current full or part time student, current full or part time faculty members, and administrators and/or faculty members in good standing within the DLI institution.

    Is the proposed use within the licence?

    The Postal Code Conversion File (PCCF) provides a link between six-character postal codes and standard Census geographic areas such as dissemination areas, census subdivisions and census tracts. It also provides a latitude and longitude coordinate for a point representing the approximate location of the postal code to support mapping.

    Licence terms of use: The Licensee shall not use the data product for the following mail preparation purposes:

    1. addressing mail;
    2. presorting addressed mail
    3. preparing unaddressed mail by householder count for delivery

    Decision: Declined.

    Clients wishing to use the Data product(s) for this purpose will be directed to Canada Post.

  6. Question: I am the DLI contact at my institution and I want to create Dissemination Area (DA) reference maps for my province and load them on our web site for student and faculty access.

    Can I do that?

    Key Issues: Is the user authorised?

    The DLI contact is an authorised user of DLI data as he is currently employed by the university and is in good standing.

    Is the proposed use within the licence?

    Standard data products in the DLI collection fall under the Statistics Canada Open Licence Agreement, and therefore may be placed on a DLI institution's website for general accessibility.

    In all cases where there are maps containing Statistics Canada data, proper sourcing is required.

    Decision: Approved

  7. Question: We received a request from a researcher from a non-DLI institution. The researcher would like to consult the standard data products that are available by the DLI program (ex: Canadian Business Patterns). Could we give him access to this document?

    Key Issues: Is the user authorised?

    The user would be authorised if he is an educator, student, or staff member of good standing with an educational institution participating in DLI.

    However, it is at each institution's discretion if they wish to disseminate Statistics Canada's standard data products that fall under Statistics Canada Open Licence Agreement. If an institution wishes to do so, they are responsible for providing the support. In this case, access to Canadian Business Patterns for example, can be shared with the researcher.

    Is the proposed use within the licence?

    Statistics Canada's standard data products in the DLI collection fall under the Statistics Canada's Open Licence Agreement.

    Decision: This case was considered and approved. Only standard data products that fall under Statistics Canada Open Licence Agreement may be shared at the institution's discretion.

  8. Question: A graduate student wants to use a PUMF to co-author a paper with an individual who is no longer affiliated with the university.

    Key Issues: Is the user authorised?

    In this case, the student meets the criteria of the licence (an educator, student, or staff member of good standing with an educational institution participating in DLI). The alumnus no longer meets this criteria.

    Is the proposed use within the licence?

    In this situation, since the alumnus no longer meets the authorised user criteria, results of the research can be shared with the alumnus, but data cannot. In order to access the same data, the alumnus would have to contact Statistics Canada directly to sign a PUMF licence agreement and receive a copy of the files from Statistics Canada.

    Decision: This case was considered and approved. Only the graduate student may access the data and only results may be shared with the non-DLI co-author.

 
 
Date modified: