Access to Statistics Canada Confidential Data - Confidentiality Document: Template

Access to Statistics Canada Confidential Data (DOC, 35.5 KB)

Confidential data provided to [Name of receiving organization] is made available through a data sharing Memorandum of Understanding agreement between [Name of receiving organization] and Statistics Canada.

[Name/title of data custodian] serves as [Name of receiving organization]’s custodian of all confidential data provided under this agreement.

Confidential data from Statistics Canada is only available to [Name of receiving organization] employees who have agreed to the following by signing and dating this document.

You must notify [Name/title of data custodian] when access to this data is no longer required.

Statistics Canada confidential data (hereinafter “Data”) is classified Protected B, and is subject to the following practices including (but not limited to):

  • Data can only be accessed by employees identified as having work related requirements to access the data.
  • Data is to be used for research and statistical purposes only. Any use for administrative or regulatory purposes is prohibited.
  • Data must be accessed within a secure location within [Name of receiving organization] that allows unescorted access only to authorized [Name of receiving organization] staff, including contractors.
  • Data cannot be removed from the secure location in any format.
  • Data may not be accessed through remote connection from outside [Name of receiving organization].
  • Copies and extracts of the Data may only be made for the purposes of carrying out work as part of the project.
  • All Data stored on portable storage devices must be protected by complex passwords and encryption.
  • When not in use, printed documents and portable storages devices containing Data must be stored in secure containers.
  • When no longer needed, printed documents containing Data must be destroyed in a secure manner within the secure location.
  • All electronic storage media used in the processing of the information, including all back-up, transportable media, photocopiers and other electronic media where the Data has been electronically stored will be sanitized or destroyed, in accordance with the latest Communications Security Establishment standards for “protected B” information.
  • Data cannot be transmitted through email or facsimile.
  • Data that does not contain direct identifiers (i.e., name, address, telephone number, identifying number or other means of identification) must not be matched to any other records of data files.
  • Any Data that would allow a user to identify an individual respondent cannot be used in any document that will be distributed, or that may be accessed beyond employees with authorization to access the data.
  • Any research, analysis, note, publication, or other document which may be distributed outside of [Name of receiving organization] must only contain aggregated data where it is impossible to identify any individual respondent.
  • In the event research, analysis, note, publication or other document has been developed that the author would like to distribute outside [Name of receiving organization], they must first consult the data custodian identified above at which point Statistics Canada may be contacted to ensure the confidentiality restrictions of the Statistics Act are respected.

I agree to comply with the above terms and conditions relating to the confidentiality, use and protection of the confidential data from Statistics Canada.


  • Name:
  • Signature :
  • Date Access Given:
  • Date Access Cancelled:

Data sharing - Receiving Organizations obligations and duties

Receiving Organizations must comply with specific terms and conditions, and are provided with best practices to protect confidential information.

For additional guidance, Receiving Organizations can contact their Statistics Canada representative or consult the frequently asked questions.

Templates for complying with certain reporting obligations are also made available to receiving organizations.

Table of contents

Obligations and duties

Authority
Section 12 of the Statistics Act outlines the provisions under which Statistics Canada can enter into agreements for the sharing of information with federal and provincial departments and governments, as well as with municipal and other corporations.

Receiving organization – Roles

There are four key roles within the Receiving Organizations:

  • Signatory: The Deputy Minister, CEO, or equivalent, or delegate, who signs the data-sharing agreement and agrees on behalf of the organization to comply with the agreement
  • Official: The responsible manager or senior executive of the organization, delegated by the Signatory to manage the data-sharing agreement and ensure ongoing compliance with its terms and conditions
  • Data Custodian: The person designated by the Official to receive the share files from Statistics Canada and who has the operational responsibility within the Receiving Organization for the security of the information received
  • Authorized Users: Employees and contractors given permission to access the information on a need-to-know basis.

In large organizations, these roles would typically be assigned to different persons. In smaller organizations, a single individual may assume more than one of these roles, in which case Statistics Canada should be informed.

Official – Obligations

The Receiving Organization Official ensures ongoing compliance by their organization with the data-sharing agreement.

Confidentiality of the information

  • protect the confidentiality of the information
  • release or publish only data that do not directly or indirectly identify a person, business or organization
  • do not release any data that Statistics Canada has kept confidential
  • take any and all steps necessary to protect the information in accordance with the security requirements set out by Statistics Canada
  • consult with Statistics Canada prior to publishing or sharing results if there are any concerns with confidentiality
  • notify Statistics Canada without delay in the event a request is received under access to information, freedom of information or privacy legislation
  • do not use the information as evidence in court or in a tribunal; either by giving oral testimony or producing it
  • notify Statistics Canada without delay in the event a court or tribunal orders the disclosure of the information

Use of the information

  • use the information for statistical and research purposes only
  • do not use the information for administrative or regulatory purposes or in any decision-making process that affects an individual person, business or organization
  • do not match the information that is shared without identifiers to any other records or data files for any reason, including to identify a person

Access to the information

  • designate one employee as the Data Custodian of the information, who is responsible for controlling access
  • ensure the Data Custodian fulfils their duties
  • ensure no disclosure of the information to any other organization, except as specifically authorized in the agreement with Statistics Canada

Notification of breach

  • notify Statistics Canada in writing immediately upon becoming aware of any breach of the provisions of the agreement
  • contain the breach and inform Statistics Canada of the mitigation measures taken
  • notify Statistics Canada in writing immediately upon becoming aware of any breach by a provincial/territorial or university research institute or organization under contract with the Receiving Organization.
  • ensure that Statistics Canada receives the notification within two (2) business days of it being sent
  • Documentation
  • document the governance, procedures, roles and responsibilities related to the agreement to help ensure that its terms are consistently met

Inspections, reviews and audits

  • submit to Statistics Canada the confidentiality documents, register of data files and data-access register outlined in the Data custodians' duties within ten (10) business days of a request made by Statistics Canada, in order for Statistics Canada to assess compliance with the agreement
  • upon request by Statistics Canada, prepare and send a report indicating any changes to the individuals occupying the positions of:
    • the signatory of the Agreement;
    • the Official; and
    • the Data Custodian.
  • upon request by Statistics Canada, provide a self-assessment, a site inspection, a review and/or an audit according to the provisions of the agreement, in order to review compliance with the terms set out in the agreement
  • ensure that the terms and conditions of the agreement respecting the use, confidentiality, protection and security of the information, as well as Statistics Canada's right to require an assessment, are included in all agreements and arrangements the Receiving Organization enters into, under the terms of which any other organization is granted access to the information in accordance with the agreement.

Return or destruction of the information

  • upon termination or expiry of the agreement, and within the period agreed to in writing, return to Statistics Canada all information, with no copy or portion retained, or
  • request Statistics Canada's approval to destroy all information in accordance with the security requirements set out in your agreement and provide a written confirmation of destruction to Statistics Canada within ten (10) business days after the destruction

Data custodian – Duties

The Data Custodian is designated by the Receiving Organization Official and will implement the following requirements:

Confidentiality Document

  • prepare a confidentiality document for the use of the Receiving Organization's employees and contractors, outlining the terms and conditions governing the use of the information, as well as the procedures to send, receive, handle and store the information. The confidentiality document will enumerate the following requirements of the agreement:
    • Confidentiality of the information
    • Use of the information
    • Access to the information
    • Security Requirements
    • Statistical and Research Purposes

The Data Custodian can use the Statistics Canada Confidentiality document template or prepare its own for use by their organization.

Register of data

  • acknowledge receipt of each data file received from Statistics Canada pursuant to the agreement, and maintain a register of all such files, containing the following information:
    • Date received
    • File name and reference period (or other information to distinguish different files from the same survey)
    • Employee who received the file from Statistics Canada
    • Employee at Statistics Canada who sent the file
    • Employee responsible for safekeeping of the file
    • Date the file was destroyed or returned to Statistics Canada (if applicable)

The Data Custodian can use the Statistics Canada Data File Reception Register template or prepare its own for use by their organization.

Register of access

  • maintain a register of all persons who have been granted access to the data files received from Statistics Canada by the Receiving Organization, containing the following information:
    • File name and reference period (or other information to distinguish different files from the same survey);
    • Name of employee or contractor to whom access is given;
    • Justification for access;
    • Name of delegated manager who authorized access and date of authorization; and
    • Start and end dates of period for which access is authorized.

The Data Custodian can use the Statistics Canada Data File Access template or prepare its own for use by their organization.

Granting access

  • give employees access to the information only as needed for work-related duties
  • prior to granting access, ensure that:
    • every employee and contractor who accesses the information has agreed in writing to comply with the terms of the agreement by signing an acknowledgment that they have read, understood and agree to comply with the terms and conditions of the agreement as highlighted in the Confidentiality Document

Notification of breach

  • immediately report all possible information or security breaches to the Receiving Organization Official

Authorized Users

Authorized Users are employees of the Receiving Organization (including contractors) to whom the Data Custodian has given permission to access the information on a need-to-know basis.

  • sign an acknowledgment that they will comply with the provisions outlined in the Confidentiality Document as provided by the Data Custodian
  • comply with the terms of the agreement entered with Statistics Canada
  • use the information only as required for the performance of work-related duties and only for statistical and research purposes

More information as to who can have access to data files received from Statistics Canada and under what conditions, can be found under Authorized Users Conditions for Access.

Security Requirements

The Receiving Organization's Official must ensure that adequate protection is in place to provide for the security of the data received from Statistics Canada. The security requirements described below are the latest minimum requirements that must be met by Receiving Organizations.

Physical Access
  1. Data are accessed within a secure location that allows unescorted access only to employees and contractors of the Receiving Organization. All visitors to the secure location are escorted by an Authorized User at all times. The secure location is within a series of buildings, one entire building, an entire floor within a building, or a single room. Once the perimeter of the secure location is defined, these requirements apply to all areas within the perimeter. Where a series of buildings is involved, a secure perimeter is defined for each building.
  2. Access to the information is limited to Authorized Users. The duties of the Data Custodian include maintaining an auditable trail on access to the information by Authorized Users.
  3. Escorted visitors may access the secure area. However, under no circumstances are visitors permitted to access the information.
IT storage and transmission
  1. All systems with access to the information employ Logical Access Controls at the device and network level.
  2. Where the information is held on transportable media , complex passwords with encryption are used. The encryption level must meet the latest Communications Security Establishment standards. This applies equally to backups of the information stored on transportable media.
  3. The information cannot be electronically transmitted, except as described in points 7 and 8. Electronic transmission includes, without being limited to, transmittal of the information by facsimile or by e-mail.
  4. Servers storing and transmitting unencrypted data, where used, are located in a secure, controlled-access area, preferably in the same area where the information is accessed. If located in a separate area, controls are in place to ensure that only Authorized Users can access the server. Unless the information is encrypted continuously while outside the secure area, a conduit is used for all cabling and all cross-connect areas are physically secured.
  5. Network firewalls and access rules are in place to prevent access to the information, other than to Authorized Users. Information may be stored on and transmitted over networks not meeting these requirements, provided that it is encrypted, except when at rest and in use by an Authorized User. Alternatively, the information may be stored on a stand-alone computer in a secure area with no external connections, or on a closed network within the secure area. When the network transmits information that leaves a secure area (for example, when a series of buildings house employees within a single organization), the information is encrypted whenever it is outside the secure area.
Physical storage
  1. When not in use, transportable media containing the Information is stored in secure containers. This applies equally to backups of the information.
  2. The information is not removed from the secure area (as described in point 1, above) in any format (e.g., printouts, transportable media, etc.), except in accordance with the provisions of the agreement, and as described in points 7 and 8.
  3. When not in use, printed documents containing the information are always stored in secure containers.
Information copying and retention & record management
  1. Copies and extracts of the information may only be made for the purposes of carrying out work as covered by the agreement. When no longer needed, any such copies or extracts are destroyed in a secure manner (as per points 13 and 14).
  2. Paper documents containing the information are destroyed (shredded) in a secure manner before disposal. Any destruction occurs within the secure area.
  3. All electronic storage media used in the processing of the information, including all back-up, transportable media, photocopiers and other electronic media where the information has been electronically stored are sanitized or destroyed, in accordance with the latest Communications Security Establishment standards for "protected B" information when disposing of such media, or when return or destruction of the information is required pursuant to provisions of the agreement. Any destruction occurs within the secure area.
  4. The Receiving Organization's Data Custodian establishes and maintains an inventory of all data files received from Statistics Canada, as stated under "Data Custodian – Duties".
  5. These security requirements are communicated to all Authorized Users prior to them accessing the information and are available for reference, as required.

Receiving Organizations must refer to the requirements stipulated in their agreement.

Authorized Users – Conditions for access

The Data Custodian may grant access to the information to employees of their organization, to researchers working under contract, and to recognized provincial/territorial or university research institutes or organizations on a need-to-know basis, as well as to information management and information technology (IM-IT) services.

Terms and conditions

Employees of the Receiving Organization can be granted access provided this is required for the performance of work-related duties. Such employees must comply with the terms of the agreement and must sign an acknowledgment that they will comply with the confidentiality provisions.

Researchers working under contract can be granted access provided that:

  • the researcher is working under contract directly for the Receiving Organization to provide a survey-related product or service for the sole benefit and mandate of the Receiving Organization
  • the Receiving Organization removes identifiers from all information the researcher will access
  • the Receiving Organization ensures that the researcher complies with the terms of the agreement
  • access is on the premises of the Receiving Organization where required security measures are in place to protect the confidentiality of the information

Recognized provincial/territorial or university research institute or organization can be granted access provided that:

  • the institute or organization is exclusively Canadian-owned/controlled and operates exclusively on Canadian territory
  • the Receiving Organization removes identifiers from all information the researcher will access
  • the Receiving Organization informs Statistics Canada prior to entering into a contract with the institute or organization
  • the institute or organization is working under contract directly for the Receiving Organization to provide a survey-related product or service for the sole benefit and mandate of the Receiving Organization
  • access is on the premises of the Receiving Organization unless a written contract is in place for the institute or organization to:
    • comply with the terms of the agreement
    • ensure that the information remains located in and accessible solely from Canada at all times, and that required security measures are in place to protect the confidentiality of the information
    • assist in the review or audit of compliance by granting access to the Receiving Organization, or to the auditor of the Receiving Organization's choice, to their premises and records during regular business hours, and that the results of the audit will be provided to Statistics Canada
    • immediately inform the Receiving Organization of any unauthorized use of, access to, or disclosure, loss or theft of the information.
    • return the information to the Receiving Organization or to destroy the information in a secure manner once the information is no longer required, or when the Receiving Organization is required to return or destroy the information, whichever comes first

Information Management and Information Technology Services can be granted access provided that:

  • it is solely for information management or information technology support purposes
  • the employees are from other departments of specific provincial/territorial governments
  • if the service provider is not a government department mandated by law to provide the IM or IT service
    • the service provider is exclusively Canadian-owned/controlled and operates exclusively on Canadian territory
    • the Receiving Organization enters into a contract with the service provider in which the service provider undertakes to abide by the terms of the agreement
  • the information remains located in and accessible solely from Canada
  • the same security measures as those set out in the agreement are in place to protect the confidentiality of the information
  • the service provider will immediately inform the Receiving Organization of any unauthorized use of, access to, or disclosure, loss or theft of the information.
  • the service provider will return the information to the Receiving Organization or destroy the information in a secure manner, as described in the agreement, once the information is no longer required, or when the Receiving Organization is required to return or destroy the information, whichever comes first.

Receiving Organizations must refer to the terms and conditions stipulated in their agreement prior to granting access to the information.

Best practices

Officials, Data Custodians and Authorized Users have a duty to safeguard Statistics Canada confidential data files, in accordance with Statistics Canada's commitment to protect its respondents' information.

  • Store Statistics Canada data files in secure folders with restricted access.
  • Remove all identifiers and keep them in a separate file.
  • Lock up all Statistics Canada data files at the end of each working day.
  • Ensure employees have secure containers to store printed materials (ex. filing cabinet with lock).
  • Lock your workstation whenever you walk away from it.
  • Use encrypted laptop computers.
  • Secure your laptop and devices when not in use.
  • Do not share passwords or let others use your account.
  • Update your passwords regularly and always use a combination of upper- and lower-case numbers and symbols.
  • Before accessing information, make sure you or the person requesting it have a need to know and have signed the Confidentiality Document provided by the Data Custodian.
  • Never take Statistics Canada data files out of the workplace.
  • Do not store Statistics Canada information on personal devices.
  • Do not send Statistics Canada data files by email. Use links to folders accessible only to Authorized Users.
  • Destroy printed materials containing protected information through secure methods such as shredders. Do not put these printed materials in recycle bins.
  • Keep Statistics Canada data separate from any information used in a decision-making process about any one individual, business or organization.
  • Immediately report all possible breaches of security.
  • Promote security as a priority and raise confidentiality awareness.
  • Conduct periodic security checks.
  • Address questions to the Data Custodian or Official who may contact Statistics Canada as needed.

Frequently askedquestions

  • Agreement management

    Who is the Official of the Receiving Organization?

    The Official is the Receiving Organization's representative, as identified in the agreement, responsible for ensuring the ongoing compliance with the terms and conditions of the agreement.

    Who is the Data Custodian?

    The Data Custodian is an employee of the Receiving Organization, who is designated by the Receiving Organization's Official, as required in the agreement, to assume responsibilities with regard to the confidentiality of and access to the information, and to the maintaining of registers of files received, as set out in the agreement.

    Refer to Data Custodian Duties.

    Who are Authorized Users?

    Authorized Users are members of the staff, including contractors, of the Receiving Organization, whose current work-related responsibilities require access to the Statistics Canada data files, for statistical and research purposes only.

    Why are agreements signed by the head of the organization – can it be delegated?

    The signatory for Statistics Canada is the Chief Statistician of Canada. This is a legal requirement of the Statistics Act and cannot be delegated.

    The signatory for the Receiving Organization is the equivalent of the Chief Statistician, such as the CEO, President or other similar level. Any exception to this equivalent level signatory of the Receiving Organization requires the approval of the Chief Statistician.

    Both signatures must be witnessed by someone who signs to attest to having witnessed the signature. There is no restriction on who can witness the signatures, although for Statistics Canada it is usually the Chief of Staff.

    Why does Statistics Canada not accept changes to the agreement terms?

    The terms and conditions of Statistics Canada data sharing agreements have been reviewed by Government of Canada legal counsel to ensure compliance with the Statistics Act provisions for the sharing and protection of confidential data, and they have been approved by the Chief Statistician of Canada.

    These set terms and conditions ensure consistency for all organizations receiving confidential data from Statistics Canada.

    Why do the new agreements have a 6-year term?

    New agreements have a life-span of 6 years to ensure continued knowledge of the agreement and its contents, and continued respect of terms and conditions.

    Before the expiry of the agreement, the Receiving Organization may find that its need for the information continues and request to renew for a further 6 years.

    Fixed 6-year agreement terms also afford the opportunity to identify new data needs.

    Either party may opt for an early termination.

  • Access and use of the data

    Who can have access to data files received from Statistics Canada and under what conditions?

    Any employee of the Receiving Organization who has a need-to-know related to their duties may have access to the data for use for statistical purposes. All employees must sign a Confidentiality Document in which they agree to abide by the terms and conditions for protection, access and use of the information.

    Under specific terms and conditions, the Data Custodian may also grant access to the information to researchers and recognized provincial/territorial or university research institutes or organizations on a contractual basis, for statistical purposes, as well as to information management and information technology (IM-IT) services, for IM-IT support purposes.

    What is work for statistical and research purposes?

    Data received from Statistics Canada under a data-sharing agreement can only be used for statistical and research purposes.

    Work for statistical and research purposes can be described in four phases.

    1. Production of statistical outputs: Using information and implementing detailed specifications to produce statistical outputs such as data tabulations or regression coefficients.
    2. Statistical analysis to determine whether outputs are appropriate for use: Determining whether, from a statistical point of view, the statistical output is appropriate for its intended uses.
    3. Determination of confidentiality of statistical output: Determining whether the statistical output can, alone or in conjunction with Statistics Canada publications and/or other publicly available sources, identify or disclose Information about a person. Statistical outputs are categorized as being confidential or non-confidential.
    4. Use of statistical outputs: Any statistical outputs identified as being confidential cannot be released or used for administrative or regulatory purposes. There are no restrictions on the use of non-confidential statistical outputs. This includes their use for policy development and evaluation, as well as for monitoring or regulatory purposes. Non-confidential statistical outputs may be published or distributed by the Receiving Organization.

    Receiving Organizations can consult Statistics Canada to ensure that no confidential information will be released or used for administrative or regulatory purposes.

    What are administrative or regulatory purposes?

    Data received from Statistics Canada under a data-sharing agreement cannot be used for administrative or regulatory purposes.

    Administrative or regulatory purpose is the use of all forms of information about a person, business or organization in a decision-making process that directly affects that person, business or organization. This includes but is not limited to all uses of information for confirming identity (i.e., authentication and verification purposes), for determining eligibility of a person for programs, and for prosecution and penalty assessment. Receiving Organizations are not permitted to use the information for administrative of regulatory purposes. They cannot contact a person to address any issue identified on the basis of the information provided under the agreement. This includes contact to benefit a person, such as alerting a person to benefits or programs to which they could apply, or contact to conduct enforcement against a person, such as initiating an audit or removing benefits from a person based on the information.

    Can the information be shared with other organizations as part of a mutual project or initiative?

    The Receiving Organization may provide access to the information received from Statistics Canada to another organization, provided that:

    • each has entered into a data-sharing agreement with Statistics Canada for the same survey and the same survey reference years as specified in the agreement, and the agreement is still in force;
    • the information contains no survey responses from respondents who objected to data sharing with the other organization; and
    • the other organization meets the same legal and contractual requirements as the Receiving Organization.
  • Data and confidentiality

    What is the Confidentiality Document?

    The Confidentiality Document, prepared by the Data Custodian for use by the Authorized Users, outlines the terms and conditions governing the use of the information received from Statistics Canada, as well as the procedures to send, receive, handle and store the information. All Authorized Users must sign the Confidentiality Document before accessing the information.

    What data can be shared under a data-sharing agreement?

    Only the data and paradata from the surveys listed in the agreement, for the specified reference period, can be shared with the Receiving Organization. As per the provisions of the Statistics Act, respondents must have been notified of the sharing of their information and must have been given the opportunity to object. The implication of this legal requirement is that the Receiving Organization might not receive all the information collected by Statistics Canada for the survey in question.

    Can historical data be provided under a data-sharing agreement?

    Historical-data cannot be provided if the survey respondents to those surveys were not notified of the data-sharing and provided with the opportunity to object to the sharing of their information. Statistics Canada can only share the data and paradata from the surveys listed in the agreement, for the specified reference period, and cannot share the data of respondents who objected to the sharing of their information.

    What is administrative data and can it be shared?

    Administrative data consists of all forms of information contained in any documents or records that are maintained in any government department or in any municipal office, corporation, business or organization, which are provided to Statistics Canada in respect to its mandate pursuant to the Statistics Act. Administrative data may be shared with Receiving Organizations only where the Chief Statistician and the original collector have authorized such disclosure, in accordance with the Statistics Act.

    What is Paradata?

    Paradata is information related to the survey data collection or production process that is linked to a respondent, including but not limited to whether a person, business or organization has been selected into a sample, the sample weight assigned to each, whether they have responded, and whether they have consented or objected to data sharing or record linkage. Paradata is provided only for respondents who did not object to the sharing of their information.

    What are survey responses?

    Survey responses are the individual answers to a survey provided by each respondent, with or without identifiers, as well as imputed responses that are not derived from other surveys or confidential administrative data sources. Identifiers are shared if they are required in order to meet the statistical objectives of the Receiving Organization.

    What is an identifier?

    An identifier is a person's name, address, telephone number or other direct means of identifying that person.

  • Security

    What are the security requirements required of the Receiving Organization?

    Statistics Canada is required to protect information in accordance with the Federal Policy on Government Security. As such, Statistics Canada ensures that physical measures in accordance with the Royal Canadian Mounted Police specifications and that IT measures in accordance with the Communications Security Establishment Canada specifications are respected.

    The Receiving Organization must provide similar protection of Statistics Canada data files, and must meet minimum security requirements.

    What is the Electronic File Transfer Service (EFTS)?

    This service allows Statistics Canada to exchange electronic files with Receiving Organizations via a secure Internet connection. The system itself is secure as there is an encryption of the information within EFTS. When Statistics Canada transfers files to Receiving Organization, an extra layer of encryption is added (i.e., double encryption) to ensure that only the Data Custodian can open and access the files shared under their agreement.

    What are Logical Access Controls?

    As part of its minimum security requirements, Statistics Canada requires that Logical Access Controls be used to enforce proper identification, authentication and accountability with respect to access to a computer system. Logical Access Controls include:

    • individual user accounts;
    • complex passwords (eight (8) characters minimum, lower and upper case, numbers, special characters);
    • access-based on role (privileged vs. non-privileged); and
    • auditing.

    What are systems?

    Systems are single IT-related devices, a component of such a devices or a group of IT-related devices that may be used to receive, store, process or transmit information. This includes, but is not limited to, personal computers, servers, laptops, tablets, smart phones, virtual computers and cloud based virtual systems. All systems with access to the information will employ Logical Access Controls at the device and network level.

    What is transportable media?

    Transportable media is all types of transportable storage media on which data can be saved, including, but not limited to, laptops, CD-ROMs, flash memory sticks, backup media and removable hard disks. Where information is held on transportable media, complex passwords with encryption must be used, and the encryption level must meet the latest Communications Security Establishment standards.

Data Custodian templates

Monthly Survey of Manufacturing: National Level CVs by Characteristic - July 2018

National Level CVs by Characteristic
Month Sales of goods manufactured Raw materials and components inventories Goods / work in process inventories Finished goods manufactured inventories Unfilled Orders
%
July 2017 0.64 1.05 1.01 1.26 0.85
August 2017 0.63 1.07 0.99 1.19 0.82
September 2017 0.64 1.09 1.01 1.21 0.81
October 2017 0.62 1.08 1.00 1.15 0.79
November 2017 0.62 1.07 1.01 1.11 0.84
December 2017 0.73 1.16 1.70 1.38 1.22
January 2018 0.62 1.10 1.50 1.42 1.19
February 2018 0.61 1.10 1.83 1.48 1.16
March 2018 0.63 1.18 1.59 1.37 1.17
April 2018 0.74 1.20 1.50 1.41 1.23
May 2018 0.76 1.11 1.44 1.39 1.16
June 2018 0.58 1.03 1.81 1.38 1.30
July 2018 0.58 1.03 1.14 1.32 1.17

Data sharing - Receiving Organizations

Statistics Canada will only share data with organizations with whom it has entered into an agreement in which the organization commits to protecting the information received and to using it for statistical purposes only.

Statistics Canada has active agreements with the following Receiving Organizations, including federal departments and other organizations.

For detailed information, refer to Data sharing - Receiving Organizations list.

Federal departments/agencies

  • Agriculture and Agri-Food Canada
  • Canada Energy Regulator
  • Canada Mortgage and Housing Corporation
  • Canadian Heritage
  • Canadian Institutes of Health Research
  • Canadian Transportation Agency
  • Communications Security Establishment Canada
  • Crown-Indigenous Relations and Northern Affairs Canada
  • Employment and Social Development Canada
  • Environment and Climate Change Canada
  • Export Development Canada
  • Finance Canada
  • Fisheries and Oceans Canada
  • Global Affairs Canada
  • Health Canada
  • Immigration, Refugees and Citizenship Canada
  • Infrastructure Canada
  • Innovation, Science and Economic Development Canada
  • National Defence
  • National Research Council of Canada
  • Natural Resources Canada
  • Public Health Agency of Canada
  • Public Safety Canada
  • Public Service Commission of Canada
  • Transport Canada
  • Veterans Affairs Canada
  • Western Economic Diversification Canada

Provinces and territories

Newfoundland and Labrador

  • Newfoundland and Labrador Advanced Education, Skills and Labour
  • Newfoundland and Labrador Education
  • Newfoundland and Labrador Health and Community Services
  • Newfoundland and Labrador Natural Resources
  • Newfoundland and Labrador Statistics Agency

Prince Edward Island

  • Prince Edward Island Finance (statistical office)
  • Prince Edward Island Health and Wellness
  • Prince Edward Island Workforce and Advanced Learning

Nova Scotia

  • Nova Scotia Health and Wellness
  • Nova Scotia Labour, Skills and Immigration
  • Nova Scotia Natural Resources

New Brunswick

  • New Brunswick Environment and Local Government
  • New Brunswick Health
  • New Brunswick Post-Secondary Education, Training and Labour

Quebec

  • Institut de la statistique du Québec
  • Québec Ministère de l'Économie, de l'Innovation et de l'Énergie
  • Québec Ministère de l'Éducation et de l'Enseignement supérieur
  • Québec Ministère de l'Éducation, du Loisir et du Sport
  • Québec Ministère de l'Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs
  • Québec Ministère des Finances
  • Québec Ministère de la Santé et des Services sociaux
  • Québec Ministère du Travail, de l'Emploi et de la Solidarité sociale

Ontario

  • Ontario Agriculture, Food and Rural Affairs
  • Ontario Colleges and Universities
  • Ontario Economic Development, Job Creation and Trade
  • Ontario Energy
  • Ontario Finance (statistical office)
  • Ontario Health (Ministry)
  • Ontario Labour, Immigration, Training and Skills Development
  • Ontario Natural Resources and Forestry
  • Ontario Northern Development and Mines
  • Ontario Transportation

Manitoba

  • Manitoba Advanced Education and Training
  • Manitoba Agriculture
  • Manitoba Bureau of Statistics
  • Manitoba Economic Development, Investment, Trade and Natural Resources
  • Manitoba Growth, Enterprise and Trade
  • Manitoba Health

Saskatchewan

  • Saskatchewan Advanced Education
  • Saskatchewan Education
  • Saskatchewan Energy and Resources
  • Saskatchewan Finance (statistical office)
  • Saskatchewan Health
  • Saskatchewan Immigration and Career Training

Alberta

  • Alberta Advanced Education
  • Alberta Energy
  • Alberta Health
  • Alberta Office of Statistics and Information

British Columbia

  • BC Stats
  • British Columbia Education and Child Care
  • British Columbia Energy, Mines and Low Carbon Innovation
  • British Columbia Forests
  • British Columbia Health
  • British Columbia Post-Secondary Education and Future Skills

Yukon

  • Yukon Bureau of Statistics
  • Yukon Education
  • Yukon Energy, Mines and Resources
  • Yukon Health and Social Services

Northwest Territories

  • Northwest Territories Bureau of Statistics
  • Northwest Territories Education, Culture and Employment
  • Northwest Territories Health and Social Services
  • Northwest Territories Industry, Tourism and Investment

Nunavut

  • Nunavut Bureau of Statistics
  • Nunavut Education
  • Nunavut Health

Other

  • Association of Professional Executives of the Public Service of Canada
  • Association of Registered Nurses of Newfoundland and Labrador
  • Camosun College
  • Canadian Association of Petroleum Producers
  • Canadian Institute for Health Information
  • Carleton University
  • Conseil de l'industrie forestière du Québec
  • Council of Ministers of Education, Canada
  • Educational Testing Service Canada Incorporated
  • GESIS – Leibniz Institute for the Social Sciences
  • Imagine Canada
  • International Association for the Evaluation of Educational Achievement
  • Inuvialuit Regional Corporation
  • Maastricht University
  • Makivik Corporation
  • Maritime Provinces Higher Education Commission
  • McGill University
  • McMaster University
  • Nunatsiavut Government
  • Nunavut Tunngavik Incorporated
  • Organisation for Economic Co-operation and Development
  • University of British Columbia
  • University of Victoria
  • Vancouver Community College
  • Westat

Food Services and Drinking Places (Monthly): CVs for Total Sales by Geography - July 2017 to July 2018

CVs for Total Sales by Geography
Table summary
This table displays the results of CVs for Total Sales by Geography. The information is grouped by geography (appearing as row headers), Month, 201707, 201708, 201709, 201710, 201711, 201712, 201801, 201802, 201803, 201804, 201805, 201806 and 201807 (appearing as column headers), calculated using percentage unit of measure (appearing as column headers).
Geography Month
201707 201708 201709 201710 201711 201712 201801 201802 201803 201804 201805 201806 201807
percentage
Canada 0.64 0.58 0.58 0.57 0.58 0.58 0.68 0.64 0.63 0.64 0.67 0.67 0.70
Newfoundland and Labrador 1.44 1.10 1.24 1.54 1.08 1.38 1.34 1.45 1.37 1.01 1.28 1.27 1.67
Prince Edward Island 4.15 4.95 6.04 4.27 2.96 3.23 2.71 1.70 3.38 3.24 3.76 3.32 6.63
Nova Scotia 4.44 2.94 2.63 2.62 3.14 2.48 2.32 3.45 3.37 3.42 2.17 2.48 5.27
New Brunswick 2.02 1.11 1.71 1.46 1.37 3.04 2.58 2.67 2.26 2.41 1.46 2.98 3.47
Quebec 1.39 1.09 1.18 1.22 1.26 1.29 1.49 1.37 1.29 1.34 1.19 1.19 1.36
Ontario 1.11 1.02 1.03 1.01 1.04 1.01 1.24 1.15 1.18 1.11 1.21 1.22 1.21
Manitoba 1.69 1.37 2.21 1.80 1.98 2.21 2.36 2.36 2.02 2.17 1.77 1.67 1.86
Saskatchewan 1.25 1.27 1.48 1.50 1.43 1.43 1.29 1.51 1.46 1.57 1.32 1.31 1.22
Alberta 1.22 1.07 1.33 1.15 1.04 0.99 1.25 0.96 0.94 1.13 1.13 0.99 1.15
British Columbia 1.90 1.94 1.75 1.68 1.63 1.78 1.96 1.86 1.77 2.08 2.24 2.15 2.27
Yukon Territory 2.92 2.18 3.58 2.89 1.19 3.01 3.58 2.77 2.38 1.81 1.85 4.00 3.35
Northwest Territories 0.69 0.96 0.97 0.99 1.03 1.15 1.12 1.10 1.25 1.51 1.60 1.18 0.86
Nunavut 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.91 0.66 13.51 9.14 5.30

Integrated Business Statistics Program (IBSP)

This guide contains definitions and descriptions of terminology used in the 2018 Field Crop Survey - December. If you need more information, please call the Statistics Canada Help Line at the number below.

Your answers are confidential.

Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act.

Statistics Canada will use information from this survey for statistical purposes.

Help Line: 1-800-972-9692

Table of contents

Definitions

Legal Name

The legal name is one recognized by law, thus it is the name liable for pursuit or for debts incurred by the business or organization. In the case of a corporation, it is the legal name as fixed by its charter or the statute by which the corporation was created.

Modifications to the legal name should only be done to correct a spelling error or typo.

To indicate a legal name of another legal entity you should instead indicate it in question 3 by selecting 'Not currently operational' and then choosing the applicable reason and providing the legal name of this other entity along with any other requested information.

Operating Name

The operating name is a name the business or organization is commonly known as if different from its legal name. The operating name is synonymous with trade name.

Current main activity of the business or organization

The North American Industry Classification System (NAICS) is an industry classification system developed by the statistical agencies of Canada, Mexico and the United States. Created against the background of the North American Free Trade Agreement, it is designed to provide common definitions of the industrial structure of the three countries and a common statistical framework to facilitate the analysis of the three economies. NAICS is based on supply-side or production-oriented principles, to ensure that industrial data, classified to NAICS, are suitable for the analysis of production-related issues such as industrial performance.

The target entity for which NAICS is designed are businesses and other organizations engaged in the production of goods and services. They include farms, incorporated and unincorporated businesses and government business enterprises. They also include government institutions and agencies engaged in the production of marketed and non-marketed services, as well as organizations such as professional associations and unions and charitable or non-profit organizations and the employees of households.

The associated NAICS should reflect those activities conducted by the business or organizational unit(s) targeted by this questionnaire only, and which can be identified by the specified legal and operating name. The main activity is the activity which most defines the targeted business or organization's main purpose or reason for existence. For a business or organization that is for-profit, it is normally the activity that generates the majority of the revenue for the entity.

The NAICS classification contains a limited number of activity classifications; the associated classification might be applicable for this business or organization even if it is not exactly how you would describe this business or organization's main activity.

Please note that any modifications to the main activity through your response to this question might not necessarily be reflected prior to the transmitting of subsequent questionnaires and as a result they may not contain this updated information.

Grains in storage: definitions of the grains collected

Barley:
A high energy cereal grown primarily for livestock feed. It is usually harvested for grain, but is also occasionally cut green for hay or silage.

Canary seed:
A cereal grain primarily grown for use as birdseed, as well as for human consumption. Most of the canary seed grown in Canada is exported.

Canola:
Canola are plants grown specifically for their low erucic acid oil and low glucosinolate content. Canola meal, the residue after the oil is extracted, is used in animal feeds as a protein source. This crop also includes Industry Preserved canola (IP).

Chickpeas:
Leguminous annual pea plant cultivated for human consumption. Also called Garbanzo beans.

Corn for grain:
Also called "Grain Corn", this is corn left to mature in the field, then harvested for grain rather than as forage. The grain may be harvested dry or as "high moisture corn" and stored in a silo. "Shelled Corn", "Cob Corn" and "Corn Seed" are also considered as Corn for Grain. Include GM seed (Genetically Modified).

Dry beans, coloured, total:
Include
all the principal varieties (black (black turtle, preto), cranberry (Romano), dark red kidney, great northern, light red kidney, pinto and small red (red Mexican) and faba (fava)). Include all other varieties such as: adzuki (azuki, aduki), baby lima, black eyes peas, Dutch brown, kintoki, large lima, lupini, otebo, pink, speckled sugar, white kidney (cannellini, alubia type). For stocks, we collect the dry white pea beans (Navy) separately.

Dry beans, white pea (Navy):
We collect only the dry white pea beans also called Navy beans for this crop.

Dry field peas:
An annual leguminous plant producing three-inch long pods, grown to be harvested when dry.

Flaxseed:
A plant grown for its oil-bearing seeds (e.g., linseed) as well as for its fibres (e.g., linen).

Lentils:
Annual plants similar to peas, which produce pods containing two dark flat seeds.

Mixed grains:
A combination of two or more grains (e.g., oats and barley or peas and oats sown and harvested together), usually harvested for grain. It may also be cut green for hay or silage.

Mustard seed:
An oilseed crop that generates seed-filled pods used mostly for spice and to make the yellow condiment. Three main types are grown on the Prairies: yellow, brown and oriental.

Oats:
A cereal grown primarily for livestock feed. Oats are usually harvested for grain but may also be cut green for hay or silage. Oats are also grown for human consumption (e.g., oatmeal and oat bran).

Rye:
Please include fall and spring rye.

Rye, spring:
Rye seeded in the spring and harvested in the fall. This type of rye is grown only in areas which are too cold for fall seeding (e.g., Northern Prairies).

Rye, fall:
Rye that is seeded and germinates in the fall of one year, "overwinters", resumes growth in the spring and then is harvested in the mid-summer. It is also grown as green manure or in rotation by tobacco and potato producers.

Soybeans:
A plant primarily grown for their edible, high protein, oil-bearing seeds. Include GM seed (Genetically Modified).

Sunflower seed:
Plants from which the seeds are selected either for their oil content, or for use as birdseed or for confectionery purposes. Includes sunola and other dwarf varieties.

Wheat

Wheat, durum:
A variety of wheat sown in the spring, used to make pasta products.

Wheat, spring:
Is the main type of wheat grown in Canada. It is seeded in the spring and harvested in the late summer or early fall of the same year.

Wheat, spring — Canada Western Red Spring (CWRS) — Hard Red:
CWRS wheat is the largest wheat class in Canada. It is recognized around the world for its excellent milling and baking qualities with minimal protein loss during milling. Due to good gluten strength, it is used extensively either alone or in blends with other wheat varieties for the production of a diverse range of products such as hearth breads, steam breads, noodles, common wheat pasta, and flat breads.

Wheat, spring — Canada Northern Hard Red (CNHR):
Wheat of medium to hard kernels with a very good milling quality and medium gluten strength. The end uses are mostly hearth breads, steamed breads, flat breads, and noodles. Examples of CNHR are AAC Concord, Elgin ND, Faller and Prosper.

Wheat, spring — Canada Prairie Spring Red (CPSR):
This class of wheat is bred for high yields, has medium to strong dough properties and has medium protein content. CPSR is used for hearth breads, steamed breads, flat breads, crackers, noodles and has become recognized as a viable feedstock for ethanol production. Examples of CPSR wheat are: Oslo, Cutler and Enchant.

Wheat, spring — Canada Prairie Spring White (CPSW):
The white sub-class of the CPS has medium to strong dough properties and has low to medium protein content. CPSW can be used for a wide variety of low volume breads, noodles and chapatis. Examples of CPSW wheat are: AC Karma and AC Vista.

Wheat, spring — Canada Western Extra Strong (CWES):
It was previously called Utility. Includes varieties of hard red spring wheat (e.g., Glenlea, Bluesky, and Wildcat). CWES class have milling and baking qualities different from other wheat. Its extra strong gluten content is used in specialty products when high gluten strength is needed, and desirable as blending wheat with softer, weaker wheat.

Wheat, spring — Canada Western Hard White Spring (CWHWS):
Varieties have been developed using the CWRS quality profile with superior milling and dough properties as well as improved flour colour (e.g., AAC Iceberg, AAC Whitefox). Hard white wheat is in demand by millers and bakers due to an improved flavour profile when used in whole grain baked products. It is suitable for bread and noodle production.

Wheat, spring — Canada Western Soft White Spring (CWSWS):
This soft white spring wheat has low protein content and is used for cookies, cakes, pastry, flat breads, noodles, steamed breads, chapatis. Examples of CWSWS classes are: AC Chiffon, AC Indus, AAC Paramount, AC Andrew, AC Meena, AC Nanda, Bhishaj, Sadash.

Wheat, spring — Canada Western Special Purpose (CWSP):
It is Western Canada's newest class of wheat. Generally, varieties in this class are typically high-yielding and are not appropriate for milling because of their high starch and low protein content. Due to the combination of high starch and low protein, they are most suitable for uses such as ethanol product or animal feed.

Wheat, spring — other:
Include
all varieties not listed such as unlicensed varieties, Grandin wheat, and milling classes of eastern Canadian spring wheat (e.g., Canada Eastern Hard White Spring (CEHWS), Canada Eastern Red Spring (CERS), Canada Eastern Soft White Spring (CESWS)).

Wheat, winter:
Wheat that is seeded in the fall of one year, germinates and "overwinters", resumes growth in the spring and then is harvested in the mid -summer. Winter Wheat is grown in areas with milder winters.

Use of temporary storage for grain

Temporary storage refers to methods for storing grain on the farm other than permanent structures that are purposely built for the sole use of storing grains. Temporary storage includes storage types such as grain rings, grain or silo bags, under tarp, etc. The purpose of this question is to measure the amount of grain currently stored in temporary storage.

Permanent grain storage capacity

Permanent grain storage refers to fixed structures that are purposely built for the sole use of storing grains on the farm. Exclude any storage capacity specifically designed for hay or fodder corn (corn for silage).

Include silos, grain bins, grain storage sheds, etc.
Exclude grain rings, grain or silo bags, under tarp, etc.

Thank you for your participation.

Wholesale Trade Survey (Monthly): CVs for Total sales by geography – July 2017 to July 2018

CVs for Total Sales by Geography
Table summary
This table displays the results of CVs for Total Sales by Geography. The information is grouped by geography (appearing as row headers), Month, 201707, 201708, 201709, 201710, 201711, 201712, 201801, 201802, 201803, 201804, 201805, 201806 and 201807 (appearing as column headers), calculated using percentage unit of measure (appearing as column headers).
Geography Month
201707 201708 201709 201710 201711 201712 201801 201802 201803 201804 201805 201806 201807
percentage
Canada 0.6 0.7 0.7 0.7 0.7 0.8 0.8 0.7 0.6 0.6 0.6 0.6 0.7
Newfoundland and Labrador 0.5 0.5 0.5 0.4 0.4 0.3 0.3 0.6 0.3 1.0 0.4 0.5 0.5
Prince Edward Island 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Nova Scotia 1.8 1.3 1.2 1.7 1.3 3.9 2.5 3.6 1.5 3.6 3.4 1.2 1.7
New Brunswick 1.8 4.2 2.3 1.6 2.5 1.9 1.0 1.0 1.6 1.0 2.4 2.0 1.9
Quebec 2.5 2.3 2.4 2.7 2.5 2.1 2.5 2.2 1.9 2.4 1.9 2.2 2.2
Ontario 0.8 0.9 0.9 0.8 0.9 1.2 1.1 0.9 0.8 0.8 0.8 0.9 1.0
Manitoba 1.0 0.5 0.8 1.2 1.0 1.4 1.7 1.3 0.7 1.4 2.1 0.7 1.7
Saskatchewan 0.9 0.9 0.5 0.6 0.8 0.7 0.8 0.4 0.6 0.7 0.4 0.4 0.7
Alberta 1.0 1.0 1.8 1.3 1.0 1.7 1.1 1.2 1.7 1.1 1.3 1.2 1.8
British Columbia 1.4 1.2 1.5 1.6 1.4 2.2 1.7 2.1 1.4 1.5 1.4 1.8 1.9
Yukon Territory 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Northwest Territories 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Nunavut 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Visitor Travel Survey: C.V.s for Total Spending Estimates - VTS Q1 2018

C.V. Results for VTS Q1 2018, Total Spending ($000,000)
Table summary
This table displays the results of C.V. Results for VTS Q1 2018, Total Spending ($000,000). The information is grouped by Province/Territory of Entry (appearing as row headers), Total United States Spending ($000,000), United States Spending C.V., Total Overseas Spending ($000,000), and Overseas Spending C.V. (appearing as column headers).
Province/Territory of Entry United States Overseas
Total Spending
($ 000,000)
Spending C.V.
(%)
Total Spending
($ 000,000)
Spending C.V.
(%)
Newfoundland and Labrador 0.4 50.0 1 54.6
Prince Edward Island 0 0.0 0 0.0
Nova Scotia 5 32.6 5 29.0
New Brunswick 9 24.4 0.1 68.2
Quebec 231 6.2 268 7.6
Ontario 631 5.3 590 5.2
Manitoba 18 8.1 5 79.6
Saskatchewan 4 18.3 2 24.1
Alberta 86 10.2 70 7.9
British Columbia 460 7.0 667 5.1
Yukon 6 33.5 0 0.0
Canada 1,451 3.4 1,610 2.9