Data element manual for survey respondents
Canadian centre for education statistics division, Statistics Canada.
Table of Contents
Authority to Collect Data
The information requested in this survey is collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19. This survey is mandatory in accordance with the Statistics Act.
This data collection is the only source of national level information on full-time teaching staff in Canadian public degree granting institutions, and is used by a variety of federal, provincial, and international organizations and governments, postsecondary institutions and individual researchers.
Statistics Canada is prohibited by law from publishing any statistics which would divulge information obtained from this data collection that relates to any identifiable individual. Furthermore, the confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation. Additionally, institution level data from this data collection will only be published and made available to the public, if written permission is provided to Statistics Canada in the form of a signed authorization form from the participating institution.
Coverage
Data should be submitted for all full-time teaching staff employed in public or private degree granting institutions that receive funding from a provincial or territorial ministry of education as of October 1 of the reporting year. The affiliates and other related colleges of these institutions may be reported by the parent institution or independently. As well, please include full-time research staff who have an academic rank and a salary scale similar to teaching staff.
This data collection includes full-time teaching staff that spend the majority of their teaching time on credit courses leading to degree programs (as opposed to continuing education courses, special interest courses or courses in a program that do not lead to a degree).
Full-time include:
- Staff appointed on a full-time basis whose term of appointment is not less than twelve months (include any staff member on leave).
- New appointees hired on a full-time basis whose term of contract is twelve months but for the first year he/she can only be at the institution for less than twelve months.
- Staff who were appointed to teach full-time (12 months or more) and at a later date have entered into a formal agreement with the institution to work on a reduced load basis. This situation usually arises with staff members who are approaching retirement.
Teaching staff included in the survey:
- All academic staff within faculties (colleges, schools, etc.) who are full-time teachers, researchers (meeting the above criteria), and/or senior academic staff, i.e., deans, chairperson, directors etc.
- All full-time teachers within faculties, whether or not they hold an academic rank.
- Full-time academic staff in teaching hospitals (see element 25 for details).
- Visiting full-time academic staff in faculties.
- Full-time research staff that have an academic rank and a salary scale similar to teaching staff.
Staff excluded from this survey:
- Administrators solely responsible for university administration, i.e., president, vice-president, registrar, comptroller, etc.
- Administrative assistants within faculties (colleges, schools, etc.).
- Librarians.
- Non-academic support staff both in faculties (college, school, etc.) and other university departments.
- Markers, demonstrators, lab assistants, etc.
- Graduate teaching assistants.
- Postdoctoral fellows.
- Academic staff within faculties (colleges, schools, etc.) who have been hired as researchers without academic rank and/or whose salary scales are different from teaching staff.
New Content
As a result of the 2023/2024 feasibility study, three new variables have been added to this data collection. They are first name, last name and date of birth of the staff member. This nominal information is required to perform data linkages and is used for statistical purposes only. Once the data are linked, an anonymized person-level key replaces all personal identifiers. (See elements 28, 29, and 30 for further details).
Only Institutions that have accepted the expanded data request are invited to provide this information for their academic teaching staff. This information can be included in the ‘Nominal Information Nominale’ tab of the Edit Checker or Excel file.
If your institution has chosen not to provide this information, then NO ACTION is required on your part regarding these three new variables.
Reporting Options
Statistics Canada provides the institutions with an "Edit Checker" (tool) that includes their previous year's data for each teaching staff member, for updating. The data elements will be arranged in the same order as the record layouts. Once the current year's data has been loaded in this tool, it runs a number of preliminary edits on the data that will prompt the respondent to address common reporting issues.
Updating Instructions:
Returning teaching staff: Please update any data elements that changed since the last survey. Elements that typically change from year to year are: actual salary, annual rate of salary, administrative stipends, senior administrative responsibilities, researchers and visitors' code, reduced load, number of months on sabbatical leave, and number of months on unpaid leave during the current academic year. Elements that change less frequently include level of highest earned degree, year of highest earned degree, province/country of highest degree, rank, year of appointment to present rank at current institution and principal subject taught.
New teaching staff: Institutions are required to provide all data elements for each new teaching staff reported.
Non–returning staff: Please delete the record.
While it is preferred that the “Edit Checker” tool is used, institutions can also send Statistics Canada the individual data for each full-time teaching staff member in an EXCEL format. Please use the codes provided in this Data Element Manual and list the data elements in the order they appear in the record layouts on page 6.
To ensure the confidentiality of data during transmission, Statistics Canada requires that all information is sent through their "Electronic File Transfer" (EFT) service. Information on sending and receiving files through this secure internet-based service is included in the annual request for information or can be obtained by contacting the UCASS team.
Reporting Date
Most data elements in this survey are to be reported as of October 1 (a "snap shot" of the survey). However, the following data elements are not conceptually a snapshot and are reported on a 12 month basis: Number of months on sabbatical leave, Number of months on unpaid leave, Reduced load, and Actual salary.
Further Information
Please direct inquiries to:
Table 1: Record layout – Standard UCASS variables
| Size |
Position |
Type |
Title |
|---|
| 8 |
1 to 8 |
N |
Reporting institution |
|---|
| 9 |
9 to 17 |
AN |
Permanent identification number |
|---|
| 1 |
18 |
N |
Gender |
|---|
| 4 |
19 to 22 |
N |
Year of birth |
|---|
| 2 |
23 to 24 |
N |
Department |
|---|
| 1 |
25 |
N |
Salary status |
|---|
| 7 |
26 to 32 |
N |
Actual salary |
|---|
| 7 |
33 to 39 |
N |
Annual rate of salary |
|---|
| 6 |
40 to 45 |
N |
Administrative stipends |
|---|
| 1 |
46 |
N |
Senior administrative responsibilities, reseachers and visitors |
|---|
| 2 |
47 to 48 |
N |
Number of months on sabbatical leave during the current academic year |
|---|
| 2 |
49 to 50 |
N |
Number of months of unpaid leave during the current academic year |
|---|
| 2 |
51 to 52 |
N |
Reduced load |
|---|
| 2 |
53 to 54 |
N |
Previous employment |
|---|
| 5 |
55 to 59 |
N |
Province or country of previous employment |
|---|
| 4 |
60 to 63 |
N |
Year of first degree |
|---|
| 5 |
64 to 68 |
N |
Province or country of first degree |
|---|
| 1 |
69 |
N |
Level of highest earned degree |
|---|
| 4 |
70 to 73 |
N |
Year of highest earned degree |
|---|
| 5 |
74 to 78 |
N |
Province or country of highest degree |
|---|
| 5 |
79 to 83 |
N |
Country of citizenship at time of appointment |
|---|
| 1 |
84 |
N |
Rank |
|---|
| 4 |
85 to 88 |
N |
Year of appointment to present rank at current institution |
|---|
| 1 |
89 |
N |
Type of appointment |
|---|
| 1 |
90 |
N |
Medical or dental appointment category |
|---|
| 4 |
91 to 94 |
N |
Year of appointment to current institution |
|---|
| 4 |
95 to 98 |
N |
Principal subject taught |
|---|
Table 2: Record layout – Nominal UCASS variables
| Size |
Position |
Type |
Title |
|---|
| 8 |
1 to 8 |
N |
Reporting institution |
|---|
| 9 |
9 to 17 |
AN |
Permanent identification number |
|---|
| 20 |
18 to 37 |
Char |
First name |
|---|
| 20 |
38 to 57 |
Char |
Last name |
|---|
| 8 |
58 to 65 |
N |
Date of birth |
|---|
Survey Elements
Element 01: Reporting Institution
Description:
An 8 digit code assigned by Statistics Canada to identify the reporting institution.
Notes:
These codes are structured as follows:
- Digits 1-2: Province in which the institution is located
- Digits 3-5: Institution
- Digits 6-8: Campus (if applicable)
Codes:
Please see the following pages for a list of institution codes.
Table 3: List of institutions
| Code |
Institution Name |
|---|
| Newfoundland and Labrador |
|---|
| 10001000 |
Memorial University of Newfoundland |
|---|
| Prince Edward Island |
|---|
| 11001000 |
University of Prince Edward Island |
|---|
| Nova Scotia |
|---|
| 12001000 |
Acadia University |
|---|
| 12001002 |
Acadia Divinity College |
|---|
| 12002000 |
Atlantic School of Theology |
|---|
| 12003000 |
Cape Breton University |
|---|
| 12004000 |
Dalhousie University |
|---|
| 12005000 |
University of King's College |
|---|
| 12006000 |
Mount Saint Vincent University |
|---|
| 12008000 |
Nova Scotia College of Art and Design University (NSCAD) |
|---|
| 12010000 |
Université Sainte-Anne |
|---|
| 12011000 |
St. Francis Xavier University |
|---|
| 12012000 |
Saint Mary's University |
|---|
| New Brunswick |
|---|
| 13002000 |
Mount Allison University |
|---|
| 13003000 |
University of New Brunswick |
|---|
| 13004000 |
Université de Moncton (parent) |
|---|
| 13005000 |
St. Thomas University |
|---|
| Quebec |
|---|
| 24001000 |
Bishop's University |
|---|
| 24002000 |
McGill University |
|---|
| 24003000 |
Université de Montréal |
|---|
| 24003002 |
Polytechnique Montréal |
|---|
| 24003003 |
École des hautes études commerciales |
|---|
| 24005000 |
Université Laval |
|---|
| 24006000 |
Université de Sherbrooke |
|---|
| 24007000 |
Concordia University |
|---|
| 24008000 |
Université du Québec à Chicoutimi |
|---|
| 24009000 |
Université du Québec à Montréal |
|---|
| 24010000 |
Université du Québec en Abitibi-Témiscamingue |
|---|
| 24011000 |
Université du Québec à Trois-Rivières |
|---|
| 24012000 |
Université du Québec en Outaouais |
|---|
| 24013000 |
Université du Québec, École nationale d'administration publique (ENAP) |
|---|
| 24014000 |
Université du Québec, Institut national de la recherche scientifique |
|---|
| 24015000 |
Université du Québec à Rimouski |
|---|
| 24016000 |
Université du Québec, École de technologie supérieure |
|---|
| 24017000 |
Université du Québec, Télé-université du Québec (TÉLUQ) |
|---|
| Ontario |
|---|
| 35001000 |
Brock University |
|---|
| 35001003 |
Concordia Lutheran Theological Seminary |
|---|
| 35002000 |
Carleton University |
|---|
| 35004000 |
University of Guelph |
|---|
| 35005000 |
Lakehead University |
|---|
| 35006000 |
Laurentian University of Sudbury/Université Laurentienne de Sudbury |
|---|
| 35007000 |
McMaster University |
|---|
| 35008000 |
Nipissing University |
|---|
| 35010000 |
University of Ottawa/Université d'Ottawa |
|---|
| 35010002 |
Saint-Paul University/Université Saint-Paul |
|---|
| 35011000 |
Queen's University |
|---|
| 35014000 |
Ryerson University |
|---|
| 35015000 |
University of Toronto |
|---|
| 35015004 |
St. Augustine's Seminary |
|---|
| 35015005 |
University of St. Michael's College |
|---|
| 35015006 |
University of Trinity College |
|---|
| 35015007 |
Victoria University |
|---|
| 35015008 |
Knox College |
|---|
| 35015009 |
Wycliffe College |
|---|
| 35015011 |
Regis College |
|---|
| 35016000 |
Trent University |
|---|
| 35017000 |
University of Waterloo |
|---|
| 35017002 |
St. Jerome's University |
|---|
| 35017003 |
Renison University College |
|---|
| 35017004 |
Conrad Grebel University College |
|---|
| 35018000 |
University of Western Ontario |
|---|
| 35018003 |
Huron University College |
|---|
| 35018004 |
King's College |
|---|
| 35019000 |
Wilfred Laurier University |
|---|
| 35020000 |
University of Windsor |
|---|
| 35021000 |
York University |
|---|
| 35022000 |
Ontario College of Art and Design |
|---|
| 35023000 |
University of Ontario Institute of Technology |
|---|
| 35024000 |
Algoma University College |
|---|
| 35026000 |
Université de Sudbury/University of Sudbury |
|---|
| 35027000 |
Université de Hearst |
|---|
| 35028000 |
Huntington University |
|---|
| 35029000 |
Thorneloe University |
|---|
| Manitoba |
|---|
| 46001000 |
Brandon University |
|---|
| 46002000 |
Canadian Mennonite University |
|---|
| 46005000 |
University of Manitoba |
|---|
| 46005002 |
Université de Saint-Boniface |
|---|
| 46006000 |
University of Winnipeg |
|---|
| Saskatchewan |
|---|
| 47004000 |
University of Regina |
|---|
| 47004002 |
Campion College |
|---|
| 47004003 |
Luther College |
|---|
| 47005000 |
University of Saskatchewan |
|---|
| 47005002 |
College of Emmanuel and St. Chad |
|---|
| 47005003 |
Lutheran Theological Seminary |
|---|
| 47005004 |
St. Andrew's College |
|---|
| 47005005 |
St. Thomas More College |
|---|
| 47005008 |
Horizon College & Seminary |
|---|
| Alberta |
|---|
| 48001000 |
University of Alberta |
|---|
| 48002000 |
Athabasca University |
|---|
| 48005000 |
University of Calgary |
|---|
| 48007000 |
Burman University |
|---|
| 48008000 |
Concordia University of Edmonton |
|---|
| 48009000 |
University of Lethbridge |
|---|
| 48011000 |
The King's University College |
|---|
| 48014000 |
Ambrose University |
|---|
| 48015000 |
Grant MacEwan University |
|---|
| 48029000 |
Mount Royal University |
|---|
| British Columbia |
|---|
| 59001000 |
University of British Columbia |
|---|
| 59002000 |
University of Northern British Columbia |
|---|
| 59005000 |
Royal Roads University |
|---|
| 59007000 |
Simon Fraser University |
|---|
| 59009000 |
University of Victoria |
|---|
| 59048000 |
Thompson Rivers University |
|---|
| 59049000 |
Capilano University |
|---|
| 59051000 |
Vancouver Island University |
|---|
| 59052000 |
Emily Carr University of Art and Design |
|---|
| 59053000 |
Kwantlen Polytechnic University |
|---|
| 59054000 |
University of the Fraser Valley |
|---|
| Yukon |
|---|
| 60002000 |
Yukon University |
|---|
Element 02: Permanent Identification Number
Description:
A nine - digit code chosen by the institution which identifies each staff member.
Notes:
This code should be unique, never be re-assigned and remain the same from year to year for each individual staff member.
Alpha-numeric codes may be used.
Please ensure that there are no duplicate permanent identification numbers.
This element must not be blank.
Codes:
As assigned by the institution.
Element 03: Gender
Description:
A one - digit element to report the gender of the staff member.
Notes:
Gender refers to an individual's personal and social identity as a man, woman or non-binary person (a person who is not exclusively a man or a woman).
Gender includes the following concepts:
- gender identity, which refers to the gender that a person feels internally and individually;
- gender expression, which refers to the way a person presents their gender, regardless of their gender identity, through body language, aesthetic choices or accessories (e.g., clothes, hairstyle and makeup), which may have traditionally been associated with a specific gender.
A person's gender may differ from their sex at birth, and from what is indicated on their current identification or legal documents such as their birth certificate, passport or driver's license. A person's gender may change over time. Some people may not identify with a specific gender.
Man includes persons whose reported gender is male. This includes cisgender (cis) and transgender (trans) men.
Woman includes persons whose reported gender is female. This includes cisgender (cis) and transgender (trans) women.
Non-binary person includes persons whose reported gender is not exclusively male or female. It includes persons whose reported gender is, for example, agender, pangender, genderqueer, genderfluid, or gender-nonconforming. It also includes persons whose reported gender is Two-Spirit, a term specific to some Indigenous peoples of North America. It includes persons whose reported gender is both male and female, neither male nor female, or either male or female in addition to another gender. It may also include those who reported or were reported by proxy as questioning or in the process of deciding.
Unknown includes persons whose gender was not reported by the staff member and is not known to the institution.
Codes:
1. Man
2. Woman
3. Non-binary person
9. Unknown
Source: This standard was approved as a departmental-recommended standard on October 1, 2021. For more information, please consult Classification of gender and Gender of person.
Element 04: Year of Birth
Description:
A four - digit element to report the staff member's year of birth.
Codes:
Four digits of the year of birth.
Element 05: Department
Description:
A two - digit code to report the department to which the staff member is appointed.
Notes:
Please note that previously, reporting this data element was optional but is now mandatory.
Please report the department using the 2 - digit Classification of Instructional Programs (CIP) 2021 codes listed on the following pages.
For cross appointments, please report the department in which the staff member spends the majority of their time.
Codes:
The list of 2 - digit CIP codes is given on the following pages.
Table 4: List of Department codes
| Code |
Title |
Description |
|---|
| 01 |
Agricultural and veterinary sciences/services/operations and related fields |
This series comprises instructional programs that focus on agriculture, animal, plant, veterinary and related sciences and that prepare individuals to apply specific knowledge, methods, and techniques to the management and performance of agricultural and veterinary operations. |
|---|
| 03 |
Natural Resources and Conservation |
This series comprises instructional programs that focus on the various natural resources and conservation fields and prepare individuals for related occupations. |
|---|
| 04 |
Architecture and Related Services |
This series comprises instructional programs that prepare individuals for professional practice in the various architecture-related fields and focus on the study of related aesthetic and socioeconomic aspects of the built environment. |
|---|
| 05 |
Area, Ethnic, Cultural, Gender and Group Studies |
This series comprises instructional programs that focus on defined areas, regions, and countries of the world; defined minority groups within and across societies; and issues relevant to collective gender and group experience. |
|---|
| 09 |
Communication, Journalism and Related Programs |
This series comprises instructional programs that focus on how messages in various media are produced, used, and interpreted within and across different contexts, channels, and cultures, and that prepare individuals to apply communication knowledge and skills professionally. |
|---|
| 10 |
Communications technologies/technicians and support services |
This series comprises instructional programs that prepare individuals to function as equipment operators, support technicians, and operations managers in the film/video, recording, and graphic communications industries. |
|---|
| 11 |
Computer and Information Sciences and Support Services |
This series comprises instructional programs that focus on the computer and information sciences and prepare individuals for various occupations in information technology and computer operations fields. |
|---|
| 13 |
Education |
This series comprises instructional programs that focus on the theory and practice of learning and teaching, and related research, administrative and support services. |
|---|
| 14 |
Engineering |
This series comprises instructional programs that prepare individuals to apply mathematical and scientific principles to the solution of practical problems. |
|---|
| 15 |
Engineering/engineering-related technologies/technicians |
This series comprises instructional programs that prepare individuals to apply basic engineering principles and technical skills in support of engineering and related projects. |
|---|
| 16 |
Indigenous and foreign languages, literatures, and linguistics |
This series comprises instructional programs that focus on Indigenous and foreign languages and literatures, the humanistic and scientific study of linguistics, and the provision of professional interpretation and translation services. |
|---|
| 19 |
Family and Consumer Sciences/Human Sciences |
This series comprises instructional programs that focus on the human interface with the physical, social, emotional, and intellectual environments and the developmental stages and needs of individuals in the interrelated spheres of family, workplace, and community. |
|---|
| 22 |
Legal Professions and Studies |
This series comprises instructional programs that prepare individuals for the legal profession, for related support professions and professional legal research, and focus on the study of legal issues in non-professional programs. |
|---|
| 23 |
English Language and Literature/Letters |
This series comprises instructional programs that focus on the structure and use of the English language and dialects, speech, writing, and various aspects of the literatures and cultures of the English-speaking peoples. |
|---|
| 24 |
Liberal Arts and Sciences, General Studies and Humanities |
This series comprises general instructional programs and independent or individualized studies in the liberal arts subjects, the humanities disciplines and the general curriculum. |
|---|
| 25 |
Library Science |
This series comprises instructional programs that focus on the knowledge and skills required for managing and/or maintaining libraries and related information and record systems, collections and facilities for research and general use. |
|---|
| 26 |
Biological and Biomedical Sciences |
This series comprises instructional programs that focus on the biological sciences and the non-clinical biomedical sciences, and that prepare individuals for research and professional careers as biologists and biomedical scientists. |
|---|
| 27 |
Mathematics and Statistics |
This series comprises instructional programs that focus on the systematic study of logical symbolic language and its applications. |
|---|
| 28 |
Military Science, Leadership and Operational Art |
This series comprises instructional programs that provide professional education and training of military officers in leadership, military science and operational studies, security policy and strategy, military economics and management, and pre-officer training. |
|---|
| 29 |
Military Technologies and Applied Sciences |
This series comprises instructional programs that prepare individuals in specialized and advanced subject matter for the Armed forces and national security organizations, including intelligence operations, military applied sciences, and military technologies. |
|---|
| 30 |
Multidisciplinary/Interdisciplinary Studies |
This series comprises instructional programs that derive from two or more distinct programs to provide a cross-cutting focus on a subject concentration that is not subsumed under a single discipline or occupational field. |
|---|
| 31 |
Parks, recreation, leisure, fitness, and kinesiology |
This series comprises instructional programs that focus on the principles and practices of managing parks and other recreational and fitness facilities; providing recreational, leisure and fitness services; and the study of human fitness. |
|---|
| 38 |
Philosophy and Religious Studies |
This series comprises instructional programs that focus on logical inquiry, philosophical analysis, and the academic study of organized systems of belief and religious practices. |
|---|
| 39 |
Theology and Religious Vocations |
This series comprises instructional programs that focus on the intramural study of theology and that prepare individuals for the professional practice of religious vocations. |
|---|
| 40 |
Physical Sciences |
This series comprises instructional programs that focus on the scientific study of inanimate objects, processes of matter and energy, and associated phenomena. |
|---|
| 42 |
Psychology |
This series comprises instructional programs that focus on the scientific study of the behaviour of individuals, independently or collectively, and the physical and environmental bases of mental, emotional, and neurological activity. |
|---|
| 43 |
Security and Protective Services |
This series comprises instructional programs that focus on the principles and procedures for providing police, fire, specialized security and protective services, other safety services and managing penal institutions. |
|---|
| 44 |
Public Administration and Social Service Professions |
This series comprises instructional programs that prepare individuals to analyze, manage, and deliver public programs and services. |
|---|
| 45 |
Social Sciences |
This series comprises instructional programs that focus on the systematic study of social systems, social institutions, and social behaviour. |
|---|
| 50 |
Visual and Performing Arts |
This series comprises instructional programs that focus on the creation and interpretation of works and performances that use auditory, kinesthetic, and visual phenomena to express ideas and emotions in various forms, subject to aesthetic criteria. |
|---|
| 51 |
Health Professions and Related Programs |
This series comprises instructional programs that prepare individuals to practice as licensed professionals and assistants in the health care professions and related clinical sciences and administrative and support services. |
|---|
| 52 |
Business, Management, Marketing and Related Support Services |
This series comprises instructional programs that prepare individuals to perform managerial, technical support, and applied research functions related to the operation of commercial and non-profit enterprises and the buying and selling of goods and services. |
|---|
| 54 |
History |
This series comprises instructional programs that focus on the study and interpretation of past events, institutions, issues, and cultures. |
|---|
| 55 |
French Language and Literature/Letters |
This series comprises instructional programs that focus on the structure and use of the French language and dialects, speech, writing, and various aspects of the literatures and cultures of the French-speaking peoples. |
|---|
| 60 |
Health professions residency/fellowship programs |
This series comprises residency and fellowship programs that prepare dentists (DDS, DMD), nurse practitioners, pharmacists (PharmD), physician assistants, and veterinarians (DVM) for certification as practitioners of recognized specialties in their respective professions. These programs are approved and accredited by designated professional associations. Residency or fellowship programs that also result in the completion of an academic degree (e.g., MS, MSc, PhD), should be reported under the appropriate CIP code, rather than in a residency code located in Series 60. |
|---|
| 61 |
Medical residency/fellowship programs |
This series comprises residency and fellowship programs that prepare physicians (MD), osteopathic physicians (DO), and podiatrists (DPM) for certification as practitioners of recognized medical specialties. These programs are approved and accredited by designated professional associations and require from one to seven years to complete, depending on the program. Residency or fellowship programs that also result in the completion of an academic degree (e.g., MS, MSc, PhD), should be reported under one of the clinical sciences codes located in Series 26. Biological and biomedical sciences or in subseries 51.14 Medical clinical sciences/graduate medical studies, rather than in a residency code located in Series 61. |
|---|
Element 06: Salary Status
Description:
A one - digit element to identify the salary status of the staff members.
Codes:
1. Staff members who are paid according to regular salary scales. This can include lay or religious staff.
2. All staff members paid according to salary scales that are lower than regular salary scales. This can include religious, military or other staff.
Element 07: Actual Salary
Description:
A seven - digit element to report the actual gross salary (including vacation pay) that the staff member is expected to receive during the salary year.
Please exclude stipends or other honoraria for administrative duties. Any extra payments such as those received for summer employment, extension work, or others are also to be excluded.
Notes:
Please note that every staff member should have an actual salary reported.
The reported actual salary should reflect all newly negotiated settlements applicable as of October 1 and should not include expected increases or adjustments which may become effective at a later date. If salaries are not negotiated by that date, please report the newly negotiated settlement applicable as of October 1, when they become known.
For medical/dental staff, it is understood that, in most cases, the institution itself, provincial medical care institutions (e.g. hospitals) and/or medical care plan contribute to the staff member's salary at an agreed upon ratio. In some institutions, staff receive all their remuneration directly from the university and the university bills the hospital (or medical care plan) for the latter's share. In other cases, the staff member receives remuneration from the university, the hospitals and/or medical care plan. In order to keep the actual salary reported as comparable as possible among institutions, please include, for medical/dental staff, both the university contribution and the contribution by hospitals and/or medical care plans (excluding special grants, fees for services to patients, guarantees, etc.).
The following elements will affect the actual salary:
- Element 11: "Number of months on sabbatical leave during the current academic year": For example, if the staff member had a non 100% reimbursed sabbatical leave, it is expected that the actual salary reported would be reduced.
- Element 12: "Number of months on unpaid leave during the current academic year". For example, if the staff member took 6 months of unpaid leave, it is expected that the actual salary would be reduced by about 50%.
- Element 13: "Reduced load". For example, if a staff member had a 75% load reduction, it is expected that the actual salary would be reduced to 75% of the annual rate of salary.
Exclusions:
Administrative stipends and other honorarium for administrative duties.
Research grants.
Extra payments such as those for overload, extension and summer employment.
Codes:
Seven - digit numeric value (without decimals)
0000000. Only those staff who are on leave without pay for the whole salary year or staff who do not receive an allowance or salary.
Element 08: Annual Rate of Salary
Description:
A seven - digit element to report the annual gross salary (including vacation pay) the staff member is expected to receive during the salary year.
Please exclude stipends or other honoraria for administrative duties. Any extra payments such as those received for summer employment, extension work, or others are also to be excluded.
Notes:
The reported annual rate of salary should reflect all newly negotiated settlement applicable as of October 1 and should not include expected increases or adjustment which may become effective at a later date. If salaries are not negotiated by that date, please report the newly negotiated settlement applicable as of October 1, when they become known.
For those staff on sabbatical leave, unpaid leave and reduced load please report the annual gross salary that would have been paid had the staff member not gone on leave or had a reduced load.
The "Annual Rate of Salary" will be the same as the "Actual Salary" (Element 07) where the staff member is employed for the full 12 months of the year and is not on an unpaid leave, reduced load or 100% non-reimbursed sabbatical leave.
For medical/dental staff, please report (on an annual rate basis), the staff member's income from all sources including operating and trust funds from the university, hospitals and/or medical care plans, and special grants from health or research agencies but excluding fees for service to patients and guarantees. The reported income should relate to the university appointment only and not to outside activities unrelated to this appointment.
Exclusions:
Administrative stipends and other honorarium for administrative duties.
Research grants.
Extra payments such as those for overload, extension and summer employment.
Codes:
Seven - digit numeric value (without decimals).
Please report the salary even if it is the same as what was reported in element 07.
0000000. Only those staff who do not receive an allowance or salary.
Element 09: Administrative Stipends
Description:
A six - digit element to report annual stipends or other honorarium paid to the staff member for administrative duties.
Notes:
Please include only those annual stipends and other honorarium that are received for administrative duties. Payments given to the staff member for non-administrative duties are not to be included.
This element is related to "Element 10: Senior Administrative Responsibilities, Researchers and Visitors". If a staff member is coded as having senior administrative responsibilities (i.e. codes 1-5 and 9), then it is expected that they will receive an administrative stipend. The exception is where other arrangements are made for re-imbursement, in which case this element should be coded as "999999".
Examples of where the stipend should be reported as "999999":
- It is included in their salary,
- They are given course relief,
- The payment is made to their research fund etc.
Exclusions:
Funds received for research grants such as Canada Research Chairs and others.
Stipends received for non-administrative duties.
Codes:
Six - digit numeric value (without decimals)
000000. If the staff member does not have administrative duties.
999999. If the staff member has administrative duties but does not receive a separate stipend.
Element 10: Senior Administrative Responsibilities, Researchers and Visitors
Description:
A one - digit code to report researchers, visitors and those staff members with senior administrative responsibilities.
Notes:
Please report all staff members holding senior administrative positions, including those in an acting capacity.
All visiting staff are to be coded either 6 or 8 regardless of their responsibilities. Please note that they should be coded 4 in element 24: "Type of Appointment".
All research staff who have an academic rank and are paid according to regular salary scales, should be coded either 7 or 8.
It is expected that an administrative stipend would be reported (in element 09) for those staff who are coded as 1 to 5, and in some cases coded as 9.
Codes:
0. Teacher with no senior administrative duties
1. Dean
2. Assistant dean, associate dean, vice-dean
3. Director whose responsibilities and salary are equivalent to those of a dean. Those directors not equivalent to deans would be coded as 4.
4. Director, department head, coordinator
5. Chairperson
6. Visitor with teaching responsibilities e.g., staff with a permanent affiliation to another university or organization
7. Researchers - non-visitors. Researchers are defined as full-time research staff who have an academic rank and a salary scale similar to teaching staff. Please note that their principal subject taught (element 27) should be coded as 9998.
8. Researchers – visitors. Researchers are defined as full-time research staff who have an academic rank and a salary scale similar to teaching staff. Please note that their principal subject taught (element 27) should be coded as 9998.
9. Other - Assistant and associate director, assistant or associate department head, assistant or associate coordinator, assistant or associate chairperson and any other person.
Element 11: Number of Months on Sabbatical Leave* During the Current Academic Year
Description:
A 2 - digit element to report the number of months on sabbatical leave.
Notes:
This element requests information on leave that relates to the full academic year.
Codes:
01 to 12: two digits indicating the Number of months on sabbatical leave during the academic year.
* As approved by the time institution reports to Statistics Canada.
Element 12: Number of Months on Unpaid Leave * During the Current Academic Year
Description:
A 2 digit element, to report the number of months on unpaid leave.
Notes:
This element requests information on leave that relates to the full academic year and as approved by the time the institution reports to Statistics Canada.
Codes:
01 to 12: two digits indicating the number of months on unpaid leave during the academic year.
* As approved by the time institution reports to Statistics Canada.
Element 13: Reduced Load
Description:
A two - digit element to report the percentage of a full load worked by a full-time academic staff.
Notes:
This applies to full-time staff members who have entered into a formal agreement with the institution to carry his/her duties on a reduced load, for the whole year or that part of the year not on leave.
Please report the percentage of a full load carried by the full-time academic staff member.
For staff members on reduced load, the actual salary (element 07) must be lower than the annual rate of salary (element 08). For example, if the reduced load is 75% (of a full load) for 12 months, we would expect the actual salary to be around 75% of the annual rate of salary.
For staff members not on a reduced load, please use code 00.
Codes:
10 to 95. Possible range reported of workload values.
00. Staff members not on a reduced load.
Example: If, according to contract terms, a staff member is on a 75% workload, please indicate 75 for this element.
Element 14: Previous Employment
Description:
A two - digit element, to report the staff member's employment/occupation that they held immediately prior to their appointment (or reappointment) to the institution.
Notes:
The employment/occupation that the staff member held immediately prior to the Year of appointment to institution specified in Element 26.
Codes:
01. University: Teaching or non-teaching position at a university or affiliated college, or other educational institution where teaching is defined as set out in the introduction to this manual (page 2: "Coverage").
02. Non-university: Teaching or non-teaching position at other educational institutions (including CÉGEPS as well as community colleges).
03. Student (including postdoctoral fellows).
04. Public sector: Employment in a government department or agency. This includes hospitals and other publicly funded clinics or other organized health care agency and the military.
05. Private sector: Employment in the private sector (including those that are self-employed).
06. Other
99. Unknown
Element 15: Province or Country of Previous Employment
Description:
A five - digit code to report the province or country of previous employment. Please report the province in which the staff member held the position of their employment (occupation) immediately prior to being appointed (reappointed) to the institution. If outside of Canada, please report the country.
Notes:
An alphabetical listing of province and country codes is presented on the following pages.
If a country code does not appear on the list, please contact the UCASS team (see page 5).
Codes:
Please refer to the following pages for a list of the Province and Country codes.
99999. Unknown
Table 5: Alphabetical Listing of Country Codes
| Country Name |
Code |
|---|
| Afghanistan |
00004 |
|---|
| Åland Islands |
00248 |
|---|
| Albania |
00008 |
|---|
| Algeria |
00012 |
|---|
| American Samoa |
00016 |
|---|
| Andorra |
00020 |
|---|
| Angola |
00024 |
|---|
| Anguilla |
00660 |
|---|
| Antarctica |
00010 |
|---|
| Antigua and Barbuda |
00028 |
|---|
| Argentina |
00032 |
|---|
| Armenia |
00051 |
|---|
| Aruba |
00533 |
|---|
| Australia |
00036 |
|---|
| Austria |
00040 |
|---|
| Azerbaijan |
00031 |
|---|
| Bahamas |
00044 |
|---|
| Bahrain |
00048 |
|---|
| Bangladesh |
00050 |
|---|
| Barbados |
00052 |
|---|
| Belarus |
00112 |
|---|
| Belgium |
00056 |
|---|
| Belize |
00084 |
|---|
| Benin |
00204 |
|---|
| Bermuda |
00060 |
|---|
| Bhutan |
00064 |
|---|
| Bolivia |
00068 |
|---|
| Bonaire, Sint Eustatius and Saba |
00535 |
|---|
| Bosnia and Herzegovina |
00070 |
|---|
| Botswana |
00072 |
|---|
| Bouvet Island |
00074 |
|---|
| Brazil |
00076 |
|---|
| British Indian Ocean Territory |
00086 |
|---|
| Brunei Darussalam |
00096 |
|---|
| Bulgaria |
00100 |
|---|
| Burkina Faso |
00854 |
|---|
| Myanmar |
00104 |
|---|
| Burundi |
00108 |
|---|
| Cambodia |
00116 |
|---|
| Cameroon |
00120 |
|---|
| Cabo Verde |
00132 |
|---|
| Cayman Islands |
00136 |
|---|
| Central African Republic |
00140 |
|---|
| Chad |
00148 |
|---|
| Chile |
00152 |
|---|
| China |
00156 |
|---|
| Christmas Island |
00162 |
|---|
| Cocos (Keeling) Islands |
00166 |
|---|
| Colombia |
00170 |
|---|
| Comoros |
00174 |
|---|
| Congo, Republic of the |
00178 |
|---|
| Congo Democratic Republic of the |
00180 |
|---|
| Cook Islands |
00184 |
|---|
| Costa Rica |
00188 |
|---|
| Côte d'Ivoire |
00384 |
|---|
| Croatia |
00191 |
|---|
| Cuba |
00192 |
|---|
| Curaçao |
00531 |
|---|
| Cyprus |
00196 |
|---|
| Czech Republic |
00203 |
|---|
| Denmark |
00208 |
|---|
| Djibouti |
00262 |
|---|
| Dominica |
00212 |
|---|
| Dominican Republic |
00214 |
|---|
| Ecuador |
00218 |
|---|
| Egypt |
00818 |
|---|
| El Salvador |
00222 |
|---|
| Equatorial Guinea |
00226 |
|---|
| Eritrea |
00232 |
|---|
| Estonia |
00233 |
|---|
| Eswatini |
00748 |
|---|
| Ethiopia |
00231 |
|---|
| Faroe Islands |
00234 |
|---|
| Falkland Islands (Malvinas) |
00238 |
|---|
| Fiji |
00242 |
|---|
| Finland |
00246 |
|---|
| France |
00250 |
|---|
| French Guiana |
00254 |
|---|
| French Polynesia |
00258 |
|---|
| French Southern Territories |
00260 |
|---|
| Gabon |
00266 |
|---|
| Gambia |
00270 |
|---|
| Georgia |
00268 |
|---|
| Germany |
00276 |
|---|
| Ghana |
00288 |
|---|
| Gibraltar |
00292 |
|---|
| Greece |
00300 |
|---|
| Greenland |
00304 |
|---|
| Grenada |
00308 |
|---|
| Guadeloupe |
00312 |
|---|
| Guam |
00316 |
|---|
| Guatemala |
00320 |
|---|
| Guernsey |
00831 |
|---|
| Guinea |
00324 |
|---|
| Guinea-Bissau |
00624 |
|---|
| Guyana |
00328 |
|---|
| Haiti |
00332 |
|---|
| Heard Island and McDonald Islands |
00334 |
|---|
| Holy See (Vatican City State) |
00336 |
|---|
| Honduras |
00340 |
|---|
| Hong Kong |
00344 |
|---|
| Hungary |
00348 |
|---|
| Iceland |
00352 |
|---|
| India |
00356 |
|---|
| Indonesia |
00360 |
|---|
| Iran |
00364 |
|---|
| Iraq |
00368 |
|---|
| Ireland |
00372 |
|---|
| Isle of Man |
00833 |
|---|
| Israel |
00376 |
|---|
| Italy |
00380 |
|---|
| Jamaica |
00388 |
|---|
| Japan |
00392 |
|---|
| Jersey |
00832 |
|---|
| Jordan |
00400 |
|---|
| Kazakhstan |
00398 |
|---|
| Kenya |
00404 |
|---|
| Kiribati |
00296 |
|---|
| Korea, North |
00408 |
|---|
| Korea, South |
00410 |
|---|
| Kosovo |
00983 |
|---|
| Kuwait |
00414 |
|---|
| Kyrgyzstan |
00417 |
|---|
| Laos |
00418 |
|---|
| Latvia |
00428 |
|---|
| Lebanon |
00422 |
|---|
| Lesotho |
00426 |
|---|
| Liberia |
00430 |
|---|
| Libya |
00434 |
|---|
| Liechtenstein |
00438 |
|---|
| Lithuania |
00440 |
|---|
| Luxembourg |
00442 |
|---|
| Macao |
00446 |
|---|
| North Macedonia |
00807 |
|---|
| Madagascar |
00450 |
|---|
| Malawi |
00454 |
|---|
| Malaysia |
00458 |
|---|
| Maldives |
00462 |
|---|
| Mali |
00466 |
|---|
| Malta |
00470 |
|---|
| Marshall Islands |
00584 |
|---|
| Martinique |
00474 |
|---|
| Mauritania |
00478 |
|---|
| Mauritius |
00480 |
|---|
| Mayotte |
00175 |
|---|
| Mexico |
00484 |
|---|
| Micronesia, Federated States of |
00583 |
|---|
| Moldova |
00498 |
|---|
| Monaco |
00492 |
|---|
| Mongolia |
00496 |
|---|
| Montenegro |
00499 |
|---|
| Montserrat |
00500 |
|---|
| Morocco |
00504 |
|---|
| Mozambique |
00508 |
|---|
| Namibia |
00516 |
|---|
| Nauru |
00520 |
|---|
| Nepal |
00524 |
|---|
| Netherlands |
00528 |
|---|
| New Caledonia |
00540 |
|---|
| New Zealand |
00554 |
|---|
| Nicaragua |
00558 |
|---|
| Niger |
00562 |
|---|
| Nigeria |
00566 |
|---|
| Niue |
00570 |
|---|
| Norfolk Island |
00574 |
|---|
| Northern Mariana Islands |
00580 |
|---|
| Norway |
00578 |
|---|
| Oman |
00512 |
|---|
| Pakistan |
00586 |
|---|
| Palau |
00585 |
|---|
| Panama |
00591 |
|---|
| Papua New Guinea |
00598 |
|---|
| Paraguay |
00600 |
|---|
| Peru |
00604 |
|---|
| Philippines |
00608 |
|---|
| Pitcairn |
00612 |
|---|
| Poland |
00616 |
|---|
| Portugal |
00620 |
|---|
| Puerto Rico |
00630 |
|---|
| Qatar |
00634 |
|---|
| Réunion |
00638 |
|---|
| Romania |
00642 |
|---|
| Russian Federation |
00643 |
|---|
| Rwanda |
00646 |
|---|
| Saint Barthélemy |
00652 |
|---|
| Saint Helena, Ascension and Tristan de Cunha |
00654 |
|---|
| Saint Kitts and Nevis |
00659 |
|---|
| Saint Lucia |
00662 |
|---|
| Saint Martin (French part) |
00663 |
|---|
| Saint Pierre and Miquelon |
00666 |
|---|
| Saint Vincent and the Grenadines |
00670 |
|---|
| Samoa |
00882 |
|---|
| San Marino |
00674 |
|---|
| Sao Tome and Principe |
00678 |
|---|
| Sark |
00680 |
|---|
| Saudi Arabia |
00682 |
|---|
| Senegal |
00686 |
|---|
| Serbia |
00688 |
|---|
| Seychelles |
00690 |
|---|
| Sierra Leone |
00694 |
|---|
| Singapore |
00702 |
|---|
| Sint Maarten (Dutch part) |
00534 |
|---|
| Slovakia |
00703 |
|---|
| Slovenia |
00705 |
|---|
| Solomon Islands |
00090 |
|---|
| Somalia |
00706 |
|---|
| South Africa, Republic of |
00710 |
|---|
| South Georgia and the South Sandwich Islands |
00239 |
|---|
| South Sudan |
00728 |
|---|
| Spain |
00724 |
|---|
| Sri Lanka |
00144 |
|---|
| Sudan |
00729 |
|---|
| Suriname |
00740 |
|---|
| Svalbard and Jan Mayen |
00744 |
|---|
| Sweden |
00752 |
|---|
| Switzerland |
00756 |
|---|
| Syria |
00760 |
|---|
| Taiwan |
00158 |
|---|
| Tajikistan |
00762 |
|---|
| Tanzania |
00834 |
|---|
| Thailand |
00764 |
|---|
| Timor-Leste |
00626 |
|---|
| Togo |
00768 |
|---|
| Tokelau |
00772 |
|---|
| Tonga |
00776 |
|---|
| Trinidad and Tobago |
00780 |
|---|
| Tunisia |
00788 |
|---|
| Türkiye |
00792 |
|---|
| Turkmenistan |
00795 |
|---|
| Turks and Caicos Islands |
00796 |
|---|
| Tuvalu |
00798 |
|---|
| Uganda |
00800 |
|---|
| Ukraine |
00804 |
|---|
| United Arab Emirates |
00784 |
|---|
| United Kingdom |
00826 |
|---|
| United States of America |
00840 |
|---|
| United States Minor Outlying Islands |
00581 |
|---|
| Uruguay |
00858 |
|---|
| Uzbekistan |
00860 |
|---|
| Vanuatu |
00548 |
|---|
| Venezuela |
00862 |
|---|
| Viet Nam |
00704 |
|---|
| Virgin Islands, British |
00092 |
|---|
| Virgin Islands, United States |
00850 |
|---|
| Wallis and Futuna |
00876 |
|---|
| West Bank and Gaza |
00275 |
|---|
| Western Sahara |
00732 |
|---|
| Yemen |
00887 |
|---|
| Zambia |
00894 |
|---|
| Zimbabwe |
00716 |
|---|
| Not applicable |
99899 |
|---|
| Not reported |
99999 |
|---|
| Canada |
00124 |
|---|
| Newfoundland and Labrador |
81021 |
|---|
| Prince Edward Island |
81121 |
|---|
| Nova Scotia |
81221 |
|---|
| New Brunswick |
81321 |
|---|
| Quebec |
82421 |
|---|
| Ontario |
83521 |
|---|
| Manitoba |
84621 |
|---|
| Saskatchewan |
84721 |
|---|
| Alberta |
84821 |
|---|
| British Columbia |
85921 |
|---|
| Yukon Territory |
86021 |
|---|
| Northwest Territories |
86121 |
|---|
| Nunavut |
86221 |
|---|
Element 16: Year of First Degree
Description:
A four - digit element to report the year in which the staff member obtained their first university degree, postsecondary diploma or professional designation.
Codes:
Four digits of the year in which the first university degree, postsecondary diploma or professional designation was obtained.
9998. No degree, diploma or professional designation.
9999. Unknown
Element 17: Province or Country of First Degree
Description:
A five - digit code to report the province in which the staff member's first university degree, postsecondary diploma or professional designation was obtained. If outside of Canada, please report the country code. If a country is not identified in the list of Country Codes, please contact the subject matter analyst (see page 5).
Codes:
The list of province and country codes is given in element 15 (see Table 5).
99899. If code 9998 was used in element 16, then please code 99899 for this element.
99999. Unknown.
Element 18: Level of Highest Earned Degree
Description:
A one - digit code to report the level of the staff member's highest earned degree, postsecondary diploma or professional designation.
Notes:
Please note that it is the highest degree, and not the most recent, which is required. The following codes list the degrees in order of highest to lowest. Please exclude all anticipated and all honorary degrees.
Codes:
1. PhD. or any other equivalent doctoral degree (e.g., Ed.D, D.Sc, D.S.W, OD, PharmD, etc).
2. Professional degree - This code refers to medical and paramedical degrees only. For example, the following degrees would be included in this category: M.D. (Medical Doctor), D.D.S. (Doctor of Dental Surgery), D.D.M. (Doctor of Dental Medicine), D.V.M. (Doctor of Veterinary Medicine). Please do not include the Master of Social Work (code 3) or the LLB: Bachelors of Laws and Letters (code 4) degrees in this category.
3. Masters degree and equivalent (e.g., M.A., M.Sc., M.S.W., M.B.A., etc).
4. Bachelors degree (e.g., LL.B., J.D., B.A., B.Sc., B.Ed., etc).
5. All other credentials. This includes undergraduate and graduate diplomas, professional designations other than a degree (e.g., C.A., C.G.A., C.M.A., C.P.A., teaching certificate but no degree, etc.) and any others.
8. No degree, diploma or professional designation.
9. Unknown
Element 19: Year of Highest Earned Degree
Description:
A four - digit element to report the year in which the highest earned degree as specified in element 18, was obtained.
Notes:
If the staff member has two or more degrees at the same level, please report the year of the most recent degree. For example, if the staff member has two doctorate degrees, one obtained in 1960 and the other in 1965, please report 1965 for this element.
Similarly, if the staff member has two degrees, the most recent of which is at a lower level than the first, e.g., M.D. obtained in 1965, and M.Sc. in 1972, please report the year of the higher degree, in this case 1965 (M.D.).
If a staff member has a degree which is higher than a bachelor's degree, it is expected that the year of highest earned degree will be later (e.g. M.A. in 2010) than the element 16: "Year of First Degree" (e.g. B.A. in 2005).
Codes:
A four - digit code indicating the year when the highest earned degree was obtained.
9998. If code 8 was used in element 18, then please code 9998 for this element.
9999. Unknown.
Element 20: Province or Country of Highest Degree
Description:
A five - digit code to report the province or country of the highest earned degree (as reported in element 18).
Notes:
Please report the province in which the highest earned degree that was specified in element 18 was obtained. If outside of Canada, please report the country.
Codes:
The list of province and country codes is given in element 15 (see Table 5).
99899. If code 8 was used in element 18, please report code as 99899 for this element.
99999. Unknown.
Element 21: Country of Citizenship at Time of Appointment
Description:
A five - digit code to report the staff member's country of citizenship for the year that they were appointed to the institution (as reported in element 26).
Codes:
The list of province and country codes is given in element 15 (see Table 5).
99999. Unknown
Element 22: Rank
Description:
A one - digit code to report the staff member's current rank.
Codes:
1. Full professor
2. Associate professor
3. Assistant professor
4. Ranks/level below assistant professor: includes lecturers, instructors, and other teaching staff
5. Other: includes staff that do not fit in the categories described above (not elsewhere classified).
Element 23: Year of Appointment to Present Rank at Current Institution
Description:
A four - digit element, to report the year in which the staff member attained their current rank (as reported in element 22) at their current institution.
Notes:
Please note the following when deciding what year to report:
- The year should only change when a staff member has been promoted from one rank to the next. The year does not change when the administrative responsibilities change.
- The service between the year of appointment to the current rank (as indicated in this element) and the present year must be both uninterrupted and full-time. It is recognized that leave can be granted without interrupting the continuous service.
- If the period of employment at the current rank has been interrupted (i.e., the staff member has severed their connection with the institution), the year of reappointment should be reported.
- It is quite possible that the year reported in this element will be the same as that reported in element 26 ("Year of Appointment to Institution"). This would occur when the staff member has not had a change in rank since their appointment (or reappointment) to the institution.
Codes:
Four - digits of the year in which the staff member attained their present rank.
9999. Unknown
Element 24: Type of Appointment
Description:
A one - digit element to report the type of appointment held by the staff member at the current institution.
Notes:
Those teachers who have been granted tenure should be coded as 1.
Teachers for whom, in the normal course of events, (e.g., after a certain period of time and, in some cases, upon completion of their doctorate), a tenure review is required by university policy are to be coded as 2.
Staff for whom no tenure review is required should be coded as 3. This category includes teachers hired for one year or more, with no formal commitment on the part of the university to renew their contract, although the contract may in fact be renewed (or has been renewed).
Those reported as code 4 (visiting staff), should also have been reported as code 6 or 8 in Element 10 "Senior Administrative Responsibilities, Researchers and Visitors".
Codes:
1. Tenured
2. Leading to tenure, probationary
3. Non – tenured staff. This could include annual, sessional or other definite term contracts. Other terms used to describe staff in this category are "full-time term employees", "limited term positions", and other contractual staff whose contracts are greater than 12 months.
4. Visiting staff, (e.g., staff with a permanent affiliation to another university or organization.
5. Other staff: Continuing staff (e.g., staff neither on tenure stream nor on definite term contract).
Element 25: Medical or Dental Appointment Category
Description:
A one - digit element, to report the appointment category of the staff in the faculties of medicine (including veterinary medicine) and/or dentistry.
Notes:
Medical/dental/veterinary teaching staff is defined as those who are teaching in department/programs which typically award/train students for either an MD, DVM or DDS degree (or post MD/DDS degrees). These staff should be coded as "0", "1" or "2". Please do not report other teaching staff who may be in the Faculty of Medicine or Dentistry who do not focus on the training of students in these fields (e.g. Nursing, Occupational Therapy etc.). All other teaching staff should be coded as "9" (non-medical /dental).
Code 0: Regular full-time (12 months) academic staff
This is a regular academic appointment similar to that in any other faculty. The appointee receives his full salary from the institution. This category usually applies to all basic medical science departments and to other medical or dental staff who are not engaged in private practice. It also includes those staff who are supported by research grants but whose income is administered by the university. These staff are expected to hold some teaching responsibilities.
Code 1: Geographic full-time (12 months) academic staff
This category applies to all medical and dental staff who are engaged in the practice of medicine as well as teaching (e.g. clinicians). Geographic full-time staff members usually receive an established percentage of their regular salary from the university and the remaining portion from provincial medical care institutions (e.g., hospitals) and/or medical care plans. In addition, they are entitled to earn an income (limited by a ceiling) for service to patients. The staff members are usually assigned to a specific hospital. Although they may receive only a percentage of their income from the university, they are counted as full-time members of the institution. Please include all clinicians in this category.
Code 2: Full-time (12 months) joint appointments
This category includes medical and dental staff who have received a letter of appointment from both the university and one of the teaching hospitals. Salaries are paid by both institutions at an agreed upon ratio.
Exclusions:
The following categories of medical staff are to be excluded from the survey:
- Major part-time
These staff members spend approximately 50% of their time in a teaching hospital. Their offices are not located in the hospital and there is no ceiling on the income they earn from outside patients although there is a ceiling on the earnings made through the clinical teaching units.
- Part-time
These staff members are usually community practitioners who do not receive a formal letter of appointment from the institution but rather are engaged by department heads as demonstrators or teaching assistants. These casual staff members may teach both graduate and undergraduate students, on an average of several hours per week, and may be involved in clinical research.
Codes:
0. Regular full-time academic staff member
1. Geographic full-time academic staff member
2. Full-time joint appointment
9. Not applicable (staff member is not in a faculty of medicine or dentistry)
Element 26: Year of Appointment to Current Institution
Description:
A four - digit element to report the year of first appointment (or reappointment) to reflect the year of the first full-time academic teaching position in the current institution.
Notes:
Please note that the service between the year reported in this element and the present year must be both full-time and uninterrupted (e.g., the staff member has not severed their connection with the institution during this period). Leave (sabbatical, leave of absence, etc.) should not be interpreted as interrupting the continuous service, e.g., when a staff member goes on leave, it does not change their year of appointment to the institution. Similarly, if a staff member assumes a non-academic position in the university for a period of time and then returns to teaching, the period spent in that position should not be interpreted as interrupting continuous service. However, during the time the person holds such a position they should not be reported as a full-time teacher.
It does not matter whether the staff member's appointment was originally temporary, probationary or permanent or has been a series of one-year contracts. As long as the employment has been continuous from year to year and full- time in each year, the year of appointment should be reported as the earliest year in which the staff member joined the institution on a full-time basis. For example, in year 1, a staff member held a full-time probationary appointment which was made permanent in year 2. Year 1 would be reported as the year of appointment.
For the staff member who was employed full-time (12 months) during the past, then, (1) severed their connection with the institution, or (2) they obtained a teaching position which is other than full-time (12 months), and was later re-hired to a full-time (12 months) position, the year of reappointment is the one that should be reported in this element.
Please note that the year of appointment to the institution (as reported in this element) cannot be later than the year of appointment to the present rank at current institution (element 23).
Codes:
Four - digits of the year the staff member was appointed (or reappointed) to the current institution.
Element 27: Principal Subject Taught
Description:
A four - digit element describing the principal subject taught of the staff member.
Notes:
Please report using the CIP (Classification of Instructional Programs) code at the 4 - digit level. A numerical and alphabetical listing of programs is provided on the following pages. Please code this element according to the subject in which the staff member spends the largest portion of their teaching time.
For further assistance on determining the correct codes, please contact the UCASS team (see page 5). Please note that the 2021 CIP codes are currently being used.
For staff members, who are on leave, please report the subject that they would have taught had the staff member been teaching.
Codes:
The list of 4 - digit CIP codes is given on the following pages.
9998. Not applicable (researchers).
Table 6: CIP Codes
| CIP Code |
Name |
|---|
| 0100 |
Agriculture, general |
|---|
| 0101 |
Agricultural business and management |
|---|
| 0102 |
Agricultural mechanization |
|---|
| 0103 |
Agricultural production operations |
|---|
| 0104 |
Agricultural and food products processing |
|---|
| 0105 |
Agricultural and domestic animal services |
|---|
| 0106 |
Applied horticulture/horticultural business services |
|---|
| 0107 |
International agriculture |
|---|
| 0108 |
Agricultural public services |
|---|
| 0109 |
Animal sciences |
|---|
| 0110 |
Food science and technology |
|---|
| 0111 |
Plant sciences |
|---|
| 0112 |
Soil sciences |
|---|
| 0113 |
Agriculture/veterinary preparatory programs |
|---|
| 0180 |
Veterinary medicine (DVM) |
|---|
| 0181 |
Veterinary biomedical and clinical sciences (Cert., MS, MSc, PhD) |
|---|
| 0199 |
Agricultural and veterinary sciences/services/operations and related fields, other |
|---|
| 0301 |
Natural resources conservation and research |
|---|
| 0302 |
Environmental/natural resources management and policy |
|---|
| 0303 |
Fishing and fisheries sciences and management |
|---|
| 0305 |
Forestry |
|---|
| 0306 |
Wildlife and wildlands science and management |
|---|
| 0399 |
Natural resources and conservation, other |
|---|
| 0402 |
Architecture |
|---|
| 0403 |
City/urban, community and regional planning |
|---|
| 0404 |
Environmental design/architecture |
|---|
| 0405 |
Interior architecture |
|---|
| 0406 |
Landscape architecture (BS, BSc, BSLA, BLA, MSLA, MLA, PhD) |
|---|
| 0408 |
Architectural history, criticism and conservation |
|---|
| 0409 |
Architectural sciences and technology |
|---|
| 0410 |
Real estate development |
|---|
| 0499 |
Architecture and related services, other |
|---|
| 0501 |
Area studies |
|---|
| 0502 |
Ethnic, cultural minority, gender, and group studies |
|---|
| 0599 |
Area, ethnic, cultural, gender, and group studies, other |
|---|
| 0901 |
Communication and media studies |
|---|
| 0904 |
Journalism |
|---|
| 0907 |
Radio, television and digital communication |
|---|
| 0909 |
Public relations, advertising and applied communication |
|---|
| 0910 |
Publishing |
|---|
| 0999 |
Communication, journalism and related programs, other |
|---|
| 1003 |
Graphic communications |
|---|
| 1101 |
Computer and information sciences and support services, general |
|---|
| 1102 |
Computer programming |
|---|
| 1104 |
Information science/studies |
|---|
| 1105 |
Computer systems analysis/analyst |
|---|
| 1107 |
Computer science |
|---|
| 1108 |
Computer software and media applications |
|---|
| 1109 |
Computer systems networking and telecommunications |
|---|
| 1110 |
Computer/information technology administration and management |
|---|
| 1199 |
Computer and information sciences and support services, other |
|---|
| 1301 |
Education, general |
|---|
| 1302 |
Bilingual, multilingual and multicultural education |
|---|
| 1303 |
Curriculum and instruction |
|---|
| 1304 |
Educational administration and supervision |
|---|
| 1305 |
Educational/instructional media design |
|---|
| 1306 |
Educational assessment, evaluation and research |
|---|
| 1307 |
International and comparative education |
|---|
| 1309 |
Social and philosophical foundations of education |
|---|
| 1310 |
Special education and teaching |
|---|
| 1311 |
Student counselling and personnel services |
|---|
| 1312 |
Teacher education and professional development, specific levels and methods |
|---|
| 1313 |
Teacher education and professional development, specific subject areas |
|---|
| 1314 |
Teaching English or French as a second or foreign language |
|---|
| 1315 |
Teaching assistants/aides |
|---|
| 1399 |
Education, other |
|---|
| 1401 |
Engineering, general |
|---|
| 1402 |
Aerospace, aeronautical and astronautical/space engineering |
|---|
| 1403 |
Agricultural engineering |
|---|
| 1404 |
Architectural engineering |
|---|
| 1405 |
Biomedical/medical engineering |
|---|
| 1406 |
Ceramic sciences and engineering |
|---|
| 1407 |
Chemical engineering |
|---|
| 1408 |
Civil engineering |
|---|
| 1409 |
Computer engineering |
|---|
| 1410 |
Electrical, electronics and communications engineering |
|---|
| 1411 |
Engineering mechanics |
|---|
| 1412 |
Engineering physics/applied physics |
|---|
| 1413 |
Engineering science |
|---|
| 1414 |
Environmental/environmental health engineering |
|---|
| 1418 |
Materials engineering |
|---|
| 1419 |
Mechanical engineering |
|---|
| 1420 |
Metallurgical engineering |
|---|
| 1421 |
Mining and mineral engineering |
|---|
| 1422 |
Naval architecture and marine engineering |
|---|
| 1423 |
Nuclear engineering |
|---|
| 1424 |
Ocean engineering |
|---|
| 1425 |
Petroleum engineering |
|---|
| 1427 |
Systems engineering |
|---|
| 1428 |
Textile sciences and engineering |
|---|
| 1432 |
Polymer/plastics engineering |
|---|
| 1433 |
Construction engineering |
|---|
| 1434 |
Forest engineering |
|---|
| 1435 |
Industrial engineering |
|---|
| 1436 |
Manufacturing engineering |
|---|
| 1437 |
Operations research |
|---|
| 1438 |
Surveying engineering |
|---|
| 1439 |
Geological/geophysical engineering |
|---|
| 1440 |
Paper science and engineering |
|---|
| 1441 |
Electromechanical engineering |
|---|
| 1442 |
Mechatronics, robotics, and automation engineering |
|---|
| 1443 |
Biochemical engineering |
|---|
| 1444 |
Engineering chemistry |
|---|
| 1445 |
Biological/Biosystems engineering |
|---|
| 1447 |
Electrical and computer engineering |
|---|
| 1448 |
Energy systems engineering |
|---|
| 1499 |
Engineering, other |
|---|
| 1515 |
Engineering-related fields |
|---|
| 1516 |
Nanotechnology |
|---|
| 1599 |
Engineering/engineering-related technologies/technicians, other |
|---|
| 1601 |
Linguistic, comparative and related language studies and services |
|---|
| 1602 |
African languages, literatures and linguistics |
|---|
| 1603 |
East Asian languages, literatures and linguistics |
|---|
| 1604 |
Slavic, Baltic and Albanian languages, literatures and linguistics |
|---|
| 1605 |
Germanic languages, literatures and linguistics |
|---|
| 1606 |
Modern Greek language and literature |
|---|
| 1607 |
South Asian languages, literatures and linguistics |
|---|
| 1608 |
Iranian languages, literatures and linguistics |
|---|
| 1609 |
Romance languages, literatures and linguistics |
|---|
| 1610 |
Indigenous languages, literatures and linguistics of the Americas |
|---|
| 1611 |
Middle/Near Eastern and Semitic languages, literatures and linguistics |
|---|
| 1612 |
Classics and classical languages, literatures and linguistics |
|---|
| 1613 |
Celtic languages, literatures and linguistics |
|---|
| 1614 |
Southeast Asian and Australasian/Pacific languages, literatures and linguistics |
|---|
| 1615 |
Turkic, Uralic-Altaic, Caucasian and Central Asian languages, literatures and linguistics |
|---|
| 1616 |
Sign language |
|---|
| 1617 |
Second language learning |
|---|
| 1618 |
Armenian languages, literatures and linguistics |
|---|
| 1699 |
Indigenous and foreign languages, literatures and linguistics, other |
|---|
| 1901 |
Family and consumer sciences/human sciences, general |
|---|
| 1902 |
Family and consumer sciences/human sciences business services |
|---|
| 1904 |
Family and consumer economics and related services |
|---|
| 1905 |
Foods, nutrition and related services |
|---|
| 1906 |
Housing and human environments |
|---|
| 1907 |
Human development, family studies and related services |
|---|
| 1909 |
Apparel and textiles |
|---|
| 1910 |
Work and family studies |
|---|
| 1999 |
Family and consumer sciences/human sciences, other |
|---|
| 2200 |
Non-professional legal studies |
|---|
| 2201 |
Law (LLB, JD, BCL) |
|---|
| 2202 |
Legal research and advanced professional studies (post-LLB/JD) |
|---|
| 2299 |
Legal professions and studies, other |
|---|
| 2301 |
English language and literature, general |
|---|
| 2313 |
English rhetoric and composition/writing studies |
|---|
| 2314 |
English literature |
|---|
| 2399 |
English language and literature/letters, other |
|---|
| 2401 |
Liberal arts and sciences, general studies and humanities |
|---|
| 2501 |
Library science and administration |
|---|
| 2599 |
Library science, other |
|---|
| 2601 |
Biology, general |
|---|
| 2602 |
Biochemistry/biophysics and molecular biology |
|---|
| 2603 |
Botany/plant biology |
|---|
| 2604 |
Cell/cellular biology and anatomical sciences |
|---|
| 2605 |
Microbiological sciences and immunology |
|---|
| 2607 |
Zoology/animal biology |
|---|
| 2608 |
Genetics |
|---|
| 2609 |
Physiology, pathology and related sciences |
|---|
| 2610 |
Pharmacology and toxicology |
|---|
| 2611 |
Biomathematics, bioinformatics, and computational biology |
|---|
| 2612 |
Biotechnology |
|---|
| 2613 |
Ecology, evolution, systematics and population biology |
|---|
| 2614 |
Molecular medicine |
|---|
| 2615 |
Neurobiology and neurosciences |
|---|
| 2699 |
Biological and biomedical sciences, other |
|---|
| 2701 |
Mathematics |
|---|
| 2703 |
Applied mathematics |
|---|
| 2705 |
Statistics |
|---|
| 2706 |
Applied statistics |
|---|
| 2799 |
Mathematics and statistics, other |
|---|
| 2808 |
Military science, leadership and operational art |
|---|
| 2905 |
Military technologies and applied sciences |
|---|
| 3001 |
Biological and physical sciences |
|---|
| 3005 |
Peace studies and conflict resolution |
|---|
| 3006 |
Systems science and theory |
|---|
| 3008 |
Mathematics and computer science |
|---|
| 3010 |
Biopsychology |
|---|
| 3011 |
Gerontology |
|---|
| 3012 |
Historic preservation and conservation |
|---|
| 3013 |
Medieval and renaissance studies |
|---|
| 3014 |
Museology/museum studies |
|---|
| 3015 |
Science, technology and society |
|---|
| 3016 |
Accounting and computer science |
|---|
| 3017 |
Behavioural sciences |
|---|
| 3018 |
Natural sciences |
|---|
| 3019 |
Nutrition sciences |
|---|
| 3020 |
International/global studies |
|---|
| 3021 |
Holocaust and related studies |
|---|
| 3022 |
Classical and ancient studies |
|---|
| 3023 |
Intercultural/multicultural and diversity studies |
|---|
| 3025 |
Cognitive science |
|---|
| 3026 |
Cultural studies/critical theory and analysis |
|---|
| 3027 |
Human biology |
|---|
| 3028 |
Dispute resolution |
|---|
| 3029 |
Maritime studies |
|---|
| 3030 |
Computational science |
|---|
| 3031 |
Human computer interaction |
|---|
| 3032 |
Marine sciences |
|---|
| 3033 |
Sustainability studies |
|---|
| 3034 |
Anthrozoology |
|---|
| 3035 |
Climate Science |
|---|
| 3036 |
Cultural studies and comparative literature |
|---|
| 3037 |
Design for human health |
|---|
| 3038 |
Earth systems science |
|---|
| 3039 |
Economics and computer science |
|---|
| 3040 |
Economics and foreign language/literature |
|---|
| 3041 |
Evironmental geosciences |
|---|
| 3042 |
Geooarchaeology |
|---|
| 3043 |
Geobiology |
|---|
| 3044 |
Geography and environmental studies |
|---|
| 3045 |
History and language/literature |
|---|
| 3046 |
History and political science |
|---|
| 3047 |
Linguistics and anthropology |
|---|
| 3048 |
Linguistics and computer science |
|---|
| 3049 |
Mathematical economics |
|---|
| 3050 |
Mathematics and atmospheric/oceanic science |
|---|
| 3051 |
Integrated philosophy, politics, and economics |
|---|
| 3052 |
Digital humanities and textual studies |
|---|
| 3053 |
Thanatology |
|---|
| 3070 |
Data science |
|---|
| 3071 |
Data analytics |
|---|
| 3099 |
Multidisciplinary/interdisciplinary studies, other |
|---|
| 3101 |
Parks, recreation and leisure studies |
|---|
| 3103 |
Parks, recreation and leisure facilities management |
|---|
| 3105 |
Sports, kinesiology, and physical education/physical fitness |
|---|
| 3106 |
Outdoor education |
|---|
| 3199 |
Parks, recreation, leisure, fitness, and kinesiology, other |
|---|
| 3800 |
Philosophy and religious studies, general |
|---|
| 3801 |
Philosophy, logic and ethics |
|---|
| 3802 |
Religion/religious studies |
|---|
| 3899 |
Philosophy and religious studies, other |
|---|
| 3902 |
Bible/biblical studies |
|---|
| 3903 |
Missions/missionary studies and missiology |
|---|
| 3904 |
Religious education |
|---|
| 3905 |
Religious music and worship |
|---|
| 3906 |
Theological and ministerial studies |
|---|
| 3907 |
Pastoral counselling and specialized ministries |
|---|
| 3908 |
Religious institution administration and law |
|---|
| 3999 |
Theology and religious vocations, other |
|---|
| 4001 |
Physical sciences, general |
|---|
| 4002 |
Astronomy and astrophysics |
|---|
| 4004 |
Atmospheric sciences and meteorology |
|---|
| 4005 |
Chemistry |
|---|
| 4006 |
Geological and earth sciences/geosciences |
|---|
| 4008 |
Physics |
|---|
| 4010 |
Materials sciences |
|---|
| 4011 |
Physics and astronomy |
|---|
| 4099 |
Physical sciences, other |
|---|
| 4201 |
Psychology, general |
|---|
| 4227 |
Research and experimental psychology |
|---|
| 4228 |
Clinical, counselling and applied psychology |
|---|
| 4299 |
Psychology, other |
|---|
| 4301 |
Criminal justice and corrections |
|---|
| 4302 |
Fire protection |
|---|
| 4303 |
Security and protective services, specialized programs |
|---|
| 4304 |
Security science and technology |
|---|
| 4399 |
Security and protective services, other |
|---|
| 4400 |
Human services, general |
|---|
| 4402 |
Community organization and advocacy |
|---|
| 4404 |
Public administration |
|---|
| 4405 |
Public policy analysis |
|---|
| 4407 |
Social work |
|---|
| 4499 |
Public administration and social service professions, other |
|---|
| 4501 |
General social sciences |
|---|
| 4502 |
Anthropology |
|---|
| 4503 |
Archeology |
|---|
| 4504 |
Criminology |
|---|
| 4505 |
Demography |
|---|
| 4506 |
Economics |
|---|
| 4507 |
Geography and cartography |
|---|
| 4509 |
International relations and national security studies |
|---|
| 4510 |
Political science and government |
|---|
| 4511 |
Sociology |
|---|
| 4512 |
Urban studies/affairs |
|---|
| 4513 |
Sociology and anthropology |
|---|
| 4515 |
Geography and anthropology |
|---|
| 4599 |
Social sciences, other |
|---|
| 5001 |
Visual, digital and performing arts, general |
|---|
| 5002 |
Crafts/craft design, folk art and artisanry |
|---|
| 5003 |
Dance |
|---|
| 5004 |
Design and applied arts |
|---|
| 5005 |
Drama/theatre arts and stagecraft |
|---|
| 5006 |
Film/video and photographic arts |
|---|
| 5007 |
Fine arts and art studies |
|---|
| 5009 |
Music |
|---|
| 5010 |
Arts, entertainment, and media management |
|---|
| 5011 |
Community/environmental/socially-engaged art |
|---|
| 5099 |
Visual and performing arts, other |
|---|
| 5100 |
General Health services/allied health/health sciences |
|---|
| 5101 |
Chiropractic (DC) |
|---|
| 5102 |
Communication disorders sciences and services |
|---|
| 5104 |
Dentistry (DDS, DMD) |
|---|
| 5105 |
Advanced/graduate dentistry and oral sciences (Cert., MS, MSc, PhD) |
|---|
| 5106 |
Dental support services and allied professions |
|---|
| 5107 |
Health and medical administrative services |
|---|
| 5109 |
Allied health diagnostic, intervention and treatment professions |
|---|
| 5110 |
Clinical/medical laboratory science/research and allied professions |
|---|
| 5111 |
Health/medical preparatory programs |
|---|
| 5112 |
Medicine |
|---|
| 5114 |
Medical clinical sciences/graduate medical studies |
|---|
| 5115 |
Mental and social health services and allied professions |
|---|
| 5117 |
Optometry (OD) |
|---|
| 5118 |
Ophthalmic and optometric support services and allied professions |
|---|
| 5120 |
Pharmacy, pharmaceutical sciences and administration |
|---|
| 5122 |
Public health |
|---|
| 5123 |
Rehabilitation and therapeutic professions |
|---|
| 5127 |
Medical illustration and informatics |
|---|
| 5131 |
Dietetics and clinical nutrition services |
|---|
| 5132 |
Health professions education, ethics, and humanities |
|---|
| 5133 |
Alternative and complementary medicine and medical systems |
|---|
| 5134 |
Alternative and complementary medical support services |
|---|
| 5135 |
Somatic bodywork and related therapeutic services |
|---|
| 5136 |
Movement and mind-body therapies |
|---|
| 5137 |
Energy-based and biologically-based therapies |
|---|
| 5138 |
Registered nursing, nursing administration, nursing research and clinical nursing |
|---|
| 5139 |
Practical nursing, vocational nursing and nursing assistants |
|---|
| 5199 |
Health professions and related programs, other |
|---|
| 5201 |
Business/commerce, general |
|---|
| 5202 |
Business administration, management and operations |
|---|
| 5203 |
Accounting and related services |
|---|
| 5204 |
Business operations support and assistant services |
|---|
| 5205 |
Business/corporate communications |
|---|
| 5206 |
Business/managerial economics |
|---|
| 5207 |
Entrepreneurial and small business operations |
|---|
| 5208 |
Finance and financial management services |
|---|
| 5209 |
Hospitality administration/management |
|---|
| 5210 |
Human resources management and services |
|---|
| 5211 |
International business/trade/commerce |
|---|
| 5212 |
Management information systems and services |
|---|
| 5213 |
Management sciences and quantitative methods |
|---|
| 5214 |
Marketing |
|---|
| 5215 |
Real estate |
|---|
| 5216 |
Taxation |
|---|
| 5217 |
Insurance |
|---|
| 5218 |
General sales, merchandising and related marketing operations |
|---|
| 5219 |
Specialized sales, merchandising and marketing operations |
|---|
| 5220 |
Construction management |
|---|
| 5221 |
Telecommunications management |
|---|
| 5299 |
Business, management, marketing and related support services, other |
|---|
| 5401 |
History |
|---|
| 5501 |
French language and literature, general |
|---|
| 5513 |
French rhetoric and composition/writing studies |
|---|
| 5514 |
French literature |
|---|
| 5599 |
French language and literature/letters, other |
|---|
| 6001 |
Dental residency/fellowship programs |
|---|
| 6003 |
Veterinary residency/fellowship programs |
|---|
| 6007 |
Nurse practitioner residency/fellowship programs |
|---|
| 6008 |
Pharmacy residency/fellowship programs |
|---|
| 6009 |
Physician assistant residency/fellowship programs |
|---|
| 6099 |
Health professions residency/fellowship programs, other |
|---|
| 6101 |
Combined medical residency/fellowship programs |
|---|
| 6102 |
Multiple-pathway medical fellowship programs |
|---|
| 6103 |
Allergy and immunology residency/fellowship programs |
|---|
| 6104 |
Anesthesiology residency/fellowship programs |
|---|
| 6105 |
Dermatology residency/fellowship programs |
|---|
| 6106 |
Emergency medicine residency/fellowship programs |
|---|
| 6107 |
Family medicine residency/fellowship programs |
|---|
| 6108 |
Internal medicine residency/fellowship programs |
|---|
| 6109 |
Medical genetics and genomics residency/fellowship programs |
|---|
| 6110 |
Neurological surgery residency/fellowship programs |
|---|
| 6111 |
Neurology residency/fellowship programs |
|---|
| 6112 |
Nuclear medicine residency/fellowship programs |
|---|
| 6113 |
Obstetrics and gynecology residency/fellowship programs |
|---|
| 6114 |
Ophthalmology residency/fellowship programs |
|---|
| 6115 |
Orthopedic surgery residency/fellowship programs |
|---|
| 6116 |
Osteopathic medicine residency/fellowship programs |
|---|
| 6117 |
Otolaryngology residency/fellowship programs |
|---|
| 6118 |
Pathology residency/fellowship programs |
|---|
| 6119 |
Pediatrics residency/fellowship programs |
|---|
| 6120 |
Physical medicine and rehabilitation residency/fellowship programs |
|---|
| 6121 |
Plastic surgery residency/fellowship programs |
|---|
| 6122 |
Podiatric medicine residency/fellowship programs |
|---|
| 6123 |
Preventive medicine residency/fellowship programs |
|---|
| 6124 |
Psychiatry residency/fellowship programs |
|---|
| 6125 |
Radiation oncology residency/fellowship programs |
|---|
| 6126 |
Radiology residency/fellowship programs |
|---|
| 6127 |
Surgery residency/fellowship programs |
|---|
| 6128 |
Urology residency/fellowship programs |
|---|
| 6199 |
Medical residency/fellowship programs, other |
|---|
Element 28: First Name
Description:
A twenty-character element to indicate the staff member’s first name.
Notes:
Only the first name is required. Please omit any honorifics such as Mr., Mrs., or Dr. Please do not include university degrees, diplomas, or other professional designations.
Legal name is preferred. However, given or chosen names are also accepted.
If an individual requests to be excluded from the expanded data collection, report NR for non-response.
Codes:
NR. Non-response
Element 29: Last Name
Description:
A twenty-character element to indicate the staff member’s surname.
Notes:
Only the surname (or last name) is required. Please omit any honorifics such as Mr., Mrs., or Dr. Please do not include university degrees, diplomas, or other professional designations.
If an individual requests to be excluded from the expanded data collection, report NR for non-response.
Codes:
NR. Non-response
Element 30: Date of birth
Description:
An eight-digit element to report the staff member's birth date.
Notes:
Please report the staff member’s full birth date using format YYYYMMDD (YearMonthDay).
If the date of birth is not known, then the date should be reported as follows:
- If only the month and year of birth are known, please use 99 as default for the day of birth: YYYYMM99.
- If only the year of birth is known, please use 99 as default for the day and month of birth: YYYY9999.
- If it has not been possible to identify any components of the date of birth, or if the individual requests to be excluded from the expanded data collection please report date of birth as 99999999.
Codes:
Eight digits of the date of birth using format YYYYMMDD (YearMonthDay)
Example: If the staff member’s full date of birth is June 29, 1966, please report 19660629 for this element.
99999999. Unknown
