2017 - Integrated Business Statistics Program (IBSP) reporting guides
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For use with DVS 2016/2017, reporting data for 2016/2017 and previous academic years
Tourism and the Centre for Education Statistics
August 2017
Postsecondary Student Information System (PSIS)
Record Layout, Files and Data Element Descriptions
Data Submission Information at a Glance
This information is collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S-19.
Completion of this questionnaire is a legal requirement under this act.
Survey Purpose
The Postsecondary Student Information System (PSIS) is a national survey that enables Statistics Canada to provide detailed information on enrolments and graduates of Canadian public postsecondary institutions in order to meet policy and planning needs in the field of postsecondary education. The information may also be used by Statistics Canada for other statistical and research purposes.
Confidentiality
Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act. Statistics Canada will use the information from this survey for statistical purposes and research purposes.
Please note that in the following record layout, words designating the masculine gender include the feminine gender.
PSIS Database Structure
The PSIS database holds data at two (2) levels: (1) institution, program and course data; and (2) student data. The institution, program and course data includes a list of all public postsecondary institutions in Canada, and an inventory of all programs and courses offered through these institutions. The student data contains demographic, program, and course information for students registered at these institutions.
The information required to feed the PSIS database is stored in the six (6) PSIS data files, which are loaded by the reporting institution via the DVS Data Verification System (DVS) and transmitted to Statistics Canada. The six (6) files describe either the student, or the institution and its available programs. The files and their interrelationships can be described as follow: The Institution Description file is linked to the Institution Program and Institution Course files whereas the Student Description file is linked to the Student Program and Student Course files. In addition, the Student Program file is linked to the Institution Program file and the Institution Course file is linked to the Student Course file.
Note to users: Data elements below are those required to identify a unique record (each column corresponds to a file). Data elements required to link the files between them are identified by row. For example, the data elements required to link the ID and the SC files are: 1005/1000, 1025, 1035, and 1036.
Table A
Data Elements Required to Identify a Unique Record in Each File and the Required Data Elements to Link Them to Files Table summary
This table displays the results of Data Elements Required to Identify a Unique Record in Each File and the Required Data Elements to Link Them to Files. The information is grouped by Mnemonic (appearing as row headers), Name and File (appearing as column headers).
Mnemonic
Name
File
ID
IP
IC
SD
SP
SC
RepStartYear
Year of start of report cycle
1005
1000
1000
1000
1000
1000
Instit
Institution code
1025
1025
1025
1025
1025
1025
Period (ID) / CourPer (SC)
Reporting period
1035
n/a
n/a
n/a
n/a
1035
Sub-period (ID) – CourSubPer (SC)
Reporting sub-period
1036
n/a
n/a
n/a
n/a
1036
ProgCode
Student's program code
n/a
2000
n/a
n/a
2000
n/a
CredenTyp
Credential type
n/a
2010
n/a
n/a
2010
n/a
CourCode
Student's course code
n/a
n/a
3000
n/a
n/a
3000
StudID
Institution's student identifier
n/a
n/a
n/a
4000
4000
4000
ProgStart
Original start date in program
n/a
n/a
n/a
n/a
5010
n/a
CourStart
Date student started course
n/a
n/a
n/a
n/a
n/a
6020
CourSec
Student's course number or section
n/a
n/a
n/a
n/a
n/a
6070
Six (6) PSIS Input Files and File Description
Listed below are six (6) PSIS input files which you will need to submit in your annual report cycle (due by February 2nd, 2018). A brief description of each file is also outlined below.
Institution Description (ID) file
Institution Program (IP) file
Institution Course (IC) file
Student Description (SD) file
Student Program (SP) file
Student Course (SC) file
Institution Metadata
1. Institution Description (ID) file
(Postsecondary institution metadata; number of elements = 8; length = 132 bytes)
The Institution Description (ID) file lists and describes the different periods of academic activity by which programs and courses are organized. Specifically, the records contained on the ID file describe how a postsecondary institution divides its year into periods (sessions, terms, or other components) during which courses are commonly offered. Postsecondary institutions provide one (1) ID record for each period that begins or ends during the twelve (12) month report cycle. (For more detailed information, please refer to the Institution Description (ID) file section of this document.)
Please note that the information contained on the ID file is used to validate the Institution Code (element ID1025) provided to all of the six (6) PSIS files. It is also used to validate the period in which student courses are offered (element ID1035). Each period in which courses are reported on the Student Course (SC) file must also be present on the ID file. .
2. Institution Program (IP) file
(Postsecondary institution metadata; number of elements = 35; length = 314 bytes)
The Institution Program (IP) file contains program code and program name (IP2000, IP2020), program duration (IP2060 to IP2071), credential type (IP2010, IP2011), educational entrance requirements (IP2150 to IP2155) and other characteristics of each program offered by the postsecondary institution. The IP file is an inventory of the programs offered by the postsecondary institution. It contains one (1) IP record for each program offered during the twelve (12) month cycle.
Please note that there is a logical link between this file and the Student Program (SP) file. The SP file contains one (1) record for each combination of student and program. Each program code reported on the SP file must be present on the IP file. (For more detailed information, please refer to the Institution Program (IP) file section of this document.)
3. Institution Course (IC) file
(Postsecondary institution metadata; number of elements = 16; length = 260 bytes)
The Institution Course (IC) file contains course code and course name (IC3000, IC3020), course duration and course duration units (IC3080, IC3081), course credits normally awarded and course credit units (IC3090, IC3091) and other characteristics of each course offered by the postsecondary institution. The IC file is an inventory of the courses offered by the postsecondary institution. One (1) IC record for each of the courses offered during the twelve (12) month cycle should be reported.
Please note that there is a logical link between this file and the Student Course (SC) file. The SC file contains one (1) record for each combination of student and course. Each course code reported on the SC file must be present on the IC file. (For more detailed information, please refer to the Institution Course (IC) file section of this document.)
Student Metadata
4. Student Description (SD) file
(Student metadata; number of elements = 58; length = 1018 bytes)
The Student Description (SD) file contains demographic and other descriptive information about the students attending the various postsecondary institutions. Among others, it contains student name (SD4040 to SD4050), birth date (SD4230), gender (SD4240), Social Insurance Number (SIN) (SD4020), contact information (SD4060 to SD4180), previous education (SD4320 to SD4350), and characteristics such as whether or not the student has self-identified as a visible minority, Aboriginal person (SD4210) or person with an activity limitation (SD4215). This file contains one (1) record per student per postsecondary institution.
Please note that there is a logical link between this file and the Student Program (SP) file. The SD file contains one (1) record per student enrolled in a program or that has graduated from a program. (For more detailed information, please refer to the Student Description (SD) file section of this document.)
5. Student Program (SP) file
(Student metadata; number of elements = 40; length = 395 bytes)
The Student Program (SP) file contains one (1) record for each program in which the student was enrolled during the reporting cycle. The student program record includes the original dates in which the student started/ended a program (SP5010, SP5090), student status in program at end of report cycle (SP5100), specialization or major field of study (SP5015 to SP5021), total transfer credits (SP5220), fees billed (SP5190 to SP5200), cumulative credits for program (SP5230) and other characteristics of the student's program as recorded by the postsecondary institution.
Please note that there is a logical link between this file and the Institution Program (IP) file. Each program code reported on the SP file must be present on the IP file. In addition, there is a logical link between this file and the Student Description (SD) file. Each student record reported on the SD file must be associated with at least one (1) program record on the SP file. (For more detailed information, please refer to the Student Program (SP) file section of this document.)
6. Student Course (SC) file
(Student metadata; number of elements = 32; length = 258 bytes)
The Student Course (SC) file contains one (1) record for each course in which the student was enrolled during the reporting cycle. Also, include one (1) course record for students that are registered either in a CO-OP work term, writing a thesis, or performing any other academic activities related to their program but not structured as a course. The student course record includes the dates which the student started/ended the course (SC6020, SC6021), status in course at end of report cycle (SC6030), the credits student would receive for course (SC6060), tuition fees billed for course (SC6040) and other characteristics of the student's course as recorded by the postsecondary institution.
Please note that there is a logical link between this file and the Institution Course (IC) file. Each course code reported on the SC file must be present on the IC file. In addition, there is a logical link between this file and the Student Program (SP) file. Each program in which the student was enrolled (SP file) must be associated with at least one (1) course record on the SC file. The SP record for a student who graduates during the report cycle and for which the student did not have any course registrations during the report cycle (e.g., the student applies for and is granted a credential during the current report cycle for work completed in an earlier cycle) should not have an associated SC record. (For more detailed information, please refer to the Student Course (SC) file section of this document.)
Note:
As previously mentioned, for more detailed information, please refer to the various sections of this document.
For questions regarding PSIS, please contact us:
Via mail:
Institutional Surveys Section
Centre for Education Statistics
Statistics Canada
100 Tunney's Pasture Driveway
R.H. Coats Building, Floor 13 G
Ottawa, Ontario, K1A 0T6
Postsecondary Student Information System (PSIS)
Institution Description (ID) File
The following data elements are required to identify unique records: Start date of report cycle (ID1005), Institution Code (ID1025), Period Code (ID1035), and Sub-period Code (ID1036)
Record Layout, Files and Data Element Descriptions
First, select your start date of report cycle and store it in element ID1005. Please see the description of ID1005 for guidance on how to select your report cycle.
The Institution Description (ID) file lists and describes the different periods of academic activity by which programs and courses are organized. Specifically, the records contained on the ID file describe how a postsecondary institution divides its year into periods (sessions, terms, or other components) during which courses are commonly offered. Postsecondary institutions provide one (1) ID record for each period that begins or ends during the twelve (12) month report cycle. Periods can be of any length (although not many courses span twelve (12) consecutive months or more). Periods include the time allocated for exams. Your periods can begin before your report start date and can extend beyond the end of your report cycle. See data element ID1035, (Period Code) for suggestions on how to report periods.
Institution Code (element 1025 on all six (6) PSIS files)
You will find your code(s) on the list of postsecondary institution codes supplied by Statistics Canada.
Each eight (8)-digit code comprises a two (2)-digit province, a three (3)-digit postsecondary institution and a three (3)-digit campus. The list contains one (1) code for the parent postsecondary institution and one (1) for each campus. The parent institution code has 000 in the last three (3) digits, while the campuses are numbered sequentially beginning with 001. Postsecondary institutions without campuses have only a parent institution code. Examples: Postsecondary institution XXX in province P1 has two (2) campuses and postsecondary institution YYY in province P2 has none. Their codes would appear on the code list as follows: Postsecondary institution XXX includes P1XXX000 for Parent Institution; P1XXX001, Campus 1; P1XXX002; Campus 2; and Postsecondary institution YYY includes P2YYY000 for Parent Institution.
If your postsecondary institution has campuses, you can choose to report your PSIS data at the campus level or at the parent (000) level depending on how you store your postsecondary institution metadata and student metadata on your own administrative systems. We recommend reporting at the lowest level available, as more detailed analysis can potentially be done.
The following combinations of reporting level and file type are valid. Choose one (1) reporting level for all three (3) postsecondary institution metadata files and one (1) for all three (3) student metadata files; (i.e., do not combine parent- and campus-level reporting within the three (3) postsecondary institution metadata files or within the three (3) student metadata files).
Postsecondary institution metadata (ID, IP, IC) Parent Institution and Campus is paired with Student metadata (SD, SP, SC) Parent Institution and Campus.
Table 1
Institution Code - ID Files Table summary
This table displays the results of Institution Code - ID Files. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Description, Codes, Alternate Codes, Core, Type, Position and Size (appearing as column headers).
Element Number
Mnemonic
Name
Description
Codes
Core
Type
Position
Size
1005
RepstartDate
Start date of report cycle
Your report cycle should start on the day after the end of your previous year's winter session (or academic year if you do not have a winter session), including the time allocated for exams. If your institution has no activity during the summer, only use September 1 as the start of your report cycle if your academic year ends on August 31.
Possible scenarios (for illustrative purposes only; your data may vary) for the 2016/2017 report:
if last year's winter session ended on April 15, use April 16, 2016 (20160416) as your start date and April 15, 2017 (20170415) as your end date, or
if the academic year ends on June 30 then use July 1, 2016 (20160701) as your start date and June 30, 2017 (20170630) as your end date.
If your institution changes its report cycle, (i.e., if your winter session now ends on a different date such as April 30 instead of May 31 or your academic year now ends on August 1 instead of July 31), this will affect your start date of report cycle (RepStartDate). Be aware of any gaps between, or overlaps of, reporting periods that will occur from the previous year's PSIS submission. Please make the necessary adjustments to this year's PSIS submission to ensure the data is complete but not duplicated.
Postsecondary institutions that deliver programs only by non-traditional methods such as distance education, and therefore do not have a defined academic year or sessions, should use May 1 as their start date (or another date close to May 1 if more appropriate).
Repeat the same value on all ID records.
YYYYMMDD (YearMonthDay)
Yes
Text
1-8
8
1025
Instit
Institution code
Reporting PSIS postsecondary institution code
Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
Yes
Text
9-16
8
1035
Period
Period code
The ID file describes how the postsecondary institution divides its year into periods (sessions, terms, or other components) during which courses are commonly offered. Periods can be of any length (although, not many courses span twelve (12) consecutive months or more). Periods include the time allocated for exams.
Provide one (1) ID record for each of your periods. Periods can start before the beginning of your report cycle (ID1005 above) and/or continue beyond the end of your report cycle.
Use this element and the next one to record your own code or name you use to describe the period and sub-period. You can use both elements if a period is divided into shorter units. If not, leave the next element blank. Elements ID1035 and ID1036 are also used in the Student Course (SC1035 and SC1036) File to specify the period in which the student took the course.
Example 1: a university offers courses during a spring/summer session, which it designates as SS, comprising an intersession (I) and a summer term (S); and during a fall session (F); and during a winter session (W); and during an academic year (AY). The university would report six (6) ID records having the following codes in this element and the next one:
The ID file describes how the postsecondary institution divides its year into periods (sessions, terms, or other components) during which courses are commonly offered. Periods can be of any length (although, not many courses span twelve (12) consecutive months or more). Periods include the time allocated for exams.
Provide one (1) ID record for each of your periods. Periods can start before the beginning of your report cycle (ID1005 above) and/or continue beyond the end of your report cycle.
Use this element and the next one to record your own code or name you use to describe the period and sub-period. You can use both elements if a period is divided into shorter units. If not, leave the next element blank. Elements ID1035 and ID1036 are also used in the Student Course (SC1035 and SC1036) File to specify the period in which the student took the course.
Example 1: a university offers courses during a spring/summer session, which it designates as SS, comprising an intersession (I) and a summer term (S); and during a fall session (F); and during a winter session (W); and during an academic year (AY). The university would report six (6) ID records having the following codes in this element and the next one: Period SS, no Sub-period; Period SS, Sub-Period I; Period SS, Sub-Period S; Periods F, W, AY; no Sub-period.
Example 2: a college offers courses during a fall session, which it designates as FALL; a winter session (WIN); and the academic year (YEAR). The college also offers courses during two (2) half-semesters in the fall, which it designates FALL1 and FALL2, and, for the summer period, one six (6)-weeks and two (2) 4-week periods, which it designates SUM1, SUM2 and SUM3. The college would report a total of eight (8) ID records having the following period codes in this element and sub-period codes for the next element: Period SUM, Sub-period 1; Period SUM, Sub-period 2; Period SUM, Sub-period 3; FALL, no sub-period; FALL, sub-periods, 1, 2; Period WIN, no Sub-period; YEAR, no sub-period.
The shorter periods could alternatively be coded SUM1, SUM2, SUM3, FALL1 and FALL2 in this element and the next element (Sub-period) will be blank.
The postsecondary institution's code or name of the period within which courses are offered.
Yes
Text
17-22
6
1036
Sub_period
Sub-period code
Sub-period code during which courses are commonly offered. See previous element for more details.
The postsecondary institution's code or name of the sub-period.
Yes
Text
23-28
6
1045
StartDate
Start date of period
The start date of the period.
YYYYMMDD (YearMonthDay)
Yes
Text
29-36
8
1055
EndDate
End date of period
The end date of the period. Include the days allocated for the writing of exams.
YYYYMMDD (YearMonthDay)
Yes
Text
37-44
8
1065
WithDate
Last date for withdrawal
The last date in the period for withdrawal from courses without academic penalty. Leave blank if there is no withdrawal date for this period.
YYYYMMDD (YearMonthDay)
No
Text
45-52
8
1100
ProvID
Provincial ID elements
Provincial ministries wanting to define additional elements for provincial reporting can use this composite element. Leave any unused portion of the 80 characters blank.
Components and codes as defined by provincial ministry.
No
Text
53-132
80
Postsecondary Student Information System (PSIS)
Institution Program (IP) File
The following data elements are required to identity unique records: Year of Start of Report Cycle (IP1000), Institution Code (IP1025), Program Code (IP2000), and Credential Type (IP2010)
Record Layout, Files and Data Element Descriptions
The Institution Program (IP) file contains program code and program name (IP2000, IP2020), program duration (IP2060 to IP2071), credential type (IP2010, IP2011), educational entrance requirements (IP2150 to IP2155) and other characteristics of each program offered by the postsecondary institution. The IP file is an inventory of the programs offered by the postsecondary institution. It contains one (1) IP record for each program offered during the twelve (12) month cycle.
There is a logical link between this file and the Student Program (SP) file. The SP file contains one (1) record for each combination of student and program. Each program code reported on the SP file must be present on the IP file.
If students are taking courses without registration in a program, create as many non-program records on the IP file for each of the non-program categories appropriate to your institution (see element IP2015). This will involve:
putting a program name in element IP2020;
putting a program code in element IP2000;
putting a value of "98 - Not applicable" in element IP2010;
assigning the students to this program in the SP file; and
following the instructions in the other elements for the assignment of "Not Applicable" code for this non-program record.
Please refer to the "Program type" and "Non-credit" entries of the Reporting Guide for Program Type and Credential Type for additional information on the non-programs.
Universities that store their program data with separate fields for degree and specialization(s) or major field(s) of study may be able to report just the degree code in element SP2000 and the student's specialization(s) or major field(s) of study in elements SP5015, SP5016 and SP5017 on the SP file. For example, if all BA programs have the same duration, credit requirement, provincial funding code, entrance requirements, on-the-job training (OJT) components, etc., then you could report only one (1) IP record for all BA's, with element IP2000 = "BA", and then show the different majors on the SP records of individual students. But if some of the BA programs have different durations or credit requirements, etc., then you must provide separate IP records for them. In these cases, you could combine the degree code and the specialization(s) or major field(s) of study in element IP2000 of the IP and SP records.
For programs that award two (2) credentials, please refer to the "Joint credential program" entry of the Reporting Guide for Program Type and Credential Type.
For programs that may lead to the option of several qualifications in terms of successful outcomes, such as one program (same code) which leads to a certificate or a diploma, please refer to the "programs with multiple exit options" entry of the Reporting Guide for Program Type and Credential Type.
For apprenticeship programs, provide one (1) IP record for each year or level of the program.
For the entire reporting period, describe all the programs offered during the twelve (12) months beginning on your Report Cycle Start Date.
Table 2
Institution Program (IP) codes Table summary
This table displays the results of Institution Program (IP) codes. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Description, Codes, Alternate Codes, Core, Type, Position and Size (appearing as column headers).
Element Number
Mnemonic
Name
Description
Codes
Alternate Codes
Core
Type
Position
Size
1000
RepStartYear
Year of start of report cycle
The year in which the current report cycle starts. Assign the same first four (4) digits of the start date of the report cycle (as found in element ID1005 on the ID file).
YYYY (Year)
None
Yes
Text
1-4
4
1025
Instit
Institution code
Reporting PSIS postsecondary institution code.
Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
Yes
Text
5-12
8
2000
ProgCode
Program code
A program is a structured collection of educational activities (courses and other learning activities) arrayed to meet a set of learning objectives.
A program "proxy" may be used in PSIS to identify educational activities which fall outside the definition of "program."
Please report the program code as stored in the postsecondary institution's administrative files. For more details, refer to element SP2000 on the SP file. All program codes on the SP file must be present on this file including the non-program record(s) as element Program Code is used as a key field to match record on IP and SP files. Universities that store their program data with separate fields for degree and specialization(s) or major field(s) of study may be able to report just the degree code in element IP2000 and the students' specialization(s) or major field(s) of study in elements SP5015, SP5016 and SP5017 on the SP file. For example, if all BA programs have the same duration, credit requirement, provincial funding code, entrance requirements, co-op requirements, etc., you could report only one (1) IP record for all BA's, with element IP2000 = "BA", and then show the different majors on the SP records of individual students. But if some of the BA programs have different durations or credit requirements etc., then you must provide separate IP records for them. In these cases, you would combine the degree code and the specialization(s) or major field(s) of study in element 2000 of the IP and SP records.
The combination of the previous element (IP1025), this one and the next one (IP2010) constitute a key and therefore must be unique. Do not report duplicate combinations of these three (3) elements.
None
None
Yes
Text
13-32
20
2010
CredenTyp
Credential type
The type of formal qualification awarded for successful completion of a program, excluding certificates of attendance.
A "qualification" acknowledges successful completion of a program of study containing evaluative components. A "formal qualification" is a qualification that is recognized by an official body such as ministries of education, boards of governors or other ministry appointed bodies, federal departments or ministries, industry associations or sectors, apprenticeship and trades commissions, regulatory bodies or licensing agencies.
Definitions of the categories:
01: A non-postsecondary credential awarded as a high school diploma or its equivalent.
02: A credential awarded and recognized by official bodies as a "certificate".
03: A credential awarded and recognized by official bodies as a "diploma".
04: This category must only be used to assign "degree" credentials which are supported by the Council of Ministers of Education, Canada (CMEC) Ministerial Statement on Quality Assurance of Degree Education in Canada.
10: Formal qualifications granted upon successful completion of programs that are shorter than programs where a certificate is the formal qualification awarded.
11: A credential granted upon completion of sixty (60) transferable credits of an undergraduate program.
97: A credential from programs that do not fit in any of the other categories.
98: This category is used for non-programs (where no formal qualification can be obtained), credentials for programs where the learning or performance is not measured or evaluated, such as for certificates of attendance, as well as for any other program where no formal qualification is offered.
Please refer to the "Credential type" entry in the Reporting Guide for Program Type and Credential Type for inclusions, exclusions and additional information on each of the categories.
If the same program can award two (2) credentials, one for completing a certain level and a higher one for completing a longer version of the program, then provide two (2) records having the same program code (element IP2000) but different values in this element; e.g., a program awarding a certificate after one (1) year or a diploma after two (2) years would have two (2) records for this data element, the first with code "02 - Certificate" and the second with code "03 - Diploma".
For joint programs in which a student normally receives two (2) credentials, please refer to the "Joint credential program" entry in the Reporting Guide for Program Type and Credential Type to code the credential type.
For programs offered under an agreement with another (other) institution(s), please refer to the "Programs offered under an agreement" entry of the Reporting Guide for Program Type and Credential Type to code the credential type.
Please refer to Appendix B for acceptable reporting combinations between Credential type (IP/SP2010) and Program type (IP2015).
01 - General Equivalency Diploma/high school diploma
02 - Certificate
03 - Diploma
04 - Degree (includes applied degree)
10 - Attestation and other short program credentials
11 - Associate degree
97 - Other type of credential associated with a program
98 - Not applicable
None
No
Text
35-36
2
2011
JCredenTyp
Joint credent type
For joint programs in which a student normally receives two (2) credentials, please refer to the "Joint credential program" entry in the Reporting Guide for Program Type and Credential Type. If there is no joint credential or it is a non-program, assign code "98 - Not applicable".
See element IP2010
None
No
Text
35-36
2
2015
ProgType
Program type
A classification of programs that is based on a combination of factors such as the general purpose of the program; the type of instruction offered in terms of educational content; and the expected outcome of the program.
Definition of the categories:
01: Non-postsecondary programs that are offered in postsecondary institutions.
10: In-class or technical components of apprenticeship training when offered in postsecondary institutions.
20: Postsecondary programs that prepare students for entry into career, technical or pre-university programs.
21: Postsecondary skills programs that usually lead to a specific career path and into the labour market that is neither apprenticeship, pre-university, undergraduate nor graduate program. Educational requirements for this program are usually not greater than the secondary school diploma.
22: Postsecondary skills programs that usually lead to a specific career path and into the labour market and requires a certificate or a diploma from a career, technical or professional training program.
30: Postsecondary programs that prepare students for undergraduate studies but is not an undergraduate program.
40: Programs that prepare students for entry into a bachelor's degree program. It is an access or bridging option for a student who does not fully meet the requirements for entry into a bachelor's degree program. While this program does not generally lead to a qualification, some credits may be granted towards a bachelor's degree.
46: These are programs that are more academically-based programs which normally require a secondary school diploma or a college diploma in Quebec. Educational activities in these programs can be counted towards a bachelor's degree (applied, general or honours) or a professional degree. Undergraduate degrees normally allow entry into a second cycle graduate program.
47: Postsecondary programs that are not graduate programs and require a bachelor's degree for admission either explicitly or implicitly, such as is the case for concurrent bachelor's degree programs (where the outcome of these programs is equivalent to a program requiring a bachelor's degree, but the degree is not a requirement because of the concurrent nature of the program).
In Saskatchewan and British Columbia, this category also captures postsecondary programs at the undergraduate level for which degree completion requires a scope beyond a bachelor's degree due to its breadth and depth of learning.
50: Postsecondary programs that prepare students for entry into a master's degree program. A bachelor's degree is normally required for entry into this program.
53: Postsecondary programs that prepare students for entry into a doctoral degree program, without the student being admitted to the doctoral program.
58: This category covers health-related residency programs. At a minimum, these programs require undergraduate degrees for entry.
59: Graduate programs that normally require a bachelor's degree. Educational activities in these programs can be counted towards a master's degree. Degrees from second cycle graduate programs normally allow entry into third cycle graduate programs.
62: Graduate programs that normally require a master's degree. Educational activities in these programs can be counted towards a doctoral degree.
63: Graduate programs that normally require a doctoral degree. Post-doctorate activities that do not meet the definition of a "program," such as those in the labour market, are excluded from this category.
89: Any postsecondary program that does not fit in any of the program categories listed above.
91, 92, 93 and 94: Categories that serve to identify students registered in educational activities without being registered in a program. It includes students enrolled in courses who have not declared a program of intent.
91: These are courses or other educational activities that are not within a program and have no evaluative component.
92: These are undergraduate courses or other educational activities not within a program and have an evaluative component.
93: These are graduate courses or other educational activities that are not within a program and have an evaluative component.
94: These are postsecondary courses or other educational activities that are neither undergraduate nor graduate, are not within a program and have an evaluative component.
Please refer to the Reporting Guide for Program Type and Credential Type for inclusions, exclusions and additional information on each of the categories. Please refer also to Appendix B for acceptable reporting combinations between Credential type (IP/SP2010) and Program type (IP2015).
For joint programs in which a student normally receives two (2) credentials, please refer to the "Joint credential program" entry in the Reporting Guide for Program Type and Credential Type.
01 - Basic education and skills program
10 - Apprenticeship program
20 - Qualifying program for career, technical or pre-university
21 - Career, technical or professional training program
22 - Post career, technical or professional training program
30 - Pre-university program
40 - Undergraduate qualifying program
46 - Undergraduate program
47 - Post-baccalaureate non-graduate program
50 - Graduate qualifying program (second cycle)
53 - Graduate qualifying program (third cycle)
58 - Health-related residency program
59 - Graduate program (second cycle)
62 - Graduate program (third cycle)
63 - Graduate program (above the third cycle)
89 - Other programs
91 - Non-program (non-credit)
92 - Non-program (credit, undergraduate)
93 - Non-program (credit, graduate)
94 - Non-program (credit, other postsecondary)
None
Yes
Text
37-38
2
2016
JProgTyp
Joint program type
For joint programs in which a student normally receives two (2) credentials, please refer to the "Joint credential program" entry in the Reporting Guide for Program Type and Credential Type.
If there is no joint credential or it is a non-program, assign code "96 - Not applicable".
See element IP2015. This data element also includes the category:
96 - Not applicable
None
No
Text
39-40
2
2020
ProgName
Program name
The program name as stored in the postsecondary institution's own administrative files.
None
None
Yes
Text
41-140
100
2030
ProvProgCat
Provincial program category
The program category as defined by the provincial ministry or other administrative body. Leave this element blank if your postsecondary institution does not report this information to the provincial ministry or other agency, or for non program records.
See provincial ministry codes
None
No
Text
141-148
8
2040
ProvProgFund
Provincial program funding code
The program funding code as defined by the provincial ministry or other administrative body. Leave this element blank if your postsecondary institution does not report this information to the provincial ministry or other agency, or for non program records.
See provincial ministry codes
None
No
Text
149-154
6
2060
ProgHour
Program duration (in hours)
The sum of the hours of instruction of the courses normally required to complete the entire program by traditional program delivery. Include the whole program, not just the portion in the current report cycle.
This element is intended to measure workload for programs of two (2) years duration or less, including intensive programs. Leave blank for programs that normally require more than two (2) years (four (4) semesters) to complete. Also leave blank for non-program records and programs having no set duration, such as graduate programs.
Exclude courses or program segments that are mainly on-the-job training or field placement or co-op work experience. Include compulsory labs, seminars, studio time, and tutorials etc., that are a standard part of the program. Exclude private study time.
For example, a four (4) semester program with five (5) courses per semester and 36 hours per course would total 720 hours (36 hours X 5 courses X 4 semesters).
Leave this element blank for non-program records.
Blank or numeric value with no decimals
None
No
Numeric
155-159
5
2070
ProgDur
Program duration
The normal instructional time to complete the course work for the entire program for a full-time student by traditional program delivery.
Use the next element (IP2071) to specify which unit of measure you are using. Use half-semesters (code 10), quarters or trimesters (code 12) or semesters or trimesters (code 15) if possible. Use weeks or months (code 08 or 09) only for programs shorter than one (1) year or for programs specifically organized in weeks or months. Use academic years or years (code 25 or 30) only if the program's courses are not delivered in shorter periods such as semesters or half-semesters or quarters.
Exclude program segments that are mainly on-the-job training or field placement or co-op work terms.
Leave this element blank only for non-program records and programs having no set duration, such as graduate programs.
Blank or numeric value including decimal point and two (2) decimal places.
e.g.,
1016.50 = 1016.5 units required
1.00 = 1 unit required
None
Yes
Numeric
160-165
6
2071
ProgDurUnit
Program duration units
Identifies the unit of measure used in the previous element (IP2070). Assign "98 - Not applicable" only for non-program records and programs having no set duration, such as graduate programs.
08 - Weeks
09 - Months (a period of about 30 days)
10 - Half-semesters (a period of about 2 months)
12 - Quarters or trimesters (a period of about 3 months)
15 - Semesters or trimesters (a period of about 4 months)
25 - Academic years (a period of about 8 months)
30 - Years (a period of about 12 months)
98 - Not applicable
None
Yes
Text
166-167
2
2080
ProgCred
Credits needed to graduate
The number of credits or units of academic achievement required for graduating from or completing the entire program. Credits refer to the value that a postsecondary institution attaches to successful completion of a formal course of instruction and that can be applied by the recipient towards the requirements for a credential.
Use the next element (IP2081) to specify which unit of measure you are using. If the program is not organized by credits but instead requires the successful completion of some number of courses, report the number of courses here and assign code "06 - Courses" in the next element (IP2081). Exclude credits for on-the-job training (OJT) segments that cover most or all of a semester or other period (e.g., co-op work terms).
Leave this element blank only for non-credit programs or programs with no set credit or course requirements, such as graduate programs.
Blank or numeric value including decimal point and two (2) decimal places.
e.g.,
1.00 = 1 unit required
1016.50 = 1,016.5 units required
10000.00 = 10,000 units required
None
No
Numeric
168-175
8
2081
ProgCredUnit
Program credit units
Identifies the unit of measure used in the previous element (IP2080).
Assign code "98 - Not applicable" only for non-credit programs or programs with no set credit or course requirements, such as graduate programs.
01 - Credits
02 - Credit hours
03 - Semester hours
04 - Course hours
05 - Credit points
06 - Courses
07 - Student contact hours
96 - Other units
98 - Not applicable (non-credit program or no set credit requirement)
None
No
Text
176-177
2
2090
N/a
N/a
Element deleted. Leave blank.
N/a
N/a
N/a
N/a
N/a
N/a
2100
ProgFullPart
Program delivered full-time, part-time or both
Indicates whether the program is delivered on a full-time or part-time basis only, or both either, at the student's option. Full-time and part-time statuses are defined by the reporting postsecondary institution.
For non-program records, assign code "8 - Not applicable".
1 - Program delivered on a full-time basis only
2 - Program delivered on a part-time basis only
3 - Program delivered full-time or part-time, at student's option
8 - Not applicable (non-program)
9 - Unknown
None
No
Text
180
1
2150
EdEntry
Educational entrance requirements
The normal educational entrance requirements to begin the program. For non-program records, assign code "98 - No educational entrance requirement". If the program has more than one (1) educational entrance requirement, report the one that is farther down the code list.
High School matriculation (code 14) is oriented toward and usually required for entrance to University or to University Transfer programs at colleges. High School diploma (code 13) does not usually qualify a student for entrance to university.
Elementary/secondary:
19 - Primary/elementary education
18 - Some secondary attendance
14 - High School matriculation
13 - High School diploma
College (Trade School, Community College, CEGEP, Technical Institute, Hospital/ Nursing School or other college level):
29 - Non-professional health certificate (CPR, First Aid, etc.)
21 - Registered Apprenticeship
22 - Trade/ vocational certificate or diploma
23 - College postsecondary certificate
24 - College postsecondary diploma
28 - Other college credential
University undergraduate:
49 - Some undergraduate attendance
46 - Undergraduate certificate
47 - Undergraduate diploma
48 - Other undergraduate credential
41 - Bachelor's degree
42 - First Professional degree
Other:
96 - Other
98 - No educational entrance requirement or not a program
99 - Unknown
None
No
Text
181-182
2
2151
LegalEntry
Legal entrance requirements
Indicates whether any legal entrance requirements exist for the program.
For non-program records, assign code "8 - Not applicable".
1 - Yes
2 - No
8 - Not applicable (non-program)
9 - Unknown
Y - Yes
N - No
W -Not applicable (non-program)
U - Unknown
No
Text
183
1
2152
MedEntry
Medical or psychological entrance requirements
Indicates whether any medical or psychological entrance requirements exist for the program.
For non-program records, assign code "8 - Not applicable".
See element IP2151
See element IP2151
No
Text
184
1
2153
AptEntry
Aptitude or proficiency entrance requirements
Indicates whether successful completion of an aptitude and/or proficiency test or interview is an entrance requirement for the program.
For non-program records, assign code "8 - Not applicable".
See element IP2151
See element IP2151
No
Text
185
1
2154
ExpEntry
Related experience entrance requirements
Indicates whether previous related experience is an entrance requirement for the program.
For non-program records, assign code "8 - Not applicable".
See element IP2151
See element IP2151
No
Text
186
1
2155
OthEntry
Other program entrance requirements
Indicates whether any entrance requirements other than those listed in the previous five (5) elements exist for the program.
For non-program records, assign code "8 - Not applicable".
See element IP2151
See element IP2151
No
Text
187
1
2210
ProgCont
Program delivered under contract
Indicates whether the postsecondary institution specifically offers the program to an outside party under contract. For programs in this category, the postsecondary institution may supply the instructor or simply provide facilities.
For non-program records, assign code "8 - Not applicable".
1 - Yes
2 - No
8 - Not applicable (non-program)
9 - Unknown
Y - Yes
N - No
W -Not applicable (non-program)
U - Unknown
No
Text
188
1
2220
ProgLimited
Program enrolment limits
Indicates whether enrolment in the program is limited, either by an internally- or externally-imposed quota.
For non-program records, assign code "8 - Not applicable".
1 - Yes, limit imposed by postsecondary institution
2 - Yes, limit imposed by a professional organization
3 - Yes, limit imposed by a government or funding agency
6 - No
8 - Not applicable (non-program)
9 - Unknown
None
No
Text
189
1
2225
ProgCap
Program capacity if limited
If the program has limited enrolment (element IP2220 = 1, 2 or 3), report the maximum number of new students that would have been admitted to the program during the report cycle if all available seats or space had been taken.
If the previous element is coded to 6, 8 or 9, leave this element blank.
Blank or numeric value with no decimals
None
No
Numeric
190-194
5
2300
ManPaidDur
Mandatory paid on-the-job training (OJT) duration
Use all elements related to OJT (elements IP2300-IP2331) to report the duration of on-the-job training activities that are a regular part of the program.
OJT is occupational training given in the normal work situation. OJT includes practicum, field placement, co-op work terms and any other formal work experience activities.
A practicum is a unit of supervised work that involves practical application of previously studied theory.
A field placement is a period of work taken as part of a specific academic course curriculum. A co-operative education program is a program that formally integrates a student's academic studies with work experience in their field of study.
Students in a co-op program will alternate periods of time spent in school with paid work in business, industry, or government.
OJT activities are classified by two (2) criteria: Mandatory or Optional, and Paid or Unpaid.
"Mandatory" refers to work experiences that students must participate in to successfully complete the program.
"Optional" refers to work experiences that are normally available to but not required of students enrolled in the program.
"Paid" refers to work experiences for which the postsecondary institution expects that the student will be paid.
"Unpaid" refers to work experiences for which the postsecondary institution does not expect that the student will be paid.
Example 1: For programs that are Co-op only, the Co-op work term is normally considered Mandatory Paid because it is compulsory that the students do the work term and those students are normally paid for the work. Alternatively, if the program usually has some Co-op students and some non-Co-op, report the work term component as Optional Paid.
Example 2: A Nursing or teaching practicum is normally considered Mandatory Unpaid because it is compulsory that students do the practicum but there is usually no requirement that students be paid, although some students may in fact be paid.
Use the next element (IP2301) to specify which unit of measure you are using; e.g., if the duration is 80 hours for the whole program, report 80.00 here and code "06 - hours" in the next element. Another example: if the program has six (6) mandatory paid co-op work terms, report 6.00 here and code "15 - semesters" in the next element. If the duration of this component is variable, report the highest normal duration; e.g., if the student can take either two (2) or three (3) units of OJT, report three (3).
If it is unknown whether the mandatory experience is paid or unpaid, report as unpaid (element IP2320).
If the program does not have this category of OJT, leave this element blank and report code "98 - Not applicable" in the next element (IP2301).
Leave this element blank for non-program records.
Blank or numeric value including decimal point and two (2) decimal places.
e.g., 1.00 = 1 unit required
1016.50 = 1,016.5 units required
10000.00 = 10,000 units required
None
No
Numeric
195-202
8
2301
ManPaidUnit
Mandatory paid OJT duration units
Identifies the unit of measure used in the previous element (IP2300).
Assign code "98 - Not applicable" for non-program records.
06 - Hours
07 - Days
08 - Weeks
09 - Months (a period of about 30 days)
10 - Half-Semesters or trimesters (a period of about 2 months)
12 - Quarters or trimesters (a period of about 3 months)
15 - Semesters or trimesters (a period of about 4 months)
25 - Academic years (a period of about 8 months)
30 - Years (a period of about 12 months)
95 - No set duration
96 - Other units
97 - Unknown if program includes this category of OJT
98 - Not applicable (non-program or program does not include this category of OJT)
99 - Program includes this category of OJT but duration unknown
None
No
Text
203-204
2
2310
OpPaidDur
Optional paid OJT duration
The duration of optional paid on-the-job training (OJT) activities that is a regular part of the program. See element IP2300 for more details. If the duration of this component is variable, report the highest normal duration. If it is unknown whether the optional experience is paid or unpaid, report as unpaid (element IP2330).
Leave this element blank for non-program records.
See element IP2300
None
No
Numeric
205-212
8
2311
OpPaidUnit
Optional paid OJT duration units
Identifies the unit of measure used in the previous element (IP2310).
Assign code "98 - Not applicable" for non-program records.
See element IP2301
None
No
Text
213-214
2
2320
ManUnpaidDur
Mandatory unpaid OJT duration
The duration of mandatory unpaid on-the-job training (OJT) activities that is a regular part of the program. See element IP2300 for more details. If the duration of this component is variable, report the highest normal duration.
Leave this element blank for non-program records.
See element IP2300
None
No
Numeric
215-222
8
2321
ManUnpaidUnit
Mandatory unpaid OJT duration units
Identifies the unit of measure used in the previous element (IP2320).
Assign code "98 - Not applicable" for non-program records.
See element IP2301
None
No
Text
223-224
2
2330
OpUnpaidDur
Optional unpaid OJT duration
The duration of optional unpaid on-the-job training (OJT) activities that is a regular part of the program. See element IP2300 for more details. If the duration of this component is variable, report the highest normal duration.
Leave this element blank for non-program records.
See element IP2300
None
No
Numeric
225-232
8
2331
OpUnpaidUnit
Optional unpaid OJT duration units
Identifies the unit of measure used in the previous element (IP2330).
Assign code "98 - Not applicable" for non-program records.
See element IP2301
None
No
Text
233-234
2
2400
ProvIP
Provincial IP elements
Provincial ministries wanting to define additional elements for provincial reporting can use this composite element. Leave any unused portion of the 80 characters blank.
Components and codes as defined by provincial ministry
None
No
Text
235-314
80
Postsecondary Student Information System (PSIS)
Institution Course (IC) File
The following data elements are required to identify unique records: Year of Start of Report Cycle (IC1000), Institution Code (IC1025), and Course Code (IC3000)
Record Layout, Files and Data Element Descriptions
The Institution Course (IC) file contains course code and course name (IC3000, IC3020), course duration and course duration units (IC3080, IC3081), course credits normally awarded and course credit units (IC3090, IC3091) and other characteristics of each course offered by the postsecondary institution. The IC file is an inventory of the courses offered by the postsecondary institution. One (1) IC record for each of the courses offered during the twelve (12) month cycle should be reported.
There is a logical link between this file and the Student Course (SC) file. The SC file contains one (1) record for each combination of student and course. Each course code reported on the SC file must be present on the IC file.
For the entire reporting period, describe all the courses offered during the twelve (12) months beginning on your Report Cycle Start Date.
Table 3
Institution Course (IC) File Codes Table summary
This table displays the results of Table 3: Institution Course (IC) File Codes. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Description, Codes, Alternate codes, Core, Type, Position and Size (appearing as column headers).
Element Number
Mnemonic
Name
Description
Codes
Alternate Codes
Core
Type
Position
Size
1000
RepStartYear
Year of start of report cycle
The year in which the current report cycle starts. Assign the first four (4) digits of the start date of the report cycle (as found in element ID1005 on the ID file).
YYYY (Year)
None
No
Text
01-Apr
4
1025
Instit
Institution code
Reporting PSIS postsecondary institution code.
Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
No
Text
05-Dec
8
3000
CourCode
Course code
The unique code for the course as it is stored in the postsecondary institution's administrative files; e.g., the course code "CHEM 101" might represent "Introduction to Chemistry".
Include non-credit courses.
In cases where a lab and a lecture have independent course codes in the postsecondary institution's administrative system, report separate courses on the IC file, e.g., "CHEM 101 Lecture" would be a different course from "CHEM 101 Lab".
All course codes in element SC3000 on the SC file must also be present on this file.
None
None
No
Text
13-32
20
3020
CourName
Course name
The course name as it is stored in the postsecondary institution's administrative files. In the above example for "CHEM 101", "Introduction to Chemistry" would be recorded here.
None
None
No
Text
33-132
100
3040
CourCont
Course delivered under contract
Indicates whether the postsecondary institution specifically offers the course to an outside party under contract. For courses in this category the postsecondary institution may supply the instructor or simply provide facilities. If some sections, but not all, are delivered under contract, code "2 - No".
1 - Yes
2 - No
9 - Unknown
Y - Yes
N - No
U - Unknown
No
Text
133
1
3050
CourRetrain
Course intended as workplace retraining or skills upgrading
Indicates whether the course is intended for the purpose of workplace retraining or skills upgrading. These courses are specially designed for persons already working in, or planning to return to, a specific occupational group. The objective of these courses is instruction in new occupational methods and techniques.
Students engaged in skills upgrading have usually had prior training and work experience in their occupation, but have fallen behind in their qualifications due to technological changes or other developments.
Such courses are usually not offered as part of the postsecondary institution's regular programs, for example, refresher or updating courses for nurses, tradespersons or paramedics.
1 - Yes
2 - No
9 - Unknown
Y - Yes
N - No
U - Unknown
No
Text
134
1
3080
CourDur
Course duration
The normal time to complete the course for a full-time student by traditional course delivery. Include the duration of labs or on-the-job training (OJT) components that are an integral part of the course, as reported in elements IC3110 and IC3140. Report time units, not credits. If possible, report in hours to permit easier standardization across postsecondary institutions. Use the next element (IC3081) to specify which unit of measure you are using; e.g., if a course is offered three (3) hours per week and normally takes two (2) Semesters or trimesters of twelve (12) weeks each to complete, report 72.00 (12 weeks X 3 hours per week X 2 semesters) here and code "06 - Hours" in the next element. If the course is delivered by a non-traditional method such as Distance Education, report what the normal duration would be for a full-time student by traditional delivery.
Leave blank only for courses having no set duration, such as theses, and for courses in which students continue until achieving a certain mastery level and for which duration therefore cannot be assigned.
Numeric value including decimal point and two (2) decimal places.
None
No
Numeric
135-142
8
3081
CourDurUnit
Course duration units
Identifies the unit of measure used in the previous element (IC3080).
06 - Hours
07 - Days
08 - Weeks
09 - Months (a period of about 30 days)
10 - Half-semesters (a period of about 2 months)
12 - Quarters or trimesters (a period of about 3 months)
15 - Semesters or trimesters (a period of about 4 months)
25 - Academic years (a period of about 8 months)
30 - Years (a period of about 12 months)
96 - Other units
98 - Not applicable or no set duration (e.g., thesis)
None
No
Text
143-144
2
3090
CourCred
Course credits normally awarded
The number of course credits or units of academic achievement normally awarded for successful completion of the course. Use the next element (IC3091) to specify which unit of measure you are using. If possible, use the same unit of measure as in elements IP2080 or IP2081 on the IP file.
For non-credit courses or courses having no credit or course value assigned, leave this element blank and assign code "98 - Not applicable" in the next element. Also, leave blank for continuing education courses that do not count for academic credit.
In some cases, the credits awarded for a course will vary from student to student depending on the student's program. In those cases, report the normal number of credits here and show the variation on the students' course records in element SC6060.
Blank or numeric value including decimal point and two (2) decimal places.
e.g., 1.00 = 1 unit awarded
16.50 = 16.5 units awarded
No
No
Numeric
145-152
8
3091
CourCredUnit
Course credit units
Identifies the unit of measure used in the previous element (IC3090).
01 - Credits
02 - Credit hours
03 - Semester hours
04 - Course hours
05 - Credit points
06 - Courses
07 - Student contact hours
96 - Other units
98 - Not applicable (non-credit course or course having no credit or course value assigned)
None
No
Text
153-154
2
3110
LabDur
Laboratory duration
The duration of practical skills development included as a compulsory part of the course, such as laboratory, shop training, studio time, seminars and tutorials. E.g., if the course normally includes three (3) hours of laboratory time per week and runs for twelve (12) weeks, then assign 36.00 here and code "06 - Hours" in the next element (IC3111). If possible, report in hours to permit easier standardization across postsecondary institutions. Exclude on-the-job training (OJT) components reported in element IC3140.
If the course does not include practical skills development as defined above, leave this element blank and assign code "98 - Not applicable" in the next element.
Blank or numeric value including decimal point and two (2) decimal places.
None
No
Numeric
155-162
8
3111
LabDurUnit
Laboratory duration units
Identifies the unit of measure used in the previous element (IC3110).
06 - Hours
07 - Days
08 - Weeks
09 - Months (a period of about 30 days)
10 - Half-semesters (a period of about 2 months)
12 - Quarters or trimesters (a period of about 3 months)
15 - Semesters or trimesters (a period of about 4 months)
25 - Academic years (a period of about 8 months)
30 - Years (a period of about 12 months)
95 - No set duration
96 - Other units
97 - Unknown if course includes lab
98 - Not applicable (no lab)
99 - Course includes lab but duration unknown
None
No
Text
163-164
2
3140
CourOJTDur
Course OJT duration
Use elements IC3140 and IC3141 to report the duration of on-the-job training (OJT) activities that are a regular part of the course. OJT includes practicum/field placement, co-op work term and any other formal work experience activities. See element IP2300 on the IP file for a more detailed description.
Report the duration of the OJT here and use the next element (IC3141) to specify which unit of measure you are using; e.g., if the duration is 20 hours, report 20.00 here and code "06 - Hours" in the next element. If possible, report in hours to permit easier standardization across postsecondary institutions.
If the entire course is OJT then OJT duration (IC3140) should equal the course duration (IC3080) and OJT duration units (IC3141) should equal course duration units (IC3081).
If the course does not include OJT, leave this element blank and assign code "98 - Not applicable" in the next element.
Blank or numeric value including decimal point and two (2) decimal places.
e.g., 1.00 = 1 unit
16.50 = 16.5 units
No
No
Numeric
165-172
8
3141
CourOJTUnit
Course OJT duration units
Identifies the unit of measure used in the previous element (IC3140).
06 - Hours
07 - Days
08 - Weeks
09 - Months (a period of about 30 days)
10 - Half-semesters (a period of about 2 months)
12 - Quarters or trimesters (a period of about 3 months)
15 - Semesters or trimesters (a period of about 4 months)
25 - Academic years (a period of about 8 months)
30 - Years (a period of about 12 months)
95 - No set duration
96 - Other units
97 - Unknown if course includes OJT
98 - Not applicable (no OJT)
99 - Course includes OJT but duration unknown
None
No
Text
173-174
2
3160
ProvCourFund
Provincial course funding code
The course funding code as defined by the provincial ministry or other administrative body. Leave this element blank if your postsecondary institution does not report this information to the provincial ministry or other agency.
See provincial ministry codes
No
No
Text
175-180
6
3200
ProvIC
Provincial IC elements
Provincial ministries wanting to define additional elements for provincial reporting can use this composite element. Leave any unused portion of the 80 characters blank.
Components and codes as defined by provincial ministry
None
No
Text
181-260
80
Postsecondary Student Information System (PSIS)
Student Description (SD) File
The following data elements are required to identity unique records: Year of Start of Report Cycle (SD1000), Institution Code (SD1025), and Institution's Student Identifier (SD4000)
Record Layout, Files, and Data Elements Descriptions
The Student Description (SD) file contains demographic and other descriptive information about the students attending the various postsecondary institutions. Among others, it contains student name (SD4040 to SD4050), birth date (SD4230), gender (SD4240), Social Insurance Number (SIN) (SD4020), contact information (SD4060 to SD4180), previous education (SD4320 to SD4350), and characteristics such as whether or not the student has self-identified as a visible minority, Aboriginal person (SD4210) or person with an activity limitation (SD4215). This file contains one (1) record per student per postsecondary institution.
The Report is to be submitted by February 2nd, 2018 for the report cycle 2016/2017. You are requested to provide one (1) record for each student registered at the postsecondary institution at any time between your Start Date of report cycle (ID1005) and the end of your winter term, or the end of your academic year if your postsecondary institution does not have a winter term. Also, include one (1) SD record for a student who graduates during the report cycle, even if the student did not have any course registrations during the report cycle (e.g., the student applies for, and is granted a credential during the current report cycle for work completed in an earlier cycle).
Also, include any students who were last registered in the previous report year and whose status in the program was "Unknown" at the time the previous year's Report was produced. The "Unknown" status refers to element SP5100 on the SP file: Status was unknown (under review or not yet determined or dependent on the completion or grading of courses that normally would have ended by the end of the report cycle). These students should be included in the Report to ensure that Statistics Canada can update their end status.
If the student was registered in more than one (1) program during the report cycle, provide only one (1) SD record and multiple Student Program (SP) records.
There is a logical link between this file and the Student Program (SP) file. The SD file contains one (1) record per student enrolled in a program or that has graduated from a program.
Table 4
Student Description (SD) File Codes Table summary
This table displays the results of Table 4: Student Description (SD) File Codes. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Description, Codes, Alternate codes, Core, Type, Position and Size (appearing as column headers).
Element Number
Mnemonic
Name
Description
Codes
Alternate Codes
Core
Type
Position
Size
1000
RepStartYear
Year of start of report cycle
The year in which the current report cycle starts. Assign the same first four (4) digits of the start date of report cycle (as found in element ID1005 on the ID file).
YYYY (Year)
None
Yes
Text
01-Apr
4
1010
RepTyp
Report type
Report F for an entire Full-year reporting period (twelve (12) months).
F - Entire Full Year reporting period
None
No
Text
5
1
1025
Instit
Institution code
Reporting PSIS postsecondary institution code.
Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
Yes
Text
Jun-13
8
4000
StudID
Institution's Student Identifier
The postsecondary institution's permanent identifier for the student while in this postsecondary institution. Use the same number for this student from year to year.
None
None
Yes
Text
14-27
14
4010
TStudID
Type of Student I.D.
Indicates the type of I.D. number reported in the previous element (SD4000).
01 - I.D. number assigned by postsecondary institution independently of any provincial or national numbering system
02 - Provincial student Identification number
None
Yes
Text
28-29
2
4020
SIN
Social Insurance Number
The student's Social Insurance Number (SIN) if the student is a Canadian citizen or permanent resident. Otherwise, leave blank. Do not report dummy SIN's. SIN's failing the check-digit routine will be deleted at Statistics Canada.
9-digit SIN
None
Yes
Text
30-38
9
4030
PSIS_NSN
PSIS National Student Number
Report the PSIS National Student Number (PSIS_NSN) as stored on your administrative files. If your postsecondary institution has not yet implemented the PSIS_NSN, leave this element blank for all students.
None
None
Yes
Text
39-68
30
4040
FirstName
First name
Student's first (given) name.
None
None
Yes
Text
69-108
40
4041
MidName
Middle name(s) and/or initials
Student's middle name(s) and/or initials.
If your postsecondary institution stores first name and middle name(s)/initials together as one (1) field, enter both in the previous element (SD4040) and leave this element blank.
None
None
Yes
Text
109-148
40
4042
Surname
Surname
Student's surname (last name).
None
None
Yes
Text
149-188
40
4050
PrevSurname
Previous surname
Student's previous surname; e.g., name prior to marriage. If the postsecondary institution stores more than one (1) previous surname report the most recent only.
None
None
Yes
Text
189-228
40
4060
CurrPostal
Current postal/zip code
Student's postal or zip code while enrolled in the program or course(s).
None
None
Yes
Text
229-238
10
4070
CurrCntry
Current country of residence
Student's country of residence (where the student is living) while enrolled in the program or course(s).
For most students this is Canada, but some students live in the U.S. and commute to Canada for classes, and others study by Distance Education from other countries.
Refer to the Standard Classification of Countries and Areas of Interest Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
Country Codes
Yes
Text
239-243
5
4071
CurrCntryTxt
Current country of residence (Text)
Student's country of residence (where the student is living) as reported in the postsecondary institutions administrative records. Leave this element blank if the country code is reported in the previous element (SD4070).
None
None
No
Text
244-273
30
4080
CurrPhone
Current telephone number
Student's telephone number while enrolled in the program or course(s). Include the area code.
None
None
Yes
Text
274-293
20
4090
CurrEmail
Current e-mail address
Student's Internet e-mail address while enrolled in the program or course(s).
None
None
Yes
Text
294-373
80
4100
PermLine1
Permanent address line 1
Line 1 of the permanent address reported by the student on their application for admission or the most current address maintained by the postsecondary institution for follow-up surveys of students after graduation. Ensure that city/town, county, province, country and postal or zip code are reported in their own respective elements (SD4110 onwards) and not included in this element or the subsequent address lines.
None
None
Yes
Text
374-428
55
4101
PermLine2
Permanent address line 2
If applicable, line 2 of the permanent address. Lines 1 and 2 should contain all the address information up to but not including the city/town. See element SD4100 for more details.
None
None
Yes
Text
429-483
55
4102
PermLine3
Permanent address line 3
If applicable, line 3 of the permanent address. Note that this element is smaller than lines 1 and 2. See element SD4100 for more details.
None
None
Yes
Text
484-513
30
4103
PermLine4
Permanent address line 4
If applicable, line 4 of the permanent address. Note that this element is smaller than lines 1 and 2. See element SD4100 for more details.
None
None
Yes
Text
514-543
30
4104
PermLine5
Permanent address line 5
If applicable, line 5 of the permanent address. Note that this element is smaller than lines 1 and 2. See element SD4100 for more details.
None
None
Yes
Text
544-573
30
4110
PermCity
City or town of permanent address
City or town of the permanent address reported by the student on their application for admission or the most current city or town of the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation.
None
None
Yes
Text
574-608
35
4120
PermCounty
County in Canada of permanent address
County of the permanent address reported by the student on their application for admission or the most current county of the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation. Assign 9898 (Not applicable) for addresses outside Canada.
Refer to the County Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
Yes
Text
609-612
4
4121
PermCountyTxt
County in Canada of permanent address (text)
County (text) reported by the student on their application for admission or the most current county of the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation.
Leave this element blank if the code is reported in the previous element (SD4120). Leave blank for addresses outside Canada.
None
None
No
Text
613-647
35
4130
PermProvUpdt
Province or state of permanent address (updated)
Province or state of the permanent address reported by the student on their application for admission or the most current province or state of the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation.
Assign ZY (Not applicable) for addresses outside Canada and the U.S.
Refer to the Province and State Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
Yes
Text
648-649
2
4140
PermGeo
Geographic area of permanent address
For permanent addresses outside Canada and the U.S., report the next geographic area above city or town; e.g., a shire or a county. Leave blank for addresses inside Canada or the U.S., unless the province or state cannot be translated into a code in the previous element (SD4130); in that case, report the name of the province or state here.
None
None
No
Text
650-684
35
4150
PermCntry
Country of permanent address
Country of the permanent address reported by the student on their application for admission or the most current country of the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation.
Refer to the Standard Classification of Countries and Areas of Interest Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
Country Codes
Yes
Text
685-689
5
4151
PermCntryTxt
Country of the permanent address (text)
Country (text) of the permanent address reported by the student on their application for admission or the most current country (text) of the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation.
Leave this element blank if the code is reported in the previous element (SD4150).
None
None
No
Text
690-719
30
4160
PermPostal
Postal or zip code of permanent address
Postal or zip code of the permanent address.
None
None
Yes
Text
720-729
10
4180
PermPhone
Telephone number at permanent address
Telephone number at the permanent address reported by the student on their application for admission or the most current telephone number at the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation. Area code must be included.
None
None
Yes
Text
730-749
20
4200
SensRec
Sensitive record
Identifies sensitive records. Report Code "1 - Yes" only for deceased students or students who might be endangered by being included in a follow-up survey, such as students who are under the witness protection program. If you do not carry this information, assign code "2 - No".
1 - Yes, sensitive record
2 - No
Y - Yes, sensitive record
N - No
Yes
Text
750
1
4210
AborVisMin
Aboriginal or visible minority
Indicates whether or not the student is an Aboriginal person or a member of a visible minority group, as reported by the student.
A visible minority is defined as someone (other than an Aboriginal person as defined below) who is non-white in colour/race, regardless of place of birth.
An Aboriginal person is defined as someone who is a North American Indian or a member of a First Nation, a Métis or an Inuit. North American Indians or members of a First Nation include status, treaty and registered Indians, as well as non-status and non-registered Indians.
If both characteristics are reported by the student, assign code "2 - Aboriginal ".
1 - Visible Minority
2 - Aboriginal
3 - Not a member of a visible minority or Aboriginal group
9 - Unknown if student is a member of a visible minority or Aboriginal group
None
No
Text
751
1
4215
Disab
Activity limitations
Indicates whether the student is a person with activity limitations, as reported by the student.
1 - Yes
2 - No
9 - Unknown
Y - Yes
N - No
U - Unknown
No
Text
752
1
4220
ResStat
Residence status
Indicates whether the student lives in a residence owned or managed by the postsecondary institution. Report the student's residence status as of the end of the report cycle (end of winter term). If your postsecondary institution does not have residences, assign the code "2 - No".
1 - Yes
2 - No
9 - Unknown
Y - Yes
N - No
U - Unknown
No
Text
753
1
4230
Birth
Birth date
Student's birth date. If your postsecondary institution uses a fictitious date to represent "Unknown" (e.g., 19010101 or 19000101), do not report the fictitious date here. Leave blank if unknown.
YYYYMMDD (YearMonthDay)
None
Yes
Text
754-761
8
4240
Gender
Gender
Student's gender.
1 - Male
2 - Female
9 - Unknown
M - Male
F - Female
U - Unknown
Yes
Text
762
1
4250
Tongue
Mother tongue
Mother tongue, defined as the language first spoken by the student and still understood. Note that code 123 is "Other" and 999 is "Unknown".
Refer to the Mother Tongue Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
Yes
Text
763-765
3
4260
ProvFundCitiz
Provincial funding classification by citizenship
Classifies students by citizenship for grant purposes in accordance with the funding agency's policy. Leave this element blank if your postsecondary institution does not report this information to the provincial ministry or other agency.
See provincial ministry codes
None
No
Text
766-771
6
4270
FeeCategory
Student tuition fee category
The student's tuition fee category as of the end of the report cycle (end of winter). The "unknown" category is not permitted for this element. If your postsecondary institution's in-province and out-of province tuition fees are the same, assign "01 - Student pays standard in-province domestic tuition fees".
If the student and/or the student's sponsor paid full cost recovery tuition fees for half or more of the student's courses, assign "04 - Student pays mainly full cost recovery tuition fee". If the student paid full cost tuition recovery fees for fewer than half the courses, assign the category for the majority of his courses. Full cost recovery fees are fees paid by the student and/or the student's sponsor that are equal to or greater than the combined costs of instructor salary and benefits plus classroom supplies and course materials.
The "96 - Other" category indicates students classified as paying "partial cost recovery" fees or other fees not better described by categories 01 to 20.
01 - Student pays standard in-province domestic tuition fees
02 - Student pays standard out-of-province domestic tuition fees
03 - Student pays standard international tuition fees
04 - Student pays mainly full cost recovery tuition fees
05 - Student pays senior citizen tuition fees
06 - Student pays staff tuition fees
07 - Student pays staff dependent tuition fees
15 - Fees waived or reduced: recruitment package
20 - Fees waived or reduced: other reason
96 - Other
None
No
Text
772-773
2
4273
StudTuit
Tuition fees billed to student
Total tuition fees, including lab fees but excluding living fees, billed to the student during the report cycle.
Report this element even if fees are also reported at the program or course level (elements SP5190 and SC6040).
Blank or numeric value including decimal point and two (2) decimal places; e.g., report $2850 as 2850.00
None
No
Numeric
774-782
9
4276
StudOtherFee
Other fees billed to student
Total of other compulsory fees, excluding tuition and living fees, billed to the student during the report cycle. Include all compulsory fees such as library fees (but not library fines), student union fees, field trip fees, etc.
Report this element whether or not fees are also reported at the program or course level (elements SP5195 and SC6045).
Blank or numeric value including decimal point and two (2) decimal places; e.g., report $3175 as 3175.00
None
No
Numeric
783-791
9
4280
Citiz
Country of citizenship
Country of citizenship as of the end of the report cycle (end of winter term).
For permanent resident (formerly called "landed immigrant"), code the country of which the student is currently a citizen, not Canada.
For students with dual citizenship, one of which is Canadian, code Canada.
For students from a colony or a dependency, code the colony or dependency and not the parent country; for example, code St. Pierre-et-Miquelon as the country of citizenship for students from that dependency even though France is the country from which they hold citizenship.
If a student is registered in a department, faculty or division of continuing education or adult training extension, and the information on the country of citizenship is not available, code Canada as country of citizenship.
Refer to the Standard Classification of Countries and Areas of Interest Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
Country Codes
Yes
Text
792-796
5
4281
CitizTxt
Country of citizenship (text)
Country (text) of citizenship as stored in the postsecondary institution's files. Leave this element blank if the code is reported in the previous element (SD4280).
N/a
None
No
Text
797-826
30
4290
ImmStat
Immigration status of student
The student's immigration status as of the end of the report cycle (end of winter term).
If a student is registered in a department, faculty or division of continuing education or adult training extension, and the information on the immigration status of the student is not available, code "0 - Canadian citizen" as immigration status of the student.
0 - Canadian citizen (including Inuit, North American Indian and Métis)
1 - Permanent resident (formerly called landed immigrant)
2 - Student Visa: a permit obtained by a student to enter Canada for the sole purpose of attending an educational postsecondary institution
3 - Other visa: including students who are in Canada on diplomatic, trade or other missions
4 - Non-Canadian, status unknown: refugees and other foreign students in Canada whose status is unknown
5 - Non-Canadian, no visa status (as student is studying outside Canada; e.g., by Internet)
9 - Unknown
None
Yes
Text
827
1
4300
PrevCntry
Previous country
If the student moved from another country for the purpose of studying in Canada, report the code of the country from which they came. If the previous country is unknown, code the previous country as not reported (ZZ). If the student is a Canadian citizen and has always lived in Canada, code the previous country as not applicable (ZY).
Refer to the Standard Classification of Countries and Areas of Interest Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
Country Codes
No
Text
828-832
5
4301
PrevCntryTxt
Previous country (text)
If the student moved from another country for the purpose of studying in Canada, give the country (text) from which they came, as it is stored in the postsecondary institution's files. Leave this element blank if the country code is reported in the previous element (SD4300) or if the student did not move from another country.
None
None
No
Text
833-862
30
4310
Outside
Student studying outside Canada
Indicates whether the student is studying outside Canada as of the end of the report cycle; e.g., at a postsecondary institution with a reciprocal agreement with a Canadian postsecondary institution or at an affiliated postsecondary institution or studying by distance education outside Canada.
1 - Yes, studying outside Canada
2 - No, not studying outside Canada
9 - Unknown
Y - Yes
N - No
U - Unknown
No
Text
863
1
4320
ElSecComp
Elementary/ secondary education
The highest level of elementary/secondary education completed by the student as of the end of the report cycle (end of winter term).
Use codes "40 - Completed at least some elementary school" or "50 - Completed at least some secondary school" only if the exact grade completed is unknown. Do not code foreign students as "96 - Other" instead, code the years of schooling to the appropriate grade; e.g., seven (7) years of schooling would be coded as "07 - Completed Grade 7".
00 - No formal education completed
01 - Completed Grade K to 1
02 - Completed Grade 2
03 - Completed Grade 3
04 - Completed Grade 4
05 - Completed Grade 5
06 - Completed Grade 6
07 - Completed Grade 7
08 - Completed Grade 8
09 - Completed Grade 9
10 - Completed Grade 10
11 - Completed Grade 11
12 - General Equivalency Diploma (granted Grade 12 equivalency)
13 - Completed Grade 12 (general diploma)
14 - Completed Grade 12 (matriculation (advanced or academic orientation))
15 - Completed Grade 13 (Ontario graduates only)
30 - Completed more than eleven (11) years of schooling outside North America
40 - Completed at least some elementary school
50 - Completed at least some secondary school
96 - Other
99 - Elementary/secondary education unknown
None
No
Text
864-865
2
4325
ElSecDate
Date last attended elementary/Date last attended elementary/
secondary school
The date the student last attended an elementary/secondary school.
If the exact day is unknown report the year and month followed by two (2) blanks.
If the month is unknown report the year followed by four (4) blanks.
YYYYMMDD (YearMonthDay)
None
No
Text
866-873
8
4330
ElSecCntry
Country where last attended elementary/ secondary school
The country in which the student last attended elementary/secondary school.
Refer to the Standard Classification of Countries and Areas of Interest Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
Country Codes
No
Text
874-878
5
4331
ElSecCntryTxt
Country where last attended elementary/ secondary school (text)
The country (text) in which the student last attended elementary/secondary school. Leave this element blank if the code is reported in the previous element (SD4330).
None or blank
None
No
Text
879-908
30
4332
ElSecProv
Province or state of elementary/
secondary school last attended
The province or state in which the student last attended elementary/secondary school.
Assign ZY (Not applicable) if not Canada or U.S.A.
Assign ZZ if unknown.
Refer to the Province and State Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
No
Text
909-910
2
4335
ElSecInst
Institution code of Canadian elementary/ secondary school last attended
The institution code of the Canadian elementary/secondary school last attended by the student.
Leave blank if not Canada.
Refer to the Elementary-Secondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
No
Text
911-924
14
4340
PrevEdAct
Previous educational activity
The most recent educational activity completed by the student outside your postsecondary institution prior to enrolling in the current program. If the student completed two (2) activities at the same time, report the higher one.
01 - Basic Literacy
02 - Academic upgrading
03 - High school diploma/General Equivalency Diploma
04 - College Program Admission upgrading
05 - Second language training (e.g., ESL, FSL)
06 - Apprenticeship program
07 - Job readiness training
08 - Skills upgrading (workplace related)
09 - Special or contract training
10 - College preliminary year
11 - Trade/Vocational or pre-employment program (College non-postsecondary or vocational)
12 - College postsecondary
13 - College post-diploma program
14 - College unknown program
15 - No credential: took college courses
16 - Collaborative college non-postsecondary program
17 - Collaborative degree program (combined college and university postsecondary)
18 - Other collaborative postsecondary program
19 - Non-credit continuing education or personal interest courses (e.g., intro to computers, fitness instructor, sign language)
40 - University preliminary year or pre-Bachelor
41 - Bachelor's degree
42 - First Professional degree
43 - License undergraduate
44 - Licentiate or testamur
45 - Undergraduate certificate or diploma
46 - No credential: took undergraduate courses
47 - Other university undergraduate diploma
50 - Master's qualifying year
51 - Master's degree
52 - Ph.D. qualifying year or probationary
53 - Doctorate
54 - Equivalent earned doctorate
55 - Graduate certificate or diploma
56 - No credential: took graduate courses
57 - Post-doctoral
58 - Double Bachelor's degrees
59 - Combination Master's and Ph.D.
60 - University, unknown level
99 – Unknown
None
No
Text
925-926
2
4350
PrevCredenTyp
Previous postsecondary credential type
The type of credential the student received for completing the most recent postsecondary activity outside your postsecondary institution prior to enrolling in the current program. Report the normal credential whether the student completed the program or not.
01 - General Equivalency Diploma
02 - Certificate
03 - Diploma
04 - Degree
05 - Declaration of academic achievement
06 - Other college postsecondary credential
07 - Other college non-postsecondary credential
08 - Other undergraduate credential
09 - Other graduate credential
96 - Other type of credential
98 - Not applicable (no credential or formal certification)
99 - Unknown
None
No
Text
927-928
2
4360
PrevLFS
Previous labour force activity
The student's labour force activity over the twelve (12) months preceding their registration or application for admission for the current report cycle. Leave blank for now.
Blank
N/a
No
Text
929-936
8
4370
PermProv1st
Permanent province of residence declared upon admission
Permanent province or state of residence reported by the student on their application at admission.
For Canadian citizens and permanent residents, report the permanent home province in Canada as follows:
(a) For those students entering your institution immediately after high school/Cégep completion (i.e., within the last twelve (12) months), report the province of the last high school/Cégep attended.
(b) For all other students (i.e., not coming immediately after high school/Cégep completion), report the province of permanent home address on the date of application for admission.
The information should not be updated for students who were enrolled at the reporting postsecondary institution within the last twelve (12) months (returning/on-going students). However, the information for this element should be updated for students who were not enrolled at the reporting postsecondary institution within the last twelve (12) months but had attended the reporting postsecondary institution at some time in the past (re-entering students).
This element may or may not be the same as Province or state of the permanent address (element SD4130) declared on the SD file.
The element SD4130 requires the permanent address maintained by the postsecondary institution for follow-up surveys of students after graduation.
No blanks permitted.
Refer to the Province and State Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
Yes
Text
937-938
2
4400
ProvSD
Provincial SD elements
Provincial ministries wanting to define additional elements for provincial reporting can use this composite element.
Leave any unused portion blank.
Components and codes as defined by provincial ministry
None
No
Text
939-1018
80
Postsecondary Student Information System (PSIS)
Student Program (SP) File
The following data elements are required to identity unique records: Year of Start of Report Cycle (SP1000), Institution Code (SP1025), Institution's Student Identifier (SP4000), Student's Program Code (SP2000), Credential Type (SP2010), and Original Start Date in Program (SP5010)
Record Layout, Files, and Data Elements Descriptions
The Student Program (SP) file contains one (1) record for each program in which the student was enrolled during the reporting cycle. The student program record includes the original dates in which the student started/ended a program (SP5010, SP5090), student status in program at end of report cycle (SP5100), specialization or major field of study (SP5015 to SP5021), total transfer credits (SP5220), fees billed (SP5190 to SP5200), cumulative credits for program (SP5230) and other characteristics of the student's program as recorded by the postsecondary institution.
Report one (1) SP record for each program in which the student is registered at any time during the report cycle. Also, include one (1) SP record for a student who graduates during the report cycle, even if the student did not have any course registrations during the report cycle (e.g., the student applies for and is granted a credential during the current report cycle for work completed in an earlier cycle).
If the student was registered in more than one (1) program during the report cycle, provide only one (1) SD record and multiple Student Program (SP) records.
There is a logical link between this file and the Institution Program (IP) file. Each program code reported on the SP file must be present on the IP file. In addition, there is a logical link between this file and the Student Description (SD) file. Each student record reported on the SD file must be associated with at least one (1) program record on the SP file.
Universities that store their program data with separate fields for degree and specialization(s) or major field(s) of study should report the student's degree in element SP2000 and the student's specialization(s) or major field(s) of study in elements SP5015, SP5016 and SP5017.
For programs that award two (2) credentials, please consult the "Joint credential program" entry of the Reporting Guide for Program Type and Credential Type.
If the student is taking courses without being registered in a program, do not omit the student from the SP file. Create one (1) SP record with a non-program code in element SP2000 to match the non-program record created on the IP file. Follow the instructions in the other elements of the SP file for the assignment of "Not applicable" codes for this non-program record. Please refer to the "Program type" and "Non-credit" entries of the Reporting Guide for Program Type and Credential Type for additional information on the non-program records.
Table 5
Student Program (SP) File Table summary
This table displays the results of Table 5: Student Program (SP) File. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Codes, Alternate codes, Core, Type, Position and Size (appearing as column headers).
Element Number
Mnemonic
Name
Description
Codes
Alternate Codes
Core
Type
Position
Size
1000
RepStartYear
Year of start of report cycle
The year in which the current report cycle starts. Assign the same first four (4) digits of the start date of the report cycle (as found in element ID1005 on the ID file).
YYYY (Year)
None
Yes
Text
1-4
4
5005
N/a
N/a
The Continuing education indicator is no longer required. Please leave blank.
N/a
N/a
N/a
N/a
5
1
1025
Instit
Institution code
Reporting PSIS postsecondary institution code.
Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
Yes
Text
6-13
8
4000
StudID
Institution's Student Identifier
The postsecondary institution's permanent identifier for the student while in this postsecondary institution. Use the same identifier for this student from year to year.
There must be a record on the SD file for this student.
Report one (1) SP record for each program in which the student is registered at any time during the report cycle.
None
None
Yes
Text
14-27
14
2000
ProgCode
Student's program code
The student's program code as stored in the postsecondary institution's administrative files. There must be one (1) record on the IP file for this program; i.e., this code must be present in element IP2000 on the IP file.
For students taking courses without being registered in a program, create one (1) SP non-program record for each of the appropriate non-program categories. Note that there must be a corresponding record on the Institution program (IP) file in element IP2000. Follow the instructions in the other elements for the assignment of "Not applicable" codes. Please refer to the "Program type" and "Non-credit" entries of the Reporting Guide for Program Type and Credential Type for additional information on the non-program records.
Universities that store their program data with separate fields for degree and specialization(s) or major field(s) of study should report the student's degree in element IP/SP2000 and the student's specialization(s) or major field(s) of study in elements SP5015, SP5016 and SP5017.
None
None
Yes
Text
28-47
20
2010
CredenTyp
Credential type
The type of formal qualification awarded for successful completion of a program, excluding certificates of attendance.
A "qualification" acknowledges successful completion of a program of study containing evaluative components. A "formal qualification" is a qualification that is recognized by an official body such as ministries of education, boards of governors or other ministry appointed bodies, federal departments or ministries, industry associations or sectors, apprenticeship and trades commissions, regulatory bodies or licensing agencies.
See element IP2010 for more details.
The combination of information of the previous data element (SP2000) and this one must also be present on the IP file in data elements IP2000 and IP2010.
01 - General Equivalency Diploma/high school diploma
02 - Certificate
03 - Diploma
04 - Degree (includes applied degree)
10 - Attestation and other short program credentials
11 - Associate degree
97 - Other type of credential associated with a program
98 - Not applicable
None
Yes
Text
48-49
2
5010
ProgStart
Original start date in program
The date the student started (first enrolled or registered) in the program as defined in element SP2000 above. Report the date the student originally started in the program, not the date the student continued in the current report cycle. The start date will remain unchanged for subsequent enrolments by the same student in the same program, even if the student quits the program and then resumes it. For a student who completed a common first year and is now enrolled in the next phase of the program, report the start date of the common first year.
Do not leave this data element blank.
For students in non-programs, report the first date the student registered for courses in the non-program.
YYYYMMDD (YearMonthDay)
None
Yes
Text
50-57
8
5015
Major1
First specialization or major field of study
The student's first specialization or major field of study code as stored in the postsecondary institution's administrative files. Do not report "minors".
Postsecondary institutions that assign unique program codes for each combination of Degree and Specialization/Major(s) should report those codes as part of element SP2000 and leave elements SP5015, SP5016 and SP5017 blank.
Leave this data element blank for students in non-programs.
None
None
Yes
Text
58-67
10
5016
Major2
Second specialization or major field of study
The student's second specialization or major field of study code as stored in the postsecondary institution's administrative files. Do not report "minors".
Postsecondary institutions that assign unique program codes for each combination of Degree and Specialization/Major(s) should report those codes as part of element SP2000 and leave elements SP5015, SP5016 and SP5017 blank.
Leave this data element blank for students in non-programs.
None
None
Yes
Text
68-77
10
5017
Major3
Third specialization or major field of study
The student's third specialization or major field of study code as stored in the postsecondary institution's administrative files. Do not report "minors".
Postsecondary institutions that assign unique program codes for each combination of Degree and Specialization/Major(s) should report those codes as part of element SP2000 and leave elements SP5015, SP5016 and SP5017 blank.
Leave this data element blank for students in non-programs.
None
None
No
Text
78-87
10
5020
ProvMajor
Provincial major field of study
The field of study code assigned by the provincial ministry or other administrative body to identify the program. Leave this element blank if your postsecondary institution does not report this information to the provincial ministry or other agency.
Leave this data element blank for students in non-programs.
See provincial ministry codes
None
No
Text
88-95
8
5021
ProvJMajor
Provincial joint or second major field of study
The joint or second field of study code used by the provincial ministry or other administrative body to identify the program. Leave this element blank if your postsecondary institution does not report this information to the provincial ministry or other agency.
Leave this data element blank for students in non-programs.
See provincial ministry codes
None
No
Text
96-103
8
5025
ProvStudProg
Student and program approved for funding by funding agency
Indicates whether the student has been approved for funding in the program. Leave this element blank if your postsecondary institution does not report this information to the provincial ministry or other agency.
Leave this data element blank for students in non-programs.
See provincial ministry codes
None
No
Text
104-109
6
5030
Credent
Credential
The name of the credential, qualification or document of recognition the student received or will receive, as stored in the postsecondary institution's administrative files.
Leave this data element blank for students in non-programs.
None
None
No
Text
110-169
60
5040
Jcredent
Joint credential
The name of the joint credential, qualification or document of recognition the student received or will receive, as stored in the postsecondary institution's administrative files. This may be a certification from an outside body to which the reporting postsecondary institution has given authority to award a credential. If there is no joint credential, leave this element blank.
Leave this data element blank for students in non-programs.
None
None
No
Text
170-229
60
5050
NormEnt
Met normal entrance requirements
Indicates whether the student met the normal entrance requirements of the program.
For students in non-programs, report code "98 - Not applicable".
01 - Student met normal entrance requirements
02 - Student did not meet normal entrance requirements (e.g., admitted as a mature student or based on prior learning assessment)
98 - Not applicable (no formal entrance requirements or non-program)
99 - Unknown
None
No
Text
230-231
2
5060
SpecInit
Special Initiative code
The Special Initiative code associated with the student in the program, as specified by the provincial ministry, postsecondary institution or other agency. If the provincial ministry or other agency specifies no code set and the postsecondary institution does not record Special Initiative codes, leave this element blank.
See provincial ministry or agency codes or postsecondary institution's own codes.
None
No
Text
232-237
6
5070
Co_op
Co-op program indicator
Indicates whether the student was classified as a Co-op student in this program as of the end of the report cycle (end of winter term). A co-operative education program is a program that formally integrates a student's academic studies with work experience in their field of study. Students in a co-op program will alternate periods of time spent in school with paid work in business, industry, or government.
Assign "1 - Yes" for all Co-op students whether they are on work terms or in class at the end of the report cycle.
For students in non-programs, report code "8 - Not applicable".
1 - Yes
2 - No
8 - Not applicable (non-program)
9 - Unknown
Y - Yes
N - No
W - Not applicable (non-program)
U - Unknown
Yes
Text
238
1
5073
ProgArtic
Articulated program indicator
An articulated program is a transfer program that two (2) or more postsecondary institutions have planned to permit students to move from one stage of the program at one postsecondary institution to another stage of the program at another postsecondary institution. The learning achieved in one (or more) postsecondary institution(s) is recognized in the other postsecondary institution(s) in the planned arrangement. Articulated programs differ from collaborative programs in that there is no shared ownership of the program. Articulated programs may be referred to as: Collaborative, University Transfer, or some other name.
Examples are the collaborative nursing programs in Alberta and Ontario. In these programs, learners generally take the first two (2) years of the program at a college and the second two (2) years at a partner university.
For students in non-programs, report code "8 - Not applicable".
1 - Yes
2 - No
8 - Not applicable (non-program)
9 - Unknown
Y - Yes
N - No
W - Not applicable (non-program)
U - Unknown
No
Text
239
1
5076
ProgBroker
Brokered program indicator
A brokered program is a program that is owned by one (1) postsecondary institution and delivered either in whole or in part by another postsecondary institution. The postsecondary institution that owns the program generally awards the credential.
For students in non-programs, report code "8 - Not applicable".
1 - Yes, and the reporting postsecondary institution is the sponsor
2 - Yes, and the reporting postsecondary institution is the host
3 - No
8 - Not applicable (non-program)
9 - Unknown if student is taking the program under a brokering agreement
None
No
Text
240
1
5079
ProgCollab
Collaborative program indicator
A collaborative program is one (1) for which ownership of two (2) or more postsecondary institutions share responsibility and the postsecondary institutions involved develop the program jointly. Each postsecondary institution involved in the collaborative program delivers part of the program and the required administration and services, and each postsecondary institution involved recognizes academic achievement at the other postsecondary institution(s). Collaborative programs may be referred to as: Consecutive, Concurrent, Accelerated, Degree-completion, Joint-integrated programs, or some other name.
The Ontario College University Transfer Guide (OCUTG) provides this example: A collaborative program in applied communications leading to a Bachelor's degree in which students take courses offered by both the university and the college in order to complete degree requirements; the planning, maintenance and administration of the program are undertaken jointly by a team of college and university faculty administrators.
For students in non-programs, report code "8 - Not applicable".
1 - Yes
2 - No
8 - Not applicable (non-program)
9 - Unknown
Y - Yes
N - No
W - Not applicable (non-program)
U - Unknown
No
Text
241
1
5083
GradStatJun1
Grad student registration status on June 1
Full-time/part-time status as of June 1 for students registered in graduate programs on June 1. Full-time/part-time status is defined by the reporting postsecondary institution.
You can assign a value for students in non-programs, where the Program type is "93 - Non-program (credit, graduate)". However, it is unlikely to be coded to "01 - Full-time".
For all other students, assign code "98 - Not applicable", including students who were registered as graduate students sometime in the report cycle but not on June 1.
01 - Full-time graduate student
02 - Part-time graduate student
98 - Not applicable (not a grad student or not registered on this date)
None
No
Text
242-243
2
5084
GradStatAug1
Grad student registration status on August 1
Full-time/part-time status as of August 1 for students registered in graduate programs on August 1. Full-time and part-time status is defined by the reporting postsecondary institution.
You can assign a value for students in non-programs, where the Program type is "93 - Non-program (credit, graduate)". However, it is unlikely to be coded to "01 - Full-time".
For all other students, assign code "98 - Not applicable", including students who were registered as graduate students sometime in the report cycle but not on August 1.
See element SP5083
None
No
Text
244-245
2
5085
RegStat
Student's registration status
Registration status (full-time/part-time) of all students enrolled at the postsecondary institution at the time of the fall snapshot date, that is, a single date chosen by the institution which falls from September 30 to December 1. A student is considered to be enrolled if they are registered in at least one (1) educational activity (course or other learning activity) on the day of the fall snapshot.
The designation of full-time versus part-time registration status is defined by the reporting postsecondary institution.
If a student is not registered on the fall snapshot date, assign code "98 - Not applicable".
For students in non-programs, they are unlikely to be coded to "01 - Full-time".
01 - Full-time student
02 - Part-time student
98 - Not applicable (not registered on this date)
None
Yes
Text
246-247
2
5086
GradStatApr1
Grad student registration status on April 1
Full-time/part-time status as of April 1 for students registered in graduate programs on April 1. Full-time/part-time status is defined by the reporting postsecondary institution.
You can assign a value for students in non-programs, where the Program type is "93 - Non-program (credit, graduate)". However, it is unlikely to be coded to "01 - Full-time".
For all other students, assign code "98 - Not applicable", including students who were registered as graduate students sometime in the report cycle but not on April 1.
See element SP5083
None
No
Text
248-249
2
5090
ProgEnd
End date in program
The date the student completed or withdrew from the program or else transferred to another program. This element refers to the entire program, not just the component taken during the report cycle.
If the next element (SP5100) is coded "02 - Successfully completed" or "04 - Graduated from program", give the date the program was completed. If SP5100 is coded 05, 06, 07 or 08, give the date the student ended the program or transferred to another program. Otherwise, leave this element blank.
YYYYMMDD (YearMonthDay)
None
Yes
Text
250-257
8
5100
ProgEndStat
Status in program at end of report cycle
The student's status in the program as of the end of the report cycle, as known by the postsecondary institution.
If the student completed the program during the report cycle by meeting the minimum academic requirements to receive credit for the whole program, and the graduation date is more than one (1) month after the end of the report cycle, assign code "02 - Successfully completed" and report the program end date in element SP5090 ProgEnd.
If the graduation date is before or within one (1) month of the end of the report cycle, assign code "04 - Graduated from program" and report the program end date in element SP5090 ProgEnd as well as graduation date in element SP5120 GradDate.
If the student's status was under review or dependent on the completion or grading of courses which would normally have ended by the end of the report cycle, assign "99 - Status Unknown". Note: A student with "99 - Status Unknown" is to be included in the next report cycle with an updated program end status.
If the student enrols in the next phase of program (e.g. at the end of report cycle, the student is registered to return next fall), assign code "01- Eligible to enrol in next phase of program". Note: For students completing a prerequisite program (e.g., common first year), assign code 01.
If the student is enrolled in a program and the current year registration continues through the end of the report cycle, assign code "03 - Still enrolled in program".
If the student has not completed the program and will probably not be continuing in or returning to the program, assign code 05, 06, 07 or 08. For students who have transferred to another program within the same faculty or to another faculty, assign code "06 - Withdrew from program" and report the transfer date in SP5090 ProgEnd. Students under suspension as of the end of the report cycle should be coded "07 - Not eligible to enrol at same institution" even if the suspension is likely to be lifted later.
If a student is enrolled in a non-program, assign code '98 - Not-applicable".
01 - Eligible to enrol in next phase of program
02 - Successfully completed course-work requirements for whole program but had not officially graduated as of date PSIS files were produced
03 - Still enrolled in program (registration continued through end date of report cycle)
04 - Graduated from program (officially received qualification at the end of the report cycle)
05 - Not eligible to enrol in same program
06 - Withdrew from program (e.g., discontinued studies in program) or transferred to another program within the same faculty or not, at the same institution
07 - Not eligible to enrol at same institution or under suspension
08 - Student deceased
96 - Other
98 - Not applicable (non-program)
99 - Status unknown (under review or not yet determined when the PSIS files were produced)
None
Yes
Text
258-259
2
5120
GradDate
Convocation or graduation date
The date the student received the degree, diploma or certificate for completing the program. The graduation date reported must be within the reporting cycle or within one (1) month of the end of the report cycle. Students coded "04 - Graduated from program" in the previous element (SP5100 ProgEndStat) must have a convocation or graduation date reported.
Leave blank if the student is not in a program that leads to a credential.
YYYYMMDD (YearMonthDay)
None
Yes
Text
260-267
8
5140
Excel
Indicator of academic excellence
Indicates whether the academic performance attained by the student in this program as of the end of the report cycle is at a level that is classified by the postsecondary institution to be above the norm (academic excellence). Academic excellence would typically be acknowledged by honours such as installation on the President's list, Dean's list, etc. If there is no such designation for this program, or if the designation applies only to the end of the program and the student has not completed the program, assign "8 - Not applicable". Do not automatically assign "1 - Yes" for students in Honours programs.
For students in non-programs, report code "8 - Not applicable".
1 - Yes, student attained academic excellence
2 - No, student did not attain academic excellence
8 - Not applicable (no such designation available for this program)
9 - Unknown
Y - Student attained academic excellence
N - Student did not attain academic excellence
W - Not applicable (no such designation available for this program)
U - Unknown
No
Text
268
1
5150
ManPaid
Completed mandatory paid on-the-job training (OJT)
Indicates whether the student has completed the mandatory paid on-the-job training (OJT) requirements for the full program. See element IP2300 on the Institution Program (IP) File for details and examples.
For students in non-programs, report code "8 - Not applicable".
1 - Yes, student has completed this OJT category
2 - No, student has not completed this OJT category
8 - Not applicable (non-program or this category of OJT does not apply to the program)
9 - Unknown
Y - Yes, student has completed
N - No, student has not completed
W - Not applicable
U - Unknown
No
Text
269
1
5160
OpPaid
Completed optional paid OJT
Indicates whether the student has completed the optional paid on-the-job training (OJT) requirements for the full program. See element IP2300 on the Institution Program (IP) File for details and examples.
For students in non-programs, report code "8 - Not applicable".
See element SP5150
See element SP5150
No
Text
270
1
5170
ManUnpaid
Completed mandatory unpaid OJT
Indicates whether the student has completed the mandatory unpaid on-the-job training (OJT) requirements for the full program. See element IP2300 on the Institution Program (IP) File for details and examples.
For students in non-programs, report code "8 - Not applicable".
See element SP5150
See element SP5150
No
Text
271
1
5180
OpUnpaid
Completed optional unpaid OJT
Indicates whether the student has completed the optional unpaid on-the-job training (OJT) requirements for the full program. See element IP2300 on the Institution Program (IP) File for details and examples.
For students in non-programs, report code "8 - Not applicable".
See element SP5150
See element SP5150
No
Text
272
1
5190
ProgTuit
Tuition fees billed for program
Tuition fees, including lab fees and excluding living fees, billed to the student for attendance in this program during the report cycle. If the student is billed for the entire program at the beginning of the program, report the full amount when it is billed and leave blank in subsequent report cycles.
If there are no fees for this program, or if the student pays fees course by course, for example, students in non-programs, leave this element blank.
Blank or numeric value including decimal point and two (2) decimal places; e.g., report $2435 as 2435.00
None
No
Numeric
273-281
9
5195
ProgOtherFee
Other compulsory fees billed for program
Total of other compulsory fees, excluding tuition and living fees, billed to the student specifically for this program during the report cycle. If the student is billed for other fees for the entire program at the beginning of the program, report the full amount when it is billed and leave blank in subsequent report cycles.
If there are no fees for this program, or if the student pays fees course by course, for example, students in non-programs, leave this element blank.
Blank or numeric value including decimal point and two (2) decimal places; e.g., report $128 as 128.00
None
No
Numeric
282-290
9
5200
ProgCostRec
Student took program on cost recovery
Indicates whether the student took the program on a cost recovery basis. If the student and/or the student's sponsor paid full cost recovery fees for half or more of the student's courses in the program, assign code "1 - Yes". If the student paid full cost recovery fees for fewer than half the courses, assign code "2 - No". Full cost recovery fees are fees paid by the student and/or the student's sponsor that are equal to or greater than the combined costs of instructor salary and benefits plus classroom supplies and course materials.
1 - Yes
2 - No
9 - Unknown
Y - Yes
N - No
U - Unknown
No
Text
291
1
5210
Scholarship
Scholarship or bursary amount
The total amount of scholarships and bursaries awarded to the student by the postsecondary institution during the report cycle. Report all awards known by the postsecondary institution's departments where the award decisions were made.
Blank or numeric value including decimal point and two (2) decimal places; e.g., report $935 as 935.00
None
No
Numeric
292-299
8
5220
TotTranCred
Total transfer credits
The total number of credits or units of academic achievement granted by this postsecondary institution toward this program for education taken at other postsecondary institutions, including prior learning assessment (PLA). Report the total number granted from the time the student first enrolled in the program until the end of the report cycle. Use the same units of measure as reported in elements IP2080 or IP2081 on the IP file (credits needed to graduate). Leave blank for students not in a program or in non-credit programs or programs with no set credit or course requirements.
Blank or numeric value with decimal point and two (2) decimal places.
None
No
Numeric
300-307
8
5230
TotCred
Cumulative credits for program
The cumulative number of credits or units granted to the student for this program as of the end of the report cycle. Report the total number granted from the time the student first enrolled in the program until the end of the current report cycle. Include credits earned at this postsecondary institution and transfer credits reported in the previous element (SP5220). Use the same units of measure as reported in element IP2080 or IP2081 on the Institution Program (IP) File (credits needed to graduate). Leave blank for students not in a program or in non-credit programs or programs with no set credit or course requirements.
Blank or numeric value with decimal point and two (2) decimal places.
None
No
Numeric
308-315
8
5300
ProvSP
Provincial SP elements
Provincial ministries wanting to define additional elements for provincial reporting can use this composite element. Leave any unused portion of the 80 characters blank.
Components and codes as defined by provincial ministry
None
No
Text
316-395
80
Postsecondary Student Information System (PSIS)
Student Course (SC) File
The following data elements are required to identity unique records: Year of Start of Report Cycle (SC1000), Institution Code (SC1025), Institution's Student Identifier (SC4000), Student's Course Code (SC3000), Date Student Started Course (SC6020), and Number or Code of Student's Course Section (SC6070)
Record Layout, Files, and Data Elements Descriptions
The Student Course (SC) file contains one (1) record for each course in which the student was enrolled during the reporting cycle. Also, include one (1) course record for students that are registered either in a CO-OP work term, writing a thesis, or performing any other academic activities related to their program but not structured as a course. The student course record includes the dates which the student started/ended the course (SC6020, SC6021), status in course at end of report cycle (SC6030), the credits student would receive for course (SC6060), tuition fees billed for course (SC6040) and other characteristics of the student's course as recorded by the postsecondary institution.
Report one (1) SC record for each course in which the student is registered at any time during the report cycle after the final day for course additions and deletions (as defined by your postsecondary institution: usually about two (2) weeks after classes begin). Exclude courses for which the student is wait listed. Also, exclude courses for which the student was not registered and did not actually attend, even if the student received credit for the course by means of a challenge or by some other administrative method.
There is a logical link between this file and the Institution Course (IC) file. Each course code reported on the SC file must be present on the IC file. In addition, there is a logical link between this file and the Student Program (SP) file. Each program in which the student was enrolled (SP file) must be associated with at least one (1) course record on the SC file. The SP record for a student who graduates during the report cycle and for which the student did not have any course registrations during the report cycle (e.g., the student applies for and is granted a credential during the current report cycle for work completed in an earlier cycle) should not have an associated SC record.
Include courses taken under a formal brokering agreement (see element SC6080) only if the course is present in your postsecondary institution's inventory of courses and reported on your IC file. Exclude courses taken at another postsecondary institution for which you do not have a course record on your IC file.
Table 6
Student Course (SC) File Table summary
This table displays the results of Table 6: Student Course (SC) File. The information is grouped by Element Number (appearing as row headers), Mnemonic, Name, Codes, Alternate codes, Core, Type, Position and Size (appearing as column headers).
Element Number
Mnemonic
Name
Description
Codes
Alternate Codes
Core
Type
Position
Size
1000
RepStartYear
Year of start of report cycle
The year in which the current report cycle starts. Assign the same first four (4) digits of the start date of the report cycle (element ID1005 on the ID file).
YYYY (Year)
None
No
Text
1-4
4
5005
The Continuing education indicator is no longer required. Please leave blank.
None
None
No
5
1
1025
Instit
Institution code
Reporting PSIS postsecondary institution code.
Refer to the Postsecondary Institution Codes in Section 4 of the document titled "PSIS Reporting Documentation 2016/2017".
None
No
Text
6-13
8
4000
StudID
Institution's Student Identifier
The postsecondary institution's permanent identifier for the student while in this postsecondary institution. Use the same number for this student from year to year.
There must be a record on the Student Description (SD) File for this student.
None
None
No
Text
14-27
14
3000
CourCode
Student's course code
The unique code for the course as it is stored in the postsecondary institution's administrative files. All course codes on this file must also be present in element IC3000 on the IC file. Include a course record for students that are registered either in a CO-OP work term, writing a thesis, or performing any other academic activities related to their program but not structured as a course. Also include non-credit courses. See element IC3000 on the IC file for more details.
Report each course the student was enrolled in after the final day for course additions and deletions (as defined by the postsecondary institution: usually about two (2) weeks after classes begin). Exclude courses for which the student is wait listed. Also, exclude courses for which the student was not registered and did not actually attend, even if the student received credit for the course by means of a challenge or by some other administrative method.
Include courses taken under a formal brokering agreement (see element SC6080) only if the course is present in your postsecondary institution's inventory of courses as given on the IC file. Exclude courses taken at another postsecondary institution for which you do not have a course record on your IC file.
None
None
No
Text
28-47
20
1035
CourPer
Period in which course was delivered to student
The period (session, term or other interval) that describes when the course was delivered to the student. Use your code or name as defined in element ID1035 of the ID record. This element combined with the next one (ID1036) must be present on the ID file.
The postsecondary institution's code or name of the period as reported in element ID1035 of the ID file
None
No
Text
48-53
6
1036
CourSubPer
Sub-period in which course was delivered to student
The sub-period that best describes when the course was delivered to the student. Use your code or name as defined in element ID1036 of the ID record. This element combined with the previous one (ID1035) must be present on the ID file.
The postsecondary institution's code or name of the period as reported in element ID1036 of the ID file
None
No
Text
54-59
6
6020
CourStart
Date student started course
The date the student started the course. This date may be before the start of the report cycle.
Do not leave this element blank. If the actual date the student started the course is not recorded in the postsecondary institution's student record, use the start date of the course as it appears in the postsecondary institution's timetable.
YYYYMMDD (YearMonthDay)
None
No
Text
60-67
8
6021
CourEnd
Date student ended course
The date for which the student withdrew from, has completed or will complete the course. If the course extends beyond the end of the report cycle, report the date the course will end.
If the date for which the student has completed or will complete the course is not recorded in the postsecondary institution's student record, use the end date of the course as it appears in your timetable or calendar, or estimate when the course would end for a full-time student taking the course by traditional course delivery. Leave this element blank only if the student has not yet completed the course and the end date cannot be predicted because the course has no set duration, such as a thesis or a course in which the student continues until achieving a certain mastery level.
YYYYMMDD (YearMonthDay)
None
No
Text
68-75
8
6030
CourEndStat
Status in course at end of report cycle
The student's status in the course at the end of the report cycle. A student who completes a course and has met the minimum academic requirements to receive credit for the course should be assigned code "01 - Successfully completed". If the course extends beyond the end of the report cycle, assign code "02 - Still enrolled". If the student is repeating the course to improve his grade, report the end status as if the student were taking the course for normal credit.
Assign code "98 - Not applicable" only for non-credit courses.
01 - Successfully completed
02 - Still enrolled
03 - Withdrew without academic penalty
04 - Did not complete (failed course or withdrew with academic penalty)
05 - Not applicable (student audited course)
07 - Student deceased
96 - Other
98 - Not applicable (non-credit course)
99 - Status unknown (incomplete or under review or not yet determined)
None
No
Text
76-77
2
6040
CourTuit
Tuition fees billed for course
Tuition fees, including lab fees and excluding living fees, billed to the student for this course during the report cycle. If there are no fees for this course, or if the student pays fees at the program level, leave this element blank.
Blank or numeric value including decimal point and two (2) decimal places; e.g., report $935 as 935.00
None
No
Numeric
78-86
9
6045
CourOtherFee
Other compulsory fees billed for course
Total other compulsory fees, excluding tuition and living fees, billed to the student specifically for this course during the report cycle. If there are no fees for this course, or if the student pays fees at the program level, leave this element blank.
Blank or numeric value including decimal point and two (2) decimal places; e.g., report $128 as 128.00
None
No
Numeric
87-95
9
6050
CourCostRec
Student took course on cost recovery
Indicates whether the student took the course on a cost recovery basis. Full cost recovery fees are fees paid by the student and/or the student's sponsor that are equal to or greater than the combined costs of instructor salary and benefits plus classroom supplies and course materials.
1 - Yes
2 - No
9 - Unknown
Y - Yes
N - No
U - Unknown
No
Text
96
1
6060
StudCourCred
Credits student would receive for course
The number of credits or units of academic achievement the student would receive for successfully completing this course. Even if the student withdraws or fails or is audited for the course, report the number of credits he would have received for successful completion. Similarly, if the student is repeating the course to improve the grade, report the normal credit value of the course, not zero. For students in non-programs, report the credit value of the course. Leave blank only for non-credit courses or for courses having no credit or value assigned in element IC3090 on the Institution Course (IC) File, such as practicum courses that must be completed but have no credit value.
Use the same units of measure as reported for the course in element IC3091 on the Institution Course (IC) File.
Normally, this element will have the same value as element IC3090 on the Institution Course (IC) File, but sometimes the credit value will vary with the student's program; e.g., a science course may have a standard credit value for science students and a different credit value for non-science students.
Blank or numeric value including decimal point and two (2) decimal places.
e.g., 1.00 = 1 unit
16.50 = 16.5 units
None
No
Numeric
97-104
8
6070
CourSec
Student's course number or section
The postsecondary institution's section number or code of the course section in which the student is enrolled. Leave blank only if the course is not organized into sections. If the student has two (2) section numbers for one (1) course, as may be the case for a course having a lecture section and a lab section, report the lecture section number here.
None
None
No
Text
105-116
12
6080
CourBroker
Brokered course indicator
Indicates whether the student is taking the course under a brokering agreement (or "study agreement"). A brokered course is a course that is owned by one (1) postsecondary institution and delivered either in whole or in part by another postsecondary institution.
1 - Yes, and the reporting postsecondary institution is the sponsor
2 - Yes, and the reporting postsecondary institution is the host
3 - No
9 - Unknown
None
No
Text
117
1
6100
DistEd
Student's course considered to be "distance education"
Indicates whether the student's course section or class is considered by the postsecondary institution to be a "distance education" course. Distance education usually means the geographic separation of instructor and student and the use of non-traditional mean of communication, for example: the Internet, television, correspondence, etc., to overcome constraints due to geographic separation.
1 - Yes
2 - No
9 - Unknown
Y - Yes
N - No
U -Unknown
No
Text
118
1
6110
Classroom
Course delivered to student by classroom instruction
Indicates whether the student received instruction in this course in whole or in part by classroom instruction (including labs), in which the instructor is physically located in the same room or lecture hall as the student.
See element SC6100
See element SC6100
No
Text
119
1
6120
Corresp
Course delivered to student by correspondence
Indicates whether the student received instruction in this course in whole or in part by postal correspondence, including tapes, compact discs, etc., sent by mail.
See element SC6100
See element SC6100
No
Text
120
1
6130
Internet
Course delivered to student by Internet
Indicates whether the student received instruction in this course in whole or in part by the Internet, including e-mail and Internet conferencing.
See element SC6100
See element SC6100
No
Text
121
1
6140
VideoConf
Course delivered to student by video conferencing
Indicates whether the student received instruction in this course in whole or in part by video conferencing, excluding conferencing on the Internet.
See element SC6100
See element SC6100
No
Text
122
1
6145
AudioConf
Course delivered to student audio conferencing
Indicates whether the student received instruction in this course in whole or in part by audio conferencing.
See element SC6100
See element SC6100
No
Text
123
1
6150
TV
Course delivered to student by television
Indicates whether the student received instruction in this course in whole or in part by television.
See element SC6100
See element SC6100
No
Text
124
1
6160
Radio
Course delivered to student by radio
Indicates whether the student received instruction in this course in whole or in part by radio.
See element SC6100
See element SC6100
No
Text
125
1
6180
DelOther
Course delivered to student by some other method
Indicates whether the student received instruction in this course in whole or in part by some other method of instruction not listed above.
See element SC6100
See element SC6100
No
Text
126
1
6190
CourCanInst
PSIS Canadian institution where student received course instruction
The Canadian postsecondary institution where the student received instruction in this course. In most cases, this will be the reporting postsecondary institution. If so, assign your PSIS postsecondary institution code. If the instruction was given at another postsecondary institution in Canada, report the PSIS postsecondary institution code provided by Statistics Canada of the other postsecondary institution. If the other postsecondary institution is not found on the code list or is outside Canada, leave this element blank and give the postsecondary institution's name in the next element (SC6195). If the course is delivered by your institution by Distance Education, report your PSIS postsecondary institution code.
PSIS Postsecondary Institution Codes
None
No
Text
127-134
8
6195
CourInstText
Institution (text) where student received course instruction
The name of the postsecondary institution where the student received instruction in this course. If you reported a postsecondary institution code in the previous element (SC6190), leave this element blank. If the postsecondary institution is outside Canada, or if the postsecondary institution is not found on the coding list provided by Statistics Canada for the previous element, report the name of the postsecondary institution in this element.
None
None
No
Text
135-174
40
6210
CourCampus
Instruction on-campus
This element and the next three (3) elements indicate the location(s) at which the student received instruction for this course. "Received instruction" includes receiving materials or information by distance education. A student may have received instruction for a single course in multiple locations.
In each of these four (4) elements, report code "1 - Yes" for the locations where the student was intended or scheduled to receive the instruction, and report code "2 - No" for the locations where the student would not have received the instruction if the student took the course at the place it was intended to be delivered to the student.
For this element, "on-campus" means any physical site owned by this or another postsecondary institution, at which instruction is normally given. Excludes temporary space such as High Schools or church basements.
1 - Yes
2 - No
9 - Unknown
Y - Yes
N - No
U - Unknown
No
Text
175
1
6220
CourStudRes
Instruction at student's home
Indicates whether the student received instruction for this course at their home. See element SC6210 for more details.
See element SC6210
See element SC6210
No
Text
176
1
6260
CourWork
Instruction at workplace
Indicates whether the student received instruction for this course at his workplace. See element SC6210 for more details.
See element SC6210
See element SC6210
No
Text
177
1
6270
CourOther
Instruction at another location
Indicates whether the student received instruction for this course at a location not in element SC6210 - SC6260. See element SC6210 for more details.
See element SC6210
See element SC6210
No
Text
178
1
6300
ProvSC
Provincial SC elements
Provincial ministries wanting to define additional elements for provincial reporting can use this composite element. Leave any unused portion of the 80 characters blank.
Components and codes as defined by provincial ministry
None
No
Text
179-258
80
Table B
List of data elements for each PSIS file Table summary
This table displays the results of Table B: List of data elements for each PSIS file Element Number, Name, Mnemonic and Core (appearing as column headers).
Label
Element Number
Name
Mnemonic
Core
Institution Description (ID) file
8
Start date of report cycle
RepStartDate
Yes
1025
Institution Code
Instit
Yes
1035
Period Code
Period
Yes
1036
Sub-period code
Sub-period
Yes
1045
Start date of period
StartDate
Yes
1055
End date of period
EndDate
Yes
1065
Last date for withdrawal
WithDate
No
1100
Provincial ID Elements
ProvID
No
Institution Program (IP) file
35
Year of start of report cycle
RepStartYear
Yes
1025
Institution code
Instit
Yes
2000
Program code
ProgCode
Yes
2010
Credential type
CredenTyp
Yes
2011
Joint credential type
JCredenTyp
No
2015
Program type
ProgTyp
Yes
2016
Joint program type
JProgTyp
No
2020
Program name
Progname
Yes
2030
Provincial program category
ProvProgCat
No
2040
Provincial program funding code
ProvProgFund
No
2060
Program duration (in hours)
ProgHour
No
2070
Program duration
ProgDur
Yes
2071
Program duration units
ProgDurUnit
Yes
2080
Credits needed to graduate
ProgCred
No
2081
Program credit units
ProgCredUnit
No
2090
Element deleted. Leave blank.
N/a
N/a
2100
Program delivered full-time, part-time or both
ProgFullPart
No
2150
Educational entrance requirements
EdEntry
No
2151
Legal entrance requirements
LegalEntry
No
2152
Medical or psychological entrance requirements
MedEntry
No
2153
Aptitude or proficiency entrance requirements
AptEntry
No
2154
Related experience entrance requirements
ExEntry
No
2155
Other program entrance requirements
OthEntry
No
2210
Program delivered under contract
ProgCont
No
2220
Program enrolment limits
ProgLimited
No
2225
Program capacity if limited
ProgCap
No
2300
Mandatory paid on-the-job (OJT) duration
ManPaidDur
No
2301
Mandatory paid OJT duration units
ManPaidUnit
No
2310
Optional paid OJT duration
OpPaidDur
No
2311
Optional paid OJT duration units
OpPaidUnit
No
2320
Mandatory unpaid OJT duration
ManUnpaidDur
No
2321
Mandatory unpaid OJT duration units
ManUnpaidUnit
No
2330
Optional unpaid OJT duration
OpUnpaidDur
No
2331
Optional unpaid OJT duration units
OpUnpaidUnit
No
2400
Provincial IP elements
ProvIP
No
Institution Course (IC) file
16
Year of start of report cycle
RepStartYear
No
1025
Institution code
Instit
No
3000
Course code
CourCode
No
3020
Course name
CourName
No
3040
Course delivered under contract
CourCont
No
3050
Course intended as workplace retraining or skills upgrading
CourRetrain
No
3080
Course duration
CourDur
No
3081
Course duration units
CourDurUnit
No
3090
Course credits normally awarded
CourCred
No
3091
Course credit units
CourCredUnit
No
3110
Laboratory duration
LabDur
No
3111
Laboratory duration units
LabDurUnit
No
3140
Course OJT duration
CourOJTDur
No
3141
Course OJT duration units
CourOJTUnit
No
3160
Provincial course funding code
ProvCourFund
No
3200
Provincial IC elements
ProvIC
No
Student Description (SD) file
58
Year of start of report cycle
RepStartYear
Yes
1010
Report type
RepTyp
No
1025
Institution code
Instit
Yes
4000
Institution's student identifier
StudID
Yes
4010
Type of student ID
TStudID
Yes
4020
Social Insurance Number
SIN
Yes
4030
PSIS National Student Number
ESIS_NSN
No
4040
First name
FirstName
Yes
4041
Middle name(s) and /or initials
MidName
Yes
4042
Surname
Surname
Yes
4050
Previous surname
PrevSurname
Yes
4060
Current Postal/zip code
CurrPostal
Yes
4070
Current country of residence
CurrCntry
Yes
4071
Current country of residence (text)
CurrCntry Txt
No
4080
Current telephone Number
CurrPhone
Yes
4090
Current e-mail address
CurrEmail
Yes
4100
Permanent address line 1
PermLine1
Yes
4101
Permanent address line 2
PermLine2
Yes
4102
Permanent address line 3
PermLine3
Yes
4103
Permanent address line 4
PermLine4
Yes
4104
Permanent address line 5
PermLine5
Yes
4110
City or town of permanent address
PermCity
Yes
4120
County in Canada of permanent address
PermCounty
No
4121
County in Canada of permanent address (text)
PermCounty Txt
No
4130
Province or state of permanent address (updated)
PermProvUpdt
Yes
4140
Geographic area of permanent address
PermGeo
No
4150
Country of permanent address
PermCntry
Yes
4151
Country of the permanent address (text)
PermCntry Txt
No
4160
Postal or zip code of permanent address
PermPostal
Yes
4180
Telephone number of permanent address
PermPhone
Yes
4200
Sensitive record
SensRec
Yes
4210
Aboriginal or visible minority
AborVisMin
No
4215
Activity limitations
Disab
No
4220
Residence status
ResStat
No
4230
Birth date
Birth
Yes
4240
Gender
Gender
Yes
4250
Mother tongue
Tongue
Yes
4260
Provincial funding classification by citizenship
ProvFundCitiz
No
4270
Student tuition fee category
FeeCategory
No
4273
Tuition fees billed to student
StudTuit
No
4276
Other fees billed to student
StudtherFee
No
4280
Country of citizenship
Citiz
Yes
4281
Country of citizenship (text)
CitizTxt
No
4290
Immigration status of student
ImmStat
Yes
4300
Previous country
PrevCntry
No
4301
Previous country (text)
PrevCntryTxt
No
4310
Student studying outside Canada
Outside
No
4320
Elementary/secondary education
ElSecComp
No
4325
Date last attended elementary/secondary school
ElSecDate
No
4330
Country where last attended elementary/secondary school
ElSecCntry
No
4331
Country where last attended elementary/secondary school (text)
ElSecCntryTxt
No
4332
Province or state of elementary/secondary school last attended
ElSecProv
No
4335
Institution code of Canadian elementary/secondary school last attended
ElSecInst
No
4340
Previous educational activity
PrevEdAct
No
4350
Previous postsecondary credential type
PrevCredenTyp
No
4360
Previous labour force activity
PrevLFS
No
4370
Permanent province of residence declared upon admission
PermProv1st
Yes
4400
Provincial SD elements
ProvSD
No
Student Program (SP) file
40
Year of start of report cycle
RepStartYear
Yes
5005
n/a
n/a
Yes
1025
Institution code
Instit
Yes
4000
Institution's student identifier
StudID
Yes
2000
Student's program code
ProgCode
Yes
2010
Credential type
Credentyp
Yes
5010
Original start date in program
ProgStart
Yes
5015
First specialization or major field of study
Major1
Yes
5016
Second specialization or major field of study
Major2
Yes
5017
Third specialization or major field of study
Major3
No
5020
Provincial major field of study
ProvMajor
No
5021
Provincial joint or second major field of study
ProvJMajor
No
5025
Student and program approved for funding by funding agency
ProvStudProg
No
5030
Credential
Credent
No
5040
Joint credential
Jcredent
No
5050
Met normal entrance requirements
NormEnt
No
5060
Special initiative code
SpecInt
No
5070
Co-op program indicator
Co-op
Yes
5073
Articulated program indicator
ProgArtic
No
5076
Brokered program indicator
ProgBroker
No
5079
Collaborative program indicator
ProgCollab
No
5083
Grad student registration status on June 1
GradStatJun1
No
5084
Grad student registration status on August 1
GradStatAug1
No
5085
Student's registration status
RegStat
Yes
5086
Grad student registration status on April 1
GradStatApr1
No
5090
End date in program
ProgEnd
Yes
5100
Status in program at end of report cycle
ProgEndStat
Yes
5120
Convocation or graduation date
GradDate
Yes
5140
Indicator of academic excellence
Excel
No
5150
Completed mandatory paid on-the-job training (OJT)
ManPaid
No
5160
Completed optional paid OJT
OpPaid
No
5170
Completed mandatory unpaid OJT
ManUnpaid
No
5180
Completed optional unpaid OJT
OpUnpaid
No
5190
Tuition fees billed for program
ProgTuit
No
5195
Other compulsory fees billed for program
ProgOtherFee
No
5200
Student took program on cost recovery
ProgCostRec
No
5210
Scholarship or bursary amount
Scholarship
No
5220
Total transfer credits
TotTranCred
No
5230
Cumulative credits for program
TotCred
No
5300
Provincial SP elements
ProvSP
No
Student Course (SC) file
32
Report start year
RepStartYear
No
5005
n/a
n/a
n/a
1025
Institution code
Instit
No
4000
Institution's student identifier
StudID
No
3000
Student's course code
CourCode
No
1035
Period in which course was delivered to student
CourPer
No
1036
Sub-period in which course was delivered to student
CourSubPer
No
6020
Date student started course
CourStart
No
6021
Date student ended course
CourEnd
No
6030
Status in course at end of report cycle
CourEndStat
No
6040
Tuition fees billed for course
CourTuit
No
6045
Other compulsory fees billed for course
CourOtherFee
No
6050
Student took course on cost recovery
CourCostRec
No
6060
Credits student would receive for course
StudCourCred
No
6070
Student's course number or section
CourSec
No
6080
Brokered course indicator
CourBroker
No
6100
Student's course considered to be "distance education"
DistEd
No
6110
Course delivered to student by classroom instruction
ClassRoom
No
6120
Course delivered to student by correspondence
Corresp
No
6130
Course delivered to student by internet
Internet
No
6140
Course delivered to student by video conferencing
VideoConf
No
6145
Course delivered to student by audio conferencing
AudioConf
No
6150
Course delivered to student by television
TV
No
6160
Course delivered to student by radio
Radio
No
6180
Course delivered to student by some other method
DelOther
No
6190
PSIS Canadian institution where student received course instruction
CourCanInst
No
6195
Institution (text) where student received course instruction
CourInstText
No
6210
Instruction on-campus
CourCampus
No
6220
Instruction at student's home
CourStudRes
No
6260
Instruction at workplace
CourWork
No
6270
Instruction at another location
CourOther
No
6300
Provincial SC elements
ProvSC
Table C
Reporting of acceptable combinations between Credential type (IP2010/SP2010) and Program type (IP2015) Table summary
This table displays the results of Table C: Reporting of acceptable combinations between Credential type (IP2010/SP2010) and Program type (IP2015). The information is grouped by Program Type (IP2015) (appearing as row headers), Credential type (IP2010/SP2010) (appearing as column headers).
Program Type (IP2015)
Credential type (IP2010/SP2010)
1
2
3
4
10
11
97
98
1
Yes
Yes
Yes
No
Yes
No
Yes
Yes
10
No
Yes
Yes
No
Yes
No
Yes
Yes
20
No
Yes
Yes
No
Yes
No
Yes
Yes
21
No
Yes
Yes
No
Yes
No
Yes
Yes
22
No
Yes
Yes
No
Yes
No
Yes
Yes
30
No
Yes
Yes
No
Yes
No
Yes
Yes
40
No
Yes
Yes
No
Yes
No
Yes
Yes
46
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
47
No
Yes
Yes
Yes
Yes
No
Yes
Yes
50
No
Yes
Yes
No
Yes
No
Yes
Yes
53
No
Yes
Yes
No
Yes
No
Yes
Yes
58
No
Yes
Yes
Yes
Yes
No
Yes
Yes
59
No
Yes
Yes
Yes
Yes
No
Yes
Yes
62
No
Yes
Yes
Yes
Yes
No
Yes
Yes
63
No
Yes
Yes
Yes
Yes
No
Yes
Yes
89
No
Yes
Yes
Yes
Yes
No
Yes
Yes
91
No
No
No
No
No
No
No
Yes
92
No
No
No
No
No
No
No
Yes
93
No
No
No
No
No
No
No
Yes
94
No
No
No
No
No
No
No
Yes
Integrated Business Statistics Program (IBSP)
This guide is designed to assist you as you complete the Quarterly Civil Aviation Survey. If you need more information, please call the Statistics Canada Help Line at the number below.
Help Line: 1-877-949-9492
Your answers are confidential.
Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act.
Statistics Canada will use information from this survey for statistical purposes.
This section verifies or requests basic identifying information of the business or organization such as legal name, operating name (if applicable), contact information of the designated contact person, current operational status, and main activity(ies).
Legal Name
The legal name is one recognized by law, thus it is the name liable for pursuit or for debts incurred by the business or organization. In the case of a corporation, it is the legal name as fixed by its charter or the statute by which the corporation was created.
Modifications to the legal name should only be done to correct a spelling error or typo.
To indicate a legal name of another legal entity you should instead indicate it in question 3 by selecting 'Not currently operational' and then choosing the applicable reason and providing the legal name of this other entity along with any other requested information.
Operating Name
The operating name is a name the business or organization is commonly known as if different from its legal name. The operating name is synonymous with trade name.
Designated contact person
Verify or provide the requested contact information of the designated business or organization contact person. The designated contact person is the person who should receive this questionnaire. The designated contact person may not always be the one who actually completes the questionnaire. If different than the designated contact person, the contact information of the person completing the questionnaire can be indicated later in the questionnaire.
Current operational status
Verify or provide the current operational status of the business or organization identified by the legal and operating name in question 1. If indicating the operational status of the business or organization is 'Not currently operational' then indicate an applicable reason and provide the requested information.
Main activity
This question verifies the business or organization's current main activity as classified by the North American Industry Classification System (NAICS). The North American Industry Classification System (NAICS) is an industry classification system developed by the statistical agencies of Canada, Mexico and the United States. Created against the background of the North American Free Trade Agreement, it is designed to provide common definitions of the industrial structure of the three countries and a common statistical framework to facilitate the analysis of the three economies. NAICS is based on supply-side or production-oriented principles, to ensure that industrial data, classified to NAICS, are suitable for the analysis of production-related issues such as industrial performance.
The target entity for which NAICS is designed are businesses and other organizations engaged in the production of goods and services. They include farms, incorporated and unincorporated businesses and government business enterprises. They also include government institutions and agencies engaged in the production of marketed and non-marketed services, as well as organizations such as professional associations and unions and charitable or non-profit organizations and the employees of households.
The associated NAICS should reflect those activities conducted by the business or organizational unit(s) targeted by this questionnaire only, as identified in the 'Answering this questionnaire' section and which can be identified by the specified legal and operating name. The main activity is the activity which most defines the targeted business or organization's main purpose or reason for existence. For a business or organization that is for-profit, it is normally the activity that generates the majority of the revenue for the entity.
The NAICS classification contains a limited number of activity classifications; the associated classification might be applicable for this business or organization even if it is not exactly how you would describe this business or organization's main activity.
Please note that any modifications to the main activity through your response to this question might not necessarily be reflected prior to the transmitting of subsequent questionnaires and as a result they may not contain this updated information.
If the current NAICS associated with this business or organizations is not correct, please provide a brief description of the main activity and provide any additional information as requested.
Statement of Revenues and Expenses, Quarterly – Statement 21 (I, II)
1. Revenue, Expenses and Income
Operating revenue
Scheduled services
Transportation of passengers or goods, or both, by an aircraft provided by an air carrier that operates the air service and that, directly or indirectly, sells some or all of its seats or part or all of its cargo space to the public on a price per seat, price per unit of mass or price per volume of cargo basis.
Charter services
Transportation of passengers or goods, or both, by aircraft pursuant to a contract under which a person, other than the air carrier that operates the air service, or its agent, reserves a block of seats or part of the cargo space of an aircraft for the person's use or for resale to the public.
Include air ambulance service and the movement of people and goods to logging or heli-logging sites.
Refers to the revenue earned from the transportation of passengers on scheduled and charter services. Include revenue from all surcharges (baggage, fuel, seat selection, and so on) that are retained by the air carrier. Exclude amounts such as taxes, navigation fees, security fees, and so on that are collected but passed on to other entities.
Goods revenue
Refers to the revenue earned from the transportation of goods on scheduled and charter services. Exclude taxes such as the Goods and Services Tax (GST), Harmonized Sales Tax (HST) or Provincial Sales Tax (PST).
All other operating revenue
Refers to the revenue earned from all other sources. Include air transport activities not included in passenger revenue or goods revenue, revenue from other flying services (such as flying training, recreational flying and other specialty flying), subsidies and net incidental air transport related revenue, that is revenue less expenses from non-flying services incidental to air transport including aircraft fuel and oil sales; maintenance and aircraft ramp handling service and so on for other carriers; commissions (or sales revenue minus payments to the carrier that does the flying) received for the sale of transportation which takes place on other carriers; and revenue received for the provision of aircraft to other carriers from operations under their control.
Total operating revenue
The sum of passenger revenue, goods revenue and all other operating revenue.
Operating expenses
Turbo fuel expenses
Include fuel used in both turboprop and jet aircraft.
Include the expenses for turbo fuel consumed for all scheduled and/or charter operations, regardless of where purchased. Include throughput charges, non-refundable duties and taxes. If the fuel was supplied by a customer, an approximate value may be provided based on prevailing market rates. Expenses should be reported in Canadian dollars, regardless of where purchased.
Employee wages, salaries and benefits
Include the wages, salaries and benefits (employer contributions to pensions, medical benefits, insurance, and so on and layover expenses such as hotels and meals, for flight and cabin crews) for all employees.
All other operating expenses
Include all operating expenses not reported in the two expense categories above.
Total operating expenses
The sum of the previous three expense items.
Income
Net operating income
(a loss should be a negative number)
Total operating revenue less total operating expenses from above.
Net non-operating income
(enter a negative number for a loss)
Include provision for income taxes.
Include
interest and discount income from all sources, including cash discounts on the purchase of materials and supplies;
interest on unpaid taxes and all classes of debt, including premiums, discounts and expenses on short-term obligations, as well as amortization of premiums, discounts and expenses on short-term and long-term obligations;
capital gains (or losses) from retiring operating property and equipment, aircraft equipment, expendable parts, miscellaneous materials and supplies and other assets, when they are sold or otherwise retired from service as part of a general program and not as incidental sales performed as a service to others;
gains or losses made on investments in securities;
net miscellaneous non-operating income or loss, which refers to revenue and expenses attributable to financing or other activities that are not an integral part of the air transportation activities undertaken by the carrier, or its incidental services. These could include dividend income, the balance of all income or losses from affiliated companies reimbursed to the carrier, foreign exchange adjustments and special items, such as restructuring expenses, which do not occur on a regular basis;
provisions for taxes payable on net income for the accounting period and adjustments of income taxes relating to previous years, including the provisions for deferred income taxes resulting from differences between accounting income and taxable income that arise when the time of including items of revenue and expense in the computation of accounting income and taxable income do not coincide.
Exclude
staff reduction expenses which should be included under all other operating expenses.
Net income
(a loss should be a negative number)
Net operating income plus net non-operating income from above.
2. Average number of employees
Refers to the average number of people employed during the quarter. Include all employees (all categories), temporary or permanent, on the payroll of the air carrier during the quarter being reported. Part-time employees should be included in the total, prorated to the amount of time worked when compared with the time worked by full-time employees (for example two part-time employees working half-time are equivalent to one full-time employee).
Statement of Revenues and Expenses, Quarterly – Statement 21 (I, II)
1. Scheduled services - operating statistics
Include fixed wing and helicopter services.
Sector of operation
Refers to the regions where carriers provide transportation services. There are three breakdowns – domestic, transborder (Canada-US) and other international.
Domestic includes operations between points in Canada.
Transborder (Canada-US) includes operations between points in Canada and points in the United States (including Alaska, Hawaii and Puerto Rico).
Other international includes all other operations, (including between points outside of Canada).
Data reported must include both fixed wing and helicopter services, where:
Fixed wing
Means a power-driven, heavier-than-air aircraft, deriving its lift in flight chiefly from aerodynamic reactions on surfaces which remain fixed. An aircraft having wings fixed to the airplane fuselage and outspread in flight – that is non-rotating wings.
Helicopter
Means a rotary wing, heavier-than-air aircraft, supported in flight chiefly by the reactions of the air on one or more power-driven rotors on substantially vertical axes. A helicopter does not have conventional fixed wings, nor is it provided with a conventional propeller for forward thrust.
Scheduled services
Transportation of passengers or goods, or both, by an aircraft provided by an air carrier that operates the air service and that, directly or indirectly, sells some or all of its seats or part or all of its cargo space to the public on a price per seat, price per unit of mass or price per volume of cargo basis.
Enplaned passengers
Refers to revenue passengersFootnote 1 who board aircraft and surrender one or more flight coupons or other documents good for transportation over the itinerary specified in these coupons or documents.
Passenger-kilometres
Represents the carriage of one revenue passenger on each flight stage multiplied by the number of kilometres flown on that stage. Passenger-kilometres are obtained by totalling the number of kilometres flown by all passengers.
Let's take an example with two flight stages, where:
Flight stage A to B
Number of passengers = 5
Distance between points (km) = 161
Passenger-kilometres = 805
Flight stage B to C
Number of passengers = 4
Distance between points (km) = 322
Passenger-kilometres = 1,288
The total number of passenger-kilometres for the flights covering A to B and B to C is 2,093.
Conversion factor
To convert nautical miles (6 080 feet) into kilometres (km), multiply by 1.852.
To convert statute miles (5 280 feet) into kilometres (km), multiply by 1.609344.
Available seat-kilometres
Represents the aircraft kilometres flown on each flight stage multiplied by the number of seats available for use on that stage. This represents the total passenger carrying capacity offered. Seats not actually available for the carriage of passengers should be excluded.
Hours flown
Represents the block hours, in other words, the number of hours which elapsed between the time the aircraft started to move to commence a flight and the time the aircraft came to its final stop after the conclusion of a flight. Report the total number of block hours flown to the nearest hour.
Enplaned goods
Refers to all types of non-passenger traffic. It includes priority freight, freight, mail and excess baggage for which revenue is obtained. Enplaned goods should be reported to the nearest kilogram.
Conversion factors
To convert pounds (lbs.) into kilograms (kg), multiply by 0.453592.
Goods tonne-kilometres
Represents the carriage of one tonne of goods on each flight stage multiplied by the number of kilometres flown on that stage. Goods tonne-kilometres are obtained by totalling the number of kilometres flown with all tonnes of goods.
Let's take an example with two flight stages, where:
Flight stage A to B
Tonnes of goods = 5
Distance between points (km) = 161
Goods tonne-kilometres = 805
Flight stage B to C
Tonnes of goods = 4
Distance between points (km) = 322
Goods tonne-kilometres = 1,288
The total number of goods tonne-kilometres for the flights covering A to B and B to C is 2,093.
Conversion factor
To convert nautical miles (6 080 feet) into kilometres (km), multiply by 1.852.
To convert statute miles (5 280 feet) into kilometres (km), multiply by 1.609344.
Available tonne-kilometres
Represents the aircraft kilometers' flown on each flight stage multiplied by the usable weight capacity of the aircraft. This represents the load carrying capacity offered for passengers and/or goods.
2. Scheduled services - revenue
Include fixed wing and helicopter services.
Passenger revenue
Refers to the revenue earned from the transportation of passengers on scheduled services. Include revenue from all surcharges (baggage, fuel, seat selection, and so on) that are retained by the air carrier. Exclude amounts such as taxes, navigation fees, security fees, and so on that are collected but passed on to other entities. Total passenger revenue should equal the passenger revenue from scheduled services from the first screen.
Goods revenue
Refers to the revenue earned from the transportation of goods on scheduled services. Exclude taxes such as the Goods and Services Tax (GST), Harmonized Sales Tax (HST) or Provincial Sales Tax (PST). Total goods revenue should equal the goods revenue from scheduled services from the first screen.
Refers to the regions where carriers provide transportation services. There are three breakdowns – domestic, transborder (Canada-US) and other international.
Domestic includes operations between points in Canada.
Transborder (Canada-US) includes operations between points in Canada and points in the United States (including Alaska, Hawaii and Puerto Rico).
Other international includes all other operations (including between points outside of Canada).
Data reported must include both fixed wing and helicopter services, where:
Fixed wing
Means a power-driven, heavier-than-air aircraft, deriving its lift in flight chiefly from aerodynamic reactions on surfaces which remain fixed. An aircraft having wings fixed to the airplane fuselage and outspread in flight – that is non-rotating wings.
Helicopter
Means a rotary wing, heavier-than-air aircraft, supported in flight chiefly by the reactions of the air on one or more power-driven rotors on substantially vertical axes. A helicopter does not have conventional fixed wings, nor is it provided with a conventional propeller for forward thrust.
Charter services
Transportation of passengers or goods, or both, by aircraft pursuant to a contract under which a person, other than the air carrier that operates the air service, or its agent, reserves a block of seats or part of the cargo space of an aircraft for the person's use or for resale to the public.
Include air ambulance service and the movement of people and goods to logging or heli-logging sites.
Exclude firefighting and heli-logging activities and the movement of people and goods to a firefighting site. (A complete list of activities which are specialty and therefore not subject to filing requirements as charter can be found in the Transport Canada document entitled "Starting a Commercial Air Service", TP 8880. This document can be found at Transport Canada - TP 8880 - Starting A Commercial Air Service or at Transport Canada - Starting a Commercial Air Service (PDF).)
Enplaned passengers
Refers to revenue passengersFootnote 1 who board aircraft and surrender one or more flight coupons or other documents good for transportation over the itinerary specified in these coupons or documents.
Passenger-kilometres
Represents the carriage of one revenue passenger on each flight stage multiplied by the number of kilometres flown on that stage. Passenger-kilometres are obtained by totalling the number of kilometres flown by all passengers.
Let's take an example with two flight stages, where:
Flight stage A to B
Number of passengers = 5
Distance between points (km) = 161
Passenger-kilometres = 805
Flight stage B to C
Number of passengers = 4
Distance between points (km) = 322
Passenger-kilometres = 1,288
The total number of passenger-kilometres for the flights covering A to B and B to C is 2,093.
Conversion factor
To convert nautical miles (6 080 feet) into kilometres (km), multiply by 1.852.
To convert statute miles (5 280 feet) into kilometres (km), multiply by 1.609344.
Hours flown
Represents the block hours, in other words, the number of hours which elapsed between the time the aircraft started to move to commence a flight and the time the aircraft came to its final stop after the conclusion of a flight. Report the total number of block hours flown to the nearest hour.
Enplaned goods
Refers to all types of non-passenger traffic. It includes priority freight, freight, mail and excess baggage for which revenue is obtained. Enplaned goods should be reported to the nearest kilogram.
Conversion factors
To convert pounds (lbs.) into kilograms (kg), multiply by 0.453592.
Goods tonne-kilometres
Represents the carriage of one tonne of goods on each flight stage multiplied by the number of kilometres flown on that stage. Goods tonne-kilometres are obtained by totalling the number of kilometres flown with all tonnes of goods.
Let's take an example with two flight stages, where:
Flight stage A to B
Tonnes of goods = 5
Distance between points (km) = 161
Goods tonne-kilometres = 805
Flight stage B to C
Tonnes of goods = 4
Distance between points (km) = 322
Goods tonne-kilometres = 1,288
The total number of goods tonne-kilometres for the flights covering A to B and B to C is 2,093.
Conversion factor
To convert nautical miles (6 080 feet) into kilometres (km), multiply by 1.852.
To convert statute miles (5 280 feet) into kilometres (km), multiply by 1.609344.
2. Charter services - revenue
Include fixed wing and helicopter services.
Passenger revenue
Refers to the revenue earned from the transportation of passengers on charter services. Include revenue from all surcharges (baggage, fuel, seat selection, and so on) that are retained by the air carrier. Exclude amounts such as taxes, navigation fees, security fees, and so on that are collected but passed on to other entities. Total passenger revenue should equal the passenger revenue from charter services from the first screen.
Goods revenue
Refers to the revenue earned from the transportation of goods on charter services. Exclude taxes such as the Goods and Services Tax (GST), Harmonized Sales Tax (HST) or Provincial Sales Tax (PST). Total goods revenue should equal the goods revenue from charter services from the first screen.
CVs for operating revenue - 2016
Table summary
This table displays the results of CVs for operating revenue - 2016. The information is grouped by Geography (appearing as row headers), CVs for operating revenue, Automotive repair and maintenance and Electronic, commercial and industrial machinery and equipment repair and maintenance, calculated using percent units of measure (appearing as column headers).
Geography
Automotive repair and maintenance
Electronic, commercial and industrial machinery and equipment repair and maintenance
Architectural services and landscape architectural services: CVs for operating revenue - 2016
Table summary
This table displays the results of Architectural services and landscape architectural services: CVs for operating revenue - 2016. The information is grouped by Regions (appearing as row headers), CVs for operating revenue, calculated using percent units of measure (appearing as column headers).
The Ecological Land Classification 2017 provides standard names and codes for Canada's ecozones, ecoprovinces, ecoregions and ecodistricts. The hierarchical structure of the classification shows the relationship between the levels of the classification.
For the purpose of this survey, please report information for your 12 month fiscal period for which the Final day occurs on or between April 1, 2017 – March 31, 2018.
May 1, 2016 – April 30, 2017
June 1, 2016 – May 31, 2017
July 1, 2016 – June 30, 2017
August 1, 2016 – July 31, 2017
September 1, 2016 – August 31, 2017
October 1, 2016 – September 30, 2017
November 1, 2016 – October 31, 2017
December 1, 2016 – November 30, 2017
January 1, 2017 – December 31, 2017
February 1, 2017 – January 31, 2018
March 1, 2017 – February 28, 2018
April 1, 2017 – March 31, 2018
Here are other examples of fiscal periods that fall within the required dates:
September 18, 2016 to September 15, 2017 (e.g., floating year-end)
June 1, 2017 to December 31, 2017 (e.g., a newly opened business)
Dollar amounts
all dollar amounts reported should be rounded to thousands of Canadian dollars (e.g., $6,555,444.00 should be rounded to $6,555);
exclude sales tax;
your best estimates are acceptable when precise figures are not available;
if there are no capital expenditures, please enter '0'.
Definitions
What are Capital Expenditures?
Capital Expenditures are the gross expenditures on fixed assets for use in the operations of your organization or for lease or rent to others.
Include:
Cost of all new buildings, engineering, machinery and equipment which normally have a life of more than one year and are charged to fixed asset accounts
Modifications, acquisitions and major renovations
Capital costs such as feasibility studies, architectural, legal, installation and engineering fees
Subsidies
Capitalized interest charges on loans with which capital projects are financed
Work done by own labour force
Additions to work in progress
How to Treat Leases
Include:
assets acquired as a lessee through either a capital or financial lease;
assets acquired for lease to others as an operating lease.
Exclude
assets acquired for lease to others, either as a capital or financial lease.
Information for Government Departments
The following applies to government departments only:
Include
all capital expenditures without taking into account the capitalization threshold of your department;
Grants and/or subsidies to outside entities (e.g., municipalities, agencies, institutions or businesses) are to be excluded;
Departments are requested to exclude from reported figures budgetary items pertaining to any departmental agency and proprietary crown corporation as they are surveyed separately;
Federal departments are to report expenditures paid for by the department, regardless of which department awarded the contract;
Provincial departments are to include any capital expenditures on construction (exclude outlays for land) or machinery and equipment, for use in Canada, financed from revolving funds, loans attached to revolving funds, other loans, the Consolidated Revenue Fund or special accounts.
Industry characteristics
Report the value of the projects expected to be put in place during the year. Include the gross expenditures(including subsidies) on fixed assets for use in the operations of your organization or for lease or rent to others. Include all capital costs such as feasibility studies, architectural, legal, installation and engineering fees as well as work done by your own labour force. Include all additions to work in progress.
New Assets, Renovation, Retrofit, includes both existing assets being upgraded and acquisitions of new assets
The following explanations are not applicable to government departments:
include - Capitalized interest charges on loans with which capital projects are financed
exclude - If you are capitalizing your leased fixed assets as a lessee in accordance with the Canadian Institute of Chartered Accountants' recommendations, please exclude the total of the capitalization of such leases during the year from capital expenditures
Purchase of Used Canadian Assets
Definition: Used fixed assets may be defined as existing buildings, structures or machinery and equipment which have been previously used by another organization in Canada that you have acquired during the time period being reported on this questionnaire.
Explanation: The objective of our survey is to measure gross annual new acquisitions to fixed assets separately from the acquisition of gross annual used fixed assets in the Canadian economy as a whole.
Hence, the acquisition of a used fixed Canadian asset should be reported separately since such acquisitions would not change the aggregates of our domestic inventory of fixed assets, it would simply mean a transfer of assets within Canada from one organization to another.
Imports of used assets, on the other hand, should be included with the new assets (Column 1) because they are newly acquired for the Canadian economy.
Work in Progress
Work in progress represents accumulated costs since the start of capital projects which are intended to be capitalized upon completion.
Typically capital investment includes any expenditure on an asset in which its' life is greater than one year. Capital items charged to operating expenses are defined as expenditures which could have been capitalized as part of the fixed assets, but for various reasons, have been charged to current expenses.
Land
Capital expenditures for land should include all costs associated with the purchase of the land that are not amortized or depreciated.
Residential Construction
Report the value of residential structures including the housing portion of multi-purpose projects and of townsites with the following Exceptions:
buildings that have accommodation units without self-contained or exclusive use of bathroom and kitchen facilities (e.g., some student and senior citizen residences)
the non-residential portion of multi-purpose projects and of townsites
associated expenditures on services
The exceptions should be included in the appropriate construction (e.g., non-residential) asset.
Non-Residential Building Construction (excluding land purchase and residential construction)
Report the total cost incurred during the year of building and engineering construction (contract and by own employees) whether for your own use or rent to others. Include also:
the cost of demolition of buildings, land servicing and of site-preparation
leasehold and land improvements
townsite facilities, such as streets, sewers, stores, schools
Non-residential engineering construction
Report the total cost incurred during the year of engineering construction (contract and by own employees) whether for your own use or rent to others. Include also:
the cost of demolition of buildings, land servicing and of site-preparation
oil or gas pipelines, including pipe and installation costs
all preconstruction planning and design costs such as engineer and consulting fees and any materials supplied to construction contractors for installation, etc.
communication engineering, including transmission support structures, cables and lines, etc.
electric power engineering, including wind and solar plants, nuclear production plants, power distribution networks, etc.
Machinery and Equipment
Report total cost incurred during the year of all new machinery, whether for your own use or for lease or rent to others. Any capitalized tooling should also be included. Include progress payments paid out before delivery in the year in which such payments are made. Receipts from the sale of your own fixed assets or allowance for scrap or trade-in should not be deducted from your total capital expenditures. Any balance owing or holdbacks should be reported in the year the cost is incurred.
Include:
automobiles, trucks, professional and scientific equipment, office and store furniture and appliances
computers (hardware and software), broadcasting, telecommunication and other information and communication technology equipment
motors, generators, transformers
any capitalized tooling expenses
progress payments paid out before delivery in the year in which such payments are made
any balance owing or holdbacks should be reported in the year the cost is incurred
Software
Capital expenditures for software should include all costs associated with the purchase of software.
Include:
Pre-packaged software
Custom software developed in-house/own account
Custom software design and development, contracted out
Research and Development
Research and experimental development (R&D) comprise creative and systematic work undertaken in order to increase the stock of knowledge – including knowledge of humankind, culture and society – and to devise new applications of available knowledge.
For an activity to be an R&D activity, it must satisfy five core criteria:
To be aimed at new findings (novel);
To be based on original, not obvious, concepts and hypothesis (creative);
To be uncertain about the final outcome (uncertainty);
To be planned and budgeted (systematic);
To lead to results to could be possibly reproduced (transferable/ or reproducible).
The term R&D covers three types of activity: basic research, applied research and experimental development. Basic research is experimental or theoretical work undertaken primarily to acquire new knowledge of the underlying foundations of phenomena and observable facts, without any particular application or use in view. Applied research is original investigation undertaken in order to acquire new knowledge. It is, however, directed primarily towards a specific, practical aim or objective. Experimental development is systematic work, drawing on knowledge gained from research and practical experience and producing additional knowledge, which is directed to producing new products or processes or to improving existing products or processes.
Terrestrial ecozones and ecoprovinces of Canada
This map outlines the boundaries of the 15 ecozones and 53 ecoprovinces of Canada. These ecological areas cover all of the area within the coastal boundaries of Canada.
Description for Terrestrial ecozones and ecoprovinces of Canada
The title of this map is "Terrestrial ecozones and ecoprovinces of Canada."" This map outlines the boundaries of the 15 ecozones and 53 ecoprovinces of Canada. These ecological areas cover all of the area within the coastal boundaries of Canada.
On this map, a solid grey line is used to define the ecozone and ecoprovince boundaries. Each ecozone is identified with a unique colour. Ecoprovinces are subdivisions of ecozones and are identified with a unique numeric code, the first two numbers of the ecoprovince code indicates the ecozone.
Ecoprovinces numbered 01.1 and 01.2 belong to the Arctic Cordillera ecozone, code 01, and are coloured purple.
Ecoprovinces numbered 02.1 through 02.7 belong to the Northern Arctic ecozone, code 02, and are coloured blue.
Ecoprovinces 03.1 through 03.3 belong to the Southern Arctic ecozone, code 03, and are coloured pale yellow.
Ecoprovinces 04.1 through 04.3 belong to the Taiga Plains ecozone, code 04, and are coloured grey.
Ecoprovinces 05.1 through 05.4 belong to the Taiga Shield ecozone, code 05, and are coloured brown.
Ecoprovinces 06.1 through 06.6 belong to the Boreal Shield ecozone, code 06, and are coloured light brown.
Ecoprovinces numbered 07.1 through 07.3 belong to the Atlantic Maritime ecozone, code 07, and are coloured yellow.
Ecoprovinces numbered 08.1 and 08.2 belong to the Mixedwood Plains ecozone, code 08, and are coloured olive green.
Ecoprovinces numbered 09.1 through 09.3 belong to the Boreal Plains ecozone, code 09, and are coloured mint green.
Ecoprovinces numbered 10.1 through 10.3 belong to the Prairies ecozone, code 10, and are coloured pink.
Ecoprovinces numbered 11.1 through 11.4 belong to the Taiga Cordillera ecozone, code 11, and are coloured dark blue.
Ecoprovinces 12.1 through 12.4 belong to the Boreal Cordillera ecozone, code 12, and are coloured lime green.
Ecoprovinces numbered 13.1 through 13.3 belong to the Pacific Maritime ecozone, code 13, and are coloured dark green.
Ecoprovinces 14.1 through 14.4 belong to the Montane Cordillera ecozone, code 14, and are coloured light green.
Ecoprovinces 15.1 and 15.2 belong to the Hudson Plains ecozone, code 15, are coloured red.
Land areas outside of Canada are coloured light grey. Water is pale blue and major bodies, like oceans and bays, are named.
Sources:
Wiken, E.B., D. Gauthier, I. Marshall, K. Lawton and H. Hirvonen, 1996, A Perspective on Canada's Ecosystems: An Overview of the Terrestrial and Marine Ecozones, Canadian Council on Ecological Areas, Occasional Paper, no. 14, Ottawa
Marshall, I.B., Schut, P.H., and Ballard, M. 1999. A National Ecological Framework for Canada: Attribute Data. Agriculture and Agri-Food Canada, Research Branch, Centre for Land and Biological Resources Research and Environment Canada, State of the Environment Directorate, Ecozone Analysis Branch. Ottawa/Hull. http://sis.agr.gc.ca/cansis/nsdb/ecostrat/1999report/index.html (accessed July 4, 2017).
Marshall, I.B., Schut, P.H., and Ballard, M. 1999. A National Ecological Framework for Canada: Attribute Data. Agriculture and Agri-Food Canada, Research Branch, Centre for Land and Biological Resources Research and Environment Canada, State of the Environment Directorate, Ecozone Analysis Branch. Ottawa/Hull. http://sis.agr.gc.ca/cansis/nsdb/ecostrat/1999report/index.html (accessed July 4, 2017).