Introduction
The Labour Relations and Grievance System (LRGS) is a secure database containing information on grievances as well as on labour relations cases relating to Statistics Canada employees in Ottawa and in the regional offices.
Objectives
A privacy impact assessment of the Labour Relations and Grievance System was conducted to determine if there were any privacy, confidentiality and security issues, and if so, to make recommendations for their resolution or mitigation.
Description
The Labour Relations and Grievance System has been developed to assist Statistics Canada's Labour Relations Advisors in managing their activities related to grievances and labour relations cases in a more consistent and secure manner.
The system has been added to Statistics Canada's Administrative Systems Portal which resides on the internal closed network (Network A). Access to the system is restricted to only a limited number of authorized employees in the Human Resources Operations Division.
The system will allow Labour Relations Advisors to document cases in a consistent manner and will permit efficient tracking through the various steps of the management of the files. The database will also facilitate the production of reports using aggregate data based on selected criteria (for example, number of grievances per year, number of grievances upheld or dismissed, history of a specific case, etc.). These reports will be used by human resources management for reporting purposes and also by the Performance Management Steering Committee to support its ongoing initiatives within the Agency.
Conclusion
This privacy impact assessment did not identify any privacy risks that cannot be managed using either current safeguards or others that have been specifically developed for the implementation of the Labour Relations and Grievance System.