2012 Info Source

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Introduction

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction to Info Source: Sources of Federal Government and Employee Information and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The origins of Statistics Canada date from 1918 with the creation of the Dominion Bureau of Statistics. With the passing of a new Statistics Act in 1971, it became Statistics Canada, the name by which it is still known. Therefore it has been over 90 years that the department has served as the national statistical bureau of the country.

Responsibilities

Statistics Canada ensures that Canadians have access to a trusted source of statistics on Canada. Access to trusted information is fundamental in an open, democratic society to support decision making by citizens and their elected representatives. A large portion of Statistics Canada's activities is devoted to meeting the needs of federal, provincial and territorial government policy departments and providing ongoing measurement of Canadian socio-economic dynamics and emerging trends.

Statistics Canada's mandate derives primarily from the Statistics Act. The Act requires that the agency collect, compile, analyse and publish statistical information on the economic, social and general conditions of the country and its people. This mandate covers a broad range of statutory requirements, as well as contractual obligations.

The Statistics Act requires Statistics Canada to conduct a Census of Population and a Census of Agriculture every fifth year. The Act also confers substantial powers on the agency to collect information for statistical purposes through surveys of businesses and households.

Statistics Canada is also mandated to provide co-ordination and leadership for the national statistical system, specifically to avoid duplication in the information collected by government. The agency can, by law, access administrative records (e.g., tax data, customs declarations, and birth and death records), enabling it to reduce reporting burden on business and individual respondents. Statistics Canada is considered a leader among statistical agencies around the world in reducing reporting burden through the use of administrative data, partnerships and cost-recovery arrangements with other organizations.

Institutional Functions, Programs and Activities

Census, demography and aboriginal statistics

This program provides statistical information on the Canadian population, its demographic characteristics and conditions, and their changes over time. The Census of Population provides benchmark information on the structure of the Canadian population and its demographic, social and economic conditions. Population counts and estimates are used to determine electoral boundaries, the distribution of federal transfer payments, and the transfer and allocation of funds among regional and municipal governments, school boards and other local agencies within provinces. Also, every five years, the Census of Agriculture provides data on the number and type of farms, farm operators, business operating arrangements, land and land management practices, capital investments and equipment. This program also provides information on the socio-economic conditions and well-being of Aboriginal Peoples. Finally, this program includes a demography statistics program that produces various population estimates used for a number of statutory requirements.

Aboriginal Statistics

The program is responsible for providing subject matter-expertise, coordination and integration in the collection, analysis and dissemination of data about Aboriginal Peoples on topics such as education, use of Aboriginal language(s), labour activity, income, health, communication technology, mobility and housing conditions. In this capacity, it provides information, support and advice to federal departments and Aboriginal governments and organizations.

Aboriginal Peoples Surveys

Description: Records related to various surveys which collect extensive data on the living conditions of Aboriginal Peoples in Canada.

Document Types: Questionnaires, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, contracts and memoranda of understanding.

Record Number: STC HFS 716

Census of Agriculture Statistics

The program conducts the quinquennial Census of Agriculture in order to provide a comprehensive picture of the agriculture sector at the national, provincial and sub-provincial levels. This information is used to form the agriculture component of the Gross Domestic Product.

Census of Agriculture Statistics and the Agriculture-Population Linkage

Description: Includes records related to the planning, collection, processing, dissemination and evaluation of the Census of Agriculture which is conducted every five years and the linkage of Census of Agriculture data with data from the Census of Population and the National Household Survey.

Document Types: Questionnaires, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC AGR 445

 
Census of Agriculture Database

Description: This database contains information obtained from the Census of Agriculture on the characteristics of farms and farm operators and information relating to crops, livestock, poultry, machinery, farm operating expenses and receipts by type of farm. Information on assets, liabilities and investments is also available.

Class of Individuals: Individuals considered to be farm operators.

Purpose: This bank provides a base inventory of Canadian agriculture, input to the System of National Accounts and information for production, marketing and policy decisions.

Consistent Uses: Statistics Canada may release name and address information to other members of the national agricultural statistical system for statistical purposes if the legal requirements imposed by the Statistics Act under section 17 are met.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC AGR 445
TBS Registration: 001843
Bank Number: STC PPU 030

Census of Population Statistics

The program plans, develops and implements all collection, processing and dissemination of the quinquennial censuses of population and the National Household Survey. This program is mandated in many statutes and acts including the Statistics Act, the Electoral Boundaries Readjustment Act, the Canada Elections Act, the Income Tax Act, to name but a few. The program is also responsible for the 1940 National Registration Records database, which is information originally obtained under the authority of the National Resources Mobilization Act, 1940, and the War Measures Act to permit the mobilization of all of the effective resources of the nation for the defence and security of Canada. The National Registration Regulations pursuant to this legislation gave custody of the records to Statistics Canada, then known as the Dominion Bureau of Statistics.

1940 National Registration Records

Description: Includes records related to the 1940 National Registration Records which includes information from a compulsory registration of all persons 16 years of age or older in the period 1940-1946.

Document Types: Administrative records, operation and planning documents, decision records, correspondence, statistical databases.

Record Number: STC COP 020

 
1940 National Registration Records

Description: The records provide social and economic information on individuals as well as information on their skills.

Class of Individuals: All persons 16 years of age or older in the period 1940-1946 with the exception of those people who were, at the time of registration, members of the armed forces, a religious order, or confined to an institution.

Purpose: The information was originally obtained under the authority of the National Resources Mobilization Act, 1940, and the War Measures Act to permit the mobilization of all of the effective resources of the nation for the defence and security of Canada. The National Registration Regulations pursuant to this legislation gave custody of the records to Statistics Canada, then known as the Dominion Bureau of Statistics.

Consistent Uses: A program has been established called the Census Microfilm and Pension Searches Sub-unit to provide proof of age, place of residence, family relationships or length of residence in Canada from the 1940 National Registration Records. The service is normally provided in support of applications for pensions, citizenship, passports and similar situations where other administrative records are required but no longer exist or, as in a number of cases, were never issued. Searches are also conducted to provide third parties with information on individuals who were included in the 1940 National Registration. This information is typically requested for genealogical purposes and is made available only if proof is provided that the person about whom information is requested has been deceased for more than 20 years. A standard fee of $45 (plus HST) is charged for each search undertaken; the fee is refunded if the search is not successful. Requests should be sent to the Census Microfilm and Pension Search Sub-unit, Census Operations Division, Statistics Canada, 170 Tunney's Pasture Driveway, Ottawa, Ontario, K1A 0T6.

Retention and Disposal Standards: Records are destroyed three years after their last administrative use.

RDA Number: 2007/001
Related Record Number: STC COP 020
TBS Registration: 001840
Bank Number: STC PPU 010

Census of Population Management and Operations

Description: Includes records related to the collection, processing, analysis, and dissemination of statistics from the Census of Population and the National Household Survey as well as testing and consultations and post-censal evaluation studies. The program also manages Statistics Canada's role in the prosecution of individuals who fail to complete a census questionnaire as required under the Statistics Act.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC COP 015

 
Census of Population and National Household Survey

Description: This bank describes information about individuals whose personal information was collected in any of the Censuses of Population taken since 1921 and, beginning in 2011, individuals whose personal information was collected in the voluntary National Household Survey. The Census of Population is a national inventory of Canada's key socio-economic phenomena conducted at prescribed intervals by statutory requirement. The National Household Survey covers topics previously collected on the long-form Census questionnaire. Personal information may include name, contact information, demographic information (including age, date of birth, ethnicity, and religion), citizenship status, languages spoken or understood, relationship to cohabitant(s), limitation on ability to do daily activities, educational information, financial information, work and other social and economic characteristics depending on the particular census or survey. It may also include data on income from the Canada Revenue Agency based on the consent of the individual.

Class of Individuals: All individuals in Canada and Canadians abroad at the time of the census, as well as individuals selected to complete a National Household Survey questionnaire.

Purpose: Personal information is collected pursuant to the Statistics Act. Personal data collected in the census are compiled into statistics which are used for a wide range of purposes including the determination of economic and social policies, planning industrial development, and estimating needs for schools, roads and many other public services. Population figures are used to determine federal electoral district boundaries, and to calculate per capita grants to provinces and municipalities. Personal information collected in the National Household Survey is used in aggregate form for statistical analysis of current population and societal trends.

Consistent Uses: Census and National Household Survey questionnaires may be used to draw samples for surveys approved by Statistics Canada for research purposes, and for studies that are part of the evaluation program for the Census of Population and the National Household Survey. Census and National Household Survey data may be combined with other survey or administrative databases for approved statistical purposes. Census and National Household Survey information may be used to respond to requests from individuals for proof of age or length of residence in Canada. This service is provided in support of applications for pensions, citizenship, passports and similar situations where other administrative records no longer exist or were never issued. With the consent of the individual to whom the information relates, Library and Archives Canada may make personal information that was collected in census or National Household Survey questionnaires available to the public for research purposes after 92 years.

Retention and Disposal Standards: As required by the Statistics Act, records are kept for 92 years after the census and are then transferred to Library and Archives Canada. Subject to an amendment to the Statistics Act, National Household Survey records are to be kept for 92 years and then transferred to Library and Archives Canada.

RDA Number: 2007/001
Related Record Number: STC COP 015
TBS Registration: 001839
Bank Number: STC PPU 005

Census of Population - Census Test

Description: This bank describes information related to individuals who have participated in voluntary surveys conducted to test Census of Population questions. Personal information may include name, contact information, demographic information (including age, date of birth, ethnicity, and religion), citizenship status, languages spoken or understood, relationship to cohabitant(s), educational information, financial information, work and other social and economic characteristics depending on the particular census or survey.

Class of Individuals: Individuals within households selected to participate in census test surveys.

Purpose: Personal information is collected pursuant to the Statistics Act. It is used in the testing program for the Census of Population. The objectives of the test surveys are to determine whether new or revised questions proposed for the census can be easily understood and correctly answered, and to assess public reaction to these questions by testing them on a small scale basis.

Consistent Uses: None.

Retention and Disposal Standards: Records are retained only for as long as required for statistical purposes after the completion of the census test and then are destroyed.

RDA Number: 2007/001
Related Record Number: STC COP 015
TBS Registration: 002096
Bank Number: STC PPU 007

Census of Population - Evaluation Program

Description: This bank describes information that is related to individuals who have participated in post-census surveys that measure census coverage, data quality, and the enumeration of unoccupied dwellings and non-respondent households. Personal information may include name, contact information and demographic information such as age and date of birth.

Class of Individuals: Individuals selected to participate in Census of Population evaluation studies.

Purpose: Personal information is collected pursuant to the Statistics Act. It is used to conduct studies as part of the evaluation program for the Census of Population. Studies measure census overcoverage by developing estimates of duplicate and erroneous enumerations. Census undercoverage is measured by developing estimates of the number and characteristics of persons and households that were missed. Studies are also used to adjust the census counts for non-response, to estimate the number of occupied private dwellings that were misclassified as vacant, and to adjust the occupied dwelling counts of the census accordingly.

Consistent Uses: Study results are used to make adjustments in Statistics Canada’s population estimates program and to develop improved procedures for future censuses.

Retention and Disposal Standards: Records are retained only for as long as required for statistical purposes after the evaluation activity and then are destroyed.

RDA Number: 2007/001
Related Record Number: STC COP 015
TBS Registration: 003015
Bank Number: STC PPU 008

Census Pension Searches Program

Description: This bank contains information relating to applicants to the Census Microfilm and Pension Search Sub-unit and to members of the applicant's family. Search reference information such as name, date of birth, place of birth, place of residence is provided by the applicant in order to undertake a search of historical census and 1940 National Registration Records. Results of a successful search will be furnished in the form of a certified transcript of the information found in the original records.

Class of Individuals: Individuals who make an application under the program.

Purpose: The purpose of this bank is to provide the necessary personal information to undertake a search of historical census and the 1940 National Registration records in order to provide proof of age or length of residence in Canada. The service is normally provided in support of applications for pensions, citizenship, passports and similar situations where other administrative records are required but no longer exist or, as in a number of cases, were never issued.

Consistent Uses: None.

Retention and Disposal Standards: Records are destroyed three years after their last administrative use.

RDA Number: 2007/001
Related Record Number: STC COP 015
TBS Registration: 003117
Bank Number: STC PPU 012

Referrals to the Department of Justice - Refusal to Complete Census of Population or Census of Agriculture Questionnaires

Description: This bank describes information that is related to individuals who have refused to complete a Census of Population or Census of Agriculture questionnaire and whose details may have been referred to the Department of Justice. Personal information may include name, contact information and other information relevant to an assessment of each case.

Class of Individuals: Individuals who have refused to complete a Census of Population or Census of Agriculture questionnaire and whose cases may have been referred to the Department of Justice.

Purpose: Information is used to determine whether to pursue in a court of law those individuals who have refused to complete a Census of Population or Census of Agriculture questionnaire as required by the Statistics Act. Information is disclosed to, and used by, the Department of Justice for prosecution under the Section 31 of the Statistics Act; refer to Prosecution and Related Criminal Matters JUS PPU 015.

Consistent Uses: None.

Retention and Disposal Standards: Records are retained for three years after their last administrative use and then destroyed.

RDA Number: 2007/001
Related Record Number: STC COP 015
TBS Registration: 002097
Bank Number: STC PPU 120

Demography

This program produces Canada's post-censal and inter-censal population estimates used to meet the statutory requirements of various pieces of legislation and agreements such as the Canada Health and Social Transfers, the Equalization and Territorial Formula Financing, the Federal-Provincial Fiscal Arrangements Act and the Canada Pension Plan Act, to name but a few, as well as for purposes of pension and labour market planning and forecasting. Population estimates and projections are used by all levels of government, the private sector, researchers and non-government organizations.

Population Estimates

Description: Includes records related to the production of post-censal and inter-censal population estimates. Population estimates are produced at three geographic levels: Canada, province and territory, and census division, census metropolitan area and economic region. Data include estimates of births, deaths, immigration, total emigration, change in non-permanent residents, and inter-provincial and intraprovincial migration.

Document Types: Operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports.

Record Number: STC DEM 030

Economic statistics

The Economic Statistics program provides statistics and analysis on the entire spectrum of Canadian economic activity. The program supports various statutory requirements and the statistics are vital for economic policy development and program responsibilities of the Bank of Canada, Finance Canada, Industry Canada, Foreign Affairs and International Trade, Transport Canada, and Agriculture and Agri-Food Canada. The information includes statistics on: gross domestic product; production, costs, sales, productivity and prices for the full gamut of industrial sectors; the flows and stocks of fixed and financial capital assets; international trade and finance; the extent of foreign ownership in Canada's economy; federal, provincial and municipal government revenues, expenditures and employment; environmental issues related to pollution, natural assets and activities aimed at reducing environmental damage; consumer and industrial price inflation; science and technology; and research and development activity.

Agriculture, Technology and Transportation Statistics

The program plans, directs, coordinates and controls the provision of statistical information concerning agriculture, science, technology, broadcasting, telecommunications, innovation and electronic commerce, small businesses and transportation to governments, private organizations and institutions. The program supports statutory requirements largely focused on the System of National Accounts.

Agriculture Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on the activities of the agriculture sector and people employed in it by means of various agriculture surveys.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, contracts and memoranda of understanding.

Record Number: STC AGR 450

Science and Technology Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on science, technology, broadcasting, telecommunications and electronic commerce in the public and private sectors in Canada.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: STC BST 431

Small Business Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on small businesses in Canada. The information is gathered through special surveys of businesses, data linkage of micro records or data integration of existing data.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: STC BST 524

Transportation Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on all modes of transport in Canada (air, marine, bus, for-hire and private trucking, rail, and urban transit). Statistics from the program are used by Transport Canada, the Canadian Transportation Agency, other federal government departments, provincial governments, international organizations and industry associations.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: STC TRA 400

Analytical Studies

The Analytical Studies program integrates, analyses and interprets data to describe and draw inferences about the nature of Canada's economy and society. It also develops new and improved techniques for the statistical analysis and interpretation of socio-economic data sets and provides an assessment of current economic conditions. The program produces annual estimates of multifactor productivity and associated analytical reports. These activities are vital for the Bank of Canada, Finance Canada, Industry Canada and the private sector financial community.

Administrative Data

Description: Includes records related to the use of T1 income tax data for statistical and analytic purposes.

Document Types: Administrative records, operation and planning documents, decision records, analytical articles and studies, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC SAD 550

 

T1 Family File (T1FF)

Description: The database contains information on all tax filers as well as their identifiable filing and non-filing family members (census family definition). The family formation is done through deterministic and probabilistic matching and imputation. The data are compiled from taxation files and supplemented with estimates of components of income and taxes not covered in the federal taxation system (e.g., some provincial refundable tax credits, taxes for the province of Quebec).

Class of Individuals: Tax filers and non-filers.

Purpose: The objective of the development of this database is to address the need for annual data for large and small areas, providing a social and economic profile of the population. This information is essential, particularly to governments and private organizations, to the process of developing and evaluating programs and policies related to financial well-being. No identifiable microdata are released.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC SAD 550
TBS Registration: 005003
Bank Number: STC PPU 111

Deemed Employees

Description: Includes records related to persons who are temporarily engaged by Statistics Canada to conduct research or to provide another service to a statistical program.

Document Types: Contracts, memoranda of understanding, résumés, research proposals.

Record Number: STC RDC 501

 

Deemed Employees

Description: This bank describes information collected from individuals who have been contracted to carry out research or to perform other work pursuant to the Statistics Act. The personal information may include: full name, address, telephone and fax numbers, email address, qualifications/résumé, signed copies of contracts or memoranda of agreement, signed oaths or affirmation of secrecy, signed copies of the Acknowledgment related to the Oath of Secrecy and the Values and Ethics Code for the Public Service.

Class of Individuals: Individuals who have approved research projects to be undertaken in a Research Data Centre or at Statistics Canada headquarters, or who have been engaged to provide a specific service to Statistics Canada. In the majority of cases, these individuals are researchers.

Purpose: The purpose is to manage individuals who are conducting research or are providing a service to Statistics Canada for which they are required to have access to sensitive statistical information.

Consistent Uses: None.

Retention and Disposal Standards: Records are retained for two years after their last administrative use and then are destroyed. Records of signed oaths or affirmation of secrecy are kept indefinitely.

RDA Number: 2007/001
Related Record Number: STC RDC 501
TBS Registration: 007093
Bank Number: STC PPU 810

Small Area Data

Description: Includes records related to the Small Area Database that contains annual socio-economic and demographic data for sub-provincial areas. Data come from sources within and external to Statistics Canada. Also includes records related to the Longitudinal Administrative Databank which contains individual and family information on approximately five million people based on tax records from the Canada Revenue Agency.

Document Types: Administrative records, operation and planning documents, decision records, analytical articles and studies, special tabulations, microdata files, statistical databases.

Record Number: STC SAD 555

 

Longitudinal Administrative Databank

Description: This bank describes tax information drawn from a 20% sample of individuals from the T1 Family File and, in the case of immigrants, information from the Longitudinal Immigration Database (STC PPU 135). Personal information may include name, demographic information such as gender and date of birth, marital status, mother tongue, country of birth, citizenship, Social Insurance Number, income, occupation, education and date of arrival in Canada.

Class of Individuals: Taxfilers.

Purpose: The databank is used to study the dynamics of life events such as marriage, migration, etc. and its impact on income and economic status. It is used to produce aggregate, non-identifiable data on the economic performance and demographic characteristics of the population over time. This information is essential to the development and evaluation of policies related to economic well-being.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC SAD 555
TBS Registration: 005004
Bank Number: STC PPU 112

Economy Wide Statistics

The program plans, directs, coordinates and controls the provision of statistical information and advice on financial and taxation statistics for enterprises, international trade, investment and capital stock, and prices to governments, private organizations and institutions. The program supports statutory requirements largely focused on the System of National Accounts.

Industrial Organization and Finance Statistics

Description: Includes records on the collection, analysis and dissemination of the size, financial structure and ownership characteristics of the corporate sector in Canada. Also includes records related to collection and analysis of data reported under the Corporations Returns Act.

Document Types: Questionnaires, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC IOF 435

International Trade Statistics

Description: Includes records on the compilation, analysis and dissemination of Canada's merchandise export and import statistics and related price and volume indices (Customs and Balance of Payments basis). These are administrative data drawn from trade documents filed with the Canadian and American custom agencies.

Document Types: Administrative records, operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC INT 410

Investment and Capital Stock Statistics

Description: Includes records on the collection, analysis and publication of statistics relating to investment activities, flows and stocks of fixed capital assets which are used as measures of industrial capacity utilization.

Document Types: Questionnaires, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC SCT 470

Prices Statistics

Description: Includes records on the collection and analysis of consumer and industrial products prices, raw materials prices, farm input prices and construction price indexes, as well as a number of indexes relating to capital expenditures and services. These price indexes are required for numerous acts and the adjustment of income tax basic deductions and benefits.

Document Types: Questionnaires, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC PRI 415

Industry Statistics

The program plans, directs, coordinates and controls the provision of statistical information on distributive trades, manufacturing, energy and service industries to governments, private organizations and institutions. The program supports statutory requirements largely focused on the System of National Accounts.

Distributive Trades Statistics

Description: Includes records on the collection, analysis and dissemination of retail and wholesale trade statistics and statistics on new motor vehicle sales.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: STC DTD 375

Manufacturing and Energy Statistics

Description: Includes records on the collection, analysis and dissemination of national and provincial statistics on the manufacturing, forestry and energy sectors such as financial information, production and leading indicator data.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: STC MED 310

Service Industries Statistics

Description: Includes records on the collection, analysis and dissemination of statistics on service industries by means of annual and monthly surveys. The range of services covered includes accounting, real estate, publishing and food and accommodation services, to name just a few.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, contracts and memoranda of understanding.

Record Number: STC SER 425

System of National Accounts

The program provides a conceptually integrated framework of statistics and analysis for studying the evolution of the Canadian economy. The accounts are centred on the measurement of production of goods and services, and the purchase/sale of goods and services in domestic and international markets. Production and consumption are measured in dollar terms. Monetary flows are tracked among the four major sectors of the economy: households, businesses, governments and non-residents. Savings, investments, assets, liabilities and national wealth are measured.

Balance of Payments

Description: Includes records related to the collection and processing of statistics on economic transactions between both Canadian residents and the rest of the world and on Canada's assets and liabilities with the rest of the world.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC IFE 260

Environment Accounts and Statistics

Description: Includes records related to the collection of statistics used for the analysis of relationships between human activity and the environment in Canada. The primary outputs for this program are time series estimates of various components of Canada's environmental wealth (water, clean air, forests, sub-soil minerals), natural resource usage, pollution flows and environmental protection expenditures.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, contracts and memoranda of understanding.

Record Number: STC ESP 291

Income and Expenditure Accounts

Description: Includes records related to the production of national and provincial time series estimates of final expenditures (consumer spending, government spending, business investment, exports and imports) and income (wages, profits, interest, rents, etc.). Records also relate to key economic processes of production, income generation, sales on major markets, consumption, capital formation, financial transactions and wealth and the conceptual and statistical integration of statistics within the System of National Accounts.

Document Types: Administrative records, operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC NAD 235

Industry Accounts

Description: Includes records related to the production of measures of the Gross Domestic Product (GDP) by industry for Canada, the provinces and territories and records related to the production of annual input output tables for the business sector industries in Canada as well as GDP estimates for the non-business sector, annual inter-provincial input output tables including estimates of inter-provincial trade flows and structural economic models of the Canadian and provincial economies

Document Types: Administrative records, operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: STC IMA 240

Public Sector Statistics

Description: Includes records related to the production of statistics of financial and employment statistics for the Canadian public sector (revenues, expenditures, assets, liabilities and debt statistics for the federal, provincial and municipal levels of government and government health and education institutions).

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC PUI 220

Internal services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of Statistics Canada. These groups are: Management and Oversight Services; Communications Services; Legal Services; Human Resources Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Services; Materiel Services; Acquisition Services; and Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfil a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public – internal or external – receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Information Management

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal Services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Materiel

Materiel Services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property

Real Property Services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Social statistics

The Social Statistics program provides information on the economic and social characteristics of individuals, families and households in Canada, and on the major factors which can contribute to their well-being. It includes measures of household income and expenditure; of employment, unemployment, their associated costs and benefits, labour income and factors affecting labour supply, health and factors influencing it; and information on topics of specific social policy concern. This program also provides information and analysis on the facilities, agencies and systems which are publicly funded to meet the socio-economic and physical needs of Canadians, and on the outcomes of the services which they provide. It encompasses justice, health care and education institutions, in terms of the nature and extent of their services and operations and the characteristics of Canadians whom they serve.

General Social Characteristics Statistics

This program produces information and analytic outputs on key social issues including immigration, ethnicity, social engagement, youth, families, gender, seniors, and social well-being.

Social Characteristics

Description: Includes records related to the collection, analysis and dissemination of statistics on key social issues. Also includes records on the development and maintenance of the Longitudinal Immigration Database.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC HFS 722

 

Linkage Control File and Linkage Key File for the Longitudinal Immigration Database

Description: This bank describes information used to conduct the linkage of immigration and tax files for the Longitudinal Immigration Database. Source files include the T1 Family File, the Canada Child Tax Benefit File and the Social Insurance Number File. Personal information may include name, demographic information such as gender and date of birth, Social Insurance Number, Immigrant Serial Number and date of arrival in Canada.

Class of Individuals: Taxfilers (both immigrants and non-immigrants).

Purpose: The use of the Linkage Control File and the Linkage Key File is limited to facilitating and improving the accuracy of the linkage of the files described above in support of the Longitudinal Immigration Database.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC HFS 722
TBS Registration: 20120251
Bank Number: STC PPU 136

Longitudinal Immigration Database

Description: This bank describes information collected from immigration and tax files that is used for statistical research on the economic performance of immigrants in Canada. Source files include the Landing File from Citizenship and Immigration Canada and information from the Government of Quebec on immigrants to that province. This information is linked to the T1 Family File based on taxation information from the Canada Revenue Agency. Personal information may include name, demographic information such as sex, date of birth and death, country of birth, citizenship, date of arrival in Canada, immigrant class, education, work history and income.

Class of Individuals: Immigrants and their families.

Purpose: The Longitudinal Immigration Database (IMDB) is a comprehensive source of data from 1980 onwards on the economic behaviour of the immigrant taxfiler population in Canada and provides insight on the economic performance of immigrants and the impact of immigration policy. The IMDB is managed by Statistics Canada on behalf of a federal-provincial consortium led by Citizenship and Immigration Canada. It is used to produce aggregate, non-identifiable data on the immigration population over time.

Nota : The IMDB is reviewed every five years to ensure its continuing relevance to the development of immigration policy.

Consistent Uses: Selected variables on immigration from persons on the IMDB are added to the records of immigrant taxfilers on the Longitudinal Administrative Databank. This database, which is used for statistical research, is a 20% sample of all taxfilers in Canada selected from the T1 Family File.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC HFS 722
TBS Registration: 003726
Bank Number: STC PPU 135

Health Statistics

This program provides statistical information and analysis about the state of health of Canadians by means of numerous health surveys and administrative databases such as Canada’s Vital Statistics Program and the Canadian Cancer Registry. This information is used to assist and support health planners and decision-makers at all levels of government, to sustain demographic and epidemiological research, and to report to the Canadian public about their collective health and health care system. This program supplies the System of National Accounts with data required by the Financial Management System of Government Statistics and the Fiscal Arrangements Act while the Vital Statistics data are used by the Population Estimates program whose results in turn are used for the Equalization program.

Health

Description: Includes records related to the collection, analysis and dissemination of statistical information on health of Canadians by means of health surveys and administrative files. Also includes records on the management of the analytical research program that uses health data.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, contracts and memoranda of understanding.

Record Number: STC HLT 080

 

Canadian Cancer Registry

Description: The information in this bank is provided annually by the ten provincial cancer registries and health authorities responsible for cancer registration in the Yukon, Nunavut and Northwest Territories. The information relates to each newly diagnosed case of primary cancer and includes the name of the person with cancer, socio-demographic characteristics of the person, and diagnostic information.

Class of Individuals: All individuals diagnosed as having primary cancer as reported to provincial cancer registries and territorial health authorities.

Purpose: The purpose of this bank is to produce person oriented data on the incidence of new cases for primary sites of cancer reported to provincial and territorial cancer registries by site of tumour, age, sex and method of diagnosis. These data provide a large base of information for the study of variations in cancer incidence by personal characteristics and geographic region and allow the monitoring of trends in cancer incidence over time.

Consistent Uses: The Canadian Cancer Registry is used as one of the input files in long-term medical follow-up studies. It supplies cancer-related information on individuals in particular study groups.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 001850
Bank Number: STC PPU 065

Canadian Coroner and Medical Examiner Information

Description: This bank describes information that is related to deaths investigated by coroners and medical examiners in each province and territory. Personal information of the deceased may include name, age, gender, address, date of birth, place/address of death and cause of death. In some cases, there may be a narrative on the circumstances surrounding the death which may contain additional personal information about the individual and other individuals.

Class of Individuals: Individuals whose death was investigated by a coroner or medical examiner in Canada and, in some cases, other individuals such as police and witnesses who were involved in the circumstances surrounding the death.

Purpose: The information is used in the production of national statistics on deaths investigated by coroners and medical examiners, with a particular focus on deaths resulting from accidents (unintentional injuries), suicides, homicides, and deaths of undetermined cause. Personal information is collected pursuant to the Statistics Act.

Consistent Uses: These data are used to produce an annual analysis file without names and other direct personal identifiers that will be disclosed to the Public Health Agency of Canada and to all provincial and territorial chief coroners/chief medical examiners, as permitted under the provisions of the Statistics Act.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 20100116
Bank Number: STC PPU 809

Health Research

Description: This bank describes information from a number of health files that are used for statistical research. Among the files under the control of Statistics Canada are the Canadian Cancer Registry, the Canadian Mortality Database, the Canadian Birth Database and provincial and territorial health records. Other sources of information are from respondents to health surveys conducted by Statistics Canada and files provided by researchers outside of Statistics Canada for specific targeted research studies. Personal information may include name, place of birth and death and the following categories of information: biographical, citizenship status, educational, language, medical, and provincial health card number.

Class of Individuals: General public.

Purpose: Personal information is used for health research with a broad objective of addressing various health-related issues and to improve the health of Canadians and the delivery of health services to them. Personal information is collected pursuant to the Statistics Act.

Consistent Uses: The studies usually involve data-matching of the above databases to meet the objectives of these studies Information may be shared with outside organizations such as Health Canada and university researchers as permitted under the provisions of the Statistics Act.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 001860
Bank Number: STC PPU 076

Notes: In addition to the requirements specified on the Personal Information Request form, individuals who participated in a health survey and are requesting information described by this bank must provide the name of the survey in which they have participated, the year in which the survey was conducted and their address at that time.

Health Surveys

Description: This bank describes information that is related to individuals who participate in health surveys conducted by Statistics Canada. The personal information may include the following categories of information: name, contact, biographical, biometric, citizenship status, educational, financial, language, medical. Information may also include: physical attributes, place of birth, and provincial health card number.

Class of Individuals: General public.

Purpose: The information collected from these surveys, in aggregate form, is used for statistical analysis of current health trends and improving the health of Canadians through ongoing research at all levels of government.

Consistent Uses: Information provided by respondents may be shared with the Public Health Agency of Canada and Health Canada and with provincial ministries of health as permitted under the provisions of the Statistics Act. In addition information (including provincial health card number) is data-matched with provincial health data for analytical purposes.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 20091597
Bank Number: STC PPU 806

Notes: In addition to the requirements specified on the Personal Information Request form, individuals requesting information described by this bank must provide the name of the survey in which they have participated, the year in which the survey was conducted and their address at that time.

Hospital Morbidity

Description: This databank contains information obtained from hospitals in Canada on patients who have separated (discharges and deaths). The files are identified by a number assigned by the hospital and contain demographic and medical information on the patient such as age, sex, diagnosis, surgical operations, length of stay, condition of discharge, residence of the patient.

Class of Individuals: Hospital inpatients in Canada.

Purpose: The purpose of this bank is to provide national hospital morbidity statistics, including number of patients separated from hospitals, average length of stay and causes of hospitalization.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 001848
Bank Number: STC PPU 055

Registered Nurses Database

Description: This bank contains annual socio-economic and demographic data obtained from provincial nurses' associations on registered nurses licensed to practise in Canada. The information includes nursing education, year and location of graduation, activity status, type of employer, position and numerically coded location of residence and employment. The files are identified by a provincial registration number.

Class of Individuals: Registered nurses licensed to practise in Canada.

Purpose: The purpose of this bank is to produce data on nursing manpower to be used by planning groups and other users for analysis and special studies.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 001847
Bank Number: STC PPU 050

Vital Statistics

Description: This bank describes information that is related to the registration of births, marriages, deaths and stillbirths by registrars of vital statistics in each province and territory. Personal information may include name, place of residence, date of birth, place of birth, place of death and place of marriage, causes of death.

Class of Individuals: Individuals who were born in Canada or were Canadian residents giving birth in the United States; individuals who married in Canada and their spouses, individuals who died in Canada or Canadian residents who died in the United States.

Purpose: The information is used in the production of national statistics on births, marriages and deaths for Canada, the provinces and territories. Personal information is collected pursuant to the Statistics Act.

Consistent Uses: These data are also used in special studies relating to mortality, fertility, life expectancy and for population estimates. Information without names or other identifying information may be shared with outside organizations, such as Health Canada and the Public Health Agency of Canada, as permitted under the provisions of the Statistics Act.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 001844
Bank Number: STC PPU 035

Institutions and Social Statistics

The program collects, produces, analyses and disseminates socio-economic statistics related to justice, education and tourism, and public institutions. The program facilitates decision making and research in both the public and private sectors. The program supports statutory requirements largely focused on the System of National Accounts and on the Canadian legal system.

Justice Statistics

Description: Includes records related to the compilation, analysis and dissemination of statistics on criminal and civil justice in Canada by means of various crime-related surveys and administrative data. Also includes records related to statistics on victimization and related support services.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: STC CCJ 135

 

Homicide Statistics

Description: This bank contains information obtained from police services on characteristics of homicide incidents, victims and accused persons. Detailed information includes the methods used to commit homicide (including firearm-related homicides), the accused-victim relationship (including spousal and other family-related homicides), gang and drug-related homicides and youth homicides.

Class of Individuals: Individuals who are victims of homicides and individuals who are accused of committing a homicide.

Purpose: The purpose of this bank is to provide information relating to the nature and extent of homicide in Canada and to describe the circumstances of homicide incidents as well as the characteristics of victims and accused persons.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC CCJ 135
TBS Registration: 001861
Bank Number: STC PPU 025

Tourism and Education Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics on tourism and education. The tourism statistical program collects statistics on travel within and outside of Canada. The education statistics program manages a comprehensive survey program of pan-Canadian education statistics and analysis at the elementary, secondary and post-secondary levels as well as from a number of household surveys.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: STC ECT 170

 

Post-secondary Education and Graduate Surveys

Description: This bank describes information that relates to individuals who participate in post-secondary education and graduate surveys conducted by Statistics Canada. The personal information may include the following categories of information: contact, biographical, citizenship, educational, financial, and work history. Other information may include: name, year of birth and gender.

Class of Individuals: Individuals who attend or attended a post-secondary education institution located in Canada.

Purpose: The aggregate information is used for socio-economic statistical research of post-secondary education and subsequent workforce trends.

Consistent Uses: With consent, personal information may be shared with Human Resources and Skills Development Canada as permitted under the provisions of the Statistics Act.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 20091598
Bank Number: STC PPU 807

Notes: In addition to the requirements specified on the Personal Information Request form, individuals requesting information described by this bank must provide the name of the survey, the year in which it was conducted and address at the time of the survey.

Postsecondary Student Database

Description: The information in this bank is obtained from the administrative files of Canadian universities and other postsecondary institutions (community colleges, CEGEPs). It includes demographic data and information relating to the individual's activities as a student, such as qualification sought, discipline of specialization, and previous educational activity. There are no names in this databank. Consequently, for retrieval purposes, it is necessary to use the number assigned to the individual by the institution and the year(s) the individual studied at the institution.

Class of Individuals: Full-time and part-time students in Canadian postsecondary institutions.

Purpose: The purpose of this bank is to produce statistical information on students by province, institution, program and sex.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 001855
Bank Number: STC PPU 090

Registered Apprenticeship Information System

Description: Provincial and territorial departments responsible for apprenticeship training provide information annually to Statistics Canada on the number of apprentices registered and the number of certificates given by trade in each jurisdiction. Information has been collected since 1991. The records are identified by the registered apprenticeship number assigned by the province/territory and include the date of birth, gender and the trade in which the person is registered.

Class of Individuals: Persons taking apprenticeship training in a trade and registered with the province or territory.

Purpose: To provide statistical information on apprenticeship programs in Canada.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 005069
Bank Number: STC PPU 083

Teacher Information Databases

Description: This bank describes administrative information that relates to individuals who are, or were teachers, in elementary, secondary and post-secondary education institutions in Canada. The personal information may include the following categories of personal information: biographical, educational, and employment. In addition, other personal information may include: employment contact information, salary and citizenship status.

Class of Individuals: Current or former teachers at educational institutions located in Canada.

Purpose: Aggregate information is used for statistical analysis of teachers in Canada.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 20091599
Bank Number: STC PPU 808

Notes: In addition to the requirements specified on the Personal Information Request form, individuals requesting information described by this bank must provide their unique number assigned by the institution, the name of the institution and the time period during which they taught at the institution.

Youth in Transition Survey

Description: The longitudinal Youth in Transition Survey collects data on a sample of youth across Canada every two years. The survey was initiated in January and May 2000. Information on over 52,000 youth from two age cohorts (15-year-olds and 18 to 20-year-olds) was collected during the first collection. For the 15-year-olds, information was also collected from their parents.

Class of Individuals: Youth born in 1979, 1980, 1981 and 1984.

Purpose: The primary objective of the survey is to provide policy-relevant information about school-work transitions and factors influencing education, training and work.

Consistent Uses: Statistics Canada has a data-sharing agreement under section 12 of the Statistics Act with Human Resources and Skills Development Canada. The information provided to this department does not contain personal identifiers and is used only for statistical purposes. Persons responding to questions were given the right to refuse to share their information.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 075146
Bank Number: STC PPU 150

Labour and Household Surveys

This program covers household surveys such as the Labour Force Survey, surveys on family income and expenditures, and establishment-based surveys of employment. The program supports various statutory requirements either directly or via the System of National Accounts.

Income Statistics

Description: Includes records related to the collection, analysis and dissemination of statistics that provide a picture of the financial well-being of Canadian families and individuals, including income, expenditures, wealth and pensions. Information on low-income trends, income inequality, shelter costs and the health of pension funds is drawn from these statistics.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports.

Record Number: STC HLD 038

 

Survey of Financial Security

Description: Conducted occasionally, the Survey of Financial Security collects information from a sample of Canadian households on assets and debts.

Class of Individuals: Persons in private households.

Purpose: The purpose of this bank is for operational reasons. Personal information such as name, address and telephone number are used to contact individuals for data collection. For those who consent, this information is also used to obtain information from income tax files for the purposes of the income content of the survey.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC HLD 038
TBS Registration: 004252
Bank Number: STC PPU 151

Survey of Labour and Income Dynamics

As of 2012, personal information is no longer held in identifiable, retrievable format.

Labour Statistics

Description: Includes records related to the collection, analysis of dissemination of monthly labour market estimates from household and business surveys and administrative records. The information supports economic, social and monetary policy and is used by governments, financial institutions and researchers to better understand how work and work time are distributed, to identify groups at risk, and to monitor the impact of labour market policies and programs.

Document Types: Questionnaires, administrative records, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports.

Record Number: STC LAB 035

 

Labour Force Survey

Description: The Labour Force Survey is a monthly survey conducted on a sample of approximately 53,000 households. The records are identified by name and carry information on the family composition, activities and characteristics of individuals in the Labour Force Survey sample. Data content includes the demographic profile of the respondent, employment profile such as name of employer, hours of work, and tenure. For those without work, information is available on work history, job search activities, and type of work sought. Data are also available on the educational pursuits of the respondent. Information relating to an individual cannot be retrieved based on name alone. The requester must provide the month(s) and year surveyed and the precise address at the time of the survey. There are also a number of special surveys that are conducted as supplements to the Labour Force Survey. To retrieve a record, the requester must provide the subject of the special survey, the year the survey was conducted, and the precise address at the time of the survey.

Class of Individuals: Individuals in private households.

Purpose: The main purpose of the bank is to produce employment and unemployment figures. The data also enable a wide variety of additional information to be derived on the characteristics of the Canadian labour force and on the population age 15 and over.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC LAB 035
TBS Registration: 001841
Bank Number: STC PPU 015

Special Surveys

Description: Includes records related to the collection, analysis and dissemination of statistics from various ad hoc and recurring household surveys, mostly on a cost-recovery basis, for external clients such as other federal government departments.

Document Types: Questionnaires, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, analytical articles and studies, special tabulations, microdata files, statistical databases, evaluation reports, data-sharing agreements, contracts and memoranda of understanding.

Record Number: STC SSD 040

 

Community Employment Innovation Project

As of 2012, personal information is no longer held in identifiable, retrievable format.

Longitudinal Survey of Immigrants to Canada

Description: The Longitudinal Survey of Immigrants to Canada was designed to study how recent immigrants adjust to living in Canada which assists organizations such as Citizenship and Immigration Canada to determine how to facilitate the integration of new immigrants. The survey was longitudinal, with recent immigrants being interviewed at approximately six months, two years, and four years after landing in Canada. Approximately 20,300 immigrants from across Canada were selected.

Class of Individuals: Immigrants aged 15 years and over who arrived from abroad between October 2000 and September 2001.

Purpose: The survey was designed to improve the understanding of how immigrants adjust to life in Canada. Survey results shed light on the association between the socio-economic background of immigrants and their adjustment to life in Canada. It also identified barriers newcomers to Canada face during their initial integration and what type of help, if any, was useful.

Consistent Uses: Respondents were asked to sign a consent form (distributed through the Canadian Missions Abroad) to allow Statistics Canada to link to administrative files for the purposes of tracing.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 005005
Bank Number: STC PPU 018

National Longitudinal Survey of Children and Youth

Description: The National Longitudinal Survey of Children and Youth collected data on a sample of children across Canada every two years. The survey was initiated in November/December 1994. Information on over 23,000 children was collected during this first collection. Up to two children in each household were chosen from the initial sample to participate in the longitudinal portion of the survey. It is the intention to follow these children until they are 25 years of age. Interviews were conducted with the most knowledgeable person in the household about these children, usually their mother. Children who were 10 and 11 years of age in this first collection were asked to complete a questionnaire themselves. Information was also collected from the child's teacher and principal, with the consent of the parent.

Class of Individuals: Children aged 0 to 11 in 1994-1995. For Cycles 2, 3, 4 and 5, a new sample of children aged 0-1 at the time of collection was added and followed in two subsequent cycles. As well, a cross-sectional sample of 5-year-olds was chosen to top up Cycles 3 and 4 and a sample of 0 to 5-year-olds was chosen to top up Cycle 6. In addition, a sample of kindergarten children has been selected periodically in a small number of communities as part of a related project.

Purpose: The primary objectives of the survey are to determine the prevalence of various biological, social and economic characteristics and risk factors in Canadian children and youth, to monitor the impact of such factors, life events and protective factors on these children's development. This provides information to policy and program officers for use in developing effective policies and strategies to help children to live healthy, active and rewarding lives.

Consistent Uses: Statistics Canada has a data-sharing agreement under section 12 of the Statistics Act with Human Resources and Skills Development Canada. The information does not contain personal identifiers and is used only for statistical purposes. Persons responding to questions were given the right to refuse to share their information.

RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 003635
Bank Number: STC PPU 014

Second Follow-up to the Ontario Child Health Study

Description: The Ontario Child Health Study (OCHS) is a longitudinal survey designed to evaluate the impact of early childhood on later adult health, quality of life and role functioning. In 1983 Statistics Canada, in conjunction with McMaster University, first collected information on a group of 3,294 Ontario children living in 1,869 families. Information was gathered on any children in the household between the ages of 4 and 16. A follow-up of respondents to the 1983 study was conducted in 1987. The second follow-up of the Ontario Child Health Study in 2000 and 2001 went back to these children, who were at the time between the ages of 21 and 33, in order to collect further information about them, their spouse/partner (if applicable) and any children they had. Respondents and their spouse/partners both completed questionnaires.

Class of Individuals: Children aged 4 to 16 in 1983; 8 to 20 in 1987; and 21 to 33 in 2000-2001.

Purpose: The objective of the Second Follow-up to the Ontario Child Health Study was to link early childhood/adolescent experiences with early adult life, especially with respect to how well the respondent is performing in three major roles (worker, parent and partner), and how satisfied they were in these roles. This second follow-up of the OCHS, along with the previous studies, provided useful information for addressing many public health and developmental questions of interest to health researchers.

Consistent Uses: Statistics Canada entered into a data-sharing agreement under section 12 of the Statistics Act with McMaster University. The information provided to McMaster University does not contain personal identifiers and is used only for statistical purposes. Persons responding to questions were given the right to refuse to share their information.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 005006
Bank Number: STC PPU 019

Self-Sufficiency Project

Description: This bank contains information on the selected recipients' marital status, labour market participation, education and training, child care requirements, and family and parenting concerns. Several interviews were conducted, one at the beginning of the program, and up to four follow-up interviews, the last taking place 72 months after the first for some participants. In addition to collecting a wide array of information about the selected participant, a follow-up survey gathered additional information on up to two children between the ages of 4 and 18 in each household. Depending on the age of the children, they were asked to complete a vocabulary test, a math test or a literacy skill assessment. Children between the ages of 10 and 18 were also asked to answer a self complete questionnaire.

Class of Individuals: Income assistance recipients in New Brunswick and British Columbia.

Purpose: The Self Sufficiency Project is a multi-year research demonstration designed to test the effectiveness of an earnings supplement to income assistance recipients who take jobs and agree to leave public assistance. Statistics Canada is responsible for data collection and creating analysis files for the study.

Consistent Uses: Respondents were asked to sign a consent form to allow Statistics Canada to link a variety of data sources, including administrative files held by the Canada Revenue Agency, Human Resources and Skills Development Canada and the provincial income assistance ministries. Respondents were asked for authorization to share this information with the research firm administering the project and affiliated researchers.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 003214
Bank Number: STC PPU 026

Special Surveys

Description: This bank contains data obtained from ad hoc surveys which do not form part of the regular survey taking activity of the Agency. They cover a variety of socio-economic topics including health, housing, labour market, education and literacy, as well as demographic data. The information may include names, social insurance numbers, addresses or telephone numbers.

Class of Individuals: Individuals selected to participate in the special surveys.

Purpose: The data are used by sponsoring agencies or Statistics Canada to either evaluate or benchmark existing socio-economic programs or to develop such programs. The data collected may be one time or a series of point-in-time measures.

Consistent Uses: Depending on the individual survey, data may be shared with other federal and provincial government departments and other incorporated bodies if Statistics Canada has entered into a data-sharing agreement under section 12 of the Statistics Act.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 002189
Bank Number: STC PPU 016

Surveys on Charitable Giving, Volunteering and Participating

Description: The bank describes information collected on how Canadians support individuals and communities on their own or through their involvement with charitable and non-profit organizations by means of the Canada Survey on Giving, Volunteering and Participation and the Follow-up Survey of Giving, Volunteering and Participation. The personal information includes full name, address, telephone number, education, marital status, language of choice, type of employment, annual income, citizenship and immigration status, religion, ethnic origin, health status, civic participation (such as participating in school council or youth organizations), amount of money donated and payment method and to which organization(s), history of volunteering activities, nature of volunteer work, name of organization, reasons for volunteering, formal or informal volunteering, i.e., helping a friend or neighbour and reasons for not volunteering.

Class of Individuals: Individuals who are aged 15 years and over who respond to the surveys.

Purpose: The purpose of these surveys is to collect data regarding unpaid volunteer activities, charitable giving and participation as well as their motivations and barriers for doing so. The results will help build a better understanding of these activities which can in turn be used to help develop programs and services.

Consistent Uses: Statistics Canada has entered into data sharing agreements under section 12 of the Statistics Act with Imagine Canada (formerly the Canadian Centre for Philanthropy) and Health Canada. The information shared with these organizations does not contain personal identifiers, will be kept confidential and used only for statistical purposes. Respondents are advised of these agreements and are given the opportunity to object to the sharing of their data. A selection of respondents who participated in the Canada Survey on Giving, Volunteering and Participation were re-contacted as part of a follow-up survey, the Follow-Up Survey of Giving, Volunteering and Participating, to determine how their volunteering and giving patterns may have changed, and if so, why.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 007092
Bank Number: STC PPU 156

Workplace and Employee Survey

Description: The Workplace and Employee Survey was a longitudinal business survey designed to provide current information of events occurring in firms, their evolution over time, and the link between these developments and practices with worker outcomes. The survey annually collected information from about 8,000 employers and 25,000 employees for the reference years 1999 to 2006. The employer questionnaire covered workforce characteristics, hirings and separations, compensation and human resource practices, training, technology use, business strategy and innovation. The employee questionnaire covered job activities, promotions, hours, earnings, training, use of computers and other technologies, education and family characteristics.

Class of Individuals: Paid workers who receive a T4 from their current employer.

Purpose: The survey supports research and policy development with respect to labour adjustment programs, workplace practices, social programs and education.

Consistent Uses: None.

Retention and Disposal Standards: Information is retained until it is no longer required for statistical purposes and then it is destroyed.

RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 003899
Bank Number: STC PPU 140

Socio-economic Analysis

The program plans, coordinates and conducts a range of statistical analyses as well as develops and maintains micro-simulation models. These activities serve four main functions: they provide quality analyses on important contemporary topics for the general public; they provide similar information of direct relevance to matters of current policy concerns; they contribute to national and international research in the peer-reviewed literature; and they provide in-depth feedback and quality assurance to a wide range of the data producing units with Statistics Canada.

Social Analysis

Description: Includes records relating to the analysis of socio-economic phenomena focusing on labour markets, income, pensions, health, education and the family.

Document Types: Operation and planning documents, decision records, analytical articles and studies, publications, special tabulations, microdata files, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC SES 297

Social Policy Simulation Database/Model

Description: Includes records relating to the Social Policy Simulation Database/Model, a public-use database of family/individual microdata that allows the analysis of the effects of past or proposed changes to Canada's tax/transfer system.

Document Types: Operation and planning documents, decision records, statistical databases.

Record Number: STC SES 296

Statistical support services

Statistical Support Services are groups of activities and resources that support the needs of survey and statistical programs of Statistics Canada. These groups are: Classification Services; Client Services; Collection Support Services; the Corporate Business Architecture Initiative; Geography Services; Methodology Services; and the Tax Data Program.

Classification Services

The program is responsible for the development and implementation of standard classifications and establishes official concordances between international and Canadian classifications. It also standardizes economic and social concepts and provides a system of comprehensive documentation for all surveys conducted by Statistics Canada.

Standards

Description: Records related to classification standards, variables, data sources and methods such as the North American Industry Classification System (NAICS), the Standard Classification of Goods (based upon the Harmonized Commodity Description and Coding System), concordances between the Standard Classification of Goods and other Canadian commodity classifications and industry classifications, the North American Product Classification System (NAPCS), the Standard Geographical Classification and the National Occupational Classification for Statistics (NOC-S).

Document Types: Operation and planning documents, decision records, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC STD 535

Client Services

The program is responsible for the development and implementation of the marketing and provision of products and services and the management of communications with outside clients including billing and payments and support.

Marketing and Client Information

Description: Records related to the coordination of marketing activities including the development of strategic marketing plans, market research to assess client satisfaction and identify client needs, coordination of promotional and sales campaigns, pricing and licensing of the Agency's products, management of a marketing information system and a central registry of all broadcast e-mail communication activities in the Agency and the management of client information for the fulfillment of inquiries, purchase of products and services and support.

Document Types: Marketing plans, market research, promotional and sales campaigns and evaluation, pricing and licensing documentation, decision records, databases, invoices, contracts and memoranda of understanding.

Record Number: STC MAR 572

 

Client Information

Description: This bank describes information that relates to individuals who have contacted Statistics Canada for information and/or purchased products and services. Personal information may include: name, contact information, financial institution information, language, other identification numbers (e.g., client number), views and opinions (e.g., limit on contact for marketing/promotional purposes), and signature.

Class of Individuals: General public and representatives of businesses, organizations and other institutions.

Purpose: The personal information is used to respond to inquiries or to process requests for products or services.

Consistent Uses: The information may be used, with consent, to contact clients for promotion and other publicity purposes. Information may also be used for audit and evaluation purposes.

Retention and Disposal Standards: Records will be retained for two years after the last administrative use and are then destroyed.

RDA Number: 2007/0001
Related Record Number: STC MAR 572
TBS Registration: 20091596
Bank Number: STC PPU 805

Collection Support Services

The program provides data collection services within Statistics Canada and is responsible for the coordinated planning of capacity and capabilities across the collection infrastructure and collection research. It also is responsible for human resources operations for employees hired under the Statistics Act.

 

Survey Management and Operations

Description: Records related to survey development and management of collection operations for multiple household and business surveys.

Document Types: Questionnaires, reporting guides, operation and planning documents, decision records, interviewer manuals, respondent relations material and correspondence, statistical databases, evaluation reports.

Record Number: STC SOP 602

Unified Enterprise Survey Program

Description: Records related to the management of Statistics Canada business surveys and data collection from large businesses through the Enterprise Portfolio Manager Program.

Document Types: Questionnaires, administrative records, reporting guides, operation and planning documents, decision records, respondent relations material and correspondence, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC UES 307

Corporate Business Architecture Initiative

The program manages a comprehensive, ongoing review of the business functions of Statistics Canada, including business processes, computer systems and hardware, business rules and organizational structure. The Corporate Business Architecture implements measures designed to reduce operating costs, enhance quality assurance and improve responsiveness in the delivery of new statistical programs.

 

Corporate Business Architecture Initiative

The program manages a comprehensive, ongoing review of the business functions of Statistics Canada, including business processes, computer systems and hardware, business rules and organizational structure. The Corporate Business Architecture implements measures designed to reduce operating costs, enhance quality assurance and improve responsiveness in the delivery of new statistical programs.

Corporate Business Architecture

Description: Records related to all activities covered under the mandate of the Corporate Business Architecture Initiative.

Document Types: Operation and planning documents, decision records, communications material and correspondence, evaluation reports.

Record Number: STC SOP 602

Geography Services

The program maintains a spatially referenced geographic database in support of the Census of Population as well as the Census of Agriculture, the Standard Geographical Classification and other Statistics Canada programs. It is also responsible for the development of geographic concepts, the delineation of the geographic areas and the publication of maps and other reference materials. The program is the centre of expertise in the application of automated geographic and cartographic techniques.

Geography

Description: Records related to the Spatial Data Infrastructure (SDI) that contains roads (including road names and address ranges) from the National Geographic Database (NGD), a shared database between Statistics Canada and Elections Canada. The SDI supports a wide range of census operations, such as the maintenance and delineation of the boundaries of standard geographic areas and custom area creation. The SDI is also the source for generating many geography products such as cartographic and digital boundary files and road network files.

Document Types: Operation and planning documents, decision records, maps, special tabulations, microdata files, statistical databases, data-sharing agreements, evaluation reports, contracts and memoranda of understanding.

Record Number: STC GEO 520

Methodology Services

The program ensures that the statistical methodology used by all Statistics Canada surveys is sound and statistically efficient. It is responsible for the development and maintenance of methodology standards, the development and support of generalized methods for survey functions, and research on problems related to survey design and evaluation, time series and the analysis of survey data. It is also responsible for the development and maintenance of a central register of enterprises and associated establishments for statistical purposes.

Business Register

Description: Records related to the development and maintenance of a central register of enterprises and associated establishments for statistical purposes. The register is used by statistical programs to determine the in-scope population, select samples, support collection activities, monitor respondent burden and support/perform business demographics analysis.

Document Types: Administrative records, operation and planning documents, decision records, microdata files, statistical databases, evaluation reports, discretionary disclosure orders, contracts and memoranda of understanding.

Record Number: STC BUS 525

Survey Methods

Description: Records related to survey design, methodology, data quality and data analysis for programs that conduct surveys and use administrative records.

Document Types: Operation and planning documents, decision records, evaluation reports.

Record Number: STC MET 545

Tax Data Program

The program is responsible for obtaining statistical data from the Canada Revenue Agency and for processing and making these data available to other Statistics Canada programs as well as monitoring their use. It has a leadership role within the Agency in developing approaches and methods by which tax data may be used to supplement or replace data collected by surveys thereby contributing to the efforts by Statistics Canada to reduce respondent burden.

Taxation Data

Description: Records related to the management, processing and use of data from taxation records of individuals and businesses and the incorporation of this information in multiple statistical programs throughout Statistics Canada.

Document Types: Administrative records, operation and planning documents, decision records, statistical databases, evaluation reports, contracts and memoranda of understanding.

Record Number: STC TAX 530

Class of Personal Information

This class describes personal information used in support of Statistics Canada surveys that are intended for industrial and service sectors of the economy. The personal information collected and used relates to contact persons for the organizations, language, views and opinions of individuals, and, in the case of unincorporated businesses, financial and operational information. The personal information collected is not used for any administrative purposes that affect these individuals and is not organized or intended to be retrieved by name or other personal identifier. Retention of this personal information is one year after its last operational use and then it is destroyed.

Manuals

  • CANSIM User Guide for E-STAT
  • Interviewer Training Manuals
  • Public Use Microdata Files Documentation for Surveys
  • Security Practices Manual
  • Statistics Canada Policy Suite

Additional Information

The Government of Canada encourages the release of information through informal requests. You may wish to consult Statistics Canada’s completed Access to Information (ATI) summaries. To make an informal request, contact infostats@statcan.gc.ca or phone 1-800-263-1136 or 613-951-8116 (TTY: 1-800-363-7629).

For additional information about the programs and activities of Statistics Canada, please visit Surveys and statistical programs by subject or contact infostats@statcan.gc.ca.

Access to information and privacy requests should be sent to:

Access to Information and Privacy Coordinator
Office of the Chief Statistician
Statistics Canada
100 Tunney's Pasture Driveway
Ottawa, Ontario K1A 0T6

Please note: Each request made to Statistics Canada under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Receiver General for Canada.

Reading Room

In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site. The address is:

R.H. Coats Building, 2nd Floor
100 Tunney's Pasture Driveway
Ottawa, Ontario