Quarterly Financial Report for the quarter ended December 31st, 2016

Statement outlining results, risks and significant changes in operations, personnel and program

A) Introduction

Statistics Canada's mandate

Statistics Canada (the Agency) is a member of the Innovation, Science and Economic Development portfolio.

Statistics Canada's role is to ensure that Canadians have access to a trusted source of statistics on Canada that meets their highest priority needs.

The Agency's mandate derives primarily from the Statistics Act. The Act requires that the Agency collects, compiles, analyzes and publishes statistical information on the economic, social, and general conditions of the country and its people. It also requires that Statistics Canada conduct the census of population and the census of agriculture every fifth year, and protects the confidentiality of the information with which it is entrusted.

Statistics Canada also has a mandate to co-ordinate and lead the national statistical system. The Agency is considered a leader, among statistical agencies around the world, in co‑ordinating statistical activities to reduce duplication and reporting burden.

More information on Statistics Canada's mandate, roles, responsibilities and programs can be found in the 2016–2017 Main Estimates and in the Statistics Canada 2016–2017 Report on Plans and Priorities.

The quarterly financial report

Statistics Canada has the authority to collect and spend revenue from other government departments and agencies, as well as from external clients, for statistical services and products.

Basis of presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the Agency's spending authorities granted by Parliament and those used by the Agency consistent with the Main Estimates for the 2016–2017 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

The Agency uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental results reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

B) Highlights of fiscal quarter and fiscal year-to-date results

This section highlights the significant items that contributed to the net increase in resources available for the year, as well as actual expenditures for the quarter ended December 31st.

Chart 1: Comparison of gross budgetary authorities and expenditures as of December 31st, 2015, and December 31st, 2016, in thousands of dollars

Description for Chart 1: Comparison of gross budgetary authorities and expenditures as of December 31st, 2015, and December 31st, 2016, in thousands of dollars

This bar graph shows Statistics Canada's budgetary authorities and expenditures, in thousands of dollars, as of December 31st, 2015 and 2016:

  • As at December 31st, 2015
    • Net budgetary authorities: $535,941
    • Vote netting authority: $120,000
    • Total authority: $655,941
    • Net expenditures for the period ending December 31st: $378,686
    • Year-to-date revenues spent from vote netting authority for the period ending December 31st: $44,348
    • Total expenditures: $423,034
  • As at December 31st, 2016
    • Net budgetary authorities: $775,438
    • Vote netting authority: $120,000
    • Total authority: $895,438
    • Net expenditures for the period ending December 31st: $563,811
    • Year-to-date revenues spent from vote netting authority for the period ending December 31st: $52,285
    • Total expenditures: $616,096

Chart 1 outlines the gross budgetary authorities, which represent the resources available for use for the year as of December 31st.

Significant changes to authorities

Total authorities available for 2016–2017 have increased by $239.5 million, or 36.5%, from the previous year, from $655.9 million to $895.4 million (Chart 1). This net increase was mostly the result of the following:

  • Increase for the Census of Population program ($210.6 million), as well as for the Census of Agriculture ($10 million);
  • Increase for the Survey of Financial Security and Annual Household Wealth ($4.9 million);
  • Increase in the value of the carry forward by $17.6 million.

In addition to the appropriations allocated to the Agency through the Main Estimates, Statistics Canada also has vote net authority within Vote 1, which entitles the Agency to spend revenues collected from other government departments, agencies, and external clients to provide statistical services. Vote netting authority is stable at $120 million in each of the fiscal years 2015–2016 and 2016–2017.

Significant changes to expenditures

Year-to-date net expenditures recorded to the end of the third quarter increased by $185.1 million, or 48.9% from the previous year, from $378.7 million to $563.8 million. (See Table A: Variation in Departmental Expenditures by Standard Object.)

Most of the increase in spending is due to the 2016 Census of Population program. Statistics Canada spent approximately 72.7% of its authorities by the end of the third quarter, compared with 70.7% in the same quarter of 2015–2016.

Table A: Variation in Departmental Expenditures by Standard Object (unaudited)
Departmental Expenditures Variation by Standard Object Q3 year-to-date variation between fiscal year 2015-2016 and 2016-2017
$'000 %
(01) Personnel 28,319 7.5
(02) Transportation and communications 49,393 465.7
(03) Information 4,102 80.6
(04) Professional and special services 107,651 893.2
(05) Rentals 2,062 17.2
(06) Repair and maintenance (189) (24.7)
(07) Utilities, materials and supplies 159 11.0
(08) Acquisition of land, buildings and works 47 -
(09) Acquisition of machinery and equipment 1,546 46.7
(10) Transfer payments 100 -
(12) Other subsidies and payments (128) (80.0)
Total gross budgetary expenditures 193,062 45.6
Less revenues netted against expenditures
Revenues 7,937 17.9
Total net budgetary expenditures 185,125 48.9

Description for Table A: Departmental expenditures by Standard Object (unaudited)
This table displays the variance of departmental expenditures by standard object between fiscal 2015-2016 and 2016-2017.  The variance is calculated for year to date expenditures as at the end of the third quarter. The row headers provide information by standard object. The column headers provide information in thousands of dollars and percentage variance for the year to date variation.

01) Personnel: The increase was mainly due to the hiring to conduct census-related activities.

02) Transportation and Communications: The increase is explained by travel expenses for public servants and enumerators during the census collection period, as well as postage expenses for mailing of Census questionnaires and other related materials.

03) Information: The increase was the result of advertising costs associated with the census media plan.

04) Professional and special services: The increase was due to remuneration for approximately 35,000 temporary census staff, recruited to participate in census collection and processing activities.

05) Rentals: The increase was mainly due to building space rented for the regional census offices and the Data Operations Centre during the census collection.

09) Acquisition of machinery and equipment: Purchase of new software licenses as well as additional security equipment for the headquarters building.

Revenues: The increase is primarily the result of timing differences in the receipt of funds for scheduled key deliverables.

C) Risks and uncertainties

Many of the Agency's collective agreements are currently expired and negotiations continue between the unions and Treasury Board. In 2016–2017, the Agency continues to monitor its financial situation in anticipation of signature of these agreements. Once the collective agreements are signed, the strategy will be finalized to address the resulting financial impact within the corporate integrated strategic planning process.

In addition, Statistics Canada continues to work collaboratively with its service providers to ensure affordable and timely delivery of its key statistical programs.

Statistics Canada also uses risk management and a risk-based decision-making process to prioritize and conduct its business. In order to effectively do so, the Agency identifies its key risks and develops corresponding mitigation strategies in its Corporate Risk Profile.

D) Significant changes to operations, personnel and programs

In contrast with last year, Statistics Canada is undertaking major activities this fiscal year that are critical to the success of the 2016 Census of Population. These activities include finalizing the set-up of census field offices, hiring field staff, collecting data, follow-up with respondents, processing of returns, closing census field offices and processing facilities, developing and testing dissemination systems and processes, and starting data quality and evaluation studies. These activities culminate in the first of the census data releases, the Population and Dwelling Counts, in February 2017. Approximately 35,000 temporary census staff were hired for census collection and processing for the period from April through mid-September. The collection and processing activities of the 2016 Census program will wind down in the third quarter.

A new Chief Statistician was appointed on September 19, 2016.

Approval by senior officials

The original version was signed by
Anil Arora, Chief Statistician
Stéphane Dufour, Chief Financial Officer
Date signed February 10, 2017

Departmental budgetary expenditures by Standard Object (unaudited)
  Fiscal year 2016–2017
Planned expenditures for the year ending March 31st, 2017 Expended during the quarter ended December 31st, 2016 Year-to-date used at quarter-end
in thousands of dollars
Expenditures
(01) Personnel 537,192 129,414 405,962
(02) Transportation and communications 91,884 4,299 60,000
(03) Information 13,896 718 9,190
(04) Professional and special services 209,513 5,320 119,704
(05) Rentals 21,315 5,233 14,017
(06) Repair and maintenance 5,730 195 577
(07) Utilities, materials and supplies 6,411 505 1,609
(08) Acquisition of land, buildings and works - 47 47
(09) Acquisition of machinery and equipment 9,342 2,786 4,858
(10) Transfer payments 100 - 100
(12) Other subsidies and payments 55 16 32
Total gross budgetary expenditures 895,438 148,533 616,096
Less revenues netted against expenditures
Revenues 120,000 25,708 52,285
Total revenues netted against expenditures 120,000 25,708 52,285
Total net budgetary expenditures 775,438 122,825 563,811
Departmental budgetary expenditures by Standard Object (unaudited) (continued)
  Fiscal year 2015–2016
Planned expenditures for the year ending March 31st, 2016 Expended during the quarter ended December 31st, 2015 Year-to-date used at quarter-end
in thousands of dollars
Expenditures
(01) Personnel 484,748 131,624 377,643
(02) Transportation and communications 38,602 4,354 10,607
(03) Information 17,340 2,876 5,088
(04) Professional and special services 56,557 5,163 12,053
(05) Rentals 25,410 1,042 11,955
(06) Repair and maintenance 7,559 289 766
(07) Utilities, materials and supplies 11,104 735 1,450
(08) Acquisition of land, buildings and works - - -
(09) Acquisition of machinery and equipment 14,437 827 3,312
(10) Transfer payments 100 - -
(12) Other subsidies and payments 84 20 160
Total gross budgetary expenditures 655,941 146,930 423,034
Less revenues netted against expenditures
Revenues 120,000 24,651 44,348
Total revenues netted against expenditures 120,000 24,651 44,348
Total net budgetary expenditures 535,941 122,279 378,686

Description for Appendix A: Departmental expenditures by Standard Object (unaudited)
Table 1:
This table displays the departmental expenditures by standard object for the fiscal year 2016-2017. The row headers provide information by standard object for expenditures and revenues. The column headers provide information in thousands of dollars for planned expenditures for the year ending March 31; expended during the quarter ended December 31st; and year to date used at quarter-end 2016-2017. Table 2:
This table displays the departmental expenditures by standard object for the fiscal year 2015-2016. The row headers provide information by standard object for expenditures and revenues. The column headers provide information in thousands of dollars for planned expenditures for the year ending March 31; expended during the quarter ended December 31st; and year to date used at quarter-end 2015-2016.

Statement of Authorities (unaudited) - Fiscal year 2016–2017
  Fiscal year 2016–2017
Total available for use for the year ending March 31st, 2017Footnote 1 Used during the quarter ended December 31st, 2016 Year-to-date used at quarter-end
in thousands of dollars
Vote 1 — Net operating expenditures 696,601 103,116 504,683
Statutory authority — Contribution to employee benefit plans 78,837 19,709 59,128
Total budgetary authorities 775,438 122,825 563,811
Statement of Authorities (unaudited) - Fiscal year 2015–2016
  Fiscal year 2015–2016
Total available for use for the year ending March 31st, 2016Footnote 1 Used during the quarter ended December 31st, 2015 Year-to-date used at quarter-end
in thousands of dollars
Vote 1 — Net operating expenditures 466,863 105,009 326,877
Statutory authority — Contribution to employee benefit plans 69,078 17,270 51,809
Total budgetary authorities 535,941 122,279 378,686

Description for Appendix B: Statement of authorities (unaudited)
Table 1:
This table displays the departmental authorities for the fiscal year 2016-2017. The row headers provide information by type of authority, Vote 1 – Net operating expenditures, Statutory authority and Total Budgetary authorities. The column headers provide information in thousands of dollars for Total available for use for the year ending March 31; used during the quarter ended December 31st; and year to date used at quarter-end for 2016-2017. Table 2:
This table displays the departmental authorities for the fiscal year 2015-2016. The row headers provide information by type of authority, Vote 1 – Net operating expenditures, Statutory authority and Total Budgetary authorities. The column headers provide information in thousands of dollars for Total available for use for the year ending March 31; Used during the quarter ended December 31st; and year to date used at quarter-end for 2015-2016.

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