Unified Enterprise Survey - Annual

5-3600-17.3

Reporting Guide

This guide is designed to assist you as you complete the 2010 Survey of Service Industries. If you need more information, please call the Statistics Canada Help Line at the number below.

Your answers are confidential.

Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act.The confidentiality provisions of the Statistics Act are not affected by either the Access to information Act or any other legislation. Therefore, for example, the Canada Revenue Agency cannot access identifiable survey records from Statistics Canada.

Information from this survey will be used for statistical purposes only and will be published in aggregate form only.

Help Line: 1-800-972-9692

Table of contents

B - Main business activity
C - Reporting period information
D - Revenue
E - Expenses
F - Industry characteristics
G - Personnel
H - Sales by type of client
I - Sales by client location
J - International transactions
General information
Survey purpose
Data-sharing agreements
Record linkages

B - Main business activity

1. Please describe the nature of your business.

To ensure that you have received the appropriate questionnaire, you are asked to describe the nature of your business. The description should briefly state the main activities of your business unit.

2. Please check the one main activity which most accurately represents your main source of revenue.

Below is a description of each main activity.

Architectural services

Architectural services are concerned with the design of buildings, except the engineering design. The services included in this group are the provision of design and construction documents; plans, studies and other advisory services related to the design of buildings; and construction contract administration services.

Include:

  • architects (except landscape), offices of;
  • architectural design services (except landscape);
  • buildings and structures, architectural design;
  • architectural services for design-build projects provided on a subcontract basis.

Exclude:

  • both the design and construction of buildings, highways or other structures;
  • managing construction projects;
  • planning and designing landscapes.

Landscape architectural services

Landscape architectural services are concerned with the design of built landscapes. Landscape architectural services include the provision of designs and construction documents; plans, studies and other advisory services related to specific projects; and construction contract administration services.

Include:

  • offices of landscape architects;
  • city planning services (except engineers);
  • garden planning services;
  • golf course design services;
  • industrial development planning service (i.e., urban planning);
  • land use planning services;
  • landscape architectural services;
  • landscape planning services;
  • ski area planning services;
  • offices of town planners;
  • urban planning services.

Exclude:

  • operating retail nursery and garden centres that also provide landscape consulting and design services;
  • designing, installing and maintaining the materials specified in the design as part of an integrated service.

If none of the above activities describes your main source of revenue, please call 1-800-972-9692 for further instructions.

C - Reporting period information

Please report information for your fiscal year (normal business year) ending between April 1, 2010 and March 31, 2011. Please indicate the reporting period covered by this questionnaire.

A detailed breakdown may be requested in other sections.

1. Sales of goods and services (e.g., rental and leasing income, commissions, fees, admissions, services revenue) Report net of returns and allowances.

Sales of goods and services are defined as amounts derived from the sale of goods and services (cash or credit), falling within a business’s ordinary activities. Sales should be reported net of trade discount, value added tax and other taxes based on sales.

Include:

  • sales from Canadian locations (domestic and export sales);
  • transfers to other business units or a head office of your firm.

Exclude:

  • transfers into inventory and consignment sales;
  • federal, provincial and territorial sales taxes and excise duties and taxes;
  • intercompany sales in consolidated financial statements.

2. Grants, subsidies, donations and fundraising

Please report contributions received during the reporting period.

Include:

  • non-repayable grants, contributions and subsidies from all levels of government;
  • revenue from private sector (corporate and individual) sponsorships, donations and fundraising.

3. Royalties, rights, licensing and franchise fees

A royalty is defined as a payment received by the holder of a copyright, trademark or patent.

Please include revenue received from the sale or use of all intellectual property rights of copyrighted musical, literary, artistic or dramatic works, sound recordings or the broadcasting of communication signals.

4. Investment income (dividends and interest)

Investment income is defined as the portion of a company’s income derived from its investments, including dividends and interest on stocks and bonds.

Include interest from:

  • foreign sources;
  • bonds and debentures;
  • mortgage loans;
  • G.I.C. interest;
  • loan interest;
  • securities interest and deposits with bank interest.

Exclude:

  • equity income from investments in subsidiaries or affiliates; these amounts should be reported in section E, at question 25.

5. Other revenue (please specify)

Include:

  • amounts not included in questions 1 to 4 above.

6. Total revenue

The sum of questions 1 to 5.

E - Expenses

1. Salaries and wages of employees who have been issued a T4 statement

Please report all salaries and wages (including taxable allowances and employment commissions as defined on the T4 – Statement of Remuneration Paid) before deductions for this reporting period.

Include:

  • vacation pay;
  • bonuses (including profit sharing);
  • employee commissions;
  • taxable allowances (e.g., room and board, vehicle allowances, gifts such as airline tickets for holidays);
  • severance pay.

Exclude:

  • all payments and expenses associated with casual labour and outside contract workers; please report these amounts in this section, at question 5.

2. Employer portion of employee benefits

Include contributions to:

  • health plans;
  • insurance plans;
  • employment insurance;
  • pension plans;
  • workers’ compensation;
  • contributions to any other employee benefits such as child care and supplementary unemployment benefit (SUB) plans;
  • contributions to provincial and territorial health and education payroll taxes.

3. Commissions paid to non-employees

Please report commission payments to outside workers without a T4 – Statement of Remuneration Paid.

Include:

  • commission payments to independent real estate agents and brokers.

4. Professional and business services fees

Include:

  • legal;
  • accounting and auditing;
  • consulting;
  • education and training;
  • architect;
  • appraisal;
  • management and administration.

5. Subcontract expenses (include contract labour, contract work and custom work)

Subcontract expense refers to the purchasing of services from outside of the company rather than providing them in-house.

Include:

  • hired casual labour and outside contract workers.

6. Charges for services provided by your head office

Include:

  • parent company reimbursement expenses and interdivisional expenses.

7. Cost of goods sold, if applicable (purchases plus opening inventory minus closing inventory)

Report cost of purchased goods that were resold during the reporting period. If applicable, report cost of goods and material used in manufacturing of sold products.

Include:

  • goods purchased for resale: purchases during the period (including freight-in) plus opening inventory less closing inventory;
  • materials used in manufacturing of products sold: report only the material component of cost of finished manufactured goods that were sold during the reporting period.

Exclude:

  • direct and indirect labour costs (salaries, wages, benefits, and commissions);
  • overhead and all other costs normally charged to cost of goods sold, such as depreciation, energy costs, utilities, sub-contracts, royalties, transportation, warehousing, insurance, rental and leasing; these expenses should be reported elsewhere in the detailed categories provided.

8. Office supplies

Include:

  • office stationery and supplies, paper and other supplies for photocopiers, printers and fax machines;
  • diskettes and computer upgrade expenses;
  • data processing.

Exclude:

  • postage and courier;
  • telephone, Internet and other telecommunications expenses (please report this amount in this section, at question 14).

9. Rental and leasing (include rental of premises, equipment, motor vehicles, etc.)

Include:

  • lease rental expenses, real estate rental expenses, condominium fees and equipment rental expenses;
  • motor vehicle rental and leasing expenses;
  • rental and leasing of computer and peripheral expenses;
  • studio lighting and scaffolding, and other machinery and equipment expenses;
  • fuel and other utility costs covered in your rental and leasing contracts.

10. Repair and maintenance (e.g., property, equipment, vehicles)

Include expenses for the repair and maintenance of:

  • buildings and structures;
  • vehicles (including vehicle fuel);
  • machinery and equipment;
  • security equipment;
  • costs related to materials, parts and external labour associated with these expenses.

Also include janitorial and cleaning services and garbage removal.

11. Insurance (include professional liability, motor vehicles, etc.)

Include:

  • professional and other liability insurance;
  • motor vehicle and property insurance;
  • executive life insurance;
  • bonding, business interruption insurance and fire insurance.

Insurance recovery income should be deducted from insurance expenses.

12. Advertising, marketing and promotions (report charitable donations at question 22)

Include:

  • newspaper advertising and media expenses;
  • catalogues, presentations and displays;
  • meeting and convention expenses;
  • tickets for theatre, concerts and sporting events for business promotion;
  • fundraising expenses.

13. Travel, meals and entertainment

Include:

  • passenger transportation, accommodation and meals while travelling;
  • other travel allowances as well as meal, entertainment and hospitality purchases for clients.

14. Utilities and telecommunications expenses (include gas, heating, hydro, water, telephone and Internet expenses)

Include:

  • diesel, fuel wood, natural gas, oil and propane;

Exclude:

  • energy expenses covered in your rental and leasing contracts;
  • vehicle fuel.

15. Property and business taxes, licences and permits

Include:

  • property taxes paid directly and property transfer taxes;
  • vehicle licence fees;
  • beverage taxes and business taxes;
  • trade licence fees;
  • membership fees and professional licence fees.

16. Royalties, rights, licensing and franchise fees

Include:

  • amounts paid to holders of patents, copyrights, performing rights and trademarks;
  • gross overriding royalty expenses and direct royalty costs;
  • resident and non-resident royalty expenses;
  • franchise fees.

17. Delivery, warehousing, postage and courier

Include:

  • amounts paid for courier, custom fees, delivery and installation;
  • distribution, ferry charges and cartage;
  • freight and duty, shipping, warehousing and storage.

18. Financial service fees

Include:

  • explicit service charges for financial services;
  • credit and debit card commissions and charges;
  • collection expenses and transfer fees;
  • registrar and transfer agent fees;
  • security and exchange commission fees;
  • other financial service fees.

Exclude:

  • interest expenses.

19. Interest expenses

Please report the cost of servicing your company’s debt.

Include interest on:

  • short-term and long-term debt;
  • capital leases;
  • bonds and debentures and mortgages.

20. Amortization and depreciation of tangible and intangible assets

Include:

  • direct cost depreciation of tangible assets and amortization of leasehold improvements;
  • amortization of intangible assets (e.g., amortization of goodwill, deferred charges, organizational costs, and research and development costs).

21. Bad debts

A bad debt is the portion of receivables deemed uncollectible, typically from accounts receivable or loans.

Include:

  • allowance for bad debts.

Bad debt recoveries are to be netted from bad debt expenses.

22. All other expenses (please specify)

Include:

  • amounts not included in questions 1 to 21;
  • charitable and political expenses;
  • research and development expenses;
  • recruiting expenses.

23. Total expenses

The sum of questions 1 to 22.

24. Corporate taxes, if applicable

Include:

  • federal, provincial and territorial current income taxes and federal, provincial and territorial provision for deferred income taxes.

25. Gains (losses) and other items

Include:

  • realized gains/losses on disposal of assets and realized gains/losses on sale of investments;
  • foreign exchange gains/losses, subsidiary/affiliate share of income/losses and other division
    income/losses;
  • joint venture income/losses and partnership income/losses;
  • unrealized gains/losses, extraordinary items, legal settlements, and other unusual items;
  • write-offs.

26. Net profit/loss after tax and other items

Total revenue less Total expenses minus Corporate taxes plus Gains (losses) and other items.

F - Industry characteristics

Sales by type of service

Please provide a breakdown of your sales in either Canadian dollars or percentage of total sales by ticking the appropriate box.

1. Architectural services

a) Single-family residential projects

Architectural services provided for single-family residential building projects.

Include:

  • the design of single-family homes in subdivision developments;
  • townhouses with a floor-to-ceiling wall between each unit.

Exclude:

  • historical restoration projects.

b) Multi-family residential projects

Architectural services provided for multi-family residential building projects.

Include:

  • the design of apartment blocks.

Exclude:

  • the design of nursing homes and similar residential health care building projects;
  • the design of hotels, resorts and similar temporary overnight accommodation building projects;
  • historical restoration projects.

c) Office building projects

Architectural services for all types of office buildings, including those for public and institutional clients.

Include:

  • office parks.

Exclude:

  • historical restoration projects.

d) Retail and restaurant projects

Architectural services for stores, restaurants and similar buildings.

Include:

  • shopping centres;
  • retail stores;
  • restaurants;
  • gas stations.

Exclude:

  • historical restoration projects.

e) Hotel and convention centre projects

Architectural services for buildings providing temporary overnight accommodations.

Include:

  • hotels;
  • motels;
  • resorts;
  • convention centres.

Exclude:

  • historical restoration projects.

f) Health care projects (e.g., hospitals, nursing homes and similar projects)

Architectural services for buildings which provide health care.

Include:

  • active care hospitals and clinics;
  • nursing homes;
  • respite care centres.

Exclude:

  • historical restoration projects.

g) Entertainment, recreational, and cultural building projects

Architectural services for entertainment, recreational and cultural building projects.

Include:

  • cinemas and theatres;
  • museums;
  • zoos;
  • aquariums;
  • health clubs;
  • swimming pools;
  • stadiums and arenas;
  • community centres;
  • monuments.

Exclude:

  • historical restoration projects.

h) Educational building projects (e.g., schools, colleges, universities)

Architectural services for educational buildings.

Include:

  • elementary, secondary and postsecondary projects;
  • school and college instructional buildings;
  • college dormitories and other buildings on college campuses;
  • daycare centres.

Exclude:

  • historical restoration projects.

i) Industrial building projects

Architectural services for industrial buildings.

Include:

  • mine buildings;
  • manufacturing plants and similar processing and assembly buildings.

Exclude:

  • warehouses;
  • historical restoration projects.

j) Transportation and distribution facility projects

Architectural services for transportation and distribution facility projects, e.g., buildings involved in the movement of goods and people, and the storage of goods.

Include:

  • bus stations;
  • train stations;
  • airport terminals;
  • warehouses;
  • distribution centres;
  • truck terminals.

Exclude:

  • historical restoration projects.

k) Other non-residential building projects (e.g., churches, prisons)

Other specialized non-residential public building projects.

Include:

  • churches;
  • prisons;
  • religious building projects;
  • military building projects.

Exclude:

  • historical restoration projects.

l) Historical restoration projects

Architectural services that incorporate legal requirements to preserve or restore the historic character of a building.

m) Architectural advisory services

The provision of advice, studies and reports on architectural matters, except when the advice relates to a specific project. Advice, studies and reports provided in conjunction with a project are classified based on the project type.

2. Landscape architectural services

Landscape architectural services are concerned with the design of built landscape.

Include:

  • landscape architectural services for a design-build project provided on a sub-contract basis;
  • the provision of designs and construction documents;
  • plans, studies and other advisory services related to specific projects;
  • construction contract administration services.

Exclude:

  • non-landscape architectural products related to building projects, provided on a stand-alone basis (e.g., construction management services, engineering design services, and drafting services);
  • design-build contracts, in which you assume the construction risk as well as the design risk.

3. Urban planning services

Urban planning services develop plans for the use of land to achieve a community’s objectives for a built and natural environment that is aesthetically pleasing, efficient and functional. Urban plans express public policies related to land use and development, as outlined by municipalities or other levels of governments. They provide a framework within which the plans for actual projects can be developed.

Exclude:

  • the design of site master plans for actual construction projects.

4. Project site master planning services

Services that provide plans for a construction site with the proposed location of buildings, roads, parking lots and other features.

Exclude:

  • urban planning services.

5. Interior design services

Business activities related to the planning, designing and administering of projects in interior spaces to meet the physical and aesthetic needs of people, taking into consideration building codes, health and safety regulations, traffic patterns and floor planning, mechanical and electrical needs, and interior fittings and furniture.

Exclude:

  • retail or wholesale locations that also provide interior design or decorating as a service.

6. Engineering services

The application of physical laws and principles in the design, development, and utilization of machines, materials, instruments, structures, processes, and systems.

Include:

  • the provision of designs, plans, and studies related to engineering projects;
  • engineering design services for a design-build project that are provided on a sub-contract basis.

7. Other

All other architectural and landscape architectural services not defined above.

8. Total sales

The sum of questions 1 to 7 above.

Sales by type of revenue

Please indicate if you are reporting in either Canadian dollars or percentage of total sales by ticking the appropriate box.

1. Fee income

Revenues collected by the company for professional service fees rendered.

Exclude:

  • reimbursable expenses;
  • sub-contract fees awarded to other companies.

2. Sub-contracts

Please report value of the sub-contracts awarded by you to other firms/consultants.

3. Reimbursables

Include:

  • the cost of all contract-related materials used in a project that are billed to the client.

Exclude:

  • sub-contract fees.

5. Total sales

The sum of questions 1 to 4 above.

G - Personnel

To fully measure the contribution of all human capital in this industry, we require information on the number of partners and proprietors as well as the number and classification of workers.

1. Number of partners and proprietors, non-salaried (if salaried, report at question 2 below)

For unincorporated businesses, please report the number of partners and proprietors for whom earnings will be the net income of the partnership or proprietorship.

2. Paid employees

a) Average number of paid employees during the reporting period

To calculate the average number employed, add the number of employees in the last pay period of each month of the reporting period and divide this sum by the number of months (usually 12).

Exclude:

  • partners and proprietors, non-salaried reported at question 1 above.

b) Percentage of paid employees (from question 2a) who worked full time

Full-time employment consists of persons who usually work 30 hours or more per week. Please specify the percentage of paid employees who have been working full time by rounding the percentage to the nearest whole number.

3. Number of contract workers for whom you did not issue a T4, such as freelancers and casual workers (estimates are acceptable)

Contract workers are not employees, but workers contracted to perform a specific task or project in your organization for a specific duration, such as self-employed persons, freelancers and casual workers. These workers are not issued a T4 information slip. Please report the number of contract workers employed by your organization during the fiscal year.

H - Sales by type of client

This section is designed to measure which sector of the economy purchases your services.

Please provide a percentage breakdown of your sales by type of client.

Please ensure that the sum of percentages reported in this section equals 100%.

1. Clients in Canada

a) Businesses

Percentage of sales sold to the business sector should be reported here.

Include:

  • sales to Crown corporations.

b) Individuals and households

Please report the percentage of sales to individuals and households who do not represent the business or government sector.

c) Governments, not-for-profit organizations and public institutions (e.g., hospitals, schools)

Percentage of sales to federal, provincial, territorial and municipal governments should be reported here.

Include:

  • sales to hospitals, schools, universities and public utilities.

2. Clients outside Canada

Please report the share of total sales to customers or clients located outside Canada including foreign businesses, foreign individuals, foreign institutions and/or governments.

Include:

  • sales to foreign subsidiaries and affiliates.

I - Sales by client location

Please provide a percentage breakdown of your total sales by client location (first point of sale).

Please ensure that the sum of percentages reported in this section equals 100%.

The percentage in question 14 must equal question 2 in section H.

J - International transactions

This section is intended to measure the value of international transactions on goods, services, and royalties and licences fees. It covers imported services and goods purchased outside Canada as well as the value of exported services and goods to clients/customers outside Canada. Please report also royalties, rights, licensing and franchise fees paid to and/or received from outside Canada. Services cover a variety of industrial, professional, trade and business services.

General information

Survey purpose

Statistics Canada conducts this survey to obtain detailed and accurate data on this industry, which is recognised as being an important contributor to the Canadian economy. Your responses are critically important to produce reliable statistics used by businesses, non-profit organizations and all levels of government to make informed decisions in many areas.

The information from this survey can be used by your business to benchmark your performance against an industry standard, to plan marketing strategies or to prepare business plans for investors. Governments use the data to develop national and regional economic policies and to develop programs to promote domestic and international competitiveness. The data are also used by trade associations, business analysts and investors to study the economic performance and characteristics of your industry.

Data-sharing agreements

To reduce respondent burden, Statistics Canada has entered into data sharing agreements with provincial and territorial statistical agencies and other government organizations, which must keep the data confidential and use them only for statistical purposes. Statistics Canada will only share data from this survey with those organizations that have demonstrated a requirement to use the data.

Section 11 of the Statistics Act provides for the sharing of information with provincial and territorial statistical agencies that meet certain conditions. These agencies must have the legislative authority to collect the same information, on a mandatory basis, and the legislation must provide substantially the same provisions for confidentiality and penalties for disclosure of confidential information as the Statistics Act. Because these agencies have the legal authority to compel businesses to provide the same information, consent is not requested and businesses may not object to the sharing of the data.

For this survey, there are Section 11 agreements with the provincial and territorial statistical agencies of Newfoundland and Labrador, Nova Scotia, New Brunswick, Quebec, Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, and the Yukon.

The shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Section 12 of the Statistics Act provides for the sharing of information with federal, provincial or territorial government organizations. Under Section 12, you may refuse to share your information with any of these organizations by writing a letter of objection to the Chief Statistician and returning it with the completed questionnaire. Please specify the organizations with which you do not want to share your data.

For this survey, there are Section 12 agreements with the statistical agencies of Prince Edward Island, the Northwest Territories and Nunavut.

For agreements with provincial and territorial government organizations, the shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Record linkages

To enhance the data from this survey, Statistics Canada may combine it with information from other surveys or from administrative sources.

Please note that Statistics Canada does not share any individual survey information with the Canada Revenue Agency.

Please visit our website at www.statcan.gc.ca/survey-enquete/index-eng.htm  or call us at 1-800-972-9692 for more information about these data-sharing agreements.

Thank you!

Annual Survey of Manufactures and Logging, 2010

Unified Enterprise Survey

5-3600-160.3 STC/UES-310-60195

Reporting Guide

This guide is designed to provide additional information as you work through your questionnaire. If further assistance is required, please call us. A Statistics Canada employee will be happy to assist you.

Help Line: 1-800-972-9692

Table of contents

General information
Guidelines
A - Introduction
Coverage
Reporting instructions
Main business activity
Reporting period information
B - Income statement and production and cost report
B1 – Sales
B2 - Other revenue
B3 - Cost of goods sold and expenses
B4 - Net profit / loss after tax and other items
C - First destination of sales
D - Sales of goods manufactured
E - Purchases of raw materials and components to be used in manufacturing process
F - Labour, salaries and wages (including commissions, if applicable) by location
G - Detailed information on energy and water costs or expenses
Unit of quantity conversion table
How can I obtain data from Statistics Canada?

General information

What is the Annual Survey of Manufactures and Logging and why is it important?

The Annual Survey of Manufactures and Logging is conducted every year by Statistics Canada to obtain important information on the manufacturing sector (including logging operations) of the Canadian economy. Manufacturing establishments in Canada are required to provide information on such aspects of their operations as sales, costs/expenses, salaries and wages. Results from the Annual Survey of Manufactures and Logging help Statistics Canada in compiling key data on the Canadian economy, such as the Gross Domestic Product (GDP). The total value of sales is used along with inventories to calculate production statistics. Total sales of individual products, and external trade data, are used to estimate the size of the Canadian market for particular goods.

The data are also published and are used by the business community, trade associations, municipal, provincial/territorial, and federal governments, international organizations and private citizens.

Businesses and governments depend on official statistics to make vital economic decisions. For example:

  • the Bank of Canada relies on the GDP to make decisions that influence interest and exchange rates, which in turn affect the costs of doing business;
  • businesses and associations use the survey results to:
    • track their performance against industry averages;
    • evaluate expansion plans;
    • prepare business plans for investors;
    • adjust inflation-indexed contracts;
    • plan marketing strategies.

Why was I chosen to receive the Annual Survey of Manufactures and Logging?

For most surveys, businesses are selected through random sampling to represent other businesses of the same type in their regions, with similar revenue or number of employees. Some businesses must be included every year as they contribute substantially to their particular industry or region. Smaller businesses must also be sampled if an industry only includes a limited number of businesses in a province or territory, to provide an accurate picture of an industry.

Whenever possible, Statistics Canada does use administrative data already filed with government, such as income tax returns or customs records. However, these sources do not contain all the information required to produce a complete industry profile. This is especially true for large businesses operating in a number of different industries, and in more than one province/territory. Tax records usually provide data for the legal entity but not for the different business units (establishments) that operate in different industries and/or provinces/territories. We need data from these specific business units to produce statistics by industry and by province/territory. Note: Although Statistics Canada can obtain records from the Canada Revenue Agency (CRA) to create statistics, CRA cannot access any individual survey records from Statistics Canada.

To protect the confidentiality of data provided by respondents, only data in aggregate form are available for use.

Your assistance in completing the enclosed survey is vital to the production of timely and accurate manufacturing statistics. If you experience difficulties in completing this survey, please do not hesitate to call us at 1-888-881-3666.

Is it a legal requirement to complete this survey?

Yes. The Annual Survey of Manufactures and Logging is collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S-19. This act stipulates that the completion of questionnaires issued under the act is mandatory. You can go to our website (www.statcan.gc.ca) to consult a copy of the Statistics Act.

Is the information provided kept confidential?

Yes. Your answers are confidential.

Statistics Canada is prohibited by law from releasing any information from this survey which would identify a person, business, or organization, without their prior consent. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation. The Canada Revenue Agency cannot access identifiable survey data from Statistics Canada.

These survey data will only be used for statistical purposes and will be published in an aggregate form only.

Data-sharing agreements

To reduce respondent burden, Statistics Canada has entered into data sharing agreements with provincial and territorial statistical agencies and other government organizations, which must keep the data confidential and use them only for statistical purposes. Statistics Canada will only share data from this survey with those organizations that have demonstrated a requirement to use the data.

Section 11 of the Statistics Act provides for the sharing of information with provincial and territorial statistical agencies that meet certain conditions. These agencies must have the legislative authority to collect the same information, on a mandatory basis, and the legislation must provide substantially the same provisions for confidentiality and penalties for disclosure of confidential information as the Statistics Act. Because these agencies have the legal authority to compel businesses to provide the same information, consent is not requested and businesses may not object to the sharing of the data.

For this survey, there are Section 11 agreements with the provincial and territorial statistical agencies of Newfoundland and Labrador, Nova Scotia, New Brunswick, Quebec, Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, and the Yukon.

The shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Section 12 of the Statistics Act provides for the sharing of information with federal, provincial or territorial government organizations. Under Section 12, you may refuse to share your information with any of these organizations by writing a letter of objection to the Chief Statistician and returning it with the completed questionnaire. Please specify the organizations with which you do not want to share your data.

For this survey, there are Section 12 agreements with the statistical agencies of Prince Edward Island, the Northwest Territories and Nunavut.

For agreements with provincial and territorial government organizations, the shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

For all manufacturing industries — (1) Environment Canada, (2) Natural Resources Canada, (3) the Prince Edward Island Department of the Provincial Treasury (PEI statistical agency) , (4) the Northwest Territories Bureau of Statistics and (5) the Nunavut Bureau of Statistics.

For establishments in non-ferrous metal (and aluminum) smelting and refining, clay building material and refractory manufacturing, cement manufacturing and lime manufacturing — (1) the Newfoundland and Labrador Department of Natural Resources, (2) the New Brunswick Departments of Natural Resources and Energy, (3) the Quebec Ministry of Natural Resources and Wildlife, (4) the Ontario Ministry of Northern Development and Mines, (5) the Manitoba Department of Science, Technology, Energy and Mines and (6) the British Columbia Ministry of Energy, Mines and Petroleum Resources.

For establishments in logging, sawmills, shingle and shake mills, hardwood veneer and plywood mills, softwood veneer and plywood mills, wood preservation, particle board and fibreboard mills, waferboard mills, mechanical pulp mills, chemical pulp mills, paper (except newsprint) mills, newsprint mills and paperboard mills — the Ontario Ministry of Natural Resources.

Authorized disclosure

Section 17 of the federal Statistics Act allows for the disclosure of a list of individual establishments, firms or businesses showing information including the establishments’ names and locations (province, territory and municipality) and North American Classification System (NAICS) codes. The disclosure of these lists may be authorized in order to aid analysts in the interpretation of data from the Annual Survey of Manufactures and Logging.

Data linkage

To enhance the data from this survey, Statistics Canada may combine it with information from other surveys or from administrative sources.

Guidelines

General remarks

This guide provides details to help you complete the survey with more exact responses in the following sections.

A - Introduction

B - Income statement / production and cost report

C - First destination of sales

D - Sales of goods manufactured

E - Purchases of raw materials and components to be used in manufacturing process

F - Labour, salaries and wages (including commissions, if applicable) by location

G - Detailed information on energy and water costs/expenses

The data requested can generally be obtained from:

  • the accounting records and financial statements (for profit centres) for your business unit;
  • your production and cost reports (for cost centres);
  • your employment and payroll records;
  • other sources (e.g., your plant or production manager).

A - Introduction

Coverage

Please report the data for your establishment (referred to as a business unit) in this questionnaire. Each of the locations included in your business unit should be pre-printed in Section F. If you have acquired or disposed of a location, please indicate this change in the space provided.

Note: A business unit is the smallest operating unit in your business that can report the following items:

  • the value of sales;
  • the cost of materials and supplies purchased;
  • the cost of energy and water utility purchased;
  • the opening and closing inventories;
  • the number of employees and their salaries and wages.

Generally a business unit corresponds to a plant, mill or factory. However, it may comprise more than one plant or location when your accounting records do not permit separate reporting of the items listed above. A business unit may also include ancillary or support units, such as sales offices or warehouses.

If your business has more than one business unit, a separate questionnaire should be completed for each unit. Each questionnaire should cover all the activities of the relevant business unit.

If your firm has a separate administrative unit or head office located in a municipality other than the one in which the plant is located, then you should also fill out a separate questionnaire for the Head Office Survey. The activities of ancillary or support units which serve more than one of your business units should also be reported on a head office questionnaire (even if there is no separate head office as such).

If you are in doubt about the best way to report, or you are not sure what questionnaires are being completed by other units of your firm, please call 1-800-972-9692 for assistance. Please quote the reference number on the front page of the questionnaire in all communications.

Reporting instructions

When precise figures are not available please provide your best estimates. Report all monetary values in Canadian funds, rounded to the nearest thousand dollars (e.g., $55,417.40 should be reported as 55). Percentages should be rounded (e.g., report 37.3% as 37 and 75.8% as 76).

Section J asks for the name of contact as well as the person primarily responsible for completing this questionnaire. Sometimes this is not the same person. Please answer both questions accurately.

Main business activity

Lines 1 through 4

Please describe the main business activity of your business unit. This activity should generate the largest portion of value of your sales during the reporting period. For example, if you principally manufacture vehicle parts, you could write a description of: “vehicle brake component assembler”. Please include some indicator of the major products you produce. The information is used to verify that your business unit is coded to the appropriate industry.

Note: Commercial printing is considered a manufacturing activity by Statistics Canada. If your business unit’s primary business activity is “printing” then an additional question (line 2) asks you to indicate the specific type of printing or related activity.

The activity you select should reflect the largest portion of value of your sales during the reporting period.

If your main business activity is neither manufacturing nor logging, please call 1-800-972-9692 for further instructions.

Reporting period information

Lines 5 through 8

The reporting period for the Annual Survey of Manufactures and Logging is your business unit’s 12-month fiscal period ending between April 1, 2010 and March 31, 2011. Please check the appropriate boxes to indicate any fiscal year or operational changes in the subsequent questions.

On line 7, selecting ‘temporarily inactive’ could be used to indicate labour actions (strikes/lockouts), scheduled retooling, or international trade actions (duties/quotas) that result in a temporary cease of operations with planned resumption in the short term.

B - Income statement and production and cost report

The information requested under Section B relates directly to your income statement (or production and cost report if you are a cost centre).

B1 - Sales

Sales should be reported FOB factory gate: net of excise and provincial or territorial sales taxes, HST/GST, trade discounts, returns and allowances, and charges for outward transportation by common or contract carriers. (Note: FOB factory gate means truck gate if using own truck and driver). Sales denominated in foreign currency should be converted into Canadian dollars at the exchange rate on the day of transaction.

Goods reported as sold should not be included in inventory (lines 25 and 58) and goods held on consignment should be reported as inventory until actually sold.

Valuation of sales

Please indicate whether you report at final selling price or any alternate valuation in the check-boxes above line 9.

  • If you are a single business unit firm, sales must be reported at your final selling price.
  • If you are part of a multi-business unit firm:
    • a) sales to your firm’s non-manufacturing business units must be reported at your final selling price.
    • b) sales to your firm’s manufacturing business units, sales branches, selling warehouses or head offices should be reported at the value shown on your books of account (i.e., book transfer value).

Line 9a: Sales of goods manufactured

The information to be reported at line 9a should relate only to goods manufactured from own materials whether at this business unit or at any other sub-contracted manufacturing plants located within Canada on the basis of a charge at line 31 to this business unit. In the case where manufacturers normally install products of their own manufacture as an extension of the processing operations, the value of sales should represent the installed value of the products. If your firm operates one business unit (plant) plus one or more stock or storage warehouses at other locations (including rented space in public warehouses), reported sales should include sales out of warehouse plus direct plant sales to customers. Do not include current plant sales to own warehouses.

Include:

  • sales from Canadian locations (domestic and export);
  • transfers to other business units or a head office of your firm;
  • sales of goods that were shipped earlier on consignment;
  • sales shipped to foreign countries for which customs entry forms have been prepared:
    • i) CF7501 for shipments destined to the United States;
    • ii) B-13A, Customs Canada, Export Entry, for destinations other than the United States;
  • charges for installation of manufactured goods where installation is part of sale;
  • book value of goods sold for rental.

Exclude:

  • transfers into inventory and consignment sales;
  • shipping charges by common or contract carriers;
  • discounts and returns;
  • federal provincial and territorial sales taxes and excise duties and taxes;
  • sales of goods purchased for resale, as is (please report this amount at line 9c);
  • sales of logs or wood residue (please report this amount at line 9b).

Line 9b: Sales of logs and wood residue (for logging operations only)

Report all sales of logs and wood residue at this line, regardless of the source of these materials. Sales of logs and wood residue harvested by your own employees, by contractors, or bought by you on the open market should all be reported here. Do not include any logging sales at line 9c.

Line 9c: Sales of goods purchased for resale, as is

Report sales of goods that have not been processed or altered in your business unit and that have been purchased and resold in the same condition. Logging operations must not report sales of logs and wood residue here, (regardless of who harvests), but at line 9b.

Include:

  • sales of products transferred to you from other business units of your firm (not listed as a location in Section F) and sold in the same condition as transferred.

Line 9d: Progress billing

Business units which manufacture large products (e.g., construction of a ship) that normally require extended periods of time and large sums of money to complete, may recognize only a portion of the long-term contract revenue during the current reporting period. Any reported amount must be broken down into:

  • i) percentage of total progress billing revenue derived from Canadian sources only;
  • ii) percentage of total progress billing revenue derived from foreign sources (any country other than Canada).

Note: If you recognize your long-term contracts based on completion over a number of periods, do not report the total value of these long-term contracts as this would, over time, result in double counting of revenue.

Line 10: Revenue from repair work

Repair work comprises fixing/repairing products that have already been installed or delivered to a client (or other business unit). This work could be done at the client’s facilities or at your business unit (where it was uninstalled and shipped to your business unit for repair). Repair work also includes warranty repairs where your business unit charges a fee to either an external business or another business unit within your firm. In all of these cases, your business unit has only provided labour to a client but this client owns the product(s) and materials involved.

Line 11: Revenue from manufacturing or logging service fees and/or custom work

Custom work, manufacturing or logging service, comprise manufacturing or logging work undertaken to the specifications of a client (or other business unit of your firm) prior to installation or initial delivery. Your business unit has only provided labour to a client but this client owns the product(s) and materials involved. Revenue earned from this activity should be reported at line 11 where it is relevant to your activities in the fiscal year reported in this questionnaire.

Line 12: Revenue from stumpage sales

Only business units involved in logging operations should report revenue from stumpage sales on this line.

Line 13: Revenue from other sales

Include:

  • sales of goods and services not specified at lines 9 through 12.

Exclude:

  • revenue from rental and leasing, royalties, franchise and licensing fees, interest and subsidies/grants (these should be reported at lines 15 through 18).

Line 14: Total sales

Please report your total sales with the sum of lines 9a, b, c, and lines 10 through 13.

Exclude:

  • amounts reported separately for progress billing in this calculation, as they will already be included at line 9a.

B2 - Other revenue

Line 15: Revenue from rental and leasing

Rental and leasing revenue from assets owned by your business unit should be reported here. This revenue should be reported before deduction of expenses such as property taxes and repairs and maintenance but net of the goods and services tax (GST). Rent revenue should not be netted against rental expenses.

Include:

  • revenue from rental or leasing of manufactured products made by your business unit;
  • revenue from rental or leasing of assets, including real property and/or machinery and equipment owned by your business unit (including operating leases).

Exclude:

  • finance charges from financing and sales leases;
  • revenue from intellectual property (e.g., patents, trademarks, copyrights).

If these types of revenue are accruing to another business unit of your firm that are not included in this questionnaire, they should be reported by that business unit (e.g., head office). Please ensure that they are reported only once, i.e., either on the questionnaire of your manufacturing business unit or by the other business unit.

Line 16: Revenue from royalties, franchise fees and licensing agreements

Revenue from royalties, franchise fees, and licensing should not be netted against expenses.

Line 17: Investment revenue (dividends and interest)

Dividend revenue should not be netted against dividend expense.

Interest revenue should not be netted against interest expense.

Line 18: Other revenue

Operating revenue related to current operations not reported elsewhere.

May include:

  • lodging and boarding revenue in the logging industry;
  • service revenue;
  • subsidies and government grants allocated to the current operations of the reporting period;
  • revenue from secondary activities (e.g., cafeterias and lunch counters);
  • revenue from outside installation or construction work not related to your own products.

B3 - Cost of goods sold and expenses

Many manufacturing business units distinguish the costs directly charged to their manufacturing process from their expenses (selling, general and administrative). This section is organized to allow you to easily record your costs/expenses according to your normal accounting practices. Do not try to split Cost of Goods Sold from Expenses if you have not separated these in your own accounting records.

Purchases from other business units of your firm must be reported as expenses at the same book transfer value and as revenue at final selling price.

If the method of valuation used by your business unit has changed, please advise us on the questionnaire and identify the method now being used.

Opening and closing inventories

Inventories are to be reported at the value maintained in your accounting records (book value). If your accounting records do not distinguish between goods of own manufacture and goods purchased for resale, please provide your best estimate of the distribution between the two inventory types and note on the questionnaire the action taken.

Include:

  • inventory at the plant and at any warehouse or selling outlet which is treated as part of this business unit;
  • inventory in transit in Canada;
  • inventory held on consignment in Canada.

Exclude:

  • goods owned and held in inventory abroad;
  • any goods held on consignment from others.

Line 20 and Line 53: Inventories of raw materials and components

Include:

  • materials and components to be used in the manufacturing process;
  • fuel purchased to be used as an input into the manufacturing process as a feedstock or processing material (e.g., crude oil processed into gasoline) at line 20;
  • non-returnable containers and other shipping and packaging materials.

Exclude:

  • any raw material intended for resale in the same condition as purchased (this should be included at lines 23 and 56).

Line 21 and Line 54: Inventories of goods and work in process

Include:

  • partially completed goods;
  • the value of work done on goods accounted for under progress billing for which no payment has been received.

Line 22 and Line 55: Inventories of finished goods manufactured

Include:

  • goods of own manufacture from your business unit.

Line 23 and Line 56: Inventories of goods purchased for resale, as is

Include:

  • all goods which are purchased for resale without further processing by your business unit.

Exclude:

  • components manufactured by another business unit/firm that are purchased or transferred by your business unit and used by you as inputs for assembling manufactured systems (this should be included at lines 20 and 53).

Line 24 and Line 57: Other inventories (please specify)

Include:

  • all other inventory of materials used in your manufacturing process but not included in the above categories.

Purchases and costs / expenses

Line 26: Purchases of raw materials and components

Report the laid-down cost (FOB plant gate, but excluding GST) for all raw materials and components purchased for your manufacturing process. Do not include goods purchased for resale, as is. A breakdown by product will be requested in Section E — the amount entered here should equal line 90.

Line 27: Purchases of non-returnable containers and other shipping and packaging materials

Report the laid-down cost for all shipping and packaging materials purchased (FOB plant gate, but excluding GST), including boxes, cartons, barrels, kegs, bottles, pallets, etc.

Line 28: Purchases of goods for resale, as is

Report the laid-down cost of goods purchased for resale in the same condition as purchased (FOB plant gate, but excluding GST), i.e., without further manufacturing or processing.

Line 29: Employment costs and expenses

Line 29a: Labour, salaries and wages (including commissions, if applicable)

Amounts reported for salaries, wages and commissions should be gross, before any deductions at source. Note that the total reported at line 29a should equal the amount reported at line 91.

Include:

  • overtime payments;
  • vacation pay;
  • payments to casual labour;
  • directors’ pay;
  • bonuses (including profit sharing);
  • commissions paid to regular employees such as your manufacturer’s agents;
  • taxable allowances (e.g., room and board, gifts such as air tickets for holidays);
  • retroactive wage payments;
  • stock options awarded to employees (the amount for which you have entered a “code 38” on the employees’ T4 and which is included in box 14 – value according to CRA rules);
  • any other allowance forming part of the employee’s earnings;
  • payments to individuals working on their own premises using equipment and materials provided by your business unit since such persons should be treated as employees.

Exclude:

  • deferred stock options awarded to employees that meet relevant CRA rules (the amount for which you have entered a “code 53” on the employee’s T4 and which is excluded from box 14);
  • amounts paid out to other business units for employment costs only (this expense should be reported at line 31);
  • all costs and expenses associated with outside contract workers;
  • monies withdrawn by working owners and partners of unincorporated business units;
  • director’s fees or distribution of profits to shareholders of incorporated business units.

Line 29b: Benefits

Report expenses related to the employer portion of employee benefits.

Include:

  • payments for employee life and extended health care insurance plans (e.g., medical, dental, drug and vision care plans);
  • employer portion of Canada Pension Plan/Québec Pension Plan (CPP/QPP) contributions;
  • employer pension contributions;
  • contributions to provincial and territorial health education payroll taxes (applicable to your business unit);
  • workers’ compensation (provincial or territorial) applicable to your business unit;
  • employer portion of employment insurance premiums (EI);
  • retiring allowances or lump sum payments to employees at time of termination or retirement;
  • all other employee benefits such as childcare and supplementary unemployment benefit (SUB) plans.

Exclude:

  • employee portions of employee benefits (i.e., deductions from pay).

Line 30: Employment agency and personnel supplier services

Report any cost/expense for temporary workers paid through an agency. Also include charges for personnel search services.

Line 31: Sub-contracts (excluding research and development)

Many business units provide materials to other business units or individuals for the production of outputs on a so-called “custom basis”.

Include:

  • any amount you pay to any other business units, firms, or individuals for work done on materials you own.

Exclude:

  • salaries and wages paid to employees (see line 29a);
  • payments to individuals working on their own premises using machinery, equipment and materials provided by your firm (such persons should be treated as employees) (see line 29a);
  • research and development sub-contracts (part of line 32);
  • cost of materials e.g., logs (see line 26).

Line 32: Research and development

Report all costs/expenses related to research and development work, except labour costs (part of line 29a).

Line 33: Amortization and depreciation

Report the amortization/depreciation (the systematic allocation of the cost of assets to current operations over their useful life) related only to the current reporting period.

Include:

  • amortization of tangible and intangible assets;
  • amortization of rental equipment;
    • a) for operating leases (by lessor);
    • b) for capital leases (by lessee).
  • amortization of current and deferred costs attributable to the current period;
  • amortization of deferred gains and losses on investments.

Exclude:

  • one-time write-offs or write-downs.

Line 34: Energy and water utility

Report the cost/expense of purchased energy and water (utility) attributed to operations in the current reporting period.

Vehicle fuel expenses should not be included in this amount (see line 35).

The total of the amounts allocated to Cost of goods sold and to Expenses should equal the amount entered at line 102.

Do not report raw materials here, i.e. any fuel purchased as an input to the manufacturing process as a feed stock or processing material (e.g., crude oil to be refined into gasoline), or for any other non-energy purpose, should be reported at line 26.

Line 35: Vehicle fuel expenses

This item includes expenses for vehicle fuels purchased by your business unit (e.g., gasoline, diesel fuel, propane and natural gas).

Exclude:

  • fuel purchased for power/heat generation (see line 34).

Line 36: Transportation, shipping (contracted out), warehousing, storage, postage and courier

Report transportation and storage costs/expenses if they can be reported separately from purchases.

Include:

  • freight transport services by air, sea, or land (including rental with operator);
  • pipeline transport services;
  • postage and courier expenses (including local messenger and delivery);
  • storage or warehousing services;
  • moving services.

Exclude:

  • shipping using own vehicles.

Line 37: Rental and leasing (including motor vehicles)

Include:

  • rental of real property (land, buildings, office space);
  • rental of motor vehicles (without driver);
  • rental of computers, machinery and equipment (without operator).

Exclude:

  • rental and leasing of vehicles (with driver), machinery and equipment (with driver or operator). Report these costs with the associated function.

Line 38: Repair and maintenance (including motor vehicles)

This item comprises repair and maintenance costs related to the replacement of parts or other restoration of plant and machinery to keep your properties in efficient working condition.

Include:

  • waste removal services, hazardous and non-hazardous;
  • purchased materials, parts and labour, janitorial and cleaning services;
  • sweeping and snow removal services;
  • purchased repair and maintenance service expenses for:
  • a) buildings and structures;
  • b) motor vehicles;
  • c) other machinery and equipment;
  • d) other goods (except fabricated metal products or furniture repair services).

Exclude:

  • property management fees (line 45);
  • repair and maintenance expenses that are included in any payment to a head office (line 46).

Line 39: Insurance (including motor vehicles)

Include:

  • life insurance and individual pension services;
  • accident and health insurance services;
  • asset insurance services, including property and motor vehicle;
  • general liability insurance services;
  • all other insurance services not elsewhere specified.

Exclude:

  • payments on behalf of employees which are considered to be taxable benefits (included at line 29b);
  • premiums paid directly to your head office (included in line 46).

Line 40: Property and business taxes, licences and other permits

This item comprises the cost of various licences and permits, and some indirect taxes (taxes levied on your business unit that are not corporate income or logging taxes, sales or excise taxes, or insurance premium taxes).

Include:

  • property taxes – except those which are covered in your rental and leasing expenses;
  • property/land transfer tax;
  • business taxes;
  • business and other fees (does not include business service fees);
  • vehicle licence fees;
  • beverage licence fees;
  • all other license fees;
  • capital taxes;
  • lot levies;
  • building permits and development charges;
  • other property/business licences or permits not specified above.

Exclude:

  • stumpage fees (for logging operations only) (line 42).

Line 41: Royalties and franchise fees

Include:

  • franchise fees;
  • fees incurred for the purchase of intellectual property (e.g., patents, trademarks, copyrights).

Exclude:

  • stumpage fees (for logging operations only) (line 42).

Line 42: Stumpage fees (for logging operations only)

Business units undertaking logging operations on Crown land must pay “stumpage fees” for harvested logs. If logging activity is applicable to your business unit, please report the total of all stumpage fees paid during this reporting period.

Line 43: Advertising and marketing

Include:

  • planning, creating and placement services of advertising;
  • purchase or sale of advertising space or time, on commission;
  • other advertising services;
  • trade fair and exhibition organization services.

Line 44: Travel, meals and entertainment

Travel

Include:

  • passenger transportation, accommodation, meals while travelling and other travel allowances;
  • hotel and motel lodging services;
  • railway, road, water or air transport services of passengers;
  • rental services of passenger cars, buses and coaches with operator;
  • taxi services;
  • travel agency services.

Meal and entertainment expenses

Include:

  • purchases for clients;
  • meal serving services;
  • beverage serving services for consumption on the premises;
  • motion picture and video tape projection services.

Line 45: Professional and business service fees

Please report only the total cost of purchased professional or business service fees here. Exclude the costs of in-house activities undertaken by  our own staff.

Include:

  • property management fees;
  • legal fees;
  • information technology (IT) consulting and service fees (purchased);
  • accounting and auditing fees;
  • architectural fees;
  • engineering fees;
  • scientific and technical service fees;
  • other consulting fees (management, technical and scientific);
  • veterinary fees;
  • fees for human health services;
  • education and training fees;
  • data processing fees;
  • payroll preparation fees;
  • all other professional and business service fees.

Exclude:

  • service fees paid to head office and other business support units not included in this questionnaire (see line 46).

Line 46: Management fees and other service fees paid to head office and other business support units

Include:

  • any management or service fees paid to head office.

Line 47: Telephone and other telecommunication services

Include:

  • telephone, fax, cellular phone, or pager services for transmission of voice, data or image;
  • Internet access charges;
  • purchased cable and satellite transmission of television, radio and music programs;
  • wired telecommunication services;
  • wireless telecommunication services;
  • satellite telecommunication services;
  • online access services;
  • online information provision services.

Line 48: Office supplies

Please report all office supplies purchased and used by your business unit for both manufacturing and non-manufacturing operations.

Line 49: Other service costs/expenses, not specified above

Include:

  • financial service fee expenses;
  • all other service expenses not elsewhere specified.

Line 50: Interest costs/expenses

Interest expenses should be reported as net of interest capitalized. Interest expenses should not be netted against interest revenue.

Include:

  • interest expenses related to all borrowing, including finance charges;
  • interest payments on capital leases;
  • any amortization of bond discounts.

Exclude:

  • dividends paid to term and retractable preferred shares;
  • debt issue expenses, including their amortization.

Line 51: All other costs and expenses (e.g., variance, bad debts, donations)

Report manufacturing costs and outflows of cash, payables, or other considerations that should be charged to either Cost of goods sold or Expenses and have not been specified in any other item above.

Include:

  • safety supplies;
  • cafeteria supplies;
  • materials, components and supplies for installation and construction that is not related to own-product;
  • all other supplies, materials and components not elsewhere specified;
  • variance;
  • bad debt;
  • charitable donations;
  • any item chargeable to Cost of goods sold or Expenses not elsewhere specified.

Exclude:

  • items related to expenditures in prior periods;
  • service expenses (line 49).

Line 52: Total purchases and/or costs

This should equal the sum of items reported in lines 26 through 51 in the Cost of goods sold column only (left column).

Line 60: Total expenses

This should equal the sum of items reported in lines 29 through 51 in the Expenses column only (right column).

B4 - Net profit / loss after tax and other items

Please use parentheses to indicate amounts representing a loss or a debit.

Line 61: Corporate income tax

Include:

  • federal corporate income taxes;
  • provincial/territorial corporate income taxes.

Line 62: Realized gains or losses on sales of assets and on foreign currency exchange

Gains and losses are increases and decreases to value from peripheral or incidental transactions and events affecting your business unit. Gains and/or losses realized/incurred from the disposition of assets are included in this category. These assets are of a capital nature such as investments, fixed assets (including resource property), foreign currency and intangible assets. The gains/losses represent the difference between the book value of the asset and the proceeds of disposition.

Exclude:

  • incidental costs (e.g., legal fees, commissions);
  • unrealized gains/losses;
  • income taxes applicable.

Line 63: Unrealized losses on asset revaluations, extraordinary and exceptional items

  • a) Unrealized gains or losses resulting from the adjustment of book values on the revaluation of assets that are not treated as extraordinary items are included in this item. Any gains or losses should be reported before the deduction of income taxes applicable.
  • b) Extraordinary and exceptional items comprise gains, losses and provision for losses which are not typical of the normal business activities of your business unit. In a business, the events giving rise to extraordinary gains/losses are not expected to occur regularly over a period of years and are not considered as recurring factors in ordinary business operations.

Include:

  • events and circumstances that do not depend primarily on decisions or determinations by management or owners;
  • intervention by government or other regulatory bodies such as expropriations of property;
  • natural disasters, such as floods or earthquakes;
  • losses resulting from fires or other catastrophes;
  • write-offs or write-downs of all assets other than inventory and accounts receivable;
  • write-offs of dry holes, abandoned and unproductive properties related to mining, petroleum and natural gas operations.

Exclude:

  • tax benefit of a loss carried forward;
  • gains/losses from discontinued operations;
    • results of current operations should be reflected in appropriate revenue and expense items;
    • recognition of future gains or losses;
    • realized gains/losses.
  • unusual and exceptional items that do not meet the criteria set out in the definition of extraordinary gains/losses;
  • gains and losses on the disposal of investments, fixed assets and loans;
  • provisions for future liabilities for estimated costs that will be paid in the future;
  • realized gains/losses on sale of assets;
  • current period provision for losses with respect to bad debts and inventory;
  • amortization of deferred gains/losses on investments;
  • amortization of deferred charges and deferred debits.

Line 64: Other items

Gains and/or losses not specifically reported elsewhere should be reported here.

Include, for example:

  • gains or losses from oil and gas partnerships;
  • mining partnership joint venture income/losses;
  • subsidiary affiliate share income/losses;
  • joint venture income/losses;
  • partnership income/losses;
  • farming partnership or joint venture income/losses.

Line 65: Net profit/loss after tax and other items

Net profit/loss equals

Line 14 (total sales)

Plus: line 19 (total other revenue)

Less: line 59 (total cost of goods sold)

Less: line 60 (total expenses)

For the next 4 items, losses and debits have parenthesis, therefore are negative.

Plus: line 61 (corporate income tax)

Plus: line 62 (realized gains or losses)

Plus: line 63 (unrealized losses)

Plus: line 64 (other items)

This amount should equal Net profit or loss from your Income Statement.

C - First destination of sales

This section represents a breakdown of your total sales (reported in line 14), by first destination of sales. For physical sales to head offices, sales offices, wholesalers or other distributors, please report the first destination, i.e., the location at which the distributor received these goods. For overseas sales or transcontinental sales, please do not consider United States transit depots as destinations. If your total sales include the value of goods that were not physically shipped (e.g., book transfers), please treat these as within province/territory sales.

D - Sales of goods manufactured

This section represents a breakdown, by product, of the sum of total sales reported at lines 9a and 9b. Please report sales of goods for each product produced by your manufacturing operations. Exclude shipping charges by contract or common carrier if possible for each product class. Indicate the total value of sales (in thousands of Canadian dollars) for the products pre-printed in this section. Where quantity information is requested, please provide this information from your records or, if not recorded, provide your best estimate. If your accounting records do not allow you to provide sales of your reported commodities net of shipping charges, please report the total shipping charges paid to common or contract carriers at line 87.

Line 85: All other products of own manufacture sold

If you manufacture and sell products that are not included in the pre-printed list, please enter the product name and relevant values on the blank lines provided.

Line 86: Total sales of goods manufactured

This total should equal the sum of individual product sales included in this section, and should agree with the sum of lines 9a and 9b unless shipping charges, discounts, sales allowances, returned sales or excise taxes are included. If these charges are included, report them at line 87.

Line 87: Shipping charges by common or contract carriers, discounts, sales allowances and returned sales

Please report the total shipping charges paid to common or contract carriers, discounts, sales allowances and returned sales on this line if your accounting records did not allow you to exclude them from the sales of goods as reported above.

Line 88: Total sales of goods manufactured

This amount should equal the sum of the sales reported at lines 9a and 9b on page 3.

E - Purchases of raw materials and components to be used in manufacturing process

This section requests a breakdown, by product, of the total reported at line 26. Please report the cost of raw materials for each individual product used in manufacturing operations.

If you purchased raw materials that are not preprinted in this section, please enter the raw material name and relevant amounts at line 89.

Where quantity information is requested, please provide this information from your records or, if not recorded, provide your best estimate. In reporting the cost of the various items purchased, give the laid-down value at your business unit, (i.e., the amounts after discounts actually paid or payable).

If you are part of a multi-business unit firm and receive semi-processed goods as transfers from the other business units of your firm for further processing, please report these semi-processed goods here. The cost of such goods should be equivalent to the transfer value reported by the shipping unit plus any transportation and handling charges paid by your business unit to common or contract carriers.

Any fuel purchased as an input into the manufacturing process, as a feedstock or processing material (e.g., crude oil processed into gasoline), or for any other non-energy purpose, should be reported in this section. Do not include fuel used for energy purposes (e.g., for office or plant heating) - these energy items should be reported in Section G.

Line 89: All other raw materials and components purchased

If you purchased raw materials and components that are not included in the pre-printed list, please enter the description and relevant values on the blank lines provided.

F - Labour, salaries and wages (including commissions, if applicable) by location

General guidelines

This section requests a breakdown of total salaries, wages and commissions (as reported at line 29a) for all locations included in this survey. Amounts reported for salaries and wages should be gross, before any deductions from employees for income tax and employee contributions to health, accident, pension, insurance, or other benefits, all of which should be included. Please do this calculation separately for direct and indirect labour at each location. Do not include benefit contributions by the employer.

This section also asks for the average number of employees for each location included in the survey. To calculate the average number employed, add the number of employees in the last pay period of each month of the reporting period and divide this sum by the number of months (usually 12). Please do this calculation separately for direct and indirect labour at each location.

Please report separately for each location (covered by your business unit). Please indicate if any locations were deleted. If you have added any locations, or if any locations were not preprinted, please provide the information on these. The section is designed to account for all personnel on the payroll of your business unit, including those working in ancillary units which form part of your business unit.

Employment at this location

Direct labour (manufacturing or logging)

Please report gross salaries and average number of workers.

Include employees engaged in:

  • manufacturing (processing and/or assembling);
  • logging and forestry support;
  • packing, handling, warehousing;
  • repair and maintenance, janitorial;
  • watchmen;
  • foremen doing work similar to their employees;
  • erection/installation by own business unit when an extension of your manufacturing operations.

Non-manufacturing/indirect (administrative and selling/operating)

Please report gross salaries and average number of workers. Do not include workers that are not on your payroll.

Include:

  • executives, administrators and office staff;
  • sales staff;
  • food service staff;
  • building construction and major renovation staff (when work is chargeable to fixed asset accounts);
  • machinery and equipment repair staff (when work is chargeable to fixed asset accounts).

G - Detailed information on energy and water costs or expenses

This section represents a detailed breakdown of line 34 (energy and water utility). Do not include any fuels used in motor vehicles (line 35). Please report information on all purchased energy, water utility expenses and electricity purchased by your business unit for energy purposes only, both in your manufacturing and non-manufacturing operations. Any fuel purchased to be used as an input into the manufacturing process as a feedstock or processing material or for any other non-energy purposes (e.g., a raw material for products such as chemicals, synthetic rubber and a variety of plastics) should not be reported here but rather in Section E. Answers to the detailed questions should cover amounts used by your business unit in all plant and office operations and any support units which are part of your business unit. Please include transportation, duties, etc. which form part of the laid-down cost at your business unit. Do not report fuel consumed as fuel purchased unless the amounts are substantially the same (or unless you can only report consumption).

Line 92: Electricity

Please report the delivered cost of purchased electricity.

Line 93: Gasoline

The cost of purchased gasoline includes that used for all plant operations. Please report fuel for motor vehicle use only at line 35.

Line 94: Light fuel oil

Please report the total value of purchased light fuel oil for this reporting period. Light fuel oil includes all distillate type fuels for power burners, fuel oil no. 2 (heating oil no. 2), fuel oil no. 3 (heating oil no. 3), furnace fuel oil, gas oils and light industrial fuel.

Line 95: Heavy fuel oil

Please report the total value of purchased heavy fuel oil for this reporting period. Heavy fuel oil comprises all grades of residual type fuels for steam or diesel engines (non-vehicle use). It includes Bunker B and Bunker C, fuel oils no. 4, 5 and 6, and residual fuel oil.

Line 96: Diesel fuel

Please report the total value of purchased diesel fuel for the current reporting period (excluding fuel intended for motor vehicle use). Please report fuel for motor vehicle use only at line 35.

Line 97: Liquefied petroleum gas (e.g., propane, butane)

Please report the total value of purchased liquefied petroleum gases (LPG) for this reporting period. LPG’s comprise normally gaseous paraffinic compounds extracted from refinery gases. Please report fuel for motor vehicle use only at line 35.

Line 98: Natural gas

Please report the total value of purchased natural gas, which comprises a mix of hydrocarbon compounds and small quantities of various non-hydrocarbons existing in a gaseous phase. Please report fuel for motor vehicle use only at line 35.

Line 99: Coal

Please report the total value of purchased coal for this reporting period.

Line 100: All other energy types (e.g., steam, oxygen, hydrogen) (please specify major items)

Please report the total value of all other purchased energy types not specified elsewhere.

Line 101: Water utilities

Please report the total value of water utility costs. Note that in some municipalities, water utilities are included in the municipal tax bill. If this case applies to you, please enter the amount if it is itemized on your tax bill.

Line 102: Total energy and water costs or expenses

The sum of all purchased energy and water costs at lines 92 to 101 above.

Line 103: If total at line 102 is zero

If you are not able to report any individual items at lines 92 to 101 or a total at line 102, please indicate if the reason is because energy, electricity and water costs are included in your rent.

Lines 104 and 105: Did this business unit generate any energy used as a replacement for purchased energy?

(yes-no)

Please select yes if your business unit generated any energy (e.g., heat, electricity, steam) that you would otherwise have purchased externally.

If you selected yes, then please indicate which forms of energy you generated (check all that apply).

Unit of quantity conversion table

 

Abbreviation

Metric

Abbreviation

Imperial

Barrel (35 gal. petroleum)

barrel

0.15899

m3

Board feet (logs), Thousand

M.ft.b.m.

4.53

m3

Board feet (Lumber), Thousand

M.Bd.Ft.

2.35974

m3

British Thermal Unit

BTU

1.05506

kj

Carat

ct.

0.2

g

Cord

cd.

2.40693

m3

Cubic foot

cu.ft.

0.02832

m3

Cubic yard

cu.yd.

0.76455

m3

Cunit (wood chips)

cunit

2.83168

m3

Foot

ft.

0.3048

m

Gallon

gal.

4.54609

l

Gallon (U.S.)

gal. (US)

3.78541

l

Hunderweight

cwt.

45.35924

kg

Ounce

oz.

28.34952

g

Pound

lb.

0.45359

kg

Roof Square

rf. sq.

9.2903

m2

Square foot

sq. ft.

0.0929

m2

Square yard

sq. yd.

0.83613

m2

Ton

ton

0.90718

tonne

Ton

ton

907.18474

kg

Yard

yd.

0.9144

M

Metric

Cubic metre

m3

1.30795

cu.yd.

Cubic metre

m3

0.41547

cd.

Cubic metre

m3

0.35315

cunit

Cubic metre

m3

0.22075

M.ft.b.m.

Cubic metre

m3

0.42378

M.Bd.Ft.

Gigajoule

gj

947817.1199

BTU

Gram

g

0.03527

oz.

Gram

g

5

ct

Joule

j

0.00095

BTU

Kilogram

kg

2.20462

lb.

Litre

l

0.21997

gal.

Metre

m

1.09361

yd.

Metre

m

3.28084

ft.

Metric tonne

tonne (short)

1.10231

ton

Metric tonne

tonne

2204.62262

lb.

Square metre

m2

1.19599

sq.yd.

Square metre

m2

0.10764

rf.sq

How can I obtain data from Statistics Canada?

Inquiry service

Ask about our most recent data by:

Data from the Annual Survey of Manufactures and Logging

Marketing and Dissemination
Telephone: 613-951-9497
Toll Free: 1-866-873-8789
E-mail address: manufact@statcan.gc.ca

PLEASE REMEMBER TO SIGN YOUR NAME AT THE END OF THE QUESTIONNAIRE

For further information and assistance

Remember, if you are experiencing difficulty in completing the survey or if you are not sure about how to respond to a specific question, please call us at 1-800-972-9692 and someone will be happy to assist you.

Please keep a copy of this questionnaire accessible in case you receive an enquiry from our staff. It could also serve as a guide to completing next year’s survey, if necessary.

Thank you for your cooperation.
Remember, all data provided are kept confidential.
Please retain a copy for your records.

Price Report for Consulting Engineering Services

Confidential when completed

Collected under the authority of the Statistics Act, Revised Statues of Canada, 1985, Chapter S19.

Completion of this questionnaire is a legal requirement under this Act.

Please correct the pre-printed information, if necessary, using the boxes below:

Legal Name:
Business Name:
Contact Name:
Address:
City:
Province / State:
Postal Code:
Country:

Purpose of this survey

This survey collects financial and wage information that is used to produce price indexes. These indexes measure change in prices for engineering services. Businesses use these indexes to evaluate their performance, to track costs, and to index long-term contracts. Statistics Canada uses them to better measure the volume of activity in the engineering industry. The results of this survey are published in the Construction Price Statistics (Cat No. 62-007). They are also available free of charge in the bulletin entitled Services Price Indexes (Cat No. 62F0040X1B) on the STC Internet site (www.statcan.ca).

Confidentiality

Statistics Canada is prohibited by law from publishing any statistics which would divulge information relating to your business without your prior written consent. The data reported on your questionnaire will be treated in strict confidence, used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by the Access to Information Act or by any other legislation.

Your participation is important

Your participation is vital to ensuring that the information collected in this survey is accurate and comprehensive. Completion of this questionnaire is a legal requirement under the Statistics Act.

Return Procedures

We ask that you complete and return this questionnaire within 30 days of receipt to:

Statistics Canada
Prices Division, Services Unit
13th Floor, Jean Talon Blgd
Ottawa, Ontario K1A 0T6

    Need Help?

    If you require assistance in completing this questionnaire or expect delays in returning the survey, please contact:

    A. Reporting Period

    Please report information for your fiscal year ending between January 1 and December 31 for the years xxxx & xxxx

    This report covers:

    No. of months:
    Ending mm/dd:

    B. Main Business Activity

    In the fiscal year reported in Section A, were sales of engineering services the main source of operating revenue for your firm?

    B.1 If yes, please continue to Section C.
    B.2 If no - please describe the nature of your firm's main business activity in Section F, Comments, and return this questionnaire in the envelope provided.

    C. Instructions for Steps 1, 2, 3

    A Data Reporting Grid is supplied for each establishment selected for this survey. For the Fiscal Year indicated, please report your project-related revenues, expenses and wage changes in the appropriate Reporting Grid.

    Geography of establishment office: please report for activity contracted or primarily performed at the location of the designated office, not the location of the project, except for Foreign clients.

    For Foreign clients, the last category "Foreign includes all types of projects undertaken by the designated office for foreign clients.

    Type of Engineering Project: please report for activity based on the type of engineering project. Please see E. Reference Guide for Engineering Specializations, last page.

      D. Definitions for Steps 1, 2, 3

      Definition for Step 1: Project-related Revenue

      Project-related revenue (in Canadian dollars) from sales of engineering services.

      • Include:
      • Fees charged to clients for employees and contract workers for their work on engineering projects.
      • Other project-related expenses (cost+mark-up) recovered from clients (e.g. subcontracted services, travel and accommodation).
        Exclude:
      • Revenue earned by your subsidiaries or foreign branches.
      • GST and all other taxes collected for remittance to a government agency.

         

      Definition for Step 2: Project-related Expenses

      Project-related expenses (in Canadian dollars) incurred for work on engineering projects.

      • Include:

      • Direct project-related expenses reimbursed and non-reimbursed by clients.
      • Exclude:
      • All overhead expenses (e.g. wages and benefits of non-chargeable administrative staff, building occupancy costs, purchased services such as legal and accounting services).
      • GST refunded by government.

      Definition for Step 3: Average of Annual % Changes in Salaries and Wage Rates

      Please report your firm's overall average of annual percentage changes (+,-, 0) in salaries or wages.

      • Include:

      • Salaries or wages paid to employees and contract workers whose time was charged to engineering projects.
        Exclude:
      • The salary or wage changes for general and administrative staff.

      Example: Your company has 3 employees who can charge their time to engineering projects. Two of these employees received annual increases of 1% and 5%. The third employee did not get an increase (0%).

      The sum of the three wage rate changes (1%+5%+0%) is 6.0%

      When you divide by the number of employees (+6% / 3 employees), the result is an average of annual % changes in wage rates of 2.0%.

      Data Reporting Grid for Establishment in: <Est: City> <Est:Prov>
      For your fiscal year ending: <Year>
      Type of Engineering Project
      Note: The last category "Foreign
      includes all types of projects
      undertaken by this establishment
      for foreign clients.
      Code Step 1 Step 2
      Project-related revenues Project-related expenses
      Buildings 21 $ $
      Transportation 34 $ $
      Municipal Services 56 $ $
      Environmental Services 7 $ $
      Mining, Metallurgy, and Primary Metals 8 $ $
      Pulp and Paper 9 $ $
      Oil, Petroleum and Natural Gas 10 $ $
      Power Generation and Transmission 11 $ $
      Other Industrial Services 12 $ $
      Other Engineering Services 13 $ $
      Foreign 70 $ $
        Total $
      Please report the overall average of annual percentage changes (+,-, 0) in the salaries or wages paid to employees and contract workers whose time was charged to engineering projects. Step 3 Exclude the salary or wage changes for general and administrative staff.
      %

      E. Reference Guide for Engineering Specializations

      21. Buildings
      Structural, mechanical and electrical engineering for the construction, repair or renovation of commercial, public, institutional and residential buildings; building science

      34. Transportation
      Construction or repair of structures for air, rail, water, or land transportation-related studies and planning. Note: please report shipbuilding and aerospace projects under Other Engineering Projects

      56. Municipal Services
      Water supply and treatment storm water control; sewage treatment, waste disposal; urban/regional planning and development; construction of municipal facilities (community facilities, lights, parking, etc.)

      7. Other Environmental Services
      Environmental monitoring and impact assessment studies; development of standards for environmental protection; pollution control and hazardous or dangerous waste management; meteorology; oceanography; permafrost engineering

      8. Mining, Metallurgy and Primary Metals
      Exploration, extraction and processing of metallic and non-metallic minerals

      9. Pulp & Paper
      Forest management; extraction and processing of forest resources

      10. Oil, Petroleum & Natural Gas
      Exploration, extraction, processing and distribution of oil and gas resources

      11. Power Generation & Transmission
      Power generation and transmission; studies in energy use or conservation and in the use of alternative energy sources

      12. Other Industrial
      Construction, renovation or repair of industrial plants and buildings; development of manufacturing processes and products; communications computer technology, electronics and materials handling

      13. Other Engineering Services
      All other engineering projects not included in the previous categories. Examples include agriculture and rural development, fisheries, shipbuilding, aerospace, engineering, surveying, geology, and geophysics and construction

      70. Foreign
      All types of engineering projects undertaken by your Canadian offices for foreign clients

      F. Comments (If more space is required, please attach a separate sheet.)

      We welcome any suggestions that you may have for improving our survey of prices for consulting engineering services.
      We would appreciate your comments on the following topics:

      • Questionnaire content
      • Appropriateness of terminology
      • Comprehension of questions (e.g. through definitions, instructions, examples, etc.)
      • Layout of the questionnaire
      • Timing of receipt of questionnaire
      • Nature of your firm's main business activity

      G. Certification (I certify that the information contained herein is complete and correct to the best of my knowledge.)

      Signature of authorized person:
      Date completed:

      Name of person to contact for further information (please print)

      First Name:
      Last Name:
      Title:
      Telephone No.:
      Extension:
      Fax No.:
      E-mail address:

      Reporting Month

      Please indicate the month in which we should mail your questionnaire next year.

      How long did you spend collecting and reporting the information needed to complete this questionnaire?

       


      Please return this questionnaire in the envelope provided.

      Please make a copy of this completed questionnaire for your records.

      Thank you for your cooperation

      Lessors of non-residential buildings are defined as those establishments engaged in the provision of space to others for rent, which are not used as residences or dwellings. Mini-warehouses are excluded from this definition.

      Section A - Building Information

      To reduce response burden, if you own more than one building please select and report for one building which you own. This building should not be owner occupied, or at least not entirely owner occupied and must be located in the same province that this questionnaire was mailed to. 

      Number of square feet available for lease: Total amount of square feet in building that is either currently being leased or is available for lease to tenants.

      Occupancy Rate: The percentage of the number of square feet available for lease that is occupied as of the date indicated.

      What is considered renovated?

      • Any major renovation, refitting or building expansion. Examples include – new wiring and/or cabling, plumbing, lighting, carpeting, elevator upgrades, air quality upgrades or improved exterior finishes.  Minor improvements such as painting or anything considered routine maintenance should not be included.

      Building Type Definitions:

      OfficeBuilding:  This includes high-rise or low-rise office buildings, regardless of whether they are general office buildings, financial office buildings or medical office buildings.

      Class of OfficeBuilding:

      • Class “A” buildings typically have modern and superior quality exterior curtain   walls, state-of-the-art mechanical, electrical and life safety systems and high quality interior finishes.  These prestigious office buildings are typically occupied by a city’s premier office users and have a definitive market presence and command premium rents1.
      • Class “B” buildings commonly have acceptable (but not outstanding) curtain wall finishes, adequate (but not state-of-the-art) mechanical, electrical and life safety systems and a mid-quality level interior finish. These buildings compete for a wide range of users at average rents for their area1.
      • Class “C” buildings have curtain walls and a quality of finish generally below average, with mechanical, electrical and life safety systems that are generally somewhat outdated. These buildings commonly compete for tenants requiring functional space at below average rents1.

      Enclosed Shopping Centre: A shopping centre where the majority of individual stores are accessed from an indoor common area.

      Open Shopping Centre:  A shopping centre whose stores are accessed from the outdoors and there is no indoor common area that allows access to all stores.  This includes strip malls and convenience centres.

      For the shopping centre configurations described below, if the majority of its stores are accessed only from outside then please select open shopping centre, if you feel that most of your stores can be accessed through a common area then select enclosed shopping centre2.

      • Neighbourhood centres – roughly 30,000 to 150,000 square feet designed to provide convenience shopping to customers, usually anchored by a supermarket, serving customers within a 5 km radius.
      • Community centres – roughly 100,000 to 350,000 square feet designed to provide convenience and general merchandise shopping to customers within a 5 to 10 km radius.  These centres can be anchored by a supermarket, discount department store, drug store or home improvement store.
      • Regional centre – roughly 400,000 to 800,000 square feet designed to provide general merchandise and fashion apparel shopping to customers within a 8 to 12 km radius, anchored by possibly numerous department stores, fashion apparel stores, restaurants or general merchandise stores.
      • Super regional centres – similar to a regional centre, with more variety and assortment.  Typically 800,000+ square feet, serving customers within a 10 to 40 km radius.
      • Power Centres – usually has category-dominant anchors with few small tenants, such as home improvement, discount department or warehouse stores.  Typically 250,000 to 600,000 square feet servicing customers 8 to 15 km away.
      • Lifestyle centres – typically 150,000 to 500,000 square feet but can be smaller or larger.  They may contain upscale specialty stores, dining and entertaining, large-format bookstores or multiplex cinemas.

      CommercialBuilding: This includes all commercial or retail buildings that do not fall under the definition of shopping centres.  Examples include retail stores (not part of a shopping centre), restaurants, bars, etc.

      IndustrialBuilding:  This includes heavy manufacturing buildings, light manufacturing and assembly buildings, research and development buildings, and warehouse and distribution buildings.

      Other Non-Residential Building:  This category includes auditoriums, stadiums, convention centres, banquet and concert halls, theatres and any other non-residential building or facility not already mentioned.

      Section B – Tenant Information

      For the rent questions in this section, please report in Canadian dollars, the total dollar amount received from all tenants within the selected building by month for the quarter indicated.

      Total Tenants:  This includes all tenants who currently occupy space in the selected building. 

      Net effective Rents: For the purposes of this survey, net effective rent is the price charged to tenants to physically occupy space in your building, excluding all operating costs or additional rents.  As explained in the questionnaire, operating costs and additional rents not to be included are: utilities (heat, water, electricity, etc. ), insurance, taxes of all kinds, common area maintenance (cleaning, repairs, garbage disposal, janitorial services, etc. ), elevator expenses, elevator expenses, installation of communications equipment, management fees or commissions, parking and storage revenues.

      Percentage Rent: These rents charges occur most often in retail and auditorium/arena leasing, and is defined as a portion of a tenants’ revenue paid to the lessor from an event or the standard operation of a business. Please indicate the dollar amount (or best estimate) and not the percentage.

      Tenant Incentives: For the purposes of this survey, tenant incentives include: Rent free periods, tenant improvement allowances, lease buyout values, signing bonuses or volume discounts. If your tenant incentives are already reflected in the net effective rent, do not include them again.  Otherwise, please provide an approximate value per month.


      Notes

      1. These are industry wide definitions that were obtained from Colliers International.

      2. Definitions obtained from the International Council of Shopping Centers.

      Statistics Canada - Producer Prices Division

      XXXX

      Collected under the authority of the Statistics Act
      Revised Statutes of Canada, 1985, Chapter S19.
      Completion of this questionnaire is a legal requirement under this act.

      Month

      Survey purpose

      The prices you report are essential to the production of indexes measuring the movement of prices in the Canadian economy. In order to enhance the information you provide in this survey, Statistics Canada plans to combine the responses relating to your organization with the information you previously provided on this survey.

      The reporting form sets out our request for price information for the period shown. We urge you to read the instructions carefully and fill in the requested information.

      If necessary, please make address label corrections below.

      Company
      Attn:
      Street
      City, Province
      A1A 1A1

      Statistics Canada, Producer Prices Division, 170, Tunney's Pasture Driveway, Ottawa, Ontario K1A 0T6

      Should you require further information with respect to this report, please contact the Producer Prices Division Contact indicated on the reverse side. Please feel free to call collect or call 1-888-951-4550 for general enquiries.

      The information and data pre-coded on this form reflects the respondent's preference.

      Confidentiality

      The Statistics Act protects the confidentiality of information collected by Statistics Canada.

      Data-sharing agreements

      To reduce respondent burden, Statistics Canada has entered into data-sharing agreements with provincial and territorial statistical agencies and other government organizations, which must keep the data confidential and use them only for statistical purposes. Information on confidentiality, data-sharing agreements and record linkage can be found on the last page of this questionnaire.

      Fax or other electronic transmission disclosure
      Statistics Canada advises you that there could be a risk of disclosure during facsimile or other electronic transmission.

      However, upon receipt, Statistics Canada will provide the guaranteed level of protection afforded all information collected under the authority of the Statistics Act.

      Respondent:

      Contact :

      Commodity Specialist

      (613) 951-

      To complete this Price Report:

      1) In Box A enter the transaction price in effect on the 15th of the month indicated.

      2) In Box B enter “NS” if no sales occurred and give an estimate in Box A for the transaction prices.

      3) If there is any change in the description of product and/or transaction description please amend.

      Product ID

      • Commodity Description:
      • Description of Product:
      • Transaction Description:
        • C1:
        • C3:
        • C2:
        • C4:

      Date of last reported price change :
      2010-01

      C1 to C4 Transaction description as specified above
      Circle reasons for price change
      Further explanation of price change
      (pertinent market information)

      Date:

      • A
      • B
      • C1
      • C2
      • C3
      • C4
      • D
        • 1
        • 2
        • 3
        • 4
        • 5
        • 6
        • 7

      Reasons for price change :

      1. Material costs
      2. Labour costs
      3. Competitive factors
      4. Physical content
      5. Terms of sale
      6. Exchange rate
      7. Others - describe

      General information

      Confidentiality

      Your answers are confidential.

      Statistics Canada is prohibited by law from releasing any information from this survey which would identify a person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation. Therefore, for example, the Canada Revenue Agency cannot access identifiable survey data from Statistics Canada.

      These survey data will only be used for statistical purposes and will be published in an aggregate form only.

      Data-sharing agreements

      To reduce respondent burden, Statistics Canada has entered into data-sharing agreements with provincial and territorial statistical agencies and other government organizations, which must keep the data confidential and use them only for statistical purposes.

      Statistics Canada will only share data from this survey with those organizations that have demonstrated a requirement to use the data.

      Section 11 of the Statistics Act provides for the sharing of information with provincial and territorial statistical agencies that meet certain conditions. These agencies must have the legislative authority to collect the same information, on a mandatory basis, and the legislation must provide substantially the same provisions for confidentiality and penalties for disclosure of confidential information as the Statistics Act. Because these agencies have the legal authority to compel businesses to provide the same information, consent is not requested and businesses may not object to the sharing of the data.

      For this survey, there are Section 11 agreements with the provincial statistical agencies of Newfoundland and Labrador, Nova Scotia, New Brunswick, Quebec, Ontario, Manitoba, Saskatchewan, Alberta, and British Columbia.

      The shared data will be limited to business establishments located within the jurisdiction of the respective province.

      Section 12 of the Statistics Act provides for the sharing of information with federal, provincial or territorial government organizations. Under Section 12, you may refuse to share your information with any of these organizations by writing a letter of objection to the Chief Statistician and returning it with the completed questionnaire. Please specify the organizations with which you do not want to share your data.

      For this survey, there are Section 12 agreements with the statistical agency of Prince Edward Island.

      For agreements with provincial government organizations, the shared data will be limited to business establishments located within the jurisdiction of the respective province.

      Record Linkage

      To enhance the data from this survey, Statistics Canada may combine it with information from other surveys or from administrative sources.

      Thank you for completing this questionnaire. Please retain a copy for your records.

      Visit our website

      Unified Enterprise Survey - Annual

      Reporting Guide

      This guide is designed to assist you as you complete the 2012 Survey of Service Industries. If you need more information, please call the Statistics Canada Help Line at the number below.

      Your answers are confidential.

      Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act.

      Statistics Canada will use information from this survey for statistical purposes.

      Help Line: 1-800-972-9692

      Table of contents

      B - Main business activity
      C - Reporting period information
      D - Revenue
      E - Expenses
      G - Personnel
      General information
      Survey purpose
      Data-sharing agreements
      Record linkages

      B - Main business activity

      1. Please describe the nature of your business.

      To ensure that you have received the appropriate questionnaire, you are asked to describe the nature of your business. The description should briefly state the main activities of your business unit.

      2. Please check the one main activity which most accurately represents your main source of revenue.

      C - Reporting period information

      Please report information for your fiscal year (normal business year) ending between April 1, 2012 and March 31, 2013. Please indicate the reporting period covered by this questionnaire.

      A detailed breakdown may be requested in other sections.

      1. Sales of goods and services (e.g., rental and leasing income, commissions, fees, admissions, services revenue) Report net of returns and allowances.

      Sales of goods and services are defined as amounts derived from the sale of goods and services (cash or credit), falling within a business’s ordinary activities. Sales should be reported net of trade discount, value added tax and other taxes based on sales.

      Include:

      • sales from Canadian locations (domestic and export sales);
      • transfers to other business units or a head office of your firm.

      Exclude:

      • transfers into inventory and consignment sales;
      • federal, provincial and territorial sales taxes and excise duties and taxes;
      • intercompany sales in consolidated financial statements.

      2. Grants, subsidies, donations and fundraising

      Please report contributions received during the reporting period.

      Include:

      • non-repayable grants, contributions and subsidies from all levels of government;
      • revenue from private sector (corporate and individual) sponsorships, donations and fundraising.

      3. Royalties, rights, licensing and franchise fees

      A royalty is defined as a payment received by the holder of a copyright, trademark or patent.

      Please include revenue received from the sale or use of all intellectual property rights of copyrighted musical, literary, artistic or dramatic works, sound recordings or the broadcasting of communication signals.

      4. Investment income (dividends and interest)

      Investment income is defined as the portion of a company’s income derived from its investments, including dividends and interest on stocks and bonds.

      Include interest from:

      • foreign sources;
      • bonds and debentures;
      • mortgage loans;
      • G.I.C. interest;
      • loan interest;
      • securities interest and deposits with bank interest.

      Exclude:

      • equity income from investments in subsidiaries or affiliates; these amounts should be reported in section E, at question 25.

      5. Other revenue (please specify)

      Include:

      • amounts not included in questions 1 to 4 above.

      6. Total revenue

      The sum of questions 1 to 5.

      E - Expenses

      1. Salaries and wages of employees who have been issued a T4 statement

      Please report all salaries and wages (including taxable allowances and employment commissions as defined on the T4 – Statement of Remuneration Paid) before deductions for this reporting period.

      Include:

      • vacation pay;
      • bonuses (including profit sharing);
      • employee commissions;
      • taxable allowances (e.g., room and board, vehicle allowances, gifts such as airline tickets for holidays);
      • severance pay.

      Exclude:

      • all payments and expenses associated with casual labour and outside contract workers; please report these amounts in this section, at question 5.

      2. Employer portion of employee benefits

      Include contributions to:

      • health plans;
      • insurance plans;
      • employment insurance;
      • pension plans;
      • workers’ compensation;
      • contributions to any other employee benefits such as child care and supplementary unemployment benefit (SUB) plans;
      • contributions to provincial and territorial health and education payroll taxes.

      3. Commissions paid to non-employees

      Please report commission payments to outside workers without a T4 – Statement of Remuneration Paid.

      Include:

      • commission payments to independent real estate agents and brokers.

      4. Professional and business services fees

      Include:

      • legal;
      • accounting and auditing;
      • consulting;
      • education and training;
      • architect;
      • appraisal;
      • management and administration.

      5. Subcontract expenses (include contract labour, contract work and custom work)

      Subcontract expense refers to the purchasing of services from outside of the company rather than providing them in-house.

      Include:

      • hired casual labour and outside contract workers.

      6. Charges for services provided by your head office

      Include:

      • parent company reimbursement expenses and interdivisional expenses.

      7. Cost of goods sold, if applicable (purchases plus opening inventory minus closing inventory)

      Report cost of purchased goods that were resold during the reporting period. If applicable, report cost of goods and material used in manufacturing of sold products.

      Include:

      • goods purchased for resale: purchases during the period (including freight-in) plus opening inventory less closing inventory;
      • materials used in manufacturing of products sold: report only the material component of cost of finished manufactured goods that were sold during the reporting period.

      Exclude:

      • direct and indirect labour costs (salaries, wages, benefits, and commissions);
      • overhead and all other costs normally charged to cost of goods sold, such as depreciation, energy costs, utilities, sub-contracts, royalties, transportation, warehousing, insurance, rental and leasing; these expenses should be reported elsewhere in the detailed categories provided.

      8. Office supplies

      Include:

      • office stationery and supplies, paper and other supplies for photocopiers, printers and fax machines;
      • diskettes and computer upgrade expenses;
      • data processing.

      Exclude:

      • postage and courier;
      • telephone, Internet and other telecommunications expenses (please report this amount in this section, at question 14).

      9. Rental and leasing (include rental of premises, equipment, motor vehicles, etc.)

      Include:

      • lease rental expenses, real estate rental expenses, condominium fees and equipment rental expenses;
      • motor vehicle rental and leasing expenses;
      • rental and leasing of computer and peripheral expenses;
      • studio lighting and scaffolding, and other machinery and equipment expenses;
      • fuel and other utility costs covered in your rental and leasing contracts.

      10. Repair and maintenance (e.g., property, equipment, vehicles)

      Include expenses for the repair and maintenance of:

      • buildings and structures;
      • vehicles (including vehicle fuel);
      • machinery and equipment;
      • security equipment;
      • costs related to materials, parts and external labour associated with these expenses.

      Also include janitorial and cleaning services and garbage removal.

      11. Insurance (include professional liability, motor vehicles, etc.)

      Include:

      • professional and other liability insurance;
      • motor vehicle and property insurance;
      • executive life insurance;
      • bonding, business interruption insurance and fire insurance.

      Insurance recovery income should be deducted from insurance expenses.

      12. Advertising, marketing and promotions (report charitable donations at question 22)

      Include:

      • newspaper advertising and media expenses;
      • catalogues, presentations and displays;
      • meeting and convention expenses;
      • tickets for theatre, concerts and sporting events for business promotion;
      • fundraising expenses.

      13. Travel, meals and entertainment

      Include:

      • passenger transportation, accommodation and meals while travelling;
      • other travel allowances as well as meal, entertainment and hospitality purchases for clients.

      14. Utilities and telecommunications expenses (include gas, heating, hydro, water, telephone and Internet expenses)

      Include:

      • diesel, fuel wood, natural gas, oil and propane;
      • sewage.

      Exclude:

      • energy expenses covered in your rental and leasing contracts;
      • vehicle fuel.

      15. Property and business taxes, licences and permits

      Include:

      • property taxes paid directly and property transfer taxes;
      • vehicle licence fees;
      • beverage taxes and business taxes;
      • trade licence fees;
      • membership fees and professional licence fees.

      16. Royalties, rights, licensing and franchise fees

      Include:

      • amounts paid to holders of patents, copyrights, performing rights and trademarks;
      • gross overriding royalty expenses and direct royalty costs;
      • resident and non-resident royalty expenses;
      • franchise fees.

      17. Delivery, warehousing, postage and courier

      Include:

      • amounts paid for courier, custom fees, delivery and installation;
      • distribution, ferry charges and cartage;
      • freight and duty, shipping, warehousing and storage.

      18. Financial service fees

      Include:

      • explicit service charges for financial services;
      • credit and debit card commissions and charges;
      • collection expenses and transfer fees;
      • registrar and transfer agent fees;
      • security and exchange commission fees;
      • other financial service fees.

      Exclude:

      • interest expenses.

      19. Interest expenses

      Please report the cost of servicing your company’s debt.

      Include interest on:

      • short-term and long-term debt;
      • capital leases;
      • bonds and debentures and mortgages.

      20. Amortization and depreciation of tangible and intangible assets

      Include:

      • direct cost depreciation of tangible assets and amortization of leasehold improvements;
      • amortization of intangible assets (e.g., amortization of goodwill, deferred charges, organizational costs, and research and development costs).

      21. Bad debts

      A bad debt is the portion of receivables deemed uncollectible, typically from accounts receivable or loans.

      Include:

      • allowance for bad debts.

      Bad debt recoveries are to be netted from bad debt expenses.

      22. All other expenses (please specify)

      Include:

      • amounts not included in questions 1 to 21;
      • charitable and political expenses;
      • research and development expenses;
      • recruiting expenses.

      23. Total expenses

      The sum of questions 1 to 22.

      24. Corporate taxes, if applicable

      Include:

      • federal, provincial and territorial current income taxes and federal, provincial and territorial provision for deferred income taxes.

      25. Gains (losses) and other items

      Include:

      • realized gains/losses on disposal of assets and realized gains/losses on sale of investments;
      • foreign exchange gains/losses, subsidiary/affiliate share of income/losses and other division
        income/losses;
      • joint venture income/losses and partnership income/losses;
      • unrealized gains/losses, extraordinary items, legal settlements, and other unusual items;
      • write-offs.

      26. Net profit/loss after tax and other items

      Total revenue less Total expenses minus Corporate taxes plus Gains (losses) and other items.

      G - Personnel

      To fully measure the contribution of all human capital in this industry, we require information on the number of partners and proprietors as well as the number and classification of workers.

      1. Number of partners and proprietors, non-salaried (if salaried, report at question 2 below)

      For unincorporated businesses, please report the number of partners and proprietors for whom earnings will be the net income of the partnership or proprietorship.

      2. Paid employees

      a) Average number of paid employees during the reporting period

      To calculate the average number employed, add the number of employees in the last pay period of each month of the reporting period and divide this sum by the number of months (usually 12).

      Exclude:

      • partners and proprietors, non-salaried reported at question 1 above.

      b) Percentage of paid employees (from question 2a) who worked full time

      Full-time employment consists of persons who usually work 30 hours or more per week. Please specify the percentage of paid employees who have been working full time by rounding the percentage to the nearest whole number.

      3. Number of contract workers for whom you did not issue a T4, such as freelancers and casual workers (estimates are acceptable)

      Contract workers are not employees, but workers contracted to perform a specific task or project in your organization for a specific duration, such as self-employed persons, freelancers and casual workers. These workers are not issued a T4 information slip. Please report the number of contract workers employed by your organization during the fiscal year.

      General information

      Survey purpose

      Statistics Canada conducts this survey to obtain detailed and accurate data on this industry, which is recognised as being an important contributor to the Canadian economy. Your responses are critically important to produce reliable statistics used by businesses, non-profit organizations and all levels of government to make informed decisions in many areas.

      The information from this survey can be used by your business to benchmark your performance against an industry standard, to plan marketing strategies or to prepare business plans for investors. Governments use the data to develop national and regional economic policies and to develop programs to promote domestic and international competitiveness. The data are also used by trade associations, business analysts and investors to study the economic performance and characteristics of your industry.

      Data-sharing agreements

      To reduce respondent burden, Statistics Canada has entered into data sharing agreements with provincial and territorial statistical agencies and other government organizations, which have agreed to keep the data confidential and use them only for statistical purposes. Statistics Canada will only share data from this survey with those organizations that have demonstrated a requirement to use the data.

      Section 11 of the Statistics Act provides for the sharing of information with provincial and territorial statistical agencies that meet certain conditions. These agencies must have the legislative authority to collect the same information, on a mandatory basis, and the legislation must provide substantially the same provisions for confidentiality and penalties for disclosure of confidential information as the Statistics Act. Because these agencies have the legal authority to compel businesses to provide the same information, consent is not requested and businesses may not object to the sharing of the data.

      For this survey, there are Section 11 agreements with the provincial and territorial statistical agencies of Newfoundland and Labrador, Nova Scotia, New Brunswick, Quebec, Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, and the Yukon.

      The shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

      Section 12 of the Statistics Act provides for the sharing of information with federal, provincial or territorial government organizations. Under Section 12, you may refuse to share your information with any of these organizations by writing a letter of objection to the Chief Statistician and returning it with the completed questionnaire. Please specify the organizations with which you do not want to share your data.

      For this survey, there are Section 12 agreements with the statistical agencies of Prince Edward Island, the Northwest Territories and Nunavut.

      For agreements with provincial and territorial government organizations, the shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

      Record linkages

      To enhance the data from this survey, Statistics Canada may combine it with information from other surveys or from administrative sources.

      Please note that Statistics Canada does not share any individual survey information with the Canada Revenue Agency.

      Please visit our website at www.statcan.gc.ca/survey-enquete/index-eng.htm  or call us at 1-800-972-9692 for more information about these data-sharing agreements.

      Thank you!

      Form "T" – Traffic Enforcement Statistics

      Canadian Centre for Justice Statistics

      Information for Respondents

      Authority:
      Statistics Act, Revised Statutes of Canada, 1985, Chapter S19.

      Objective:
      This survey was designed to produce an indicator on the incidence of crime in Canadian society. The information is used by federal and provincial policy makers as well as public and private researchers. The data are also widely disseminated by the media for purposes of general public information.

      Confidentiality:
      Statistics Canada is prohibited by law from publishing any statistics which would divulge information obtained from this survey that relates to any identifiable respondent/individual without the previous written consent of that respondent/individual. The information reported on this questionnaire will be treated in confidence, used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation.

      Correspondence:
      If you require assistance in the completion of this questionnaire or any questions regarding the survey, please contact the;
      Policing Services Program,
      Canadian Centre for Justice Statistics,
      Statistics Canada,
      Ottawa, Ontario,
      K1A 0T6,
      Telephone: 1-800-387-2231

      For each of the following categories:
      Actual number, Offences Cleared: By charge, Otherwise, Persons Charged (Includes adults and young offenders): Male, Female.

      Offences

      • Dangerous Operation of Motor Vehicle – Causing Death
      • Dangerous Operation of Boat, Vessel or Aircraft – Causing Death
      • Dangerous Operation of Motor Vehicle – Causing bodily Harm
      • Dangerous Operation of Boat, Vessel or Aircraft – Causing bodily Harm
      • Dangerous Operation of Motor Vehicle
      • Dangerous Operation of Boat, Vessel or Aircraft
      • Impaired Operation of Motor Vehicle – Causing Death
      • Impaired Operation of Boat, Vessel or Aircraft – Causing Death
        Impaired Operation of Motor Vehicle – Causing Bodily Harm
      • Impaired Operation of Boat, Vessel or Aircraft – Causing Bodily Harm
      • Impaired Operation of Motor Vehicle or Over 80 mg.
      • Impaired Operation of Boat, Vessel or Aircraft or Over 80 mg.
      • Fail or Refuse to Provide Breath Sample
      • Fail or Refuse to Provide Blood Sample
      • Fail to Stop or Remain
      • Driving Motor Vehicle While Prohibited

      Provincial statute traffic offences

      • Fail to Stop or Remain
      • Dangerous Driving or Without Due Care or Attention
      • Driving While Disqualified or Licence Suspended

      For each of the following categories:
      Actual number,
      Offences Cleared: By charge, Otherwise,
      Persons Charged: Total Charges*

      Offences
      Other traffic offences

      • Federal Statutes – Include all charges under Federal Government traffic regulations, excluding parking violations
      • Provincial Statutes – Include all charges under the various Provincial Statutes dealing with traffic, excluding offences Fail to stop or Remain, Dangerous Driving or Without Due Care or Attention, driving While Disqualified or License Suspended and parking violations
      • Municipal By-laws – Include all charges under municipal traffic regulations and by-laws excluding parking violations

      For each of the following categories:
      Number

      Parking violations

      • Total number of parking violations

      Traffic accidents

      • Number of fatal accidents
      • Number of non-fatal (injury) accidents
      • Accidents – property damaged $200 or more

      Total number of traffic accidents

      Persons killed

      • Number of persons killed
        (a) Driver and passengers
        (b) Pedestrians
        (c) Bicyclists
        (d) Others

      Persons injured

      • Number of persons injured

      *Includes adults and young offenders.

      Summary Instructions – Form "T" – Traffic Enforcement Statistics
      (see Uniform Crime Reporting manual for detailed instructions)

      Returns to Statistics Canada
      Form "T" is sent to police forces monthly for return to Statistics Canada not later than the 15th of the following month.

      Crime Data All offences occurring within your jurisdiction must be recorded, including unsolved offences. Information on charges laid and offences cleared must be recorded and reported. Use police department records and not court records which have only a record of offenders appearing in court.

      When to Score

      • Offences are to be reported in the month they become known to the police.
      • Offences cleared are to be reported in the month they are cleared.
      • Persons charged are to be reported in the month the person is charged.

      Persons Charged
      In Form "T" the persons charged data includes adults and young offenders sub-divided into males and females.

      Total Charges
      On Form "T" total charges against adults and young offenders are to be reported for federal and provincial statutes and municipal by-laws.

      Reporting Jurisdictions
      Duplication of reporting statistical data must be avoided. Cases involving assistance to other police forces, and arrests made or summonses served for the police of another jurisdiction must not be reported as they will be counted by the police department concerned.

      Supplementary Form “C” – Crime Statistics

      Canadian Centre for Justice Statistics

      Information for Respondents

      Authority
      Statistics Act, Revised Statutes of Canada, 1985, Chapter S19.

      Objective
      This survey was designed to produce an indicator on the incidence of crime in Canadian society. The information is used by federal and provincial policy makers as well as public and private researchers. The data are also widely disseminated by the media for purposes of general public information.

      Confidentiality
      Statistics Canada is prohibited by law from publishing any statistics which would divulge information obtained from this survey that relates to any identifiable respondent/individual without the previous written consent of that respondent/individual. The information reported on this questionnaire will be treated in confidence, used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation.

      Correspondence
      If you require assistance in the completion of this questionnaire or any questions regarding the survey, please contact the;

      Policing Services Program,
      Canadian Centre for Justice Statistics,
      Statistics Canada,
      Ottawa, Ontario, K1A 0T6,
      Telephone toll free: 1-800-387-2231

      For each of the following categories:
      Reported or known to police, Unfounded, Actual number,
      Offences Cleared: By charge, Otherwise,
      Persons Data: Adults charged, Male or Female, Young offenders charged, Male or Female, Not charged.

      Offences
      Assault – total

      • Aggravated Sexual Assault
      • Sexual Assault with Weapon
      • Sexual Assault
      • Assault Level (1)
      • Assault with Weapon or Causing Bodily Harm Level (2)
      • Aggravated Assault Level (3)
      • Unlawfully Causing Bodily Harm
      • Discharge Firearm with Intent
      • Police
      • Other Peace-Public Officers
      • Other Assaults

      Other sexual offences – total

      Abduction – total

      • Abduction of person under 14
      • Abduction of person under 16
      • Abduction Contravening Custody Order
      • Abduction No Custody Order

      Form “C” – Crime Statistics

      Canadian Centre for Justice Statistics

      Information for respondents

      Authority
      Statistics Act, Revised Statutes of Canada, 1985, Chapter S19

      Objective
      This survey was designed to produce an indicator on the incidence of crime in Canadian society. The information is used by federal and provincial policy makers as well as public and private researchers. The data are also widely disseminated by the media for purposes of general public information.

      Confidentiality
      Statistics Canada is prohibited by law from publishing any statistics which would divulge information obtained from this survey that relates to any identifiable respondent/individual without the previous written consent of that respondent/individual. The information reported on this questionnaire will be treated in confidence, used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation.

      Correspondence
      If you require assistance in the completion of this questionnaire or any questions regarding the survey, please contact the; Policing Services Program, Canadian Centre for Justice Statistics, Statistics Canada Ottawa, Ontario K1A 0T6, Telephone: 1-800-387-2231

      For each of the following categories:

      Offences: Reported or known to police, Unfounded, Actual number,
      Offences Cleared: By charge, Otherwise,
      Persons Data: Adults charged, Male or Female, Young offenders charged, Male or Female, not charged.

      Homicide total (See Supplementary Homicide instructions on page three)

      • Murder, First Degree
      • Murder, Second Degree
      • Manslaughter
      • Infanticide

      Attempted murder – total
      Robbery total

      • Firearms
      • Other offensive weapons
      • Other Robbery

      Breaking and entering total

      • Business premises
      • Residence
      • Other Break and Enter

      Theft – motor vehicle total

      • Automobiles
      • Trucks
      • Motorcycles
      • Other Motor Vehicles

      Theft over $5,000 total

      • Bicycles
      • From motor vehicles
      • Shoplifting
      • Other thefts over $5,000

      Thefts $5,000 and under total

      • Bicycles
      • From motor vehicles
      • Shoplifting
      • Other thefts $5,000 and under

      Have stolen goods
      Frauds total

      • Cheques
      • Credit Cards
      • Other frauds

      Prostitution total

      • Bawdy house
      • Procuring
      • Other prostitution

      Gaming and betting total

      • Betting house
      • Gaming house
      • Other gaming and betting offences

      Offensive weapons total

      • Firearms usage
      • Weapons possession
      • Trafficking import/export
      • Other weapon offences

      Other criminal code (excluding traffic) total

      • Arson
      • Bail Violations
      • Counterfeiting currency
      • Disturb the peace
      • Escape custody
      • Indecent Acts
      • Kidnapping
      • Public Morals
      • Obstruct public peace officer
      • Prisoner unlawfully at large
      • Trespass at night
      • Mischief (property damage) over $5,000
      • Mischief (property damage) $5,000 and under
      • Other Criminal Code offences

      Heroin total

      • Possession
      • Trafficking
      • Importation/Production

      Cocaine total

      • Possession
      • Trafficking
      • Importation/Production

      Other drugs total

      • Possession
      • Trafficking
      • Importation/Production

      Cannabis total

      • Possession
      • Trafficking
      • Importation
      • Production

      Other federal statutes total (excludingtraffic)

      • Bankruptcy Act
      • Canada Shipping Act
      • Customs Act
      • Excise Act
      • Immigration Act
      • Firearms Act
      • Other Federal Statute Offences

      Provincial statutes (excluding Traffic) total

      • Liquor Acts
      • Securities Act
      • Other Provincial Statutes

      Municipal by-laws (excluding Traffic)

      Special (to be utilized for special surveys or non-applicable offences)

      Supplementary homicide return

      In view of the importance of homicide statistics, it is requested that the following supplementary information be supplied for all homicides occurring in your jurisdiction. Statistics Canada will send the investigating police force a Homicide Return for completion and return to Statistics Canada. The names of victim(s) and person(s) charged must equal the actual number of offences and persons charged as reported for Items 002 to 005 – Form "C". (For each of the following categories: Offence, Date of offence, Location of Offence, Victim(s), Person(s) charged).

      Monthly Retail Trade Survey (MRTS) Data Quality Statement

      Objectives, uses and users
      Concepts, variables and classifications
      Coverage and frames
      Sampling
      Questionnaire design
      Response and nonresponse
      Data collection and capture operations
      Editing
      Imputation
      Estimation
      Revisions and seasonal adjustment
      Data quality evaluation
      Disclosure control

      1. Objectives, uses and users

      1.1. Objective

      The Monthly Retail Trade Survey (MRTS) provides information on the performance of the retail trade sector on a monthly basis, and when combined with other statistics, represents an important indicator of the state of the Canadian economy.

      1.2. Uses

      The estimates provide a measure of the health and performance of the retail trade sector. Information collected is used to estimate level and monthly trend for retail sales. At the end of each year, the estimates provide a preliminary look at annual retail sales and performance.

      1.3. Users

      A variety of organizations, sector associations, and levels of government make use of the information. Retailers rely on the survey results to compare their performance against similar types of businesses, as well as for marketing purposes. Retail associations are able to monitor industry performance and promote their retail industries. Investors can monitor industry growth, which can result in better access to investment capital by retailers. Governments are able to understand the role of retailers in the economy, which aids in the development of policies and tax incentives. As an important industry in the Canadian economy, governments are able to better determine the overall health of the economy through the use of the estimates in the calculation of the nation’s Gross Domestic Product (GDP).

      2. Concepts, variables and classifications

      2.1. Concepts

      The retail trade sector comprises establishments primarily engaged in retailing merchandise, generally without transformation, and rendering services incidental to the sale of merchandise.

      The retailing process is the final step in the distribution of merchandise; retailers are therefore organized to sell merchandise in small quantities to the general public. This sector comprises two main types of retailers, that is, store and non-store retailers. The MRTS covers only store retailers. Their main characteristics are described below. Store retailers operate fixed point-of-sale locations, located and designed to attract a high volume of walk-in customers. In general, retail stores have extensive displays of merchandise and use mass-media advertising to attract customers. They typically sell merchandise to the general public for personal or household consumption, but some also serve business and institutional clients. These include establishments such as office supplies stores, computer and software stores, gasoline stations, building material dealers, plumbing supplies stores and electrical supplies stores.

      In addition to selling merchandise, some types of store retailers are also engaged in the provision of after-sales services, such as repair and installation. For example, new automobile dealers, electronic and appliance stores and musical instrument and supplies stores often provide repair services, while floor covering stores and window treatment stores often provide installation services. As a general rule, establishments engaged in retailing merchandise and providing after sales services are classified in this sector. Catalogue sales showrooms, gasoline service stations, and mobile home dealers are treated as store retailers.

      2.2. Variables

      Sales are defined as the sales of all goods purchased for resale, net of returns and discounts. This includes commission revenue and fees earned from selling goods and services on account of others, such as selling lottery tickets, bus tickets, and phone cards. It also includes parts and labour revenue from repair and maintenance; revenue from rental and leasing of goods and equipment; revenues from services, including food services; sales of goods manufactured as a secondary activity; and the proprietor’s withdrawals, at retail, of goods for personal use. Other revenue from rental of real estate, placement fees, operating subsidies, grants, royalties and franchise fees are excluded.

      Trading Location is the physical location(s) in which business activity is conducted in each province and territory, and for which sales are credited or recognized in the financial records of the company. For retailers, this would normally be a store.

      Constant Dollars: The value of retail trade is measured in two ways; including the effects of price change on sales and net of the effects of price change. The first measure is referred to as retail trade in current dollars and the latter as retail trade in constant dollars. The method of calculating the current dollar estimate is to aggregate the weighted value of sales for all retail outlets. The method of calculating the constant dollar estimate is to first adjust the sales values to a base year, using the Consumer Price Index, and then sum up the resulting values.

      2.3. Classification

      The Monthly Retail Trade Survey is based on the definition of retail trade under the NAICS (North American Industry Classification System). NAICS is the agreed upon common framework for the production of comparable statistics by the statistical agencies of Canada, Mexico and the United States. The agreement defines the boundaries of twenty sectors. NAICS is based on a production-oriented, or supply based conceptual framework in that establishments are groups into industries according to similarity in production processes used to produce goods and services.

      Estimates appear for 21 industries based on special aggregations of the 2007 North American Industry Classification System (NAICS) industries. The 21 industries are further aggregated to 11 sub-sectors.

      Geographically, sales estimates are produced for Canada and each province and territory.

      3. Coverage and frames

      Statistics Canada’s Business Register ( BR) provides the frame for the Monthly Retail Trade Survey. The BR is a structured list of businesses engaged in the production of goods and services in Canada. It is a centrally maintained database containing detailed descriptions of most business entities operating within Canada. The BR includes all incorporated businesses, with or without employees. For unincorporated businesses, the BR includes all employers with businesses, and businesses with no employees with annual sales that have a Goods and Services Tax (GST) or annual revenue that declares individual taxes.  annual sales greater than $30,000 that have a Goods and Services Tax (GST) account (the BR does not include unincorporated businesses with no employees and with annual sales less than $30,000).

      The businesses on the BR are represented by a hierarchical structure with four levels, with the statistical enterprise at the top, followed by the statistical company, the statistical establishment and the statistical location. An enterprise can be linked to one or more statistical companies, a statistical company can be linked to one or more statistical establishments, and a statistical establishment to one or more statistical locations.

      The target population for the MRTS consists of all statistical establishments on the BR that are classified to the retail sector using the North American Industry Classification System (NAICS) (approximately 200,000 establishments). The NAICS code range for the retail sector is 441100 to 453999. A statistical establishment is the production entity or the smallest grouping of production entities which: produces a homogeneous set of goods or services; does not cross provincial boundaries; and provides data on the value of output, together with the cost of principal intermediate inputs used, along with the cost and quantity of labour used to produce the output. The production entity is the physical unit where the business operations are carried out. It must have a civic address and dedicated labour.

      The exclusions to the target population are ancillary establishments (producers of services in support of the activity of producing goods and services for the market of more than one establishment within the enterprise, and serves as a cost centre or a discretionary expense centre for which data on all its costs including labour and depreciation can be reported by the business), future establishments, establishments with a missing or a zero gross business income (GBI) value on the BR and establishments in the following non-covered NAICS:

      • 4541 (electronic shopping and mail-order houses)
      • 4542 (vending machine operators)
      • 45431 (fuel dealers)
      • 45439 (other direct selling establishments)

      4. Sampling

      The MRTS sample consists of 10,000 groups of establishments (clusters) classified to the Retail Trade sector selected from the Statistics Canada Business Register. A cluster of establishments is defined as all establishments belonging to a statistical enterprise that are in the same industrial group and geographical region. The MRTS uses a stratified design with simple random sample selection in each stratum. The stratification is done by industry groups (the mainly, but not only four digit level NAICS), and the geographical regions consisting of the provinces and territories, as well as three provincial sub-regions. We further stratify the population by size.

      The size measure is created using a combination of independent survey data and three administrative variables: the annual profiled revenue, the GST sales expressed on an annual basis, and the declared tax revenue (T1 or T2). The size strata consist of one take-all (census), at most, two take-some (partially sampled) strata, and one take-none (non-sampled) stratum. Take-none strata serve to reduce respondent burden by excluding the smaller businesses from the surveyed population. These businesses should represent at most ten percent of total sales. Instead of sending questionnaires to these businesses, the estimates are produced through the use of administrative data.

      The sample was allocated optimally in order to reach target coefficients of variation at the national, provincial/territorial, industrial, and industrial groups by province/territory levels. The sample was also inflated to compensate for dead, non-responding, and misclassified units.

      MRTS is a repeated survey with maximisation of monthly sample overlap. The sample is kept month after month, and every month new units are added (births) to the sample.  MRTS births, i.e., new clusters of establishment(s), are identified every month via the BR’s latest universe. They are stratified according to the same criteria as the initial population. A sample of these births is selected according to the sampling fraction of the stratum to which they belong and is added to the monthly sample. Deaths occur on a monthly basis. A death can be a cluster of establishment(s) that have ceased their activities (out-of-business) or whose major activities are no longer in retail trade (out-of-scope). The status of these businesses is updated on the BR using administrative sources and survey feedback, including feedback from the MRTS. Methods to treat dead units and misclassified units are part of the sample and population update procedures.

      5. Questionnaire design

      The Monthly Retail Trade Survey incorporates the following sub-surveys:

      Monthly Retail Trade Survey - R8

      Monthly Retail Trade Survey (with inventories) – R8

      Survey of Sales and Inventories of Alcoholic Beverages

      The questionnaires collect monthly data on retail sales and the number of trading locations by province or territory and inventories of goods owned and intended for resale from a sample of retailers. The items on the questionnaires have remained unchanged for several years. For the 2004 redesign, the general questionnaires were subject to cosmetic changes only. The questionnaire for Sales and Inventories of Alcoholic Beverages underwent more extensive changes. The modifications were discussed with stakeholders and the respondents were given an opportunity to comment before the new questionnaire was finalized. If further changes are needed to any of the questionnaires, proposed changes would go through a review committee and a field test with respondents and data users to ensure its relevancy.

      6. Response and nonresponse

      6.1. Response and non-response

      Despite the best efforts of survey managers and operations staff to maximize response in the MRTS, some non-response will occur. For statistical establishments to be classified as responding, the degree of partial response (where an accurate response is obtained for only some of the questions asked a respondent) must meet a minimum threshold level below which the response would be rejected and considered a unit nonresponse.  In such an instance, the business is classified as not having responded at all.

      Non-response has two effects on data: first it introduces bias in estimates when nonrespondents differ from respondents in the characteristics measured; and second, it contributes to an increase in the sampling variance of estimates because the effective sample size is reduced from that originally sought.

      The degree to which efforts are made to get a response from a non-respondent is based on budget and time constraints, its impact on the overall quality and the risk of nonresponse bias.

      The main method to reduce the impact of non-response at sampling is to inflate the sample size through the use of over-sampling rates that have been determined from similar surveys.

      Besides the methods to reduce the impact of non-response at sampling and collection, the non-responses to the survey that do occur are treated through imputation. In order to measure the amount of non-response that occurs each month, various response rates are calculated. For a given reference month, the estimation process is run at least twice (a preliminary and a revised run). Between each run, respondent data can be identified as unusable and imputed values can be corrected through respondent data. As a consequence, response rates are computed following each run of the estimation process.

      For the MRTS, two types of rates are calculated (un-weighted and weighted). In order to assess the efficiency of the collection process, un-weighted response rates are calculated. Weighted rates, using the estimation weight and the value for the variable of interest, assess the quality of estimation. Within each of these types of rates, there are distinct rates for units that are surveyed and for units that are only modeled from administrative data that has been extracted from GST files.

      To get a better picture of the success of the collection process, two un-weighted rates called the ‘collection results rate’ and the ‘extraction results rate’ are computed. They are computed by dividing the number of respondents by the number of units that we tried to contact or tried to receive extracted data for them. Non-monthly reporters (respondents with special reporting arrangements where they do not report every month but for whom actual data is available in subsequent revisions) are excluded from both the numerator and denominator for the months where no contact is performed.

      In summary, the various response rates are calculated as follows:

      Weighted rates:

      Survey Response rate (estimation) =
      Sum of weighted sales of units with response status i / Sum of survey weighted sales

      where i = units that have either reported data that will be used in estimation or are converted refusals, or have reported data that has not yet been resolved for estimation.

      Admin Response rate (estimation) =
      Sum of weighted sales of units with response status ii / Sum of administrative weighted sales

      where ii = units that have data that was extracted from administrative files and are usable for estimation.

      Total Response rate (estimation) =
      Sum of weighted sales of units with response status i or response status ii / Sum of all weighted sales

      Un-weighted rates:

      Survey Response rate (collection) =
      Number of questionnaires with response status iii/ Number of questionnaires with response status iv

      where iii = units that have either reported data (unresolved, used or not used for estimation) or are converted refusals.

      where iv = all of the above plus units that have refused to respond, units that were not contacted and other types of non-respondent units.

      Admin Response rate (extraction) =
      Number of questionnaires with response status vi/ Number of questionnaires with response status vii

      where vi = in-scope units that have data (either usable or non-usable) that was extracted from administrative files

      where vii = all of the above plus units that have refused to report to the administrative data source, units that were not contacted and other types of non-respondent units.

      (% of questionnaire collected over all in-scope questionnaires)

      Collection Results Rate =
      Number of questionnaires with response status iii / Number of questionnaires with response status viii

      where iii = same as iii defined above

      where viii = same as iv except for the exclusion of units that were contacted because their response is unavailable for a particular month since they are non-monthly reporters.

      Extraction Results Rate =
      Number of questionnaires with response status ix / Number of questionnaires with response status vii

      where ix = same as vi with the addition of extracted units that have been imputed or were out of scope

      where vii = same as vii defined above

      (% of questionnaires collected over all questionnaire in-scope we tried to collect)

      All the above weighted and un-weighted rates are provided at the industrial group, geography and size group level or for any combination of these levels.

      Use of Administrative Data

      Managing response burden is an ongoing challenge for Statistics Canada. In an attempt to alleviate response burden and survey costs, especially for smaller businesses, the MRTS has reduced the number of simple establishments in the sample that are surveyed directly and instead derives sales data for these establishments from Goods and Service Tax (GST) files using a statistical model. The model accounts for differences between sales and revenue (reported for GST purposes) as well as for the time lag between the survey reference period and the reference period of the GST file.

      For more information on the methodology used for modeling sales from administrative data sources, refer to ‘Monthly Retail Trade Survey: Use of Administrative Data’ under ‘Documentation’ of the IMDB.

      Table 1 contains the weighted response rates for all industry groups as well as for total retail trade for each province and territory. For more detailed weighted response rates, please contact the Marketing and Dissemination Section at (613) 951-3549, toll free: 1-877-421-3067 or by e-mail at retailinfo@statcan.

      6.2. Methods used to reduce non-response at collection

      Significant effort is spent trying to minimize non-response during collection. Methods used, among others, are interviewer techniques such as probing and persuasion, repeated re-scheduling and call-backs to obtain the information, and procedures dealing with how to handle non-compliant (refusal) respondents.

      If data are unavailable at the time of collection, a respondent's best estimates are also accepted, and are subsequently revised once the actual data become available.

      To minimize total non-response for all variables, partial responses are accepted. In addition, questionnaires are customized for the collection of certain variables, such as inventory, so that collection is timed for those months when the data are available.

      Finally, to build trust and rapport between the interviewers and respondents, cases are generally assigned to the same interviewer each month. This action establishes a personal relationship between interviewer and respondent, and builds respondent trust.

      7. Data collection and capture operations

      Collection of the data is performed by Statistics Canada’s Regional Offices.

       

      Table 1
      Weighted response rates by NAICS, for all provinces/territories: November 2010
        Weighted Response Rates
      Total Survey Administrative
      NAICS - Canada
      Motor Vehicle and Parts Dealers 94.6 95.3 65.6
      Automobile Dealers 96.9 97.3 52.8
      New Car Dealers 98.1 98.1  
      Used Car Dealers 77.3 81.9 52.8
      Other Motor Vehicle Dealers 68.1 64.9 89
      Automotive Parts, Accessories and Tire Stores 84.5 87 64
      Furniture and Home Furnishings Stores 86.2 91.4 45.4
      Furniture Stores 93.3 95.8 45.6
      Home Furnishings Stores 74.5 82.5 45.3
      Electronics and Appliance Stores 88.9 90.7 45.8
      Building Material and Garden Equipment Dealers 86.3 89.3 62.2
      Food and Beverage Stores 82.4 87.1 37.1
      Grocery Stores 81.3 86.2 38.1
      Grocery (except Convenience) Stores 83.6 88.2 40
      Convenience Stores 53.5 59.4 25
      Specialty Food Stores 70.1 79.1 36.2
      Beer, Wine and Liquor Stores 90.4 92.5 26.4
      Health and Personal Care Stores 87.3 89.9 65.3
      Gasoline Stations 82.5 85.1 48.5
      Clothing and Clothing Accessories Stores 88.2 90.3 33.8
      Clothing Stores 88.5 90.5 33.9
      Shoe Stores 92.7 94.1 30.5
      Jewellery, Luggage and Leather Goods Stores 80.6 84.5 34.5
      Sporting Goods, Hobby, Book and Music Stores 86.5 90.8 40.7
      General Merchandise Stores 98.8 99.4 11.6
      Miscellaneous Store Retailers 74.6 80.9 23.9
      Total 88.6 91.4 46.8
      Regions
      Newfoundland and Labrador 90.3 91.5 45.7
      Prince Edward Island 87.7 89.4 5.6
      Nova Scotia 91.5 93.5 39.5
      New Brunswick 88.5 91.3 53.4
      Québec 89 92.1 55
      Ontario 89.3 92.3 41.8
      Manitoba 85.9 86.8 56.9
      Saskatchewan 86.5 88.5 42.4
      Alberta 86.4 88.8 46.4
      British Columbia 89.1 92 40.3
      Yukon Territory 89.8 89.8  
      Northwest Territories 86.3 86.3  
      Nunavut 71.3 71.3  
      1. There are no administrative records used in new car dealers.

      Weighted Response Rates

      Respondents are sent a questionnaire or are contacted by telephone to obtain their sales and inventory values, as well as to confirm the opening or closing of business trading locations. Collection of the data begins approximately 7 working days after the end of the reference month and continues for the duration of that month.

      New entrants to the survey are introduced to the survey via an introductory letter that informs the respondent that a representative of Statistics Canada will be calling. This call is to introduce the respondent to the survey, confirm the respondent's business activity, establish and begin data collection, as well as to answer any questions that the respondent may have.

      8. Editing

      Data editing is the application of checks to detect missing, invalid or inconsistent entries or to point to data records that are potentially in error. In the survey process for the MRTS, data editing is done at two different time periods.

      First of all, editing is done during data collection. Once data are collected via the telephone, or via the receipt of completed mail-in questionnaires, the data are captured using customized data capture applications. All data are subjected to data editing. Edits during data collection are referred to as field edits and generally consist of validity and some simple consistency edits. They are used to detect mistakes made during the interview by the respondent or the interviewer and to identify missing information during collection in order to reduce the need for follow-up later on. Another purpose of the field edits is to clean up responses. In the MRTS, the current month’s responses are edited against the respondent’s previous month’s responses and/or the previous year’s responses for the current month. Field edits are also used to identify problems with data collection procedures and the design of the questionnaire, as well as the need for more interviewer training.

      Follow-up with respondents occurs to validate potential erroneous data following any failed preliminary edit check of the data. Once validated, the collected data is regularly transmitted to the head office in Ottawa.

      Secondly, editing known as statistical editing is also done after data collection and this is more empirical in nature. Statistical editing is run prior to imputation in order to identify the data that will be used as a basis to impute non-respondents. Large outliers that could disrupt a monthly trend are excluded from trend calculations by the statistical edits. It should be noted that adjustments are not made at this stage to correct the reported outliers.

      The first step in the statistical editing is to identify which responses will be subjected to the statistical edit rules. Reported data for the current reference month will go through various edit checks.

      The first set of edit checks is based on the Hidiriglou-Berthelot method whereby a ratio of the respondent’s current month data over historical (last month, same month last year) or auxiliary data is analyzed. When the respondent’s ratio differs significantly from ratios of respondents who are similar in terms of industry and/or geography group, the response is deemed an outlier.

      The second set of edits consists of an edit known as the share of market edit. With this method, one is able to edit all respondents, even those where historical and auxiliary data is unavailable. The method relies on current month data only. Therefore, within a group of respondents, that are similar in terms of industrial group and/or geography, if the weighted contribution of a respondent to the group’s total is too large, it will be flagged as an outlier.

      For edit checks based on the Hidiriglou-Berthelot method, data that are flagged as an outlier will not be included in the imputation models (those based on ratios). Also, data that are flagged as outliers in the share of market edit will not be included in the imputation models where means and medians are calculated to impute for responses that have no historical responses.

      In conjunction with the statistical editing after data collection of reported data, there is also error detection done on the extracted GST data. Modeled data based on the GST are also subject to an extensive series of processing steps which thoroughly verify each record that is the basis for the model as well as the record being modeled. Edits are performed at a more aggregate level (industry by geography level) to detect records which deviate from the expected range, either by exhibiting large month-to-month change, or differing significantly from the remaining units. All data which fail these edits are subject to manual inspection and possible corrective action.

      9. Imputation

      Imputation in the MRTS is the process used to assign replacement values for missing data. This is done by assigning values when they are missing on the record being edited to ensure that estimates are of high quality and that a plausible, internal consistency is created. Due to concerns of response burden, cost and timeliness, it is generally impossible to do all follow-ups with the respondents in order to resolve missing responses. Since it is desirable to produce a complete and consistent microdata file, imputation is used to handle the remaining missing cases.

      In the MRTS, imputation is based on historical data or administrative data (GST sales). The appropriate method is selected according to a strategy that is based on whether historical data is available, auxiliary data is available and/or which reference month is being processed.

      There are three types of historical imputation methods. The first type is a general trend that uses one historical data source (previous month, data from next month or data from same month previous year). The second type is a regression model where data from previous month and same month previous year are used simultaneously. The third type uses the historical data as a direct replacement value for a non-respondent. Depending upon the particular reference month, there is an order of preference that exists so that top quality imputation can result. The historical imputation method that was labelled as the third type above is always the last option in the order for each reference month.

      The imputation methods using administrative data are automatically selected when historical information is unavailable for a non-respondent. The administrative data source (annual GST sales) is the basis of these methods. The annual GST sales are used for two types of methods. One is a general trend that will be used for simple structure, e.g. enterprises with only one establishment, and a second type is called median-average that is used for units with a more complex structure.

      10. Estimation

      Estimation is a process that approximates unknown population parameters using only part of the population that is included in a sample. Inferences about these unknown parameters are then made, using the sample data and associated survey design. This stage uses Statistics Canada's Generalized Estimation System (GES).

      For retail sales, the population is divided into a survey portion (take-all and take-some strata) and a non-survey portion (take-none stratum). From the sample that is drawn from the survey portion, an estimate for the population is determined through the use of a Horvitz-Thompson estimator where responses for sales are weighted by using the inverses of the inclusion probabilities of the sampled units. Such weights (called sampling weights) can be interpreted as the number of times that each sampled unit should be replicated to represent the entire population. The calculated weighted sales values are summed by domain, to produce the total sales estimates by each industrial group / geographic area combination. A domain is defined as the most recent classification values available from the BR for the unit and the survey reference period. These domains may differ from the original sampling strata because units may have changed size, industry or location. Changes in classification are reflected immediately in the estimates and do not accumulate over time. For the non-survey portion, the sales are estimated with statistical models using monthly GST sales.

      For more information on the methodology for modeling sales from administrative data sources which also contributes to the estimates of the survey portion, refer to ‘Monthly Retail Survey: Use of Administrative Data’ under ‘Documentation’ of the IMDB.

      The measure of precision used for the MRTS to evaluate the quality of a population parameter estimate and to obtain valid inferences is the variance. The variance from the survey portion is derived directly from a stratified simple random sample without replacement.

      Sample estimates may differ from the expected value of the estimates. However, since the estimate is based on a probability sample, the variability of the sample estimate with respect to its expected value can be measured. The variance of an estimate is a measure of the precision of the sample estimate and is defined as the average, over all possible samples, of the squared difference of the estimate from its expected value.

      11. Revisions and seasonal adjustment

      Revisions in the raw data are required to correct known non-sampling errors. These normally include replacing imputed data with reported data, corrections to previously reported data, and estimates for new births that were not known at the time of the original estimates. Raw data are revised, on a monthly basis, for the month immediately prior to the current reference month being published. That is, when data for December are being published for the first time, there will also be revisions, if necessary, to the raw data for November. In addition, revisions are made once a year, with the initial release of the February data, for all months in the previous year. The purpose is to correct any significant problems that have been found that apply for an extended period. The actual period of revision depends on the nature of the problem identified, but rarely exceeds three years. Time series contain the elements essential to the description, explanation and forecasting of the behaviour of an economic phenomenon: "They are statistical records of the evolution of economic processes through time."1 Economic time series such as the Monthly Retail Trade Survey can be broken down into five main components: the trend-cycle, seasonality, the trading-day effect, the Easter holiday effect and the irregular component.

      The trend represents the long-term change in the series, whereas the cycle represents a smooth, quasi-periodical movement about the trend, showing a succession of growth and decline phases (e.g., the business cycle). These two components—the trend and the cycle—are estimated together, and the trend-cycle reflects the fundamental evolution of the series. The other components reflect short-term transient movements.

      The seasonal component represents sub-annual, monthly or quarterly fluctuations that recur more or less regularly from one year to the next. Seasonal variations are caused by the direct and indirect effects of the climatic seasons and institutional factors (attributable to social conventions or administrative rules; e.g., Christmas).

      The trading-day component originates from the fact that the relative importance of the days varies systematically within the week and that the number of each day of the week in a given month varies from year to year. This effect is present when activity varies with the day of the week. For instance, Sunday is typically less active than the other days, and the number of Sundays, Mondays, etc., in a given month changes from year to year.

      The Easter holiday effect is the variation due to the shift of part of April’s activity to March when Easter falls in March rather than April.

      Lastly, the irregular component includes all other more or less erratic fluctuations not taken into account in the preceding components. It is a residual that includes errors of measurement on the 1. A Note on the Seasonal adjustment of Economic Time Series», Canadian Statistical Review, August 1974.  A variable itself as well as unusual events (e.g., strikes, drought, floods, major power blackout or other unexpected events causing variations in respondents’ activities).

      Thus, the latter four components—seasonal, irregular, trading-day and Easter holiday effect—all conceal the fundamental trend-cycle component of the series. Seasonal adjustment (correction of seasonal variation) consists in removing the seasonal, trading-day and Easter holiday effect components from the series, and it thus helps reveal the trend-cycle. While seasonal adjustment permits a better understanding of the underlying trend-cycle of a series, the seasonally adjusted series still contains an irregular component. Slight month-to-month variations in the seasonally adjusted series may be simple irregular movements. To get a better idea of the underlying trend, users should examine several months of the seasonally adjusted series.

      Since April 2008, Monthly Retail Trade Survey data are seasonally adjusted using the X-12- ARIMA2 software. The technique that is used essentially consists of first correcting the initial series for all sorts of undesirable effects, such as the trading-day and the Easter holiday effects, by a module called regARIMA. These effects are estimated using regression models with ARIMA errors (auto-regressive integrated moving average models). The series can also be extrapolated for at least one year by using the model. Subsequently, the raw series—pre-adjusted and extrapolated if applicable— is seasonally adjusted by the X-11 method.

      The X-11 method is used for analysing monthly and quarterly series. It is based on an iterative principle applied in estimating the different components, with estimation being done at each stage using adequate moving averages3. The moving averages used to estimate the main components—the trend and seasonality—are primarily smoothing tools designed to eliminate an undesirable component from the series. Since moving averages react poorly to the presence of atypical values, the X-11 method includes a tool for detecting and correcting atypical points. This tool is used to clean up the series during the seasonal adjustment. Outlying data points can also be detected and corrected in advance, within the regARIMA module.

      Lastly, the annual totals of the seasonally adjusted series are forced to the annual totals of the original series.

      Unfortunately, seasonal adjustment removes the sub-annual additivity of a system of series; small discrepancies can be observed between the sum of seasonally adjusted series and the direct seasonal adjustment of their total. To insure or restore additivity in a system of series, a reconciliation process is applied or indirect seasonal adjustment is used, i.e. the seasonal adjustment of a total is derived by the summation of the individually seasonally adjusted series.

      12. Data quality evaluation

      The methodology of this survey has been designed to control errors and to reduce their potential effects on estimates. However, the survey results remain subject to errors, of which sampling error is only one component of the total survey error. Sampling error results when observations are made only on a sample and not on the entire population. All other errors arising from the various phases of a survey are referred to as nonsampling errors. For example, these types of errors can occur when a respondent provides incorrect information or does not answer certain questions; when a unit in the target population is omitted or covered more than once; when GST data for records being modeled for a particular month are not representative of the actual record for various reasons; when a unit that is out of scope for the survey is included by mistake or when errors occur in data processing, such as coding or capture errors.

      Prior to publication, combined survey results are analyzed for comparability; in general, this includes a detailed review of individual responses (especially for large businesses), general economic conditions and historical trends.

      A common measure of data quality for surveys is the coefficient of variation (CV). The coefficient of variation, defined as the standard error divided by the sample estimate, is a measure of precision in relative terms. Since the coefficient of variation is calculated from responses of individual units, it also measures some non-sampling errors.

      The formula used to calculate coefficients of variation (CV) as percentages is:

      CV (X) = S(X) * 100% / X
      where X denotes the estimate and S(X) denotes the standard error of X.

      Confidence intervals can be constructed around the estimates using the estimate and the CV. Thus, for our sample, it is possible to state with a given level of confidence that the expected value will fall within the confidence interval constructed around the estimate. For example, if an estimate of $12,000,000 has a CV of 2%, the standard error will be $240,000 (the estimate multiplied by the CV). It can be stated with 68% confidence that the expected values will fall within the interval whose length equals the standard deviation about the estimate, i.e. between $11,760,000 and $12,240,000.

      Alternatively, it can be stated with 95% confidence that the expected value will fall within the interval whose length equals two standard deviations about the estimate, i.e. between $11,520,000 and $12,480,000.

      Finally, due to the small contribution of the non-survey portion to the total estimates, bias in the non-survey portion has a negligible impact on the CVs. Therefore, the CV from the survey portion is used for the total estimate that is the summation of estimates from the surveyed and non-surveyed portions.

      13. Disclosure control

      Statistics Canada is prohibited by law from releasing any data which would divulge information obtained under the Statistics Act that relates to any identifiable person, business or organization without the prior knowledge or the consent in writing of that person, business or organization. Various confidentiality rules are applied to all data that are released or published to prevent the publication or disclosure of any information deemed confidential. If necessary, data are suppressed to prevent direct or residual disclosure of identifiable data.

      Confidentiality analysis includes the detection of possible "direct disclosure", which occurs when the value in a tabulation cell is composed of a few respondents or when the cell is dominated by a few companies.