I. Introduction

The main objective of this survey is to obtain detailed revenue and expenditure data on each college and vocational school in Canada. Coupled with what is already available for the university sector, this gathering of data will provide a complete picture of the financial statistics of postsecondary education as well as vocational training in Canada.

The following notes provide the principles, definitions and guidelines necessary for the completion of the data form. Since it is desirable to obtain figures as comparable as possible from one institution to another, each respondent is requested to:

• provide accompanying notes of explanation in the observations and comments section of the submission for figures that do not follow the guidelines;
• provide comments on items which are excluded from the data, such as cases where provinces are making contributions to repay debt on behalf of an institution or material gifts received as donated service along with their estimated market value;
• estimates should be made whenever possible if income and expenditure figures are not readily available in the required format from the financial records of the institution. When estimates are made they should be indicated with an asterisk (*).

II. Submission

The final deadline for the submission is indicated in the covering letter. The completed questionnaire(s) should be returned in the self-addressed envelope provided.

A copy of the institution's Audited Financial Statements is also requested with your submission. If a copy is not available, please advise Statistics Canada as to the date on which they will be forwarded.

III. Coverage

With the exception of private institutions that only offer courses at the trade and vocational level, the survey covers all private and public non-degree granting institutions that offer educational programs at the postsecondary level and/or at the trade and vocational level. For statistical purposes, institutions are classified as follows:

1. Colleges/Institutes/Polytechnics

   Included in this classification are the colleges of applied arts and technology (CAAT's) in Ontario, general and vocational colleges (CEGEP's) in Quebec, institutes of technology and any other institutions providing education in fields such as paramedical technologies, nursing, agriculture, forestry, nautical sciences, etc.. These institutions offer programs at the postsecondary level, and may offer trade-vocational level programs.

2. Vocational Schools

   This classification includes Community Colleges in Saskatchewan and Vocational Centres in Alberta, government training schools, vocational training centres and any other institution offering programs at the trade-vocational level only.

3. Training in hospitals

   Included in this classification are educational centres located in hospitals, which offer educational or training programs, independently of the community college system, in nursing, radiotherapy, radiography, medical technology, etc..

   To ensure full coverage, it is important that each reporting officer indicates on section 2 of the questionnaire the affiliated campuses included in and/or excluded from the submission.

IV. Confidentiality

Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business or organization, unless consent has been given by the respondent or as permitted by the Statistics Act.

V. Authorization to Release

In order for Statistics Canada to release the information provided an 'Authorization to release' form must be signed. The form provided authorizes Statistics Canada to release the information in aggregation to the provincial/territorial level only.

VI. Principles of Reporting

1. Accrual Concept

For the purpose of this survey, the revenue and expenditure data should be reported on an accrual basis. That is, all revenues and expenditures should be reflected in the period in which they are considered to have been earned and incurred respectively. For example, major adjustments, such as retroactive salary and their related benefit costs, should be reported on that basis.

2. Total Income and Expenditures

All income and expenditures of the institution are to be reported. In this regard particular attention should be paid to the following:

• when an institution is provincially governed or consists of a branch of a department, all costs related to the operation, maintenance and administration of the institution are to be reported; the actual funds used to finance those expenditures should be shown as a provincial source of funds;
• consultations may be required with the institution's research department to obtain detailed breakdowns of income sources and expenses related to sponsored research;
• capital expenditures, as well as related revenues, that are financed by a government Department or Ministry other than the one responsible for the institution must be included in this report; the reporting officer is responsible for obtaining and providing this information;
• the figures reported should not include income or expenditures for the purpose of creating or eliminating an appropriation; however, any actual income or expenditure transaction recorded directly in reserve accounts should be included in the figures reported; this also applies to other assets and liability accounts; provisions for replacement of assets are considered to be transfers to reserve or appropriation accounts and should not be reported as expenses;
• receipts and expenses relating to special purpose, trust and other funds of the institution should, as well, be included in the report.

3. Ancillary Enterprises

An ancillary enterprise is an entity that exists to furnish goods and services to students, staff or others, and that charges a fee directly related to, although not necessarily equal to, the cost of the goods or services. To reflect properly the full cost of these enterprises, you should report their total gross revenues and total gross expenditures in the appropriate cells in the Schedule 1 and Schedule 2A. In addition, a breakdown by type of ancillary enterprises (bookstores, food services, residences, parking) must be completed on the Supporting Schedule A.

4. Reporting of Income

When reporting the sources of funds in the operating, sponsored research and capital income in Schedule 1, it is important to show the revenues under the headings that correspond to the immediate source of funds for the institution. For example, if an institution offers training courses for which Employment and Social Development Canada (ESDC) purchases seats, then the amount of money paid by ESDC should be shown under "Federal" only if the money is received directly by the institution. If the money is received by a third party (provincial government) and then transferred to the institution, then the direct source of funds is the "Provincial Government".

VII. Definitions

1. Program Cost Groups

This section defines the program cost groups to be used in the reporting of direct instruction expenditures on Schedule 2B of the questionnaire.

The criteria used to define the various program cost groups originates from those used in other surveys conducted by Statistics Canada and also from analysis of different educational systems across Canada. Note that these statistical definitions may not correspond identically to other existing definitions used by other organizations or governments.

a) Postsecondary Programs

This program cost group includes all direct expenditures incurred in providing instruction to students enrolled FULL-TIME or PART-TIME in postsecondary programs offered by Colleges/Institutes (see section III). These programs are of two kinds: university transfer programs and semi-professional career programs.

b) Trade and Vocational Programs

This program cost group includes all direct expenditures incurred in providing instruction (or training) to students (or trainees) enrolled FULL-TIME in vocational programs at the trade level for credit towards a recognized standing of proficiency or certification. Also included are direct expenditures related to students enrolled in academic upgrading programs for entry into a vocational program. Such students normally attend regular day classes in provincial trade schools, trade or industrial divisions of community colleges, adult vocational centres and other similar schools. These programs or courses prepare the student (trainee) for an occupational role below the professional or semi-professional level. A period of less than one year is normally sufficient to complete courses at this level. For less complex occupations, a program may last only a matter of weeks. Completion of grade 9 or 10 is usually required for entrance to these courses.

Included are, for example, pre-employment programs, language, skill or academic upgrading programs, refresher courses, apprenticeship programs, training on the job or training in-industry programs associated with educational institution, nursing assistant, etc..

c) Continuing Education Programs

This program cost group includes all direct expenditures incurred in providing instruction to students enrolled PART-TIME in courses, mostly in the evening, offered under the auspices of subsidiary divisions of schools designated by various names such as Division of Continuing Education, Adult Education Division and so on. Excluded are activities which have no sustained instruction or educational purpose such as recreational activities, presentations in the performing arts, art exhibitions and displays, debates fairs, conferences or conventions of clubs or associations.

Included are, for example, courses such as pre-employment programs, language, skill or academic upgrading programs, refresher, professional development, general interest, etc., which are offered on a PART-TIME basis.

2. Funds

a) Operating

This fund accounts for the cost of credit and non-credit instruction, non-sponsored research, academic support services, administration, plant maintenance and other operating expenses of the institution financed by fees, grants and other operating income. This fund will normally include all revenues and expenses regarding materials, supplies or services that are consumed within the year and which the institution considers to be operating, within the functional operating areas referred to in section 3 below.

b) Sponsored Research

Sponsored Research is a restricted fund that accounts for income and expenditures for all sponsored research as well as Research and Development (R&D). For an activity to qualify as R&D, there must be an appreciable element of novelty. Income is to be reported following the funds flow approach.

Sponsored Research covers the following activities:

Basic Research is any experimental or theoretical work undertaken primarily to acquire new knowledge of the underlying foundation of phenomena and observed facts, without any particular application or use in view;

Applied Research is the original investigation undertaken to acquire new knowledge, and directed primarily towards a specific practical objective;

Experimental Development is systematic work drawing on existing knowledge gained from research and/or practical experience that is directed to producing new materials, products or devices, installing new processes, systems and services, or improving those already installed.

The following activities should not be counted as R&D:

• all education and training of personnel; however, research by graduates and postgraduate students should be counted;
• scientific and technical information services such as collecting, coding, recording, classifying, analyzing, disseminating, translating, and evaluating, except where conducted solely or primarily for R&D support;
• routine testing of materials, components, products, processes, soils, etc.;
• maintenance of national standards;
• administrative and legal work connected with patents and licenses;
• investigations of proposed engineering projects using existing techniques; however feasibility studies on research projects are part of R&D;
• policy-related studies at the national, regional and local levels, as well as those of business enterprises in pursuit of economic activity;
• routine software development, computer maintenance, quality assurance, routine data collection, and market research;
• the many steps other than R&D necessary for the development and marketing of a manufactured product;
• the raising, management, and distribution of R&D funds; and
• routine investigation and normal application of specialized medical knowledge.

Sponsored Research accounts for the institution's income paid in the form of a contract (legally enforceable arrangements under which the institution, or an individual within the institution, agrees to undertake a research project, using the institution's facilities and/or personnel, for a sponsor that provide funds to meet all or part of the costs of the project) or a grant (unconditional payment for which service is not necessarily expected) from a source external to the institution.

Income sources include government, private industry and donors. Income may also include investment income, if the corresponding expenditures are reported in Sponsored Research.

Expenditures include activity funded from Sponsored Research income and exclude activity funded from the General Operating fund. It also includes the purchase of capital assets, if the corresponding income is reported as Sponsored Research.

c) Capital

The uniform reporting practice in the annual return for capital expenditures is to follow the funds flow approach, rather than to capitalize and amortize. Funds received to acquire capital assets are reported as income in the period in which the funds are received or receivable. Funds used to acquire capital assets are reported as expenditures in the year they take place.

For reporting purposes, capital expenditures are to be reported in the same fund as the corresponding income. Specifically, capital expenditures are only reported in the Capital fund when the corresponding income is reported in the Capital fund.

It is a restricted fund that accounts for resources provided to the institution for capital purposes and not reported in any other fund. Fund income includes grants and related investment income, donations and other resources made available to the institution by external funding sources, such as government and donors, specifically for capital purposes. Fund expenditures include building programs, acquisitions of major equipment and furniture, major renovations and alterations, space rental and buildings, land and land improvements.

Capital expenditures, as well as related revenues, being financed by a Government Department or Ministry other than the one responsible for the institution must be included in this report. The reporting officer should be responsible for obtaining and providing this information.

3. Functions (Schedule 2A)

a) Instruction and non-sponsored research

This includes all direct costs related to credit and non-credit courses, summer courses, extension programs and all other academic functions related to instruction and non-sponsored research such as offices of academic department heads, audio-visual services, laboratories, etc..

b) Library

This includes all the operating costs of the main library as well as the campus libraries, if there are any. All costs of library acquisitions from the Operating fund should be shown under this function.

c) General Administration

This includes costs for activities whose primary function is to provide administrative support for the operation of the institution. It includes the activities of the president's office, vice president, registrar, finance, personnel, public relations, secretariats, etc.. It also includes expenditures on convocations, ceremonies, legal and audit fees, long distance phone calls, the internal portion of debt repayments and costs for computing facilities.

d) Physical Plant

This includes the costs related to physical facilities, such as physical plant offices, maintenance of buildings and grounds, fire insurance, telephone service, security, repairs and furnishing, renovations and alterations, mail delivery service.

e) Student Services

This includes costs for activities whose primary purpose is to assist students in their educational or employment pursuits and which are outside of, but supplemental to, the instruction of academic programs. It includes the costs of: counselling, placement, health services, athletics (not physical education), student accommodation services (not residences), student transportation services, bursaries, scholarships and prizes, student financial aid office, cultural activities, etc..

4. Types of Income

a) Government Grants and Contracts

Lines 1 to 10 include grants from, and contracts with, federal government departments and agencies, provincial/territorial government departments and agencies, and municipal governments.

Government grants provide financial support to institutions and the grants may or may not be restricted.

Government contracts provide financial support to institutions under certain stipulations and conditions, including the provision of a deliverable product, such as a piece of equipment, a service or a report. A contract normally includes provisions for institutions to recover certain indirect or overhead costs, with the contract specifying or documenting the basis for the calculation of the recoverable costs.

Federal

Lines 1 to 6 include all research grants, research contracts, grants and contributions from the Government of Canada and its departments and agencies. Income received from the five major federal government agencies is reported on lines 1 to 5 as applicable.

The line items under "Federal" are as follows:

Provincial/Territorial

Lines 7 to 9 include income from provincial government departments and agencies. For example, Provincial/Territorial CFI matching grants, Provincial/Territorial CFI matching income (line 8) from the Ministry responsible for the institution is reported under the Sponsored Research fund.

In the case of a provincially/territorially administered institution, direct provincial funding is to be included here.

Municipal

Examples of income to be reported on this line include grants from urban transit, communication and parking authorities.

b) Fees

This includes all mandatory student fees for credit and non-credit courses (with the exception of residence fees, parking fees and other similar fees which should be reported under 'ancillary enterprises - gross') paid by, or on behalf of all FULL-TIME and PART-TIME students.

All other fees charged to students such as laboratory fees, transcript, late registration, application, athletic fees, etc., are to be reported under the heading 'other'.

Normally, whenever revenues from fees are reported in Schedule 1 under specific program(s), related expenditures should be reported for the corresponding program(s) in Schedule 2B.

Note: Fees that are "flow through" (such as student activity fees collected for the students' council, etc.) should not be reported as college revenue.

c) Bequests, Donations, Non-Government Grants

This includes receipts from business, industry, foundations, individuals and religious organizations, as well as the value of services donated by various organizations.

d) Investment Income

This includes income from all investments such as dividends, bonds, mortgages, short-term notes and bank interest. Realized gains (or losses) should also be included if they are treated as income in the operating and/or capital funds.

e) Ancillary Enterprises (gross)

This includes total revenues from all ancillary enterprises such as residence or parking fees, and sales of services and products from bookstores, food services (dining hall, cafeterias and vending machines), publishing, laundry services, etc..

It should also be noted that the reporting officer is asked to report, on Supporting Schedule A, a breakdown of total income for the institution's ancillary enterprises.

f) Borrowings

This includes only those borrowings which are used to finance expenditures when repayment is to be made by the institution. Note that borrowings should be reported on an accrual basis.

g) Miscellaneous

This includes net income from rentals (other than ancillary enterprises), library fines and fines for other similar charges, and any income not reported elsewhere.

h) Interfund Transfers

When income from one fund is used to finance expenditures in another fund, report the amount as an interfund transfer. Total interfund transfers must net to zero.

5. Types of Expenditures

a) Salaries and Wages

Salaries and wages (excluding fringe benefits) as well as payments for leave of absence, shown under the appropriate functions and programs, are to be broken down into the following two categories:

b) Fringe Benefits

This includes the institution's contribution (in respect of all salaries and wages) to pensions, group life insurance, workmen's compensation, unemployment insurance, Canada pension, salary contribution insurance, long term disability insurance and other similar benefits. Also include staff development costs paid for by the institution.

c) Library Acquisitions

This includes all purchases of books, periodicals, audio/visual material and other reference material for the library. Costs of binding may also be included if normally considered part of the acquisition costs.

d) Operational Supplies and Expenses

This includes all expenditures for supplies which are normally consumed in the fiscal year, including postage, teaching supplies, photocopying, publications, long distance telephone charges, repair materials, all supplies to operate laboratories, etc..

e) Utilities

This includes all expenditures for fuel, electricity, water, gas, telephone equipment rental, etc..

f) Furniture and Equipment

This includes all expenses for furniture and equipment, such as laboratory equipment (other than consumables), administrative equipment and furnishings, copying and duplicating equipment, computing equipment maintenance equipment, etc.. Rental and maintenance costs as well as other related operating expenses should be shown under the appropriate operational function. Costs for replacing or acquiring new furniture and equipment should be reported under the capital fund.

g) Scholarships and Other Related Students Support

This includes all payments to students including scholarships, bursaries, prizes, fee remissions, gifts, etc..

h) Fees and Contracted Services

This includes all expenses for services contracted to external agencies (except for renovations, alterations and major repairs). Examples would be cleaning contracts, security services, snow removal, etc.. Also included are fees paid to legal counsellors (including retainers for negotiations of collective contracts), auditors' fees, consultant's fees, etc..

i) Debt Services

This includes all payments made to service debts of the institution such as bank interest, mortgage or debenture interest payments, and related charges. Principal payments on loans, mortgages, debentures or repayable grants should be excluded.

j) Buildings

This includes all capital expenditures which are normally considered part of construction costs, except for furniture and equipment as well as land and site services which are to be reported under their respective item. Costs for space rental, building insurances, taxes, minor renovations and alterations on buildings, and all other related operating expenses should be shown under the Physical Plant operational function. Depreciation is not to be included as an expenditure.

k) Land and Site Services

This includes capital expenditures on acquisitions of and improvements to land such as landscaping, sewers, tunnels, roads, etc.. Capitalized professional fees and planning costs related to this category are also to be included. Rental, maintenance and insurance costs as well as other related operating expenses for this item should be shown under the Physical Plant operational function.

l) Miscellaneous

This is to be used when the institution has an operating or capital expenditure not classified in the other categories.

m) Transfers To/From

This item is used for internal transfers of costs between funds or functions whenever it is not feasible to directly adjust the appropriate expenditure items.

The total internal transfers of costs should net to zero.

n) Ancillary Enterprises (gross)

Includes all gross expenditures incurred in the operating of ancillary enterprises (see section 4 (e) above).

It should be noted that the reporting officer is asked to report, on the Supporting Schedule A, a breakdown of total expenditures for the institution's ancillary enterprises.

VIII. Supporting Schedule A

Additional information is to be provided in this section for the total revenue and expenditures of institutional ancillary enterprises (bookstores, residences, food services and parking).

IX. Suggestions

Statistics Canada would welcome any suggestions made to improve this survey.

Canadian Centre for Education Statistics

This information is collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19.

Confidential when completed
(Le français est disponible)

Voluntary survey

Although your participation in this survey is voluntary, your cooperation is important so that the information collected will be as accurate and complete as possible.

Survey purpose

Results from this survey allow users a better understanding of the financial position (income and expenditures) of all community colleges and public vocational schools in Canada. Your information may also be used by Statistics Canada for other statistical and research purposes.

Confidentiality

Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act. Statistics Canada will use the information from this survey for statistical purposes.

Financial Year Ending: Day, Month, Year (2020)

Identification of the institution

• Name of institution
• Address (number and street)
• City
• Province
• Postal code
• Check the appropriate boxes
  • Type
    • Public
    • Private
  • Governing authority
    • Province or territory
    • Board

Identification of the reporting officer

• Name and title of reporting officer
• Address (number and street)
• City
• Province
• Postal code
• Email address
• Telephone number
• Fax number
• Signature of the reporting officer
• Day, Month, Year

Does your institution offer courses at the elementary-secondary level, other than those academic upgrading courses such as Adult Basic Education which should be reported in this questionnaire?

• Yes
• No

If yes, please exclude revenues and expenditures relating to that level of education.

Instructions

1. Please read the guidelines carefully.
2. All amounts should be expressed in thousands of dollars ($'000).
3. Indicate estimated amounts with an asterisk (*).

Affiliated institutions or campuses included in this report

Affiliated institutions or campuses partially included in this report

Affiliated institutions or campuses excluded from this report

Schedule 1 – Operating, Sponsored Research and Capital Income
Table summary
This is an empty data table used by respondents to provide data to Statistics Canada. This table contains no data.

Types	Funds
	Operating ($'000)	Sponsored Research ($'000)	Capital ($'000)	Total ($'000)
Government Grants and Contracts
FederalSchedule 1 footnote *
1. Employment and Social Development Canada (ESDC)
2. Canada Foundation for Innovation (CFI)
3. Canadian Institutes of Health Research
4. Natural Sciences and Engineering Research Council of Canada
5. Social Sciences and Humanities Research Council
6. Other federal
Provincial
7. Regular Grants
8. CFI Matching Fund
9. Other
10. Municipal
Fees
11. Postsecondary Programs
12. Trade Vocational Programs
13. Continuing Education Programs
14. Other
Bequests, Donations, Non-Government Grants
15. Business Enterprises and Individuals
16. Non-profit Organizations and Foundations
17. Sub-total
18. Investment Income
19. Ancillary Enterprises (Gross)Schedule 1 footnote **
20. Borrowings
21. Miscellaneous
22. Interfund TransfersSchedule 1 footnote ***
23. Total Income
Schedule 1 footnote * As highlighted in Section VI.4 in the Guidelines, amounts reported here should relate only to payments received directly by the institution. Return to Schedule 1 footnote * referrer Schedule 1 footnote ** Total should correspond with figures reported in the supporting schedule A. Return to Schedule 1 footnote ** referrer Schedule 1 footnote *** Total interfund transfers must equal to zero. Return to Schedule 1 footnote *** referrer

Schedule 2A – Operating, Sponsored Research and Capital Expenditures by Function and by Type
Table Summary
This is an empty data table used by respondents to provide data to Statistics Canada. This table contains no data.

Types of Expenditures	Functions
	Operating						Sponsored Research ($'000)	Capital ($'000)	Total ($'000)
	Instruction and non-sponsored researchSchedule 2A footnote * ($'000)	Library ($'000)	General Administration ($'000)	Physical Plant ($'000)	Student Services ($'000)	Total Operating ($'000)
Salaries and Wages
1. Teachers
2. Other
3. Fringe Benefits
4. Library Acquisitions
5. Operational Supplies and Expenses
6. Utilities
7. Furniture and Equipment
8. Scholarships and Other Related Students Support
9. Fees and Contracted Services
10. Debt Services
11. Buildings
12. Land and Site Services
13. Miscellaneous
14. Transfers to/from
15. Ancillary Enterprises (Gross)Schedule 2 footnote **
16. Total Expenditures
Schedule 2A footnote * The figures in this column should be identical to the appropriate ones in column 5 (column total), schedule 2B. Return to Schedule 2A footnote * referrer Schedule 2A footnote ** Total should correspond with figures reported in the supporting schedule A. Return to Schedule 2A footnote ** referrer

Schedule 2B – Direct Instruction Expenditures by Program Cost Groups
Table Summary
This is an empty data table used by respondents to provide data to Statistics Canada. This table contains no data.

Types of Expenditures	Programs
	Postsecondary Programs		Trade and Vocational Programs ($'000)	Continuing Education Programs ($'000)	TotalSchedule 2B footnote * ($'000)
	University Transfer ($'000)	Career ($'000)
Salaries and Wages
1. Teachers
2. Other
3. Fringe Benefits
4. Operational Supplies and Expenses
5. Furniture and Equipment
6. Fees and Contracted Services
7. Miscellaneous
8. Transfers to/from
9. Total Instruction Expenditures
Schedule 2B footnote * The figures in this column should be identical to the appropriate ones in column 1 (column instruction and non-sponsored research), schedule 2A. Return to Schedule 2B footnote * referrer

Supporting Schedule A – Ancillary Enterprises
Table Summary
This is an empty data table used by respondents to provide data to Statistics Canada. This table contains no data.

	Total Income		Total Expenditures
	Operating ($'000)	Capital ($'000)	Operating ($'000)	Capital ($'000)
Bookstores
Food Services
Residences
Parking
Other
TotalSchedule A footnote *
Schedule A footnote * Total should correspond with figures reported in schedules 1 and 2A. Return to Schedule A footnote * referrer

Observations and Comments
Table Summary
This is an empty data table used by respondents to give their observations and comments. This table contains no data.

Description (Fund, Function, Type of Income, Expenditure)	Comments

Introduction

Additional information

Data are used to prepare statements on Canada's Balance of International Payments and International Investment Position. Such statements are used as a major input in the conduct of monetary and exchange rate policies by the Government of Canada.

Authority

This information is collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S-19. Completion of this questionnaire is a legal requirement under this act..

Confidentiality

Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act. Statistics Canada will use the information from this survey for statistical purposes.

Record linkage

To enhance the data from this survey and to minimize the reporting burden, Statistics Canada may combine it with information from other surveys or from administrative sources.

Security of emails and faxes

If you choose to transmit the questionnaire to Statistics Canada by facsimile or other electronic transmission, please be advised that there could be a risk of disclosure during the communication. However, upon receipt of your information, Statistics Canada will provide the guaranteed level of protection afforded all information collected under the authority of the Statistics Act.

Note: There is no risk of disclosure if you are completing a web-based questionnaire online.

Return procedures

A completed copy of this questionnaire should be returned within four weeks of receipt to:

Statistics Canada, 150 Tunney's Pasture Driveway
Distribution Centre SC-0505
Ottawa, Ontario K1A 0T6

If you need any clarification about reporting, please call toll free at 1-800-565-1685. Fax 1-888-883-7999. Email: infostats@statcan.gc.ca

Reporting instructions

Reporting period:
Please report for the calendar year ending December 31, 20XX. If not possible, please report for this company's most recent fiscal year that ended at any time between April 1, 20XX and March 31, 20XX, and enter the period covered below:

Specify company's fiscal year:
Start: 20XX MM DD
End: 20XX MM DD

The Canadian reporting enterprise should report on this form all its Canadian subsidiaries and associates, according to the accounting practice used to report questionnaire: BP-FIC "Foreign investment in Canada".

Subsidiary:
A company in which the reporting company owns (directly and/or indirectly through other subsidiaries) a majority of shares carrying the right to elect at least a majority of the members of the board of directors.

Associate:
A company in which the Canadian reporting enterprise and/or its consolidated subsidiaries owns between 10% and 50% of the voting equity.

Enterprise structure:
Please provide information regarding your company's Canadian subsidiaries and associates. Indent the subsidiaries of each company. Rank companies according to their level in the enterprise structure. Continue on a separate sheet if necessary. The enterprise level locates each company within the enterprise structure (eg. 1 - the first primary subsidiary of the parent company, 1.1 - the first secondary subsidiary of the parent company, etc.).

Business or Organization and Contact Information

Please verify or provide the business or organization's legal and operating name and correct where needed.

Legal name modifications should only be done to correct a spelling error or typo.

Please verify or provide the contact information of the designated business or organization contact person for this questionnaire and correct where needed.

The designated contact person is the person who should receive this questionnaire. The designated contact person may not always be the one who actually completes the questionnaire.

Please verify or provide the current operational status of the business or organization identified by the legal
and operating name.

Why is this business or organization not currently operational?

When did this business or organization close for the season?

When does this business or organization expect to resume operations?

Go to question 4 once you have answered this question.

When did this business or organization cease operations?

Why did this business or organization cease operations?

Go to question 4 once you have answered this question.

When was this business or organization sold?

What is the legal name of the buyer?

Go to question 4 once you have answered this question.

When did this business or organization amalgamate?

What is the legal name of the resulting or continuing business or organization?

What is (are) the legal name(s) of the other amalgamated business(es) or organization(s)?

Go to question 4 once you have answered this question.

When did this business or organization become temporarily inactive?

When does this business or organization expect to resume operations?

Go to question 4 once you have answered this question.

Why is this business or organization temporarily inactive?

Go to question 4 once you have answered this question.

When did this business or organization cease operations?

Why did this business or organization cease operations?

Go to question 4 once you have answered this question.

Please provide the current main activity of the business or organization identified by the legal and operating name.

Part 1 - Canadian subsidiaries fully consolidated in the balance of payments questionnaire, bp-fic (foreign investment in Canada)

Please add additional sheets if more space is required.

Please report the following items as indicated:

• (1): Enterprise level
• (2): Name of Canadian Subsidiary
• (3): Percentage of capital stock owned by your company and/or its consolidated subsidiaries - Common Stock
• (4): Percentage of capital stock owned by your company and/or its consolidated subsidiaries - Preferred Stock

Part 2 - Canadian subsidiaries and associates not fully consolidated in balance of payments questionnaire, bp-fic (foreign investment in Canada)

Please add additional sheets if more space is required.

Please report the following items as indicated:

• (1): Enterprise level
• (2): Name of Canadian Subsidiary or Canadian Associate
• (3): Percentage of capital stock owned by your company and/or its consolidated subsidiaries - Common Stock
• (4): Percentage of capital stock owned by your company and/or its consolidated subsidiaries - Preferred Stock
• (5): Total value of investment in subsidiary or associates as reflected in the books of the Canadian reporting enterprise in thousands of Canadian dollars (CAN$ '000) - Equity
• (6): Total value of investment in subsidiary or associates as reflected in the books of the Canadian reporting enterprise in thousands of Canadian dollars (CAN$ '000) - Other securities or advances

Certification

Person primarily responsible for completing this questionnaire:
Last Name:
First Name:
Title:
Telephone number:
Extension:
E-mail address:
Fax number:
Signature:
Date: YYYY MM DD

Feedback

How long did it take to complete this questionnaire?

Include the time spent gathering the necessary information.

We invite your comments about this questionnaire.

Thank you for completing this questionnaire.
Please retain a copy for your records.

October 2020

Program manager: Director, Mining, Manufacturing and Wholesale Trade Division

Reference to Personal Information Bank (PIB)

Not applicable as there are no direct personal identifiers being collected and retained.

Description of statistical activity

Statistics Canada will be automating web-scraping and other web-based collection activities in order to more expediently and efficiently gather web-based, public information required to analyse the impact of the COVID-19 pandemic on Canadian economic activity.

This initiative will automate three methods for collecting web-based, public information that are currently performed manually:

• Scraping of Canadian companies' websites and of provincial and territorial government websites that provide information on COVID-19 -specific essential services
• Collecting information posted by these companies on their social media accounts (LinkedIn and Twitter)
• Collecting company-specific information from news aggregator services (Government of Canada NewsDesk and Google News).

The information to be retrieved includes company name, date of access or date of publication, information source and “snippets” (paragraphs of text) that contain COVID-19 -related keywords of interest. This would provide information on pandemic-related closures, changes in products or production processes, lay-offs, etc.

Web-Scraping

Web-scraping is carried out by using automated programs, or "bots", to access specific parts of company websites containing news on current activities.

Statistics Canada will scrape on a daily basis the websites of the Canadian manufacturers with the largest sales for mentions of COVID-19 -related events such as closures, changes in products or production processes, lay-offs, etc. Provincial and territorial government websites that post information about essential services will also be scraped on a daily basis.

All scraping will be done in compliance with the site owners' terms and conditions.

Social Media

Relevant announcements by manufacturing companies on their LinkedIn and Twitter accounts will also be retrieved, either directly using an interface with the data (Application Programming Interface - API), or indirectly through NewsDesk (which provides this service in addition to news aggregation).

News Service

NewsDesk and Google News will also be accessed, using company names together with keywords as search terms.

While the company and provincial / territorial websites will be scraped on a daily basis, information from the social media accounts and news aggregators will be retrieved monthly.

The information collected from all three sources (web-scraping, social media and news services) will be processed, combined and stored in a database for access by Statistics Canada employees only, to assist with analysis of the economic impacts of COVID-19.

These activities are not meant to collect, create or use personal information. Should any personal information or personal identifiers – such as account name, handle, or any other piece of personal information relating to an individual – be inadvertently collected, this personal information will be stripped from the data and deleted.

Reason for supplement

The Generic Privacy Impact Assessment (PIA) addresses most of the privacy and security risks related to statistical activities conducted by Statistics Canada.

The purpose of this supplement is to address any privacy risks associated with the inadvertent collection of personal information, such as social media account names or handles relating to an individual, during the web-scraping and other web-based collection activities. If applicable, any personal information inadvertently collected will be stripped from the data and deleted.

Necessity and Proportionality

The automated web-scraping and web-based collection activities for the study of the impact of COVID-19 on Canadian economic activity are not meant to collect, create or use personal information. Any personal information inadvertently collected during these activities will be stripped from the data and deleted.

Furthermore, this project has been assessed against Statistics Canada's Necessity and Proportionality Framework:

1. Necessity: This information is needed to measure the impact of COVID-19 on the manufacturing sector and to generate flash estimates of monthly GDP, a new statistical product put out by Statistics Canada.

   This activity will augment coverage and allow for high quality information on the impact of COVID-19 on Canadian economic activity for the benefit of Statistics Canada stakeholders, including the public, and will inform government policy and decision-making.

   This information will help provide more accurate data that will enable Canadians to have a much better understanding of how the COVID-19 pandemic is affecting various industries across Canada. For example the impacts of lock-down measures and plant closures on employment; how certain manufacturers modified their production line to produce personal protection equipment, respirators or hand sanitizer; others where employment is on the rise, etc.

   This type of web-based information is used by economic programs to validate, augment and analyze the information collected by other instruments: surveys or administrative data. Analysts use this information to ensure the quality of statistical products and to gain an understanding of the economic phenomena being measured.

2. Effectiveness (Working assumptions): In the current pandemic context where economic activity is impacted and quickly evolving, the automation of this web-scraping activity provides the means of obtaining information on emerging or current issues regarding economic activity in a systematic, efficient and timely manner.

   When deployed in an interactive environment where information can be collected and presented on a daily basis, these tools will support the agency in meeting one of its stated objectives: the near real-time release of statistical information.

   Automating the data collection process is expected to result in measurable time and resource savings. In addition, automation makes it easier to share information across programs, which will ensure coherence of analysis across the agency.

   As a proof of concept, this initiative provides a test case of IT environments, machine learning, programming applications, and processes for the acquisition of information, all of which will allow the agency to modernize its processes for information collection, processing, reporting, and visualization.

3. Proportionality: Measuring the impact of COVID-19 on Canadian economic activity does not require any personal information or personal identifiers. Only the necessary information about Canadian manufacturers will be collected. The data will be used only to enhance the agency's analysis and to replace what is currently collected manually. There is no intent to release this information to other departments or agencies, or to the public.

   The personal information that might be collected inadvertently is already in the public domain. Furthermore, since the privacy settings of the social media platforms being used (Twitter and LinkedIn) are well understood by users, especially when compared to the privacy settings of Facebook, the information being disclosed by users is being done so with their knowledge.

4. Alternatives: The aim of this project is to automate processes and present the information in a usable format.

   The alternative is to collect social media information (the only source under consideration that may contain personal identifiers) on a manual and intermittent basis, which is the current process. In comparison to current methods, this project has the potential to generate considerable time savings and automatically track company-related developments in real time. As well, conducting a survey has also been considered, but it would not achieve the main goal which is to produce real-time information.

   Finally, in terms of privacy, this project is not accessing any information that isn't currently available to analysts using manual processes. Just as analysts don't currently retain personal identifiers contained in social media, this project will remove any such identifiers before further processing.

Mitigation factors

Any personal information that is inadvertently collected will be identified, removed and destroyed immediately. An application will be set up to automatically identify and remove user account IDs and similar identifiers that are not associated with the companies whose information is being sought.

Using Twitter as an example, tweets and the re-tweets that they include are presented as separate database records. These individual records contain fields with personal identifies such as the user ID and handle. As the data are being captured, the contents of these fields can be deleted for all users other than the companies whose information is being sought.

Conclusion

This assessment did not identify any privacy risks that cannot be managed using existing safeguards.

Formal approval

This Supplementary Privacy Impact Assessment has been reviewed and recommended for approval by Statistics Canada's Chief Privacy Officer, Director General for Modern Statistical Methods and Data Science, and Assistant Chief Statistician for Social, Health and Labour Statistics.

The Chief Statistician of Canada has the authority for section 10 of the Privacy Act for Statistics Canada, and is responsible for the Agency's operations, including the program area mentioned in this Supplementary Privacy Impact Assessment.

This Privacy Impact Assessment has been approved by the Chief Statistician of Canada.

Why are we conducting this survey?

The purpose of this survey is to produce statistics on the stocks of frozen and chilled meat held in warehouses registered with the Canadian Food Inspection Agency.

These data will be aggregated with data from other sources to produce estimates of national and provincial stocks. These estimates are used by government and the private sector to make policy and investment decisions.

Your information may also be used by Statistics Canada for other statistical and research purposes.

Your participation in this survey is required under the authority of the Statistics Act.

Other important information

Authorization to collect this information

Data are collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S-19.

Confidentiality

By law, Statistics Canada is prohibited from releasing any information it collects that could identify any person, business, or organization, unless consent has been given by the respondent, or as permitted by the Statistics Act. Statistics Canada will use the information from this survey for statistical purposes only.

Record linkages

To enhance the data from this survey and to reduce the reporting burden, Statistics Canada may combine the acquired data with information from other surveys or from administrative sources.

Data-sharing agreements

To reduce respondent burden, Statistics Canada has entered into data-sharing agreements with provincial and territorial statistical agencies and other government organizations, which have agreed to keep the data confidential and use them only for statistical purposes. Statistics Canada will only share data from this survey with those organizations that have demonstrated a requirement to use the data.

Section 11 of the Statistics Act provides for the sharing of information with provincial and territorial statistical agencies that meet certain conditions. These agencies must have the legislative authority to collect the same information, on a mandatory basis, and the legislation must provide substantially the same provisions for confidentiality and penalties for disclosure of confidential information as the Statistics Act. Because these agencies have the legal authority to compel businesses to provide the same information, consent is not requested and businesses may not object to the sharing of the data.

For this survey, there are Section 11 agreements with the provincial statistical agencies of Newfoundland and Labrador, Nova Scotia, New Brunswick, Quebec, Ontario, Manitoba, Saskatchewan, Alberta and British Columbia. The shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province.

Section 12 of the Statistics Act provides for the sharing of information with federal, provincial or territorial government organizations.

Under Section 12, you may refuse to share your information with any of these organizations by writing a letter of objection to the Chief Statistician, specifying the organizations with which you do not want Statistics Canada to share your data and mailing it to the following address:

Chief Statistician of Canada
Statistics Canada
Attention of Director, Enterprise Statistics Division
150 Tunney's Pasture Driveway
Ottawa, Ontario
K1A 0T6

You may also contact us by email at statcan.esdhelpdesk-dsebureaudedepannage.statcan@statcan.gc.ca or by fax at 613-951-6583.

For this survey, there is a Section 12 agreement with the Prince Edward Island statistical agency.

For agreements with provincial and territorial government organizations, the shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Business or organization and contact information

1. Verify or provide the business or organization's legal and operating name and correct where needed.

Note: Legal name modifications should only be done to correct a spelling error or typo.

Legal Name

The legal name is one recognized by law, thus it is the name liable for pursuit or for debts incurred by the business or organization. In the case of a corporation, it is the legal name as fixed by its charter or the statute by which the corporation was created.

Modifications to the legal name should only be done to correct a spelling error or typo.

To indicate a legal name of another legal entity you should instead indicate it in question 3 by selecting 'Not currently operational' and then choosing the applicable reason and providing the legal name of this other entity along with any other requested information.

Operating Name

The operating name is a name the business or organization is commonly known as if different from its legal name. The operating name is synonymous with trade name.

• Legal name
• Operating name (if applicable)

2. Verify or provide the contact information of the designated business or organization contact person for this questionnaire and correct where needed.

Note: The designated contact person is the person who should receive this questionnaire. The designated contact person may not always be the one who actually completes the questionnaire.

• First name
• Last name
• Title
• Preferred language of communication
  • English
  • French
• Mailing address (number and street)
• City
• Province, territory or state
• Postal code or ZIP code
• Country
  • Canada
  • United States
• Email address
• Telephone number (including area code)
• Extension number (if applicable)
  The maximum number of characters is 10.
• Fax number (including area code)

3. Verify or provide the current operational status of the business or organization identified by the legal and operating name above.

• Operational
• Not currently operational
  Why is this business or organization not currently operational?
  • Seasonal operations
    • When did this business or organization close for the season?
      Date
    • When does this business or organization expect to resume operations?
      Date
  • Ceased operations
    • When did this business or organization cease operations?
      Date
    • Why did this business or organization cease operations?
      • Bankruptcy
      • Liquidation
      • Dissolution
      • Other
        Specify the other reasons why the operations ceased
  • Sold operations
    • When was this business or organization sold?
      Date
    • What is the legal name of the buyer?
  • Amalgamated with other businesses or organizations
    • When did this business or organization amalgamate?
      Date
    • What is the legal name of the resulting or continuing business or organization?
    • What are the legal names of the other amalgamated businesses or organizations?
  • Temporarily inactive but will re-open
    • When did this business or organization become temporarily inactive?
      Date
    • When does this business or organization expect to resume operations?
      Date
    • Why is this business or organization temporarily inactive?
  • No longer operating due to other reasons
    • When did this business or organization cease operations?
      Date
    • Why did this business or organization cease operations?

4. Verify or provide the current main activity of the business or organization identified by the legal and operating name above.

Note: The described activity was assigned using the North American Industry Classification System (NAICS).

This question verifies the business or organization's current main activity as classified by the North American Industry Classification System (NAICS). The North American Industry Classification System (NAICS) is an industry classification system developed by the statistical agencies of Canada, Mexico and the United States. Created against the background of the North American Free Trade Agreement, it is designed to provide common definitions of the industrial structure of the three countries and a common statistical framework to facilitate the analysis of the three economies. NAICS is based on supply-side or production-oriented principles, to ensure that industrial data, classified to NAICS, are suitable for the analysis of production-related issues such as industrial performance.

The target entity for which NAICS is designed are businesses and other organizations engaged in the production of goods and services. They include farms, incorporated and unincorporated businesses and government business enterprises. They also include government institutions and agencies engaged in the production of marketed and non-marketed services, as well as organizations such as professional associations and unions and charitable or non-profit organizations and the employees of households.

The associated NAICS should reflect those activities conducted by the business or organizational units targeted by this questionnaire only, as identified in the 'Answering this questionnaire' section and which can be identified by the specified legal and operating name. The main activity is the activity which most defines the targeted business or organization's main purpose or reason for existence. For a business or organization that is for-profit, it is normally the activity that generates the majority of the revenue for the entity.

The NAICS classification contains a limited number of activity classifications; the associated classification might be applicable for this business or organization even if it is not exactly how you would describe this business or organization's main activity.

Please note that any modifications to the main activity through your response to this question might not necessarily be reflected prior to the transmitting of subsequent questionnaires and as a result they may not contain this updated information.

The following is the detailed description including any applicable examples or exclusions for the classification currently associated with this business or organization.

Description and examples

• This is the current main activity
• This is not the current main activity

Provide a brief but precise description of this business or organization's main activity

e.g., breakfast cereal manufacturing, shoe store, software development

Main activity

5. You indicated that is not the current main activity. Was this business or organization's main activity ever classified as: ?

• Yes
  When did the main activity change?
  Date
• No

6. Search and select the industry classification code that best corresponds to this business or organization's main activity.

Select this business or organization's activity sector (optional)

• Farming or logging operation
• Construction company or general contractor
• Manufacturer
• Wholesaler
• Retailer
• Provider of passenger or freight transportation
• Provider of investment, savings or insurance products
• Real estate agency, real estate brokerage or leasing company
• Provider of professional, scientific or technical services
• Provider of health care or social services
• Restaurant, bar, hotel, motel or other lodging establishment
• Other sector

7. You have indicated that the current main activity of this business or organization is:
Main activity
Are there any other activities that contribute significantly (at least 10%) to this business or organization's revenue?

• Yes, there are other activities
• No, that is the only significant activity

Provide a brief but precise description of this business or organization's secondary activity

e.g., breakfast cereal manufacturing, shoe store, software development

8. Approximately what percentage of this business or organization's revenue is generated by each of the following activities?

When precise figures are not available, provide your best estimates.

Approximately what percentage of this business or organization's revenue is generated by each of the following activities?

	Percentage of revenue
Main activity
Secondary activity
All other activities
Total percentage

Location of stocks

1. Are the stocks located at the following address?

• Yes
• No

Please report the address where the stocks are located.

• Address (number and street):
• City:
• Province or territory:
  • Alberta
  • British Columbia
  • Manitoba
  • New Brunswick
  • Newfoundland and Labrador
  • Northwest Territories
  • Nova Scotia
  • Nunavut
  • Ontario
  • Prince Edward Island
  • Quebec
  • Saskatchewan
  • Yukon
• Postal code:

Products in storage

2. Which of the following products were in storage at this location on ?

Select all that apply.

• Pork - Domestic and imported
• Beef - Domestic and imported
• Veal - Domestic and imported
• Mutton and lamb - Domestic and imported
• Fancy meats
• None of the above

All meat categories include brains, livers, sweetbreads, tongues, stomachs, kidneys, lungs and other glands for pharmaceuticals.
Beef, veal, and lamb include tails, headmeat, weasand meat, gullets, neck trim and blood plasma.

Pork - Domestic and imported

3. What was the total stocks in kilograms (kg) of the following domestic and imported pork products?

Include:

• stocks held at this site only, regardless of ownership
• smoked pork products
• stocks held for export.

Exclude:

• stocks held at another site
• meat that has been further processed such as sausages, meat in soups or prepared dinners
• back fat or rendered fat.

Conversion: 1 kilogram = 2.2046 pounds, 1 pound = 0.4536 kilograms
Enter zero '0' if there are no stocks.

What was the total stocks in kilograms (kg) of the following domestic and imported pork products?

	Total stocks (kg)
Hams
Loins
Bellies
Butts
Picnics
Ribs
Backs and shoulders
Trimmings
Unclassified - other pork cuts and sundries not elsewhere listed
Total domestic and imported pork products

Beef - Domestic and imported

4. What was the total stocks in kilograms (kg) of the following domestic and imported beef products?

Include:

• stocks held at this site only, regardless of ownership
• stocks held for export.

Exclude:

• stocks held at another site
• meat that has been further processed such as sausages, meat in soups or prepared dinners
• back fat or rendered fat.

Conversion: 1 kilogram = 2.2046 pounds, 1 pound = 0.4536 kilograms
Enter zero '0' if there are no stocks.

What was the total stocks in kilograms (kg) of the following domestic and imported beef products?

	Total stocks (kg)
Bone-in domestic
Bone-in imported
Boneless domestic
Boneless imported
Total domestic and imported beef products

Veal - Domestic and imported

5. What was the total stocks in kilograms (kg) of the following domestic and imported veal products?

Include:

• stocks held at this site only, regardless of ownership
• stocks held for export.

Exclude:

• stocks held at another site
• meat that has been further processed such as sausages, meat in soups or prepared dinners
• back fat or rendered fat.

Conversion: 1 kilogram = 2.2046 pounds, 1 pound = 0.4536 kilograms
Enter zero '0' if there are no stocks.

What was the total stocks in kilograms (kg) of the following domestic and imported veal products?

	Total stocks (kg)
Bone-in domestic
Bone-in imported
Boneless domestic
Boneless imported
Total domestic and imported veal products

Mutton and lamb - Domestic and imported

6. What was the total stocks in kilograms (kg) of the following domestic and imported mutton and lamb products?

Include:

• stocks held at this site only, regardless of ownership
• stocks held for export.

Exclude:

• stocks held at another site
• meat that has been further processed such as sausages, meat in soups or prepared dinners
• back fat or rendered fat.

Conversion: 1 kilogram = 2.2046 pounds, 1 pound = 0.4536 kilograms
Enter zero '0' if there are no stocks.

What was the total stocks in kilograms (kg) of the following domestic and imported mutton and lamb products?

	Total stocks (kg)
Domestic mutton and lamb
Imported mutton
Imported lamb
Total domestic and imported mutton and lamb products

Fancy meats

7. What was the total stocks in kilograms (kg) of the following fancy meat products?

Include:

• brains, livers, sweetbreads, tongues, stomachs, kidneys, lungs, other glands for pharmaceuticals
• stocks held at this site only, regardless of ownership
• stocks held for export.

Exclude:

• stocks held at another site
• meat that has been further processed such as sausages, meat in soups or prepared dinners
• back fat or rendered fat.

Conversion: 1 kilogram = 2.2046 pounds, 1 pound = 0.4536 kilograms
Enter zero '0' if there are no stocks.

What was the total stocks in kilograms (kg) of the following fancy meat products?

	Total stocks (kg)
Pork
Beef
Veal
Lamb
Total fancy meats products

Changes or events

1. Indicate any changes or events that affected the reported values for this business or organization, compared with the last reporting period.

Select all that apply.

• Strike or lock-out
• Exchange rate impact
• Price changes in goods or services sold
• Contracting out
• Organizational change
• Price changes in labour or raw materials
• Natural disaster
• Recession
• Change in product line
• Sold business or business units
• Expansion
• New or lost contract
• Plant closures
• Acquisition of business or business units
• Other
  Specify the other changes or events:
• No changes or events

Contact person

1. Statistics Canada may need to contact the person who completed this questionnaire for further information.
Is the provided given names and the provided family name the best person to contact?

• Yes
• No

Who is the best person to contact about this questionnaire?

• First name:
• Last name:
• Title:
• Email address:
• Telephone number (including area code):
• Extension number (if applicable):
  The maximum number of characters is 5.
• Fax number (including area code):

Feedback

1. How long did it take to complete this questionnaire?

Include the time spent gathering the necessary information.

• Hours:
• Minutes:

2. Do you have any comments about this questionnaire?