Policing Services Program
Canadian Centre for Justice Statistics (CCJS)
Statistics Canada
Table 1: Actual Personnel as of May 15, 2011 by Category and Sex
General Instructions:
- This table refers to the actual number of permanent full-time and part-time employees (police officer and civilian) on the personnel roster as of May 15. Please do NOT include contract or casual workers who are not employed on a permanent basis. (Please see additional notes for police officer personnel on long-term leave and their replacements.)
- Convert permanent part-time employees to a full-time equivalent. For example, four permanent part-time workers who each work ten hours a week would be considered one full-time employee.
- Please ensure that the sub-totals are completed for Total Police Officers and Total Special Constables and Civilian Personnel. These two lines are then added together for Total Personnel.
- Contract employees are excluded from the personnel counts; however, the costs associated with these employees should be included with operating expenditures.
Table 1: Actual Personnel as of May 15, by Category and Sex
Police officers:
Include only fully-sworn, active police officers and constables who are paid from the police service’s annual budget. Do not include police officers on long-term leave (educational, disability, ‘secondment-out’) who are not being paid by the police service’s annual budget.
Include officers who are paid from external agencies through full or partial cost-recovery agreements, (e.g. airport policing contracts).
Please include police officer personnel actively replacing, (or ‘back-filling’ the positions held by), police officers on long-term leave from the police service, and who are paid by the police service’s annual budget.
Senior Officers
This includes personnel who have obtained senior officer status, normally at the rank of lieutenant or higher, such as chiefs, deputy chiefs, staff superintendents, superintendents, staff inspectors, inspectors, lieutenants, and other equivalent ranks.
Non-Commissioned Officers
Include personnel between the rank of constable and lieutenant, such as staff-sergeants, sergeants, detective-sergeants, corporals and all equivalent ranks.
Constables
All classes of constables, except Special Constables are included in this category. Special Constables are included under Special Constables and Civilian Personnel as they are not fully-sworn police officers.
Total Police Officers
Provide the total number of police officers for each gender and the total number of all police officers on the force. This grand total is the total current police strength for the department as of May 15.
Special constables and civilian personnel:
Include all permanent or regular full-time and part-time special constables and civilian personnel who are paid from the police service's budget. Exclude special constables and civilian personnel that the municipality supplies at no charge (or who are paid by the municipality).
Native Special Constables
Native special constables are personnel with limited law enforcement authority. They provide a restrictive policing role within aboriginal communities and act as liaison between fully-sworn police officers and aboriginal members of the community. Many of the Native Special Constables were part of the Native Special Constable Program that was sponsored by the R.C.M.P.
Security Officers / Guards
Includes special constables employed as court security officers and other security guards who provide security for persons in custody and in court.
By-Law Enforcement, Parking Control Officers
This category includes special constables with authority to enforce municipal by-laws such as parking control officers. Do NOT include officers paid by the municipality.
Cadets / Trainees
Includes all paid personnel engaged in training programs intended to enable them to achieve the status of fully-sworn constables, but who have not yet achieved that status. This category excludes fully-sworn police officers on in-service training programs.
Communications - Dispatch
This category includes all civilian dispatchers, telephone switchboard operators, call evaluators and complaint takers. These responsibilities may be assigned to separate individuals in larger forces, while one person may be responsible for all of the above tasks in a smaller force.
Management / Professionals
This category includes civilians in any of the following positions: managers, administrators, systems/ computer analysts, scientists, and other skilled civilian personnel.
Clerical Support
This category includes all civilian personnel who perform clerical support, secretarial or reception duties.
School Crossing Guards
This category includes paid personnel who are assigned to ensure the safety of children while they are crossing intersections. As school crossing guards tend to work on a part time basis (eg. 3 to 4 hours per day and for about three quarters of the year), please convert the number of school crossing guards to their full time equivalent taking into consideration the number of hours worked per day and the number of months worked per year. The following formula could be used for the example above: Actual number of school crossing guards x 0.5 x 0.75 = full time equivalent.
Other
(please specify)
Include all other special constable or civilian personnel not counted in the above categories. Examples of personnel in this category are blue-collar workers, mechanics, and building maintenance personnel.
Total Special Constables and Civilian Personnel
Provide the total number of special constables and civilian personnel for each gender and the total number of all special constables and civilian personnel on the force (sum of lines 5 to 13). This is the total current special constable and civilian strength for the department as of May 15.
Total Personnel
This is the total of all personnel by gender and the grand total of all personnel.
Table 2: Authorized Strength and Other Personnel as of May 15, 2011
Authorized Strength
Authorized Police Officer Strength
Report the number of fully-sworn police officers the police department is allowed to employ this calendar or fiscal year. (This number is independent of the actual number of police officers on strength on May 15 in Table 1.)
Other Personnel
Auxiliary / Reserve Police Personnel
An auxiliary or reserve member is a law enforcement assistant who works on a volunteer basis, under the supervision of a regular member of a police force and whose involvement in law enforcement is limited under the terms of their appointment. Generally, reserve/auxiliary police personnel are restricted from involvement in direct enforcement.
Casual / Temporary Police Officers
This category includes all paid, casual (non-permanent) sworn police officers who have full law enforcement authority. These individuals do not occupy authorized positions or person-years and as a result are excluded from the police personnel counts. This category includes employees who, because of the casual or temporary nature of their employment, may not qualify for benefits such as sick leave or vacation leave. These workers are generally on an “on-call list” and can be called in to replace permanent police officers when needed. Permanent part-time police officers who work on a regular schedule should be excluded from this count and included in the personnel counts (Table 1).
Casual / Temporary Civilians
This category includes all paid, casual (non-permanent) civilian workers. These individuals do not occupy authorized positions or person years and as a result are excluded from the civilian personnel counts. This category includes employees who because of the casual or temporary nature of their employment may not qualify for benefits such as sick leave or vacation leave. These workers are generally on an “on-call list” and can be called to replace permanent civilian personnel when needed. Permanent part-time civilian employees who work on a regular schedule should be excluded from this count and included in the personnel counts (Table 1).
Table 3
This table has been discontinued.
Table 4 - Year End Operating Expenditures
General Instructions:
- Check the appropriate box on the survey form to Indicate whether the operational expenditures are for a calendar year (January 1st to December 31st) or for a fiscal year (April 1st to March 31st).
- Report the actual amounts to the nearest dollar.
- Expenditures represent gross expenditures. Do not include revenues and recoveries.
- Do not include "capital" expenditures, funding from external sources or cost-recovery dollars.
- With the exception of benefits, record only those costs that are paid from the police budget, not those paid from external agencies through cost-recovery agreements.
- Note that the "benefits" component has been isolated on the survey for comparability purposes. Please ensure that these expenditures are excluded from salaries and wages in order to avoid double counting. For benefits, include the amount which is paid from the police force budget as well as the amount which is paid from other government sources (if applicable – e.g., in the case of First Nations police services).
- The cost of Vehicle Purchases and Vehicle Leasing are now to be included in “Other Operating Expenditures”, only if they are included in the police force operating expenditures.
- The second part of Table 4 includes four items: Vehicle Purchases, Vehicle Leasing, Computer Services, Accommodations and Emergency “911” Telephone Services. These items have been isolated for comparability purposes. Indicate on the form by marking an “X” in the appropriate column or columns to indicate which type of budget pays for these.
Table 4: Year End Operating Expenditures
Report the final expenditure figures for the fiscal year 2010/2011 or calendar year 2010 for each of the following categories to the nearest dollar. Note: Do not include any funding from external sources, or cost-recovery dollars.
Salaries and Wages
All salaries and wages including overtime, shift premiums, holiday pay, long service payments, isolation pay and bursaries are included here.
Benefits
All payments made to employees which are neither salaries nor wages, are considered benefits. Examples include: employer's contribution to: Canada Pension Plan (CPP), Unemployment Insurance (UIC), Superannuation / Pension Plans, Health Insurance Plans, Dental Plans, Group Life Insurance Plans, workers' compensation / disability payments, death benefits, maternity/paternity/adoption leave payments, severance pay, clothing allowance, transportation allowance, miscellaneous allowances (employer's contribution to other plans such as Visioncare).
Paid from Police Force Budget
Include the total amount of benefits paid from the police force budget.
Paid from Other Government Source
Include the total amount of benefits paid from another government source.
Other Operating Expenditures
All non-capital costs, excluding salaries, wages and benefits are included here.
Items such as: materials, supplies, furniture, utilities, minor equipment purchases, vehicle purchases, vehicle leasing, vehicle maintenance, gas, oil, leasing, building and equipment rentals, transportation and communications, professional services, contracts.
Total Operating Expenditures
The sum of the salaries and wages, all benefits, and other operating expenditures.
Identify which budget the following items are included in by checking accordingly (for each of the following categories: Police Force Operational budget, Police Force Capital Budget, Other Government Source). It may be possible that some of the items listed below are paid for from more than one budget. You may check off more than one.
Item
Vehicle Purchases
The purchase of motorized vehicles.
Vehicle Leasing
The leasing of motorized vehicles.
Computer Services
Computer and software purchases, services performed by private companies to maintain the computer systems, trouble-shooting, other maintenance costs associated with computers.
Accommodations
Building rentals, property tax, mortgage.
Emergency “911” Telephone Services
Includes salary and other costs for staff responsible for answering the emergency “911” telephone service (initial in-coming calls) and dispatching these calls to police, fire or ambulance services.
Name and Signature of Contact
This should be someone who can answer inquiries concerning the information on the form.
Telephone Number
Please provide the telephone number of the contact person for any follow-ups.
Date
The date the form was completed.
Please telephone the Policing Services Program, Canadian Centre for Justice Statistics at 613‑951‑9023 or 1‑800‑387‑2231 for further information
All CCJS products including the UCR database dating back to 1977, are available free to all police forces through a secure web site.
For further information or to receive access to the site please contact: Information and Client Services, CCJS in Ottawa at 613‑951‑9023, 1‑800‑387‑2231, or ccjsccsj@statcan.gc.ca