REP-Q Quarterly Reporting Entity Profile

Filed under the authority of the Statistics Act, the Broadcasting Act and its associated regulations, and the Telecommunications Act

Filed in Confidence

Quarterly results for the 3-month period ending:

Please use the space below to list the company or companies that are included in these quarterly results.

  • Name

Please use the space provided below to supply any comments, explanations, methodological notes, qualifiers or other important information about the data you have supplied on this form.

Form 201Q - Quarterly Revenues

Filed under the authority of the Statistics Act, the Broadcasting Act and its associated regulations, and the Telecommunications Act

Filed in Confidence

1 Total quarterly operating revenues from financial statements

  • Total

Part A - Operating revenues from Canadian operations

Local and access

2 Local and access (Excluding contribution and equipment)

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

3 Contribution

  • Residential
  • Retail
  • Total

4 Terminal equipment

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

5 Total local and access revenues

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

6 Long distance

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Internet

7 Dial-up access

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

8 High speed access

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

9 Subtotal (Internet access revenues)

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

10 Other Internet services

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

11 Total Internet revenues

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Data

12 Total data revenues

  • Retail
  • Wholesale
  • Total

Private line

13 Total private line revenues

  • Retail
  • Wholesale
  • Total

Mobile and paging

14 Mobile revenues

  • Retail
  • Wholesale
  • Total

15 Paging revenues

  • Retail
  • Wholesale
  • Total

16 Total mobile and paging revenues

  • Retail
  • Wholesale
  • Total

Broadcast distribution

17 Cable

  • Retail
  • Wholesale
  • Total

18 DTH

  • Retail
  • Wholesale
  • Total

19 IPTV

  • Retail
  • Wholesale
  • Total

20 Other

  • Retail
  • Wholesale
  • Total

21 Total broadcast distribution revenues (Basic and non-basic programming including exempt programming)

  • Retail
  • Wholesale
  • Total

22 Other revenues

  • Total

23 Total Canadian operating revenues

  • Total

Part B - Operating revenues from non-Canadian operations

24 Operating revenues from non-Canadian operations

  • Total

25 Total company operating revenues

  • Total

Part C - Supplemental revenue details

Internet

26 Broadband access (1.5 Mbps or greater)

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Mobile service plans

27 Voice (including sms/mms)

  • Retail
  • Wholesale
  • Total

28 Voice and data services

  • Retail
  • Wholesale
  • Total

29 Data only services

  • Retail
  • Wholesale
  • Total

30 Total mobile service revenues

  • Retail
  • Wholesale
  • Total

Please use the space provided below to supply any comments, explanations, methodological notes, qualifiers or other important information about the data you have supplied on this form.

Form 202Q - Quarterly Quantities

Filed under the authority of the Statistics Act, the Broadcasting Act and its associated regulations, and the Telecommunications Act

Filed in Confidence

Part A - Quantities

1 Local and access lines

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

2 Long distance minutes

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Internet access subscribers

3 Dial-up

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

4 High speed

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

5 Total number of Internet access subscribers

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Mobile subscribers

6 Voice (including sms/mms)

  • Retail
  • Wholesale
  • Total

7 Voice and data services

  • Retail
  • Wholesale
  • Total

8 Data only services

  • Retail
  • Wholesale
  • Total

9 Total number of mobile subscribers

  • Retail
  • Wholesale
  • Total

10 Paging subscribers

  • Retail
  • Wholesale
  • Total

Mobile voice minutes

11 Basic voice

  • Retail
  • Wholesale
  • Total

12 Long distance

  • Retail
  • Wholesale
  • Total

13 Total number of mobile voice minutes

  • Retail
  • Wholesale
  • Total

Broadcast distribution subscribers - Basic subscribers (analog and digital)

14 Cable

  • Retail
  • Wholesale
  • Total

15 DTH

  • Retail
  • Wholesale
  • Total

16 IPTV

  • Retail
  • Wholesale
  • Total

17 Other

  • Retail
  • Wholesale
  • Total

18 Total number of broadcast distribution subscribers

  • Retail
  • Wholesale
  • Total

Part B - Supplemental subscription details

Internet

19 Number of broadband access (1.5 Mbps or greater) subscribers

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Please use the space provided below to supply any comments, explanations, methodological notes, qualifiers or other important information about the data you have supplied on this form.

National Occupational Classification (NOC) 2011

Status

This standard was approved as a departmental standard on November 21, 2011.

2011 version of NOC

The National Occupational Classification (NOC) 2011 updates both the National Occupational Classification 2006 of Human Resources and Skills Development Canada and Statistics Canada's National Occupational Classification for Statistics (NOC-S) 2006. This revised edition eliminates the differences between the two former systems. The first use of the NOC 2011 was in the 2011 National Household Survey.

HTML format

CSV format

PDF format

  • NOC 2011 PDF (3654 kb) (catalogue no. 12-583-X)

Concordances

Variants of the NOC

Changes to NOC 2011

More information

REP-Q Quarterly Reporting Entity Profile

Filed under the authority of the Statistics Act, the Broadcasting Act and its associated regulations, and the Telecommunications Act

Filed in Confidence

Quarterly results for the 3-month period ending:

Please use the space below to list the company or companies that are included in these quarterly results.

  • Name

Please use the space provided below to supply any comments, explanations, methodological notes, qualifiers or other important information about the data you have supplied on this form.

Form 201Q - Quarterly Revenues

Filed under the authority of the Statistics Act, the Broadcasting Act and its associated regulations, and the Telecommunications Act

Filed in Confidence

1 Total quarterly operating revenues from financial statements

  • Total

Part A - Operating revenues from Canadian operations

Local and access

2 Local and access (Excluding contribution and equipment)

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

3 Contribution

  • Residential
  • Retail
  • Total

4 Terminal equipment

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

5 Total local and access revenues

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

6 Long distance

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Internet

7 Dial-up access

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

8 High speed access

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

9 Subtotal (Internet access revenues)

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

10 Other Internet services

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

11 Total Internet revenues

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Data

12 Total data revenues

  • Retail
  • Wholesale
  • Total

Private line

13 Total private line revenues

  • Retail
  • Wholesale
  • Total

Mobile and paging

14 Mobile revenues

  • Retail
  • Wholesale
  • Total

15 Paging revenues

  • Retail
  • Wholesale
  • Total

16 Total mobile and paging revenues

  • Retail
  • Wholesale
  • Total

Broadcast distribution

17 Cable

  • Retail
  • Wholesale
  • Total

18 DTH

  • Retail
  • Wholesale
  • Total

19 IPTV

  • Retail
  • Wholesale
  • Total

20 Other

  • Retail
  • Wholesale
  • Total

21 Total broadcast distribution revenues (Basic and non-basic programming including exempt programming)

  • Retail
  • Wholesale
  • Total

22 Other revenues

  • Total

23 Total Canadian operating revenues

  • Total

Part B - Operating revenues from non-Canadian operations

24 Operating revenues from non-Canadian operations

  • Total

25 Total company operating revenues

  • Total

Part C - Supplemental revenue details

Internet

26 Broadband access (1.5 Mbps or greater)

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Mobile service plans

27 Voice (including sms/mms)

  • Retail
  • Wholesale
  • Total

28 Voice and data services

  • Retail
  • Wholesale
  • Total

29 Data only services

  • Retail
  • Wholesale
  • Total

30 Total mobile service revenues

  • Retail
  • Wholesale
  • Total

Please use the space provided below to supply any comments, explanations, methodological notes, qualifiers or other important information about the data you have supplied on this form.

Form 202Q - Quarterly Quantities

Filed under the authority of the Statistics Act, the Broadcasting Act and its associated regulations, and the Telecommunications Act

Filed in Confidence

Part A - Quantities

1 Local and access lines

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

2 Long distance minutes

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Internet access subscribers

3 Dial-up

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

4 High speed

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

5 Total number of Internet access subscribers

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Mobile subscribers

6 Voice (including sms/mms)

  • Retail
  • Wholesale
  • Total

7 Voice and data services

  • Retail
  • Wholesale
  • Total

8 Data only services

  • Retail
  • Wholesale
  • Total

9 Total number of mobile subscribers

  • Retail
  • Wholesale
  • Total

10 Paging subscribers

  • Retail
  • Wholesale
  • Total

Mobile voice minutes

11 Basic voice

  • Retail
  • Wholesale
  • Total

12 Long distance

  • Retail
  • Wholesale
  • Total

13 Total number of mobile voice minutes

  • Retail
  • Wholesale
  • Total

Broadcast distribution subscribers - Basic subscribers (analog and digital)

14 Cable

  • Retail
  • Wholesale
  • Total

15 DTH

  • Retail
  • Wholesale
  • Total

16 IPTV

  • Retail
  • Wholesale
  • Total

17 Other

  • Retail
  • Wholesale
  • Total

18 Total number of broadcast distribution subscribers

  • Retail
  • Wholesale
  • Total

Part B - Supplemental subscription details

Internet

19 Number of broadband access (1.5 Mbps or greater) subscribers

  • Residential
  • Business
  • Retail
  • Wholesale
  • Total

Please use the space provided below to supply any comments, explanations, methodological notes, qualifiers or other important information about the data you have supplied on this form.

Canadian Centre for Justice Statistics Adult Correctional Services in Canada Part 6: Resources - Parole Board of Canada

Confidential once completed

Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19.

Completion of this questionnaire is a legal requirement under the Statistics Act.

Jurisdiction   
Year

Introduction

Purpose of Survey

The purpose of the Adult Correctional Services (ACS) survey is to provide important indicators as to the nature and characteristics of correctional case-flow that are of use to agencies responsible for the delivery of these services, the media and the public. The survey collects annual data on the delivery of adult correctional services from both the provincial/territorial and federal correctional systems.

The data you report are confidential

Statistics Canada is prohibited by law from publishing or releasing statistics that could reveal information obtained from this survey questionnaire. The data reported on the questionnaire will be treated in strict confidence and used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other regulation.

For more information, visit the "Information for survey participants" page at www.statcan.gc.ca.

Survey Instructions

  1. Select the language of your choice by clicking the "English/Français" button displayed at the top of each page.
  2. Use the tab key to move from cell to cell. If you need to edit any previously entered data simply click in the cell to edit the data.
  3. Enter data in white cells. Totals will calculate automatically in the shaded green cells and cannot be edited.
  4. If there is blue highlighting in the cells click the "Highlight Fields" button in the top right-hand corner of the mauve bar to remove the highlight.

Contact Information

Please provide the name and title of the person who completed this questionnaire. We require this information for follow-up purposes. It is recommended that you keep a copy of this questionnaire for your records in case we require clarification about the information provided.

Name of person completing form:
Title:
Phone:
Fax:
E-mail:
Date:

Table 1.

Total Parole Board of Canada operating expenditures (in current dollars) (Formerly "Table 23" in 2008/2009 and earlier.)

Operating expenditures

Actual Amount (nearest dollar)

Comments

Table 2.

Full time equivalents1 utilized by the Parole Board of Canada (Formerly "Table 26" in 2008/2009 and earlier.)

Type of employees

  • Board members
  • Part-time board members
  • Staff
  • Unknown

Total

Program Activities2

  • Conditional release decisions
  • Conditional release openness and accountability
  • Pardon decisions and clemency recommendations
  • Internal services3
  • Unknown

Total

1. Prior to 1999/2000 this table recorded 'person-years' but as a result of a Treasury Board directive, a 'full time employee' became a 'full time equivalent'.

2. As of 2007/2008, the reporting requirements have been changed from strategic outcome to program activities.

3. As of 2009/2010, the name for the program activity was changed to Internal Services fromCorporate Management to better reflect the data that was collected under that umbrella.

Comments

Table 3.

Grant rate, by type of release by the Parole Board of Canada (Formerly "Table 38" in 2008/2009 and earlier.)

Federal Offenders

Escorted temporary absence

  • Granted
  • Denied
  • Grant rate (%)

Unescorted temporary absence

  • Granted
  • Denied
  • Grant rate (%)

Day parole

  • Granted
  • Denied
  • Grant rate (%)

Full parole

  • Granted
  • Denied
  • Grant rate (%)

Provincial/territorial offenders1

Day parole

  • Granted
  • Denied
  • Grant rate (%)

Full parole

  • Granted
  • Denied
  • Grant rate (%)

1. These data represent decisions for provincial/territorial offenders in provinces/territories that do not operate their own parole boards, but who are released by the Parole Board of Canada and supervised by Correctional Service of Canada.

Comments

Table 4.

Federal outcomes1 for offenders released by the Parole Board of Canada, by type of conditional release (Formerly "Table 39" in 2008/2009 and earlier.)

Day Parole

Number 

Successful completions
Revoked for breach of condition
Revocations with offence

  • Non-violent
  • Violent
  • Unknown

Total revocations with offence
Unknown

Total

Percent

Successful completions
Revoked for breach of condition
Revocations with offence

  • Non-violent
  • Violent
  • Unknown

Total revocations with offence
Unknown

Full Parole2

Number

Successful completions
Revoked for breach of condition
Revocations with offence

  • Non-violent
  • Violent
  • Unknown

Total revocations with offence
Unknown

Total

Percent

Successful completions
Revoked for breach of condition
Revocations with offence

  • Non-violent
  • Violent
  • Unknown

Total revocations with offence
Unknown

Total

Statutory Release

Number 

Successful completions
Revoked for breach of condition
Revocations with offence

  • Non-violent
  • Violent
  • Unknown

Total revocations with offence
Unknown

Total

Percent

Successful completions
Revoked for breach of condition
Revocations with offence

  • Non-violent
  • Violent
  • Unknown

Total revocations with offence
Unknown

Total

1. The outcomes presented represent only those for which the conditional release was completed during the reference year. An offender does not enter the 'revocations with offence' category until declared guilty.

2. Full parole outcomes constitute determinate sentences only.

Note: Data represent outcomes of federal jurisdiction offenders in federal or provincial facilities.

Comments

Table 5.

Provincial/territorial outcomes1 for offenders released by the Parole Board of Canada, by type of conditional release (Formerly "Table 40" in 2008/2009 and earlier.)

Day parole

Number    

Successful completions
Revoked for breach of condition
Revocations with offence

  • Non-violent
  • Violent
  • Unknown

Total revocations with offence
Unknown

Total

Percent

Successful completions
Revoked for breach of condition
Revocations with offence

  • Non-violent
  • Violent
  • Unknown

Total revocations with offence
Unknown

Total

Full parole

Number    

Successful completions
Revoked for breach of condition
Revocations with offence

  • Non-violent
  • Violent
  • Unknown

Total revocations with offence
Unknown

Total

Percent

Successful completions
Revoked for breach of condition
Revocations with offence

  • Non-violent
  • Violent
  • Unknown

Total revocations with offence
Unknown

Total

1. The outcomes presented represent only those for which the conditional release was completed
during the reference year.

Note: These data represent outcomes for provincial/territorial offenders in provinces/territories that do not operate their own parole boards, but who are released by the Parole Board of Canada and supervised by Correctional Service of Canada.

Comments

Table 6.

Parole Board of Canada - Residency conditions1 on statutory release (Formerly "Table 41" in 2008/2009 and earlier.)

Pre-release

  • Imposed2
  • Cancelled
  • Unknown

Post-release

  • Imposed
  • Prolonged
  • Removed
  • Unknown

1. A residency condition refers to a condition requiring the offender to reside in a halfway house while on statutory release.

2. Includes cases which were referred for detention and in which the final decision was statutory release with residency.

Comments

Table 7.

Parole Board of Canada - Residency conditions1 on federal full parole (Formerly "Table 42" in 2008/2009 and earlier.)

Pre-release

  • Imposed2
  • Cancelled
  • Unknown

Post-release

  • Imposed
  • Prolonged
  • Removed
  • Unknown

1. A residency condition refers to a condition requiring the offender to reside in a halfway house while on full parole.

2. Includes cases which were referred for detention and in which the final decision was statutory release with residency.

Comments

Thank you for your cooperation

Please keep a copy of this survey for administrative follow-up.

Canadian Centre for Justice Statistics Adult Correctional Services in Canada Part 5: Resources, Provincial Parole Board

Confidential once completed

Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19.

Completion of this questionnaire is a legal requirement under the Statistics Act.

Jurisdiction
Year

Introduction

Purpose of Survey

The purpose of the Adult Correctional Services (ACS) survey is to provide important indicators as to the nature and characteristics of correctional case-flow that are of use to agencies responsible for the delivery of these services, the media and the public. The survey collects annual data on the delivery of adult correctional services from both the provincial/territorial and federal correctional systems.

The data you report are confidential

Statistics Canada is prohibited by law from publishing or releasing statistics that could reveal information obtained from this survey questionnaire. The data reported on the questionnaire will be treated in strict confidence and used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other regulation.

For more information, visit the "Information for survey participants" page at www.statcan.gc.ca.

Survey Instructions

  1. Select the language of your choice by clicking the "English / Français" button displayed at the top of each page.
  2. Use the tab key to move from cell to cell. If you need to edit any previously entered data simply click in the cell to edit the data.
  3. Enter data in white cells. Totals will calculate automatically in the shaded green cells and cannot be edited.
  4. If there is blue highlighting in the cells click the "Highlight Fields" button in the top right-hand corner of the mauve bar to remove the highlight.

Contact Information

Please provide the name and title of the person who completed this questionnaire. We require this information for follow-up purposes. It is recommended that you keep a copy of this questionnaire for your records in case we require clarification about the information provided.

Name of person completing form:
Title:
Phone:
Fax:
E-mail:
Date:

Question 1:

What was the parole grant rate? (Formerly "Question 34" in 2008/2009 and earlier.)

Parole Hearings

Day parole

  1. Granted
  2. Denied
  3. Deferred*
  4. Unknown

Total

Full parole

  1. Granted
  2. Denied
  3. Deferred*
  4. Unknown

Total

* Not eligible or inmates not available for interview, etc.

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Provincial Parole Board - These boards have the responsibility and authority for the conditional release of inmates serving provincial sentences within their respective jurisdiction. The National Parole Board has the authority to grant full parole and day parole to both federal and provincial inmates in the provinces/territories where no provincial board exists. A full parole is the full-time release of an inmate to serve the balance of his/her sentence in the community until its expiry date. A day parole is granted to a potential candidate for full parole. While on day parole, the inmate must return to the institution at regular intervals.

2. Parole Hearings - Total cases heard by the Board regardless of automatic reviews or formal requests.

Question 2:

What were the day parole and full parole success rates? (Formerly "Question 5" in 2008/2009 and earlier.)

Reason for Termination

Day parole

  1. Regular expiry
  2. Revocation
  3. Termination of parole
  4. Other, specify
    Other, specify
    Other, specify
    Other, specify
  5. e) Unknown

Total

Full parole

  1. Regular expiry
  2. Revocation
  3. Termination of parole
  4. Other, specify
    Other, specify
    Other, specify
    Other, specify
  5. Unknown

Total

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Provincial Parole Board - These boards have the responsibility and authority for the conditional release of inmates serving provincial sentences within their respective jurisdiction. The National Parole Board has the authority to grant full parole and day parole to both federal and provincial inmates in the provinces/territories where no provincial board exists. A full parole is the full-time release of an inmate to serve the balance of his/her sentence in the community until its expiry date. A day parole is granted to a potential candidate for full parole. While on day parole, the inmate must return to the institution at regular intervals.

REP Table 1:

Actual Parole Board personnel at the end of the fiscal year, by category and gender (rounded to the nearest full-time equivalent) (Formerly "REP Table 1" in 2008/2009 and earlier.)

Parole Board

Sex

Board Members

  • Male
  • Female
  • Unknown

Total

Support Staff

  • Male
  • Female
  • Unknown

Total

Unknown

  • Male
  • Female
  • Unknown

Total

Total

  • Male
  • Female
  • Unknown

Total

Comments

REP Table 2:

Parole Board expenditures for the year (Formerly "REP Table 3" in 2008/2009 and earlier.)

Indicate the period for which expenditures are reported:
(check only one)

  • Calendar year
  • Fiscal year

Expenditure type

Expenditure Actual Amount (nearest dollar)

  • Salaries, wages & benefits

Operating Expenditures

  • Professional/contract services
  • Training
  • Travel
  • Other operating expenditures
  • Unknown operating expenditures

Total

  • Unknown expenditures

Total

Comments

REP Table 3:

Other Parole Board personnel at the end of the fiscal year, by gender (rounded to the nearest full-time equivalent) (Formerly "REP Table 4" in 2008/2009 and earlier.)

Casual/temporary personnel

Sex

Parole Board Staff

  • Male
  • Female
  • Unknown

Total

Unknown

  • Male
  • Female
  • Unknown

Total

Total

  • Male
  • Female
  • Unknown

Total

Comments

Thank you for your cooperation

Please keep a copy of this survey for administrative follow-up.

Canadian Centre for Justice Statistics Adult Correctional Services in Canada Part 4: Resources - CSC Federal Tables

Confidential once completed

Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19.

Completion of this questionnaire is a legal requirement under the Statistics Act.

Jurisdiction;
Year

Introduction

Purpose of Survey

The purpose of the Adult Correctional Services (ACS) survey is to provide important indicators as to the nature and characteristics of correctional case-flow that are of use to agencies responsible for the delivery of these services, the media and the public. The survey collects annual data on the delivery of adult correctional services from both the provincial/territorial and federal correctional systems.

The data you report are confidential

Statistics Canada is prohibited by law from publishing or releasing statistics that could reveal information obtained from this survey questionnaire. The data reported on the questionnaire will be treated in strict confidence and used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other regulation.

For more information, visit the "Information for survey participants" page at www.statcan.gc.ca.

Survey Instructions

  1. Select the language of your choice by clicking the "English/Français" button displayed at the top of each page.
  2. Use the tab key to move from cell to cell. If you need to edit any previously entered data simply click in the cell to edit the data.
  3. Enter data in white cells. Totals will calculate automatically in the shaded green cells and cannot be edited.
  4. If there is blue highlighting in the cells click the "Highlight Fields" button in the top right-hand corner of the mauve bar to remove the highlight.

Contact Information

Please provide the name and title of the person who completed this questionnaire. We require this information for follow-up purposes. It is recommended that you keep a copy of this questionnaire for your records in case we require clarification about the information provided.

Name of person completing form:
Title:
Phone:
Fax:
E-mail:
Date:

Table 1.

Correctional Service of Canada facilities in operation at year-end, and by capacity (Formerly "Table 21" in 2008/2009 and earlier.)

Security level

Newfoundland and Labrador

  • Community correctional centre
  • Minimum security
  • Medium security1
  • Maximum security2
  • Multi-level security
  • Unknown

Nova Scotia

  • Community correctional centre
  • Minimum security
  • Medium security1
  • Maximum security2
  • Multi-level security
  • Unknown

New Brunswick

  • Community correctional centre
  • Minimum security
  • Medium security1
  • Maximum security2
  • Multi-level security
  • Unknown

Quebec

  • Community correctional centre
  • Minimum security
  • Medium security1
  • Maximum security2
  • Multi-level security
  • Unknown

Ontario

  • Community correctional centre
  • Minimum security
  • Medium security1
  • Maximum security2
  • Multi-level security
  • Unknown

Manitoba

  • Community correctional centre
  • Minimum security
  • Medium security1
  • Maximum security2
  • Multi-level security
  • Unknown

Saskatchewan

  • Community correctional centre
  • Minimum security
  • Medium security1
  • Maximum security2
  • Multi-level security
  • Unknown

Alberta

  • Community correctional centre
  • Minimum security
  • Medium security1
  • Maximum security2
  • Multi-level security
  • Unknown

British Columbia

  • Community correctional centre
  • Minimum security
  • Medium security1
  • Maximum security2
  • Multi-level security
  • Unknown

Total

  • Community correctional centre
  • Minimum security
  • Medium security1
  • Maximum security2
  • Multi-level security
  • Unknown

Bed Capacity3

Newfoundland and Labrador

  • Institutional
  • Community
  • Unknown

Total

Nova Scotia

  • Institutional
  • Community
  • Unknown

Total

New Brunswick

  • Institutional
  • Community
  • Unknown

Total

Quebec

  • Institutional
  • Community
  • Unknown

Total

Ontario

  • Institutional
  • Community
  • Unknown

Total

Manitoba

  • Institutional
  • Community
  • Unknown

Total

Saskatchewan

  • Institutional
  • Community
  • Unknown

Total

Alberta

  • Institutional
  • Community
  • Unknown

Total

British Columbia

  • Institutional
  • Community
  • Unknown

Total

Total

  • Institutional
  • Community
  • Unknown

Total

1. 'Medium security' includes, in some instances, minimum security & reception cells.

2. 'Maximum security' includes, in some instances, mental health beds & reception cells.

3. 'Capacity' includes normal association beds, reception beds, and psychiatric/mental health beds, but excludes cells closed, administrative segregation, suicide watch (observation) cells, & medical/hospital beds.

Source: National Capital, Accommodation and Operational Plan (NCAOP)

Comments

Table 2.

Total Correctional Service of Canada expenditures1 (Formerly 'Table 22' in 2008/2009 and earlier)

Current Expenditures

Actual Amount (nearest dollar)

  • Operating
  • Capital
  • Unknown

Total

1. Correctional Service of Canada expenditures exclude CORCAN (a special operating agency that conducts industrial operations within penitentiaries).

Source: Public Accounts of Canada

Comments

Table 3.

Total Correctional Service of Canada operating expenditures1, by major service area (in current dollars) (Formerly "Table 23" in 2008/2009 and earlier.)

Operating Expenditures

Actual Amount (nearest dollar)

  • Headquarters and central services
  • Custodial services2
  • Community supervision services
  • Unknown

Total

1. Correctional Service of Canada expenditures exclude CORCAN (a special operating agency that conducts industrial operations within penitentiaries).

2. Operating expenditures for custodial services exclude administrative costs from the five regional Headquarters and the National Headquarters.

Source: Public Accounts of Canada

Comments

Table 4.

Correctional Service of Canada staffing data1, by major service area (Formerly "Table 24" in 2008/2009 and earlier.)

Headquarters and central services

  • Actual number
  • Percent of total

Custodial services

  • Actual number
  • Percent of total

Community supervision services

  • Actual number
  • Percent of total

Unknown

  • Actual number
  • Percent of total

Total

  • Actual number
  • Percent of total

1. The staff figures represent full-time equivalents as of March 31. Since 2004/2005, staffing data include active employees or those with a paid leave of absence while in previous years, staffing data also included suspended employees as well as employees with an unpaid leave of absence. Comparisons to data from previous years should be made with caution. 

Comments

Table 5.

Correctional Service of Canada institutional operating cost (Formerly "Table 25" in 2008/2009 and earlier.)

Institutional operating cost1
Actual Amount (nearest dollar)

1. The institutional operating cost includes those costs such as salaries and administrative costs from the five regional Headquarters and the National Headquarters, but excludes capital expenditures and expenditures related to CORCAN (a special operating agency that conducts industrial operations within penitentiaries). Prior to 2001/2002, the institutional operating cost was based on federal operating expenditures for custodial services excluding administrative costs (Table 3). Therefore caution is recommended when comparing these data to previous publications.

Comments

Table 6.

Deaths of Correctional Service of Canada offenders, by cause of death (Formerly "Table 33" in 2008/2009 and earlier.)

In custody

number

  • Suicide
  • Murder
  • Unknown
  • Legal intervention1
  • Other2

Total

Not in custody (in the community)

number

  • Suicide
  • Murder
  • Legal intervention1
  • Unknown
  • Other2

Total

Total

number

  • Suicide
  • Murder
  • Legal intervention1
  • Unknown
  • Other2

Total

1. 'Legal intervention' includes offenders killed by authorities while committing an offence such as hostage-taking incidents and escapes.

2. 'Other' refers to 'other death', death from natural causes, accidental deaths and overdoses.

Comments

Table 7.

Escapees from Correctional Service of Canada facilities, by type of escape (Formerly "Table 34" in 2008/2009 and earlier.)

Escapees from maximum security level institutions

Escapees from multi-level security institutions

Escapees from medium security level institutions

Escapees from minimum security level institutions

Unknown

Total

Note: These numbers represent the number of escapees per year from a facility or on temporary absence.

Comments

Table 8.

Correctional Service of Canada - Escorted and unescorted temporary absences (Formerly "Table 36" in 2008/2009 and earlier.)

Escorted temporary absences

  • Number completed
  • Number not completed1

Unescorted temporary absences

  • Number completed
  • Number not completed1

1. The number of 'temporary absence permits not completed' includes those 'unlawfully at large', and those 'detained by police'.

Note: These numbers represent the number of permits issued during a year.

Comments

Thank you for your cooperation

Please keep a copy of this survey for administrative follow-up.

Canadian Centre for Justice Statistics Adult Correctional Services in Canada Part 2: Resources Provincial Tables

Confidential once completed

Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19.

Completion of this questionnaire is a legal requirement under the Statistics Act.

Jurisdiction
Year

Introduction

Purpose of Survey

The purpose of the Adult Correctional Services (ACS) survey is to provide important indicators as to the nature and characteristics of correctional case-flow that are of use to agencies responsible for the delivery of these services, the media and the public. The survey collects annual data on the delivery of adult correctional services from both the provincial/territorial and federal correctional systems.

The data you report are confidential

Statistics Canada is prohibited by law from publishing or releasing statistics that could reveal information obtained from this survey questionnaire. The data reported on the questionnaire will be treated in strict confidence and used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other regulation.

For more information, visit the "Information for survey participants" page at www.statcan.gc.ca.

Survey Instructions

  1. Select the language of your choice by clicking the "English/Français" button displayed at the top of each page.
  2. Use the tab key to move from cell to cell. If you need to edit any previously entered data simply click in the cell to edit the data.
  3. Enter data in white cells. Totals will calculate automatically in the shaded green cells and cannot be edited.
  4. If there is blue highlighting in the cells click the "Highlight Fields" button in the top right-hand corner of the mauve bar to remove the highlight.

Contact Information

Please provide the name and who completed this questionnaire. We require this information forfollow-up purposes. It is recommended that you keep a copy of this questionnaire for your records in case we require clarification about the information provided.

Name of person completing form:
Title:
Phone:
Fax:
E-mail:
Date:

Question 1:

How many government-operated adult custodial facilities were in operation during the year? (Formerly "Question 1" in 2008/2009 and earlier.)

  1. Number in operation at the beginning of the year (i.e. April 1)
  2. New facilities opened during this year
  3. Facilities permanently closed during this year
  4. Number in operation at year-end (i.e. March 31st).

Facilities Opened

  • Name
  • Date (dd/mm/yyyy)

Facilities Closed

  • Name
  • Date (dd/mm/yyyy)

Deviation(s) from core definition(s)/comment(s):

Core Definition(S):

1. Fiscal Year - April 1st to March 31st .

2. Government Facility - Refers to all custodial facilities run by the government agency responsible for corrections in your jurisdiction. These facilities are distinguishable from private correctional facilities in that they are operated by government employees rather than employees from the private sectors. All facilities that are considered administratively distinct should be counted separately. For example, if a facility has affiliates or satellites which are administered centrally only the base facility should be counted.

3. Custodial facilities - Many terms are used by the jurisdictions when referring to custodial facilities. Examples are: jails, correctional institutions, community residential centres, community correctional centres, detention centres, reformatories, rehabilitation centres, training centres, remand facilities, and camps. The meaning of these terms can vary among jurisdictions.

Question 2:

What was the security level of government-operated adult custodial facilities in operation at year-end? (Formerly "Question 2" in 2008/2009 and earlier.)

Security Level

Number of facilities

  1. Secure (maximum and medium)
  2. Open (minimum)
  3. Multilevel (secure and open)
  4. Other, specify:
  5. Other, specify:
  6. Other, specify:
  7. Other, specify:
  8. Unknown

Total facilities in operation at year-end (i.e., March 31st)

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Government Facility - Refers to all custodial facilities run by the government agency responsible for corrections in your jurisdiction. These facilities are distinguishable from private correctional facilities in that they are operated by government employees rather than employees from the private sectors. All facilities that are considered administratively distinct should be counted separately. For example, if a facility has affiliates or satellites which are administered centrally only the base facility should be counted.

2. Custodial facilities - Many terms are used by the jurisdictions when referring to custodial facilities. Examples are: jails, correctional institutions, community residential centres, community correctional centres, detention centres, reformatories, training centres, remand centres, and camps. The meaning of these terms can vary among jurisdictions.

3. Security Level - Provincial and territorial correctional facilities are classified as either secure, open or having a multilevel setting (secure and open). A facility is considered secure when inmates are detained by security devices, including those which operate with full perimeter security features and/or whose inmates are under constant supervision or observation. A facility classified as open denotes the minimal use of security devices or perimeter security and/or where supervision of inmates is only partial. Work camps and community-based correctional facilities are often considered to have an open security level. If the security level of an affiliated facility differs from that of the base facility, the security level of the base facility should be reported.

Question 3:

What were the operational and special purpose capacities provided by all government operated adult custodial facilities in operation at year-end? (Formerly "Question 3" in 2008/2009 and earlier.)

Capacity

Number of bed spaces

Operational Capacity:

Total

Special Purpose Capacity:

  • Medical
  • Segregation
  • Protective custody
  • Other, specify:
  • Other, specify:
  • Other, specify:
  • Other, specify:
  • Unknown

Total

Total institutional capacity (bed-spaces) at year-end

Are special capacity bed-spaces included in the total operating capacity total?

Indicate (X) where applicable.

  • Yes
  • No

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Government Facility - Refers to all custodial facilities run by the government agency responsible for corrections in your jurisdiction. These facilities are distinguishable from private correctional facilities in that they are operated by government employees rather than employees from the private sectors. All facilities that are considered administratively distinct should be counted separately. For example, if a facility has affiliates or satellites which are administered centrally only the base facility should be counted.

2. Custodial facilities - Many terms are used by the jurisdictions when referring to custodial facilities. Examples are: jails, correctional institutions, community residential centres, community correctional centres, detention centres, reformatories, training centres, remand centres, and camps. The meaning of these terms can vary among jurisdictions.

3. Capacity - Note that standards used to assign capacity figures vary across jurisdictions, and that the use of bed-space for special or normal purposes is flexible, depending on operational need. Also note that capacity figures may vary over the course of the year through the restructuring of available bed-space, therefore, capacity at year-end should be reported. Under Operational, the number of inmates the facility is designed to hold under normal circumstances is reported. Under Special, the designated capacity for special purpose usage such as sickness, discipline, protective custody, or segregation is reported. If a distinction between Operational and Special is not available, total capacity only should be reported.

Question 4:

How many Temporary Absence (TA) applications were processed during the year? What were the reasons for granting the TA's and how many were successfully completed? (Formerly "Question 7" in 2008/2009 and earlier.)

Temporary Absence Status

Number of permits

  1. Granted
  2. Denied
  3. Unknown

Total

  • Successfully completed

Number of inmates

  1. Granted
  2. Denied
  3. Unknown

Total

  • Successfully completed

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Temporary Absence - Refers to a conditional release from a correctional facility prison which allows an offender to serve a portion of his/her sentence in the community with or without an escort. Temporary absence programs have evolved in accordance with the operational requirements and program philosophy of individual jurisdictions. As a result, there are significant differences among jurisdictions in the extent to which the program is utilized, as well as the policies and procedures governing its operation.

Question 5:

How many of the (sentenced) offenders admitted during the year had served a jail or prison sentence previously? (Formerly "Question 14" in 2008/2009 and earlier.)

Previous Incarceration

Gender

  1. Male
    1. Yes
    2. No
    3. Unknown
    Total
     
  2. Female
    1. Yes
    2. No
    3. Unknown
    Total
     
  3. Unknown
    1. Yes
    2. No
    3. Unknown
    Total
     
  4. Total
    1. Yes
    2. No
    3. Unknown
    Total

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Gender - Gender of the person as indicated on admission document.

2. Previous Incarceration - This question is purposely stated at a general level and does not only refer to previous incarceration(s) in your province/territory. It simply asks about any previous incarceral sentences (provincial or federal) of which you may be aware. Detention in police holding/lock-up facilities (e.g., held in police custody - awaiting initial court appearance - prior to entering an institution in your province/territory as a remand admission) does not count as a previous jail or prison sentence.

Question 6:

Does your jurisdiction utilize privately operated facilities to house offenders? (Formerly "Question 19" in 2008/2009 and earlier.)

Indicate ( X ) where applicable.

  • Yes
  • No

a) If yes, were these facilities used for offenders serving a custody sentence?

  • Yes
  • No

b) If yes, were these facilities used for offenders serving a community sentence?

  • Yes
  • No

c) If yes, what was the reason for their release into the community?

Prior to release from provincial custody:

Temporary Absence

  • Yes
  • No

Day Parole

  • Yes
  • No

Other, specify:

  • Yes
  • No

Upon release from provincial custody:

Full parole

  • Yes
  • No

Probation

  • Yes
  • No

Other, specify:

  • Yes
  • No

For other reasons:

Treatment (i.e. alcohol/drug)

  • Yes
  • No

Other, specify:

  • Yes
  • No

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Private Facility - Refers to all facilities operated by employees from the private sector under a contractual agreement with the provincial government or federal/provincial governments combined. Private facilities provide a wide range of services across jurisdictions. For example, they may house: short-term sentenced offenders; inmates released on a temporary absence, day parole or full parole; or offenders in need of special treatment, etc.

Question 7

A: How many privately operated facilities were utilized by your jurisdiction during the year? (Formerly "Question 20" in 2008/2009 and earlier.)

Total number of privately operated in operation at year-end (i.e. March 31st)

Are these facilities included in the total facilities reported in Question 1?

  • Yes
  • No

Total number of bed-spaces reserved for provincial offenders in privately-operated facilities

Are these bed-spaces included in the total bed-spaces reported in Question 3?

  • Yes
  • No

B: What was the security level of privately-operated adult custodial facilities in operation at year-end?

Security Level:

  1. Secure facilities (maximum and medium)
  2. Open facilities (minimum)
  3. Multilevel (secure and open)
  4. Other, specify
    Other, specify:
    Other, specify:
    Other, specify:
  5. Unknown:

Total facilities in operation at year-end (i.e. March 31st)

C: Did these facilities also provide accommodation for federal offenders?

  • Yes
  • No

Total number of contractual agreements:

Brief description of services provided:

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Private Facility - Refers to all facilities operated by employees from the private sector under a contractual agreement with the provincial government or federal/provincial governments combined. Private facilities provide a wide range of services across jurisdictions. For example, they may house: short-term sentenced offenders; inmates released on a temporary absence, day parole or full parole; or offenders in need of special treatment, etc.

Question 8:

Were non-custodial supervisory services provided through contracted agencies at any time during the year? (Formerly "Question 23" in 2008/2009 and earlier.)

Check those that apply

  • Yes
  • No

Briefly explain the extent to which contracted services were utilized (e.g. caseload, etc.):

  • Average caseload
  • 365 time points were used in the calculation.
  • Time points were used in the calculation

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Contracted Agency - Refers to all agencies operated by employees from the private sector under a contracted agreement with the provincial government or federal and provincial governments combined.

2. Average Caseload - The average caseload should be derived from daily counts of offenders under supervision; however, if daily counts are not available, use the shortest time interval available (i.e., week, month) or an estimate, and indicate the method of count used.

Question 9:

How many probation/parole offices were in operation during the year? (Formerly "Question 24" in 2008/2009 and earlier.)

Probation/Parole Officer(s)

Number

  1. Number in operation at the beginning of the year (i.e. April 1,)
  2. New offices opened this year
  3. Offices permanently closed this year
  4. Number in operation at year-end (i.e. March 31st)

Offices Opened

  • Name
  • Date (dd/mm/yyyy)

Offices Closed

  • Name
  • Date (dd/mm/yyyy)

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Fiscal Year - April 1st to March 31st.

2. Probation/Parole Office - Refers to facilities operated by the provincial government agency responsible for the delivery of adult community supervisory services in your jurisdiction and staffed by government employees.

Question 10:

Which client populations are supervised by probation/parole officers in your jurisdiction? (Formerly "Question 25" in 2008/2009 and earlier.)

Indicate (X) where applicable.

Inmates temporarily released from custody (i.e., temporary absence, day parole)

Probation

  • Yes
  • No

Conditional sentence

  • Yes
  • No

Full parole

  • Yes
  • No

Federal offenders released on parole or statutory release

  • Yes
  • No

Other, specify:

  • Yes
  • No

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Probation/Parole Office - Refers to facilities operated by the provincial government agency responsible for the delivery of adult community supervisory services in your jurisdiction and staffed by government employees.

2. Population Supervised:

a) Inmates temporarily released from custody - Refers to those inmates who have been temporarily released from custody for various reasons, on day parole or a temporary absence.

b) Probation - Refers to a type of court disposition imposed on an individual which is served in the community and under conditions of supervision. A probation order may be given in conjunction with a suspended sentence, a conditional discharge, a fine or in conjunction with a jail sentence.

c) Conditional sentence – Refers to a new type of community-based alternative to imprisonment as stated in the Sentencing reform Bill (C-41). If certain legal criteria are fulfilled, a judge may sentence to a conditional term of imprisonment an offender who would otherwise have been sent to prison. According to the terms of the conditional sentence, the offender will serve the term of imprisonment in the community provided that he/she abides by conditions imposed by the court as part of the conditional sentence order. If the offender violates these conditions, he/she may be sent to prison to serve the balance of that sentence.

d) Full Parole - A form of conditional release from custody whereby an inmate who is considered eligible may be released, at a time considered appropriate by a parole board, to serve the balance of a sentence under supervision in the community subject to stated conditions.

e) Statutory Release - Statutory release allows most federally sentenced offenders who have not been granted parole to serve the final third of their sentences in the community under supervision and under conditions of release like those imposed on offenders released on full parole.

Question 11:

For those offenders whose probation supervision order was terminated during the year, how much time was actually spent under supervision? (Formerly Question 33" in 2008/2009 and earlier)

If your data are not compatible with the categories below, please provide the Most Detailed Breakdown Possible.

Time Served on Probation

Successful completions

  1. Less than 3 months (1-89 days)
  2. 3 months (90-92days)
  3. More than 3 and less than 6 months (93-179 days)
  4. 6 months (180-184 days)
  5. More than 6 and less than 12 months (185-364 days)
  6. 12 months (365-366 days)
  7. More than 12 and less than 18 months (367-544 days)
  8. 18 months (545-550) days)
  9. More than 18 and less than 24 months (551-729 days)
  10. 24 months (730-732 days)
  11. Over 24 months (733 days & over)
  12. Unknown

Total probation discharges

Total Completions

  1. Less than 3 months (1-89 days)
  2. 3 months (90-92days)
  3. More than 3 and less than 6 months (93-179 days)
  4. 6 months (180-184 days)
  5. More than 6 and less than 12 months (185-364 days)
  6. 12 months (365-366 days)
  7. More than 12 and less than 18 months (367-544 days)
  8. 18 months (545-550 days)
  9. More than 18 and less than 24 months (551-729 days)
  10. 24 months (730-732 days)
  11. Over 24 months (733 days & over)
  12. Unknown

Total probation discharges

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Probation/Parole Office - Refers to facilities operated by the provincial government agency responsible for the delivery of adult community supervisory services in your jurisdiction and staffed by government employees.

2. Time Served on Probation - Refers to the amount of time actually served on probation rather than the amount of time specified to be served on the probation order.

3. Successful Completions - Refers to the total number of terminations of probation supervision without incident or arrest during the term of the order.

4. Total Completions - Refers to the number of terminations successfully completed or not (i.e. breach of probation).

Question 12:

How many offenders died during the year and what were the reasons for their death? (Formerly "Question 18" in 2008/2009 and earlier.)

Custody Status

Inmate Deaths Cause

In custody

  1. Suicide
  2. Murder
  3. Accident
  4. Legal intervention (i.e. killed by authorities while committing an offence, hostage taking incident, escape, etc.)
  5. Natural Causes
  6. Other
  7. Unknown

Total Offender Deaths

Not in custody but on-register

  1. Suicide
  2. Murder
  3. Accident
  4. Legal intervention (i.e. killed by authorities while committing an offence, hostage taking incident, escape, etc.)
  5. Natural Causes
  6. Other
  7. Unknown

Total Offender Deaths

Unknown

  1. Suicide
  2. Murder
  3. Accident
  4. Legal intervention (i.e. killed by authorities while committing an offence, hostage taking incident, escape, etc.)
  5. Natural Causes
  6. Other
  7. Unknown

Total Offender Deaths

Total

  1. Suicide
  2. Murder
  3. Accident
  4. Legal intervention (i.e. killed by authorities while committing an offence, hostage taking incident, escape, etc.)
  5. Natural Causes
  6. Other
  7. Unknown

Total Offender Deaths

Deviation(s) from core definition(s)/comment(s):

Core Definition(s):

1. Inmate Death - Refers to all inmate deaths which occurred both within the confines of a correctional facility as well as those offenders who were on the institutional registers but were not in custody at the time of death.

Thank you for your cooperation

Please keep a copy of this survey for administrative follow-up.

Canadian Centre for Justice Statistics Adult Correctional Services in Canada Part 1: Admissions – Releases

Confidential once completed

Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19.

Completion of this questionnaire is a legal requirement under the Statistics Act.

Jurisdiction
Year

Introduction

Purpose of Survey

The purpose of the Adult Correctional Services (ACS) survey is to provide important indicators as to the nature and characteristics of correctional case-flow that are of use to agencies responsible for the delivery of these services, the media and the public. The survey collects annual data on the delivery of adult correctional services from both the provincial/territorial and federal correctional systems.

The data you report are confidential

Statistics Canada is prohibited by law from publishing or releasing statistics that could reveal information obtained from this survey questionnaire. The data reported on the questionnaire will be treated in strict confidence and used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other regulation.

For more information, visit the "Information for survey participants" page at www.statcan.gc.ca.

Survey Instructions

  1. Select the language of your choice by clicking the "English/Français" button displayed at the top of each page.
  2. Use the tab key to move from cell to cell. If you need to edit any previously entered data simply click in the cell to edit the data.
  3.  Enter data in white cells. Totals will calculate automatically in the shaded green cells and cannot be edited.
  4.  Means and medians cannot be automatically calculated by the questionnaire. These must be entered manually in questions 6, 9, 10, 16 and 18.
  5.  If there is blue highlighting in the cells click the "Highlight Fields" button in the top right-hand corner of the mauve bar to remove the highlight.

Contact Information

Please provide the name and title of the person who completed this questionnaire. We require this information for follow-up purposes. It is recommended that you keep a copy of this questionnaire for your records in case we require clarification about the information provided.

Name of person completing form:
Title:
Phone:
Fax:
E-mail:
Date:

Part 1

Question 1:

As well as sentenced/remanded adults (and on occasion young offenders) indicate if any of the following categories of offenders are also detained in your facilities? (Formerly "Question 4" in 2008/2009 and earlier.)

Indicate (X) where applicable.

Inmates in temporary detention (i.e. lock-up)

  • Yes
  • No

Immigration

  • Yes
  • No

Federal inmates

  • Yes
  • No

Parolees/mandatory suspended offenders

  • Yes
  • No

Lieutenant-Governor's Warrant

  • Yes
  • No

Other, specify:

  • Yes
  • No

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Fiscal Year - April 1 to March 31.

2. Government Facility - Refers to all custodial facilities run by the government agency responsible for corrections in your jurisdiction. These facilities are distinguishable from private correctional facilities in that they are operated by government employees rather than employees from the private sector. All facilities that are considered administratively distinct should be counted separately. For example, if a facility has affiliates or satellites which are administered centrally only the base facility should be counted.

3. Custodial facilities - Many terms are used by the jurisdictions when referring to custodial facilities. Examples are: jails, correctional institutions, community residential centres, community correctional centres, detention centres, reformatories, training centres, remand facilities, and camps. The meaning of these terms can vary among jurisdictions.

Question 2: 

How many inmates were unlawfully at large during the year? (Formerly "Question 8" in 2008/2009 and earlier.)

Type of Escape

Number of inmates

  1. From a secure institution (i.e. breach of security barrier)
  2. From an open facility (i.e. walkaway-no breach of security barrier)
  3. From an escorted temporary absence
  4. From an unescorted temporary absence
  5. Other, specify:
  6. Other, specify
  7. Other, specify
  8. Other, specify
  9. Unknown

Total

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Temporary Absence - Refers to a conditional release from a correctional facility prison which allows an offender to serve a portion of his/her sentence in the community with or without an escort. Temporary absence programs have evolved in accordance with the operational requirements and program philosophy of individual jurisdictions. As a result, there are significant differences among jurisdictions in the extent to which the program is utilized, as well as the policies and procedures governing its operation.

2. Type of Escape - The Criminal Code defines an escape as breaking prison, escaping from lawful custody or being at large before the expiration of a term of imprisonment.

Question 3:

How many admissions by Inmate Status to government-operated adult custodial facilities were processed during the year and what was the reason for admission? (Formerly "Question 9" in 2008/2009 and earlier.)

Inmate Status

Admissions including transfers within jurisdiction,

  1. Warrant of Committal – Sentenced Admission (include change of status from any status)
  2. Warrant of Remand – Remand (include change of status from temporary detention)
  3. Temporary Detention (i.e. lock-up, other holdings)
  4. Unknown

Total

Admissions excluding transfers within jurisdiction

  1. Warrant of Committal – Sentenced Admission (include change of status from any status)
  2. Warrant of Remand – Remand (include change of status from temporary detention)
  3. Temporary Detention (i.e. lock-up, other holdings)
  4. Unknown

Total

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Admissions - Refers to all processed entries into the correctional system. Admissions are collected each time a person begins any type of custodial or community supervision, and describe and measure the case-flow in correctional agencies over time. The same person can be included several times in the admission counts where the individual moves from one type of legal status to another (e.g., from open to secure custody) or re-enters the system in the same year.

a) Admissions Including Transfers - Refers to all offender movement both in and between facilities. All arrivals which result in the completion of an admission document should be included, however, inmates released for purposes other than transfer (e.g. to attend court, temporary absence, etc.) should not be included. Similarly, inmates transferred to camps which are considered as part of a base facility should not be counted.

b) Admissions Excluding Transfers - Refers to all admissions excluding transfers within the same jurisdiction. Transfers between jurisdictions should be counted as new sentenced admissions.

2. Inmate Status:

a) Warrant of Committal - Refers to all inmates admitted to custody under sentence during the reporting period, regardless of the initial status on admission to custody. All new entries accompanied by a Warrant of Committal to serve a sentence should be counted only as a sentenced admission. Inmates returning from conditional release should also be counted as sentenced admissions. Inmates in custody prior to the year under study should not be carried over from year to year.

b) Warrant of Remand - Persons not sentenced during their stay should be counted as remand or lock-up admissions. Remand admissions include persons who entered custody under a Warrant of Remand, and persons who were issued a Warrant of Remand while under temporary detention.

c) Temporary Detention - Refers to inmates temporarily under police lock-ups (not applicable in all jurisdictions) and to inmates held for other reasons.

Question 4: 

What was the gender of persons with a custody admission to adult facilities during the year? (Formerly "Question 10" in 2008/2009 and earlier.)

Status on Admission:

Gender

Sentenced

  1. Male
  2. Female
  3. Unknown

Total offender admissions

Remand

  1. Male
  2. Female
  3. Unknown

Total offender admissions

Temporary Detention

  1. Male
  2. Female
  3. Unknown

Total offender admissions

Unknown

  1. Male
  2. Female
  3. Unknown

Total offender admissions

Total

  1. Male
  2. Female
  3. Unknown

Total offender admissions

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Admissions - Refers to all processed entries into the correctional system. Admissions are collected each time a person begins any type of custodial or community supervision, and describe and measure the case-flow in correctional agencies over time. The same person can be included several times in the admission counts where the individual moves from one type of legal status to another (e.g., from open to secure custody) or re-enters the system in the same year.

2. Status on Admission:

a) Warrant of Committal - Refers to all inmates admitted to custody under sentence during the reporting period, regardless of the initial status on admission to custody. All new entries accompanied by a Warrant of Committal to serve a sentence should be counted only as a sentenced admission. Inmates returning from conditional release should also becounted as sentenced admissions. Inmates in custody prior to the year under study should not be carried over from year to year.

b) Warrant of Remand - Persons not sentenced during their stay should be counted as remand or lock-up admissions. Remand admissions include persons who entered custody under a Warrant of Remand, and persons who were issued a Warrant of Remand while under temporary detention.

c) Temporary Detention - Refers to inmates temporarily under police lock-ups (not applicable in all jurisdictions) and to inmates held for other reasons.

3. Gender - Gender of the person as indicated on admission document.

Question 5:

What was the aboriginal status of persons with a custody admission to adult facilities during the year? (Formerly "Question 11" in 2008/2009 and earlier.)

Status on Admission

Aboriginal status – Aboriginal

Gender

  1. Sentenced
    • Male
    • Female
    • Unknown
    • Total
  2. Remand
    • Male
    • Female
    • Unknown
    • Total
  3. Other Temporary Detention
    • Male
    • Female
    • Unknown
    • Total
  4. Total
    • Male
    • Female
    • Unknown
    • Total

Aboriginal status –Non-Aboriginal

  1. Sentenced
    • Male
    • Female
    • Unknown
    • Total
  2. Remand
    • Male
    • Female
    • Unknown
    • Total
  3. Other Temporary Detention
    • Male
    • Female
    • Unknown
    • Total
  4. Total
    • Male
    • Female
    • Unknown
    • Total

Aboriginal status – Unknown

  1. Sentenced
    • Male
    • Female
    • Unknown
    • Total
  2. Remand
    • Male
    • Female
    • Unknown
    • Total
  3. Other Temporary Detention
    • Male
    • Female
    • Unknown
    • Total
  4. Total
    • Male
    • Female
    • Unknown
    • Total

Aboriginal status – Total

  1. Sentenced
    • Male
    • Female
    • Unknown
    • Total
  2. Remand
    • Male
    • Female
    • Unknown
    • Total
  3. Other Temporary Detention
    • Male
    • Female
    • Unknown
    • Total
  4. Total
    • Male
    • Female
    • Unknown
    • Total

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Admissions - Refers to all processed entries into the correctional system. Admissions are collected each time a person begins any type of custodial or community supervision, and describe and measure the case-flow in correctional agencies over time. The same person can be included several times in the admission counts where the individual moves from one type of legal status to another (e.g., from open to secure custody) or re-enters the system in the same year.

2. Status on Admission:

a) Warrant of Committal - Refers to all inmates admitted to custody under sentence during the reporting period, regardless of the initial status on admission to custody. All new entries accompanied by a Warrant of Committal to serve a sentence should be counted only as a sentenced admission. Inmates returning from conditional release should also be counted as sentenced admissions. Inmates in custody prior to the year under study should not be carried over from year to year.

b) Warrant of Remand - Persons not sentenced during their stay should be counted as remand or lock-up admissions. Remand admissions include persons who entered custody under a Warrant of Remand, and persons who were issued a Warrant of Remand while under temporary detention.

c) Temporary Detention - Refers to inmates temporarily under police lock-ups (not applicable in all jurisdictions) and to inmates held for other reasons.

3. Aboriginal Status - Aboriginal refers to all North American Indians, Metis and Inuit (treaty and non-treaty).

Question 6:

What was the age of persons with a custody admission to an adult facility during the year? (Formerly "Question 12" in 2008/2009 and earlier.)

Please use categories provided below, otherwise give most detailed breakdown available.

Status on Admission:

Specify gender (Male, Female, Unknown, Total)

Age

Sentenced

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 - 29
  12. 30 - 34
  13. 35 - 39
  14. 40 - 44
  15. 45 - 49
  16. 50 and over
  17. Unknown

Total offender admissions

Remand

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 - 29
  12. 30 - 34
  13. 35 - 39
  14. 40 - 44
  15. 45 - 49
  16. 50 and over
  17. Unknown

Total offender admissions

Temporary Detention

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 - 29
  12. 30 - 34
  13. 35 - 39
  14. 40 - 44
  15. 45 - 49
  16. 50 and over
  17. Unknown

Total offender admissions

Status on Admission

Sentenced

Mean age (in years, based on micro data)

  • Male
  • Female
  • Unknown
  • Overall

Median age (in years, based on micro data)

  • Male
  • Female
  • Unknown
  • Overall

Remand

Mean age (in years, based on micro data)

  • Male
  • Female
  • Unknown
  • Overall

Median age (in years, based on micro data)

  • Male
  • Female
  • Unknown
  • Overall

Temporary Detention

Mean age (in years, based on micro data)

  • Male
  • Female
  • Unknown
  • Overall

Median age (in years, based on micro data)

  • Male
  • Female
  • Unknown
  • Overall

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Admissions - Refers to all processed entries into the correctional system. Admissions are collected each time a person begins any type of custodial or community supervision, and describe and measure the case-flow in correctional agencies over time. The same person can be included several times in the admission counts where the individual moves from one type of legal status to another (e.g., from open to secure custody) or re-enters the system in the same year.

2. Status on Admission:

a) Warrant of Committal - Refers to all inmates admitted to custody under sentence during the reporting period, regardless of the initial status on admission to custody. All new entries accompanied by a Warrant of Committal to serve a sentence should be counted only as a sentenced admission. Inmates returning from conditional release should also be counted as sentenced admissions. Inmates in custody prior to the year under study should not be carried over from year to year.

b) Warrant of Remand - Persons not sentenced during their stay should be counted as remand or lock-up admissions. Remand admissions include persons who entered custody under a Warrant of Remand, and persons who were issued a Warrant of Remand while under temporary detention.

c) Temporary Detention - Refers to inmates temporarily under police lock-ups (not applicable in all jurisdictions) and to inmates held for other reasons.

3. Age - Refers to age of offenders on admission to custody, calculated either from the date of birth or as self-reported.

Question 7:

What types of offences were committed by persons admitted under a custody sentence? (Formerly "Question 13" in 2008/2009 and earlier.)

Type of Offenc

Gender

I Criminal Code

  1. Against the person (i.e. homicide, attempted murder, sexual offences, wounding, etc.)
    • Male
    • Female
    • Unknown
    • Total
  2. Against the property (i.e. break/enter, theft, etc.)
    • Male
    • Female
    • Unknown
    • Total
  3. Impaired Driving
    • Male
    • Female
    • Unknown
    • Total
  4. Other Criminal Code
    • Male
    • Female
    • Unknown
    • Total

II Federal Statutes

  1. Drug offences
    • Male
    • Female
    • Unknown
    • Total
  2. Other federal statutes
    • Male
    • Female
    • Unknown
    • Total

III Provincial Statutes

  1. Liquor offences
    • Male
    • Female
    • Unknown
    • Total
  2. Other provincial statutes
    • Male
    • Female
    • Unknown
    • Total

IV Municipal By-Laws

  • Male
  • Female
  • Unknown
  • Total

V Unknown

  • Male
  • Female
  • Unknown
  • Total

Total

  • Male
  • Female
  • Unknown
  • Total

Unit of Count: (check only one box)

  • Most serious offence
  • Multiple charges
  • Most serious disposition
  • Other, specify:

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Admissions - Refers to all processed entries into the correctional system. Admissions are collected each time a person begins any type of custodial or community supervision, and describe and measure the case-flow in correctional agencies over time. The same person can be included several times in the admission counts where the individual moves from one type of legal status to another (e.g., from open to secure custody) or re-enters the system in the same year.

2. Status on Admission:

a) Warrant of Committal - Refers to all inmates admitted to custody under sentence during the reporting period, regardless of the initial status on admission to custody. All new entries accompanied by a Warrant of Committal to serve a sentence should be counted only as a sentenced admission. Inmates returning from conditional release should also be counted as sentenced admissions. Inmates in custody prior to the year under study should not be carried over from year to year.

b) Warrant of Remand - Persons not sentenced during their stay should be counted as remand or lock-up admissions. Remand admissions include persons who entered custody under a Warrant of Remand, and persons who were issued a Warrant of Remand while under temporary detention.

c) Temporary Detention - Refers to inmates temporarily under police lock-ups (not applicable in all jurisdictions) and to inmates held for other reasons.

3. Offence(s): (i.e. C.C., Fed. Stat., Prov. Stat., Mun. By-Law) - Please provide as much information as possible on offence(s) at time of admission and indicate the unit of count (i.e. most serious offence, multiple charges, most serious disposition, etc.).

Question 8

Part 1: How many fine defaulters were admitted during the year?
(Formerly "Question 15" in 2008/2009 and earlier.)

Gender

Number

  1. Male
  2. Female
  3. Unknown

Total

Part 2: How many admissions were there during the year for intermittent sentences?

Gender

Number

  1. Male
  2. Female
  3. Unknown

Total

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

Definitions(S):

1. Admissions - Refers to all processed entries into the correctional system. Admissions are collected each time a person begins any type of custodial or community supervision, and describe and measure the case-flow in correctional agencies over time. The same person can be included several times in the admission counts where the individual moves from one type of legal status to another (e.g., from open to secure custody) or re-enters the system in the same year.

2. Status on Admission:

a) Warrant of Committal - Refers to all inmates admitted to custody under sentence during the reporting period, regardless of the initial status on admission to custody. All new entries accompanied by a Warrant of Committal to serve a sentence should be counted only as a sentenced admission. Inmates returning from conditional release should also be counted as sentenced admissions. Inmates in custody prior to the year under study should not be carried over from year to year.

b) Warrant of Remand - Persons not sentenced during their stay should be counted as remand or lock-up admissions. Remand admissions include persons who entered custody under a Warrant of Remand, and persons who were issued a Warrant of Remand while under temporary detention.

c) Temporary Detention - Refers to inmates temporarily under police lock-ups (not applicable in all jurisdictions) and to inmates held for other reasons.

3. Fine Default Admissions - As a selected category of sentenced admissions this term refers to the number of persons admitted to custody who, if their original sentence of fine had been paid, would not be in custody.

4. Intermittent Sentence - Refers to a sentence to custody which is to be served periodically over an extended period of time (i.e. weekend only or selected days of the week).

5. Gender - Gender of the person as indicated on admission document.

Question 9:

For those offenders admitted under sentence during the year, what was their aggregate sentence length? (Formerly "Question 16" in 2008/2009 and earlier.)

If your data are not compatible with the categories below, please provide the most detailed sentence length breakdown possible.

Gender

Aggregate Sentence:

Male

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 days (1 year)
  11. 367 to 729 days (2 yrs less one day)
  12. 730 days and over (2 years or more)
  13. Unknown

Total sentenced admissions (excluding transfers)

Female

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 days (1 year)
  11. 367 to 729 days (2 yrs less one day)
  12. 730 days and over (2 years or more)
  13. Unknown

Total sentenced admissions (excluding transfers)

Unknown

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 days (1 year)
  11. 367 to 729 days (2 yrs less one day)
  12. 730 days and over (2 years or more)
  13. Unknown

Total sentenced admissions (excluding transfers)

Total

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 days (1 year)
  11. 367 to 729 days (2 yrs less one day)
  12. 730 days and over (2 years or more)
  13. Unknown

Total sentenced admissions (excluding transfers)

Mean sentence length - excluding sentences of 2 years and more (in days, based on micro data)

  • Male
  • Female
  • Unknown
  • Overall

Median sentence length - excluding sentences of 2 years and more (in days, based on micro data)

  • Male
  • Female
  • Unknown
  • Overall

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Aggregate Sentence - Refers to the length of time in days, months or years to be served in custody as specified in the court order. Aggregate sentence length is not equivalent to time served in custody - the effect of remission and conditional release such as parole result in smaller amounts of time served when compared to the original sentence length. For multiple sentences, count the longest sentence if concurrent. If consecutive, then report the sum of the consecutive sentences. In the case of a revocation from conditional release, the amount of time to be served is the remnant of the original aggregate sentence if an additional offence has not been committed.

2. Gender - Gender of the person as indicated on admission document.

Question 10:

For those offenders released during the year, how much time was served in custody prior to release? What was their inmate status upon release? (Formerly "Question 17" in 2008/2009 and earlier.)

If your data are not compatible with the categories below, please provide the most detailed sentence length breakdown possible.

Inmate Status on Release

Time Served:

Sentenced

Male

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Female

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Unknown

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Total

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Remand

Male

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Female

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Unknown

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown
Total releases (excluding transfers out)

Total

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Temporary detention

Male

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Female

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Unknown

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Total

  1. 1 to 7 days
  2. 8 to 14 days
  3. 15 to 29 days
  4. 30 to 31 days (1 month)
  5. 32 to 89 days
  6. 90 to 92 days (3 months)
  7. 93 to 179 days
  8. 180 to 184 (6 months)
  9. 185 to 364 days
  10. 365 to 366 (1 year)
  11. 367 to 729 days
  12. 730 days and over (2 years or more)
  13. Unknown

Total releases (excluding transfers out)

Mean time served (in days, based on micro data)

Sentenced

  • Male
  • Female
  • Unknown
  • Overall

Remand

  • Male
  • Female
  • Unknown
  • Overall

Temporary detention

  • Male
  • Female
  • Unknown
  • Overall

Median time served (in days, based on micro data)

Sentenced

  • Male
  • Female
  • Unknown
  • Overall

Remand

  • Male
  • Female
  • Unknown
  • Overall

Temporary detention

  • Male
  • Female
  • Unknown
  • Overall

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Releases - Releases represent the end of a legal status in correctional services and do not necessarily represent the end of supervision by correctional services. The same person can be included several times in the release counts where the individual moves form one type of legal status to another (e.g., from remand to sentenced custody).

2. Inmate Status on Release - Refers to a status at time of discharge. If an inmate returns to court and is re-admitted under a new status and subsequently released from custody during the year, count two releases and indicate the amount of time spent under each status.

3. Time Served - Refers to the total length of time, measured in days, months or years actually served by each discharge from custody. All releases, excluding transfers, are to be included.

4. Total Releases - Refers to all types of release except transfers out.

Question 11:

 How many provincial offenders were admitted to privately operated facilities during the year? (Formerly "Question 22" in 2008/2009 and earlier.)

Status on Admission

Number

  • Sentenced
  • Remand
  • Temporary detention
  • Revocation
  • Warrant of committal
  • Termination of release
  • Interruption
  • Transfer from foreign country
  • Unknown

Total number of admissions

Are these admissions included in the custodial admission numbers reported in Question 3?

  • Yes
  • No

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Private Facility - Refers to all facilities operated by employees from the private sector under a contractual agreement with the provincial government or federal/provincial governments combined. Private facilities provide a wide range of services across jurisdictions. For example, they may house: short-term sentenced offenders; inmates released on a temporary absence, day parole or full parole; or offenders in need of special treatment, etc.

2. Admissions to Private Facility - Include all types of admissions. Please provide the most detailed listing available for all types of admissions.

Question 12:

How many clients were admitted to community supervision during the year and what was their status? (Formerly "Question 27" in 2008/2009 and earlier.)

Population Supervised

Number of clients

  1. Inmates temporarily released from custody (e.g. day parole)
  2. Probation
  3. Conditional Sentence
  4. Fine Option Program
  5. Community Service Orders
  6. Full Parole*
  7. Bail supervision
  8. Alternative Measures
  9. Recognizance Peace Bonds (RPB)
  10. Restitution Orders
  11. Other, specify:
  12. Other, specify:
  13. Other, specify
  14. Unknown

Total admissions

*Includes this many federal inmates released to full parole and mandatory supervision and supervised by a provincial officer.

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Population Supervised:

a) Inmates temporarily released from custody - Refers to those inmates who have been temporarily released from custody for various reasons, on day parole or a temporary absence.

b) Probation - Refers to a type of court disposition imposed on an individual which is served in the community and under conditions of supervision. A probation order may be given in conjunction with a suspended sentence, a conditional discharge, a fine or in conjunction with a jail sentence.

c) Conditional sentence - Refers to a new type of community-based alternative to imprisonment as stated in the Sentencing reform Bill (C-41). If certain legal criteria are fulfilled, a judge may sentence to a conditional term of imprisonment an offender who would otherwise have been sent to prison. According to the terms of the conditional sentence, the offender will serve the term of imprisonment in the community provided that he/she abides by conditions imposed by the court as part of the conditional sentence order. If the offender violates these conditions, he/she may be sent to prison to serve the balance of that sentence.

d) Full Parole - A form of conditional release from custody whereby an inmate who is considered eligible may be released, at a time considered appropriate by a parole board, to serve the balance of a sentence under supervision in the community subject to stated conditions.

e) Statutory Release - Statutory release allows most federally sentenced offenders who have not been granted parole to serve the final third of their sentences in the community under supervision and under conditions of release like those imposed on offenders released on full parole

2. Admission/Intake to Community Supervision - Total number of processed entries to community supervision during the year should be included, regardless of degree of supervision. Inmates released from provincial facilities to parole under the supervision of a federal officer should not be counted as parole admissions. Cases carried over from the previous year should also be excluded.

3. Fine Option Program - This program provides work service as an alternative to payment of a fine.

4. Community Service Orders - A sentencing alternative/option, granted as a condition to a probation order, which requires offenders to perform community services for an individual or non-profit organizations.

Question 13:

What was the gender of persons admitted to community supervision? (Formerly "Question 28" in 2008/2009 and earlier.)

Population Supervised

Gender

  • Probation
    1. Male
    2. Female
    3. Unknown

Total Number of Admissions

  • Full Parole*
    1. Male
    2. Female
    3. Unknown

Total Number of Admissions

  • Conditional Sentence
    1. Male
    2. Female
    3. Unknown

Total Number of Admissions

  • F.O.P.1
    1. Male
    2. Female
    3. Unknown

Total Number of Admissions

  • C.S.O.2
    1. Male
    2. Female
    3. Unknown

Total Number of Admissions

  • Other**
    1. Male
    2. Female
    3. Unknown

Total Number of Admissions

  • Unknown
    1. Male
    2. Female
    3. Unknown

Total Number of Admissions

  • Total
    1. Male
    2. Female
    3. Unknown

Total Number of Admissions

* Provincial Parole if applicable.

1 F.O.P. - Fine Option Program.
2 C.S.O. - Community Service Orders.

** Other, specify: Includes other specified and inmate temporarily released from custody (e.g. day parole)

  1. Male
  2. Female
  3. Unknown

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Population Supervised:

a) Inmates temporarily released from custody - Refers to those inmates who have been temporarily released from custody for various reasons, on day parole or a temporary absence.

b) Probation - Refers to a type of court disposition imposed on an individual which is served in the community and under conditions of supervision. A probation order may be given in conjunction with a suspended sentence, a conditional discharge, a fine or in conjunction with a jail sentence.

c) Conditional sentence – Refers to a new type of community-based alternative to imprisonment as stated in the Sentencing reform Bill (C-41). If certain legal criteria are fulfilled, a judge may sentence to a conditional term of imprisonment an offender who would otherwise have been sent to prison. According to the terms of the conditional sentence, the offender will serve the term of imprisonment in the community provided that he/she abides by conditions imposed by the court as part of the conditional sentence order. If the offender violates these conditions, he/ she may be sent to prison to serve the balance of that sentence.

d) Full Parole - A form of conditional release from custody whereby an inmate who is considered eligible may be released, at a time considered appropriate by a parole board, to serve the balance of a sentence under supervision in the community subject to stated conditions.

e) Statutory Release - Statutory release allows most federally sentenced offenders who have not been granted parole to serve the final third of their sentences in the community under supervision and under conditions of release like those imposed on offenders released on full parole.

2. Admission/Intake to Community Supervision - Total number of processed entries to community supervision during the year should be included, regardless of degree of supervision. Inmates released from provincial facilities to parole under the supervision of a federal officer should not be counted as parole admissions. Cases carried over from the previous year should also be excluded.

3. Fine Option Program - This program provides work service as an alternative to payment of a fine.

4. Community Service Orders - A sentencing alternative/option, granted as a condition to a probation order, which requires offenders to perform community services for an individual or non-profit organizations.

5. Gender - Gender of the person as indicated on admission document.

Question 14:

What was the Aboriginal status of persons admitted to community supervision? (Formerly "QUESTION 29" in 2008/2009 and earlier.)

Population Supervised

Aboriginal Status

  • Probation
    1. Aboriginal
    2. Non-Aboriginal
    3.  Unknown

Total Admissions

  • Full Parole*
    1. Aboriginal
    2. Non-Aboriginal
    3.  Unknown

Total Admissions

  • Conditional Sentence
    1. Aboriginal
    2. Non-Aboriginal
    3.  Unknown

Total Admissions

  • F.O.P.1
    1. Aboriginal
    2. Non-Aboriginal
    3.  Unknown

Total Admissions

  • C.S.O. 2
    1. Aboriginal
    2. Non-Aboriginal
    3.  Unknown

Total Admissions

  • Other**
    1. Aboriginal
    2. Non-Aboriginal
    3.  Unknown

Total Admissions

  • Unknown
    1. Aboriginal
    2. Non-Aboriginal
    3.  Unknown

Total Admissions

  • Total
    1. Aboriginal
    2. Non-Aboriginal
    3.  Unknown

Total Admissions


* Provincial Parole if applicable.

1 F.O.P. - Fine Option Program.
2 C.S.O. - Community Service Orders.

**Other Specify: Includes other specified and inmate temporarily released from custody e.g. day parole)

  1. Aboriginal
  2. Non-Aboriginal
  3. Unknown

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Population Supervised:

a) Inmates temporarily released from custody - Refers to those inmates who have been temporarily released from custody for various reasons, on day parole or a temporary absence.

b) Probation - Refers to a type of court disposition imposed on an individual which is served in the community and under conditions of supervision. A probation order may be given in conjunction with a suspended sentence, a conditional discharge, a fine or in conjunction with a jail sentence.

c) Conditional sentence – Refers to a new type of community-based alternative to imprisonment as stated in the Sentencing reform Bill (C-41). If certain legal criteria are fulfilled, a judge may sentence to a conditional term of imprisonment an offender who would otherwise have been sent to prison. According to the terms of the conditional sentence, the offender will serve the term of imprisonment in the community provided that he/she abides by conditions imposed by the court as part of the conditional sentence order. If the offender violates these conditions, he/ she may be sent to prison to serve the balance of that sentence.

d) Full Parole - A form of conditional release from custody whereby an inmate who is considered eligible may be released, at a time considered appropriate by a parole board, to serve the balance of a sentence under supervision in the community subject to stated conditions.

e) Statutory Release - Statutory release allows most federally sentenced offenders who have not been granted parole to serve the final third of their sentences in the community under supervision and under conditions of release like those imposed on offenders released on full parole.

2. Admission/Intake to Community Supervision - Total number of processed entries to community supervision during the year should be included, regardless of degree of supervision. Inmates released from provincial facilities to parole under the supervision of a federal officer should not be counted as parole admissions. Cases carried over from the previous year should also be excluded.

3. Fine Option Program - This program provides work service as an alternative to payment of a fine.

4. Community Service Orders - A sentencing alternative/option, granted as a condition to a probation order, which requires offenders to perform community services for an individual or non-profit organizations.

5. Aboriginal Status - Aboriginal refers to all North American Indians, Metis and Inuit (treaty and non-treaty.)

Question 15:

What was the age of persons admitted to community supervision? (Formerly "QUESTION 30" in 2008/2009 and earlier.)

If your data is not compatible with the categories below, please provide as much detail as possible.

(Probation, Full Parole*, Conditional Sentence, F.O.P1, C.S.O2, Other**, Unknown, Total)

Reason for admission to community supervision

Age

Probation

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 to 29
  12. 30 to 34
  13. 35 to 39
  14. 40 to 44
  15. 45 to 49
  16. 50 and over
  17. Unknown

Total admissions

Full Parole*

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 to 29
  12. 30 to 34
  13. 35 to 39
  14. 40 to 44
  15. 45 to 49
  16. 50 and over
  17. Unknown

Total admissions

Conditional Sentence

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 to 29
  12. 30 to 34
  13. 35 to 39
  14. 40 to 44
  15. 45 to 49
  16. 50 and over
  17. Unknown

Total admissions

F.O.P.1

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 to 29
  12. 30 to 34
  13. 35 to 39
  14. 40 to 44
  15. 45 to 49
  16. 50 and over
  17. Unknown

Total admissions

C.S.O.2

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 to 29
  12. 30 to 34
  13. 35 to 39
  14. 40 to 44
  15. 45 to 49
  16. 50 and over
  17. Unknown

Total admissions

Other**

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 to 29
  12. 30 to 34
  13. 35 to 39
  14. 40 to 44
  15. 45 to 49
  16. 50 and over
  17. Unknown

Total admissions

Unknown

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 to 29
  12. 30 to 34
  13. 35 to 39
  14. 40 to 44
  15. 45 to 49
  16. 50 and over
  17. Unknown

Total admissions

Total

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 to 29
  12. 30 to 34
  13. 35 to 39
  14. 40 to 44
  15. 45 to 49
  16. 50 and over
  17. Unknown

Total admissions

**Other, specify

  1. Less than 16
  2. 16
  3. 17
  4. 18
  5. 19
  6. 20
  7. 21
  8. 22
  9. 23
  10. 24
  11. 25 to 29
  12. 30 to 34
  13. 35 to 39
  14. 40 to 44
  15. 45 to 49
  16. 50 and over
  17. Unknown

Total admissions

Mean age (in years, based on micro data)

  • Probation
  • Full Parole*
  • Conditional Sentence
  • F.O.P.1
  • C.S.O.2
  • Other**
  • Unknown
  • Overall

Median age (in years, based on micro data)

  • Probation
  • Full Parole*
  • Conditional Sentence
  • F.O.P.1
  • C.S.O.2
  • Other**
  • Unknown
  • Overall

* Provincial Parole if applicable.

1 F.O.P. - Fine Option Program.
2 C.S.O. - Community Service Orders.

** Other Specify: Includes other specified and inmate temporarily released from custody (e.g. day parole)

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Population Supervised:

a) Inmates temporarily released from custody - Refers to those inmates who have been temporarily released from custody for various reasons, on day parole or a temporary absence.

b) Probation- Refers to a type of court disposition imposed on an individual which is served in the community and under conditions of supervision. A probation order may be given in conjunction with a suspended sentence, a conditional discharge, a fine or in conjunction with a jail sentence.

c) Conditional sentence - Refers to a new type of community-based alternative to imprisonment as stated in the Sentencing reform Bill (C-41). If certain legal criteria are fulfilled, a judge may sentence to a conditional term of imprisonment an offender who would otherwise have been sent to prison. According to the terms of the conditional sentence, the offender will serve the term of imprisonment in the community provided that he/she abides by conditions imposed by the court as part of the conditional sentence order. If the offender violates these conditions, he/she may be sent to prison to serve the balance of that sentence.

d) Full Parole - A form of conditional release from custody whereby an inmate who is considered eligible may be released, at a time considered appropriate by a parole board, to serve the balance of a sentence under supervision in the community subject to stated conditions.

e) Statutory Release - Statutory release allows most federally sentenced offenders who have not been granted parole to serve the final third of their sentences in the community under supervision and under conditions of release like those imposed on offenders released on full parole.

2. Admission/Intake to Community Supervision - Total number of processed entries to community supervision during the year should be included, regardless of degree of supervision. Inmates released from provincial facilities to parole under the supervision of a federal officer should not be counted as parole admissions. Cases carried over from the previous year should also be excluded.

3. Fine Option Program - This program provides work service as an alternative to payment of a fine.

4. Community Service Orders - A sentencing alternative/option, granted as a condition to a probation order, which requires offenders to perform community services for an individual or non-profit organizations.

5. Age - Refers to age of person on admission to community supervision, calculated either from date of birth or as self-reported.

Question 16:

What type of offences were committed by persons admitted to probation? (Formerly "QUESTION 31" in 2008/2009 and earlier.)

Type of offence:

Gender

I Criminal Code

  1. Against the person (i.e. homicide, attempted murder, sexual offences, wounding, etc.)
    • Male
    • Female
    • Unknown
    • Total
  2. Against the property (i.e. break/enter, theft, etc.)
    • Male
    • Female
    • Unknown
    • Total
  3. Impaired Driving
    • Male
    • Female
    • Unknown
    • Total
  4. Other Criminal Code
    • Male
    • Female
    • Unknown
    • Total

II Federal Statutes

  1. Drug offences
    • Male
    • Female
    • Unknown
    • Total
  2. Other federal statutes
    • Male
    • Female
    • Unknown
    • Total

III Provincial Statutes

  1. Liquor offences
    • Male
    • Female
    • Unknown
    • Total
  2. Other provincial statutes
    • Male
    • Female
    • Unknown
    • Total

IV Municipal By-Laws

  • Male
  • Female
  • Unknown
  • Total

V Unknown

  • Male
  • Female
  • Unknown
  • Total

TOTAL

  • Male
  • Female
  • Unknown
  • Total

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Probation - Refers to a type of court disposition imposed on an individual which is served in the community and under conditions of supervision. A probation order may be given in conjunction with a suspended sentence, a conditional discharge, a fine or in conjunction with a jail sentence.

2. Offence(s) - (i.e. C.C., Fed. Stat., Prov. Stat., Mun. By-Law) - Please provide as much information as possible on Offence(s) at time of admission to probation supervision.

Question 17:

For offenders admitted to probation during the year what was the probation order length? (Formerly "QUESTION 32" in 2008/2009 and earlier.)

If your data are not compatible with the categories below, please provide the most detailed breakdown possible.

Probation Order Length:

Number of Offenders

  1. Less than 3 months(1-89 days)
  2. 3 months (90 -92 days)
  3. More than 3 and less than 6 months (93-179 days)
  4. 6 months (180-184 days)
  5. More than 6 and less than 12 months (185-364 days)
  6. 12 months (365-366 days)
  7. More than 12 and less than 18 months (367-544 days)
  8. 18 months (545-550 days)
  9. More than 18 and less than 24 months (551-729 days)
  10. 24 months (730-732 days)
  11. Over 24 months (733 days & more)
  12. Unknown

Total probation admissions

  • Mean probation order length (in months, based on micro data)
  • Median probation order length (in months, based on micro data)

Deviation(s) from core definition(s)/comment(s):

Core definition(s):

1. Probation - Refers to a type of court disposition imposed on an individual which is served in the community and under conditions of supervision. A probation order may be given in conjunction with a suspended sentence, a conditional discharge, a fine or in conjunction with a jail sentence.

2. Probation Admissions/Intakes - Refers to all admissions to probation during the year, regardless of degree of supervision. Includes prison plus probation sentences when the offender was released from custody during the year to serve the remainder of his/her sentence on probation.

3. Probation Order Length - Refers to the actual amount of time to be served on probation as specified in the probation order rather than the actual amount of time spent on probation prior to being discharged.

Thank you for your cooperation

Please keep a copy of this survey for administrative follow-up.

Canadian Centre for Justice Statistics Adult Correctional Services in Canada Part 3: Resources, Expenditures and Personnel Survey (REP)

Confidential once completed

Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19.

Completion of this questionnaire is a legal requirement under the Statistics Act.

Jurisdiction
Year

Introduction

Purpose of Survey

The purpose of the Adult Correctional Services (ACS) survey is to provide important indicators as to the nature and characteristics of correctional case-flow that are of use to agencies responsible for the delivery of these services, the media and the public. The survey collects annual data on the delivery of adult correctional services from both the provincial/territorial and federal correctional systems.

The data you report are confidential

Statistics Canada is prohibited by law from publishing or releasing statistics that could reveal information obtained from this survey questionnaire. The data reported on the questionnaire will be treated in strict confidence and used for statistical purposes and published in aggregate form only. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other regulation.

For more information, visit the "Information for survey participants" page at www.statcan.gc.ca.

Survey Instructions

  1. Select the language of your choice by clicking the "English/Français" button displayed at the top of each page.
  2. Use the tab key to move from cell to cell. If you need to edit any previously entered data simply click in the cell to edit the data.
  3. Enter data in white cells. Totals will calculate automatically in the shaded green cells and cannot be edited.
  4. If there is blue highlighting in the cells click the "Highlight Fields" button in the top right-hand corner of the mauve bar to remove the highlight.

Contact Information

Please provide the name and title of the person who completed this questionnaire. We require this information for follow-up purposes. It is recommended that you keep a copy of this questionnaire for your records in case we require clarification about the information provided.

Name of person completing form:
Title:
Phone:
Fax:
E-mail:
Date:

Table1

Actual personnel at the end of fiscal year, by category and gender (rounded to the nearest full-time equivalent.)

Headquarters and Management

Head Office Management

  • Male
  • Female
  • Unknown

Total

Head Office Support Staff

  • Male
  • Female
  • Unknown

Total

Unknown

  • Male
  • Female
  • Unknown

Total

Total – Headquarters Personnel

  • Male
  • Female
  • Unknown

Total

Institutions

Facility Management

  • Male
  • Female
  • Unknown

Total

Program Staff

  • Male
  • Female
  • Unknown

Total

Institution Security

  • Male
  • Female
  • Unknown

Total

Facility Support Staff

  • Male
  • Female
  • Unknown

Total

Unknown

  • Male
  • Female
  • Unknown

Total

Total – Institution Personnel

  • Male
  • Female
  • Unknown

Total

Probation and Community Services

Community Services Management

  • Male
  • Female
  • Unknown

Total

Probation/Parole Officers

  • Male
  • Female
  • Unknown

Total

Support Staff

  • Male
  • Female
  • Unknown

Total

Unknown

  • Male
  • Female
  • Unknown

Total

Total – Probation and Community Services Personnel

  • Male
  • Female
  • Unknown

Total

Unknown

  • Male
  • Female
  • Unknown

Total

Total – Personnel

  • Male
  • Female
  • Unknown

Total

Comments

Table2

Function (actual personnel at the end of the fiscal year)

Headquarters and Management

  • Headquarters and Administration
  • Remand
  • Secure Custody
  • Open Custody (Ministry)
  • Open Custody (Private)
  • Probation and Community Service
  • Unknown

Total

Institutions

  • Headquarters and Administration
  • Remand
  • Secure Custody
  • Open Custody (Ministry)
  • Open Custody (Private)
  • Probation and Community Service
  • Unknown

Total

Probation and Community Services

  • Headquarters and Administration
  • Remand
  • Secure Custody
  • Open Custody (Ministry)
  • Open Custody (Private)
  • Probation and Community Service
  • Unknown

Total

Comments:

Table3

Year-End Expenditures (check one)

  • Calendar Year
  • Fiscal Year

Actual Amount (nearest dollar)

Salaries, wages and benefits

  • Headquarters and Management
  • Institutions
  • Probation and Community Services
  • Family Violence Prevention Unit (Yukon)

Operating Expenditures

Professional Services/Contract Services

  • Headquarters and Management
  • Institutions
  • Probation and Community Services
  • Family Violence Prevention Unit (Yukon)

Training

  • Headquarters and Management
  • Institutions
  • Probation and Community Services
  • Family Violence Prevention Unit (Yukon)

Travel

  • Headquarters and Management
  • Institutions
  • Probation and Community Services
  • Family Violence Prevention Unit (Yukon)

Other Operating Expenditures

  • Headquarters and Management
  • Institutions
  • Probation and Community Services
  • Family Violence Prevention Unit (Yukon)

Unknown Operating Expenditures

  • Headquarters and Management
  • Institutions
  • Probation and Community Services
  • Family Violence Prevention Unit (Yukon)

Total Operating Expenditures

  • Headquarters and Management
  • Institutions
  • Probation and Community Services
  • Family Violence Prevention Unit (Yukon)

Unknown Expenditures

  • Headquarters and Management
  • Institutions
  • Probation and Community Services
  • Family Violence Prevention Unit (Yukon)

Total

  • Headquarters and Management
  • Institutions
  • Probation and Community Services
  • Family Violence Prevention Unit (Yukon)

Comments :

Table4

Other Personnel at the End of the Fiscal Year, by Sex (rounded to the nearest full-time equivalent)

Casual/Temporary Personnel

Institution Staff

Sex

  • Male
  • Female
  • Unknown

Total

Probation/Parole Staff

Sex

  • Male
  • Female
  • Unknown

Total

Program Staff

Sex

  • Male
  • Female
  • Unknown

Total

Support Staff

Sex

  • Male
  • Female
  • Unknown

Total

Unknown

Sex

  • Male
  • Female
  • Unknown

Total

Total – Casual/Temporary Personnel

Sex

  • Male
  • Female
  • Unknown

Total

Comments

Thank you for your cooperation

Please keep a copy of this survey for administrative follow-up.

Monthly Retail Trade Survey (MRTS) Data Quality Statement

Objectives, uses and users
Concepts, variables and classifications
Coverage and frames
Sampling
Questionnaire design
Response and nonresponse
Data collection and capture operations
Editing
Imputation
Estimation
Revisions and seasonal adjustment
Data quality evaluation
Disclosure control

1. Objectives, uses and users

1.1. Objective

The Monthly Retail Trade Survey (MRTS) provides information on the performance of the retail trade sector on a monthly basis, and when combined with other statistics, represents an important indicator of the state of the Canadian economy.

1.2. Uses

The estimates provide a measure of the health and performance of the retail trade sector. Information collected is used to estimate level and monthly trend for retail sales. At the end of each year, the estimates provide a preliminary look at annual retail sales and performance.

1.3. Users

A variety of organizations, sector associations, and levels of government make use of the information. Retailers rely on the survey results to compare their performance against similar types of businesses, as well as for marketing purposes. Retail associations are able to monitor industry performance and promote their retail industries. Investors can monitor industry growth, which can result in better access to investment capital by retailers. Governments are able to understand the role of retailers in the economy, which aids in the development of policies and tax incentives. As an important industry in the Canadian economy, governments are able to better determine the overall health of the economy through the use of the estimates in the calculation of the nation’s Gross Domestic Product (GDP).

2. Concepts, variables and classifications

2.1. Concepts

The retail trade sector comprises establishments primarily engaged in retailing merchandise, generally without transformation, and rendering services incidental to the sale of merchandise.

The retailing process is the final step in the distribution of merchandise; retailers are therefore organized to sell merchandise in small quantities to the general public. This sector comprises two main types of retailers, that is, store and non-store retailers. The MRTS covers only store retailers. Their main characteristics are described below. Store retailers operate fixed point-of-sale locations, located and designed to attract a high volume of walk-in customers. In general, retail stores have extensive displays of merchandise and use mass-media advertising to attract customers. They typically sell merchandise to the general public for personal or household consumption, but some also serve business and institutional clients. These include establishments such as office supplies stores, computer and software stores, gasoline stations, building material dealers, plumbing supplies stores and electrical supplies stores.

In addition to selling merchandise, some types of store retailers are also engaged in the provision of after-sales services, such as repair and installation. For example, new automobile dealers, electronic and appliance stores and musical instrument and supplies stores often provide repair services, while floor covering stores and window treatment stores often provide installation services. As a general rule, establishments engaged in retailing merchandise and providing after sales services are classified in this sector. Catalogue sales showrooms, gasoline service stations, and mobile home dealers are treated as store retailers.

2.2. Variables

Sales are defined as the sales of all goods purchased for resale, net of returns and discounts. This includes commission revenue and fees earned from selling goods and services on account of others, such as selling lottery tickets, bus tickets, and phone cards. It also includes parts and labour revenue from repair and maintenance; revenue from rental and leasing of goods and equipment; revenues from services, including food services; sales of goods manufactured as a secondary activity; and the proprietor’s withdrawals, at retail, of goods for personal use. Other revenue from rental of real estate, placement fees, operating subsidies, grants, royalties and franchise fees are excluded.

Trading Location is the physical location(s) in which business activity is conducted in each province and territory, and for which sales are credited or recognized in the financial records of the company. For retailers, this would normally be a store.

Constant Dollars: The value of retail trade is measured in two ways; including the effects of price change on sales and net of the effects of price change. The first measure is referred to as retail trade in current dollars and the latter as retail trade in constant dollars. The method of calculating the current dollar estimate is to aggregate the weighted value of sales for all retail outlets. The method of calculating the constant dollar estimate is to first adjust the sales values to a base year, using the Consumer Price Index, and then sum up the resulting values.

2.3. Classification

The Monthly Retail Trade Survey is based on the definition of retail trade under the NAICS (North American Industry Classification System). NAICS is the agreed upon common framework for the production of comparable statistics by the statistical agencies of Canada, Mexico and the United States. The agreement defines the boundaries of twenty sectors. NAICS is based on a production-oriented, or supply based conceptual framework in that establishments are groups into industries according to similarity in production processes used to produce goods and services.

Estimates appear for 21 industries based on special aggregations of the 2007 North American Industry Classification System (NAICS) industries. The 21 industries are further aggregated to 11 sub-sectors.

Geographically, sales estimates are produced for Canada and each province and territory.

3. Coverage and frames

Statistics Canada’s Business Register ( BR) provides the frame for the Monthly Retail Trade Survey. The BR is a structured list of businesses engaged in the production of goods and services in Canada. It is a centrally maintained database containing detailed descriptions of most business entities operating within Canada. The BR includes all incorporated businesses, with or without employees. For unincorporated businesses, the BR includes all employers with businesses, and businesses with no employees with annual sales that have a Goods and Services Tax (GST) or annual revenue that declares individual taxes.  annual sales greater than $30,000 that have a Goods and Services Tax (GST) account (the BR does not include unincorporated businesses with no employees and with annual sales less than $30,000).

The businesses on the BR are represented by a hierarchical structure with four levels, with the statistical enterprise at the top, followed by the statistical company, the statistical establishment and the statistical location. An enterprise can be linked to one or more statistical companies, a statistical company can be linked to one or more statistical establishments, and a statistical establishment to one or more statistical locations.

The target population for the MRTS consists of all statistical establishments on the BR that are classified to the retail sector using the North American Industry Classification System (NAICS) (approximately 200,000 establishments). The NAICS code range for the retail sector is 441100 to 453999. A statistical establishment is the production entity or the smallest grouping of production entities which: produces a homogeneous set of goods or services; does not cross provincial boundaries; and provides data on the value of output, together with the cost of principal intermediate inputs used, along with the cost and quantity of labour used to produce the output. The production entity is the physical unit where the business operations are carried out. It must have a civic address and dedicated labour.

The exclusions to the target population are ancillary establishments (producers of services in support of the activity of producing goods and services for the market of more than one establishment within the enterprise, and serves as a cost centre or a discretionary expense centre for which data on all its costs including labour and depreciation can be reported by the business), future establishments, establishments with a missing or a zero gross business income (GBI) value on the BR and establishments in the following non-covered NAICS:

  • 4541 (electronic shopping and mail-order houses)
  • 4542 (vending machine operators)
  • 45431 (fuel dealers)
  • 45439 (other direct selling establishments)

4. Sampling

The MRTS sample consists of 10,000 groups of establishments (clusters) classified to the Retail Trade sector selected from the Statistics Canada Business Register. A cluster of establishments is defined as all establishments belonging to a statistical enterprise that are in the same industrial group and geographical region. The MRTS uses a stratified design with simple random sample selection in each stratum. The stratification is done by industry groups (the mainly, but not only four digit level NAICS), and the geographical regions consisting of the provinces and territories, as well as three provincial sub-regions. We further stratify the population by size.

The size measure is created using a combination of independent survey data and three administrative variables: the annual profiled revenue, the GST sales expressed on an annual basis, and the declared tax revenue (T1 or T2). The size strata consist of one take-all (census), at most, two take-some (partially sampled) strata, and one take-none (non-sampled) stratum. Take-none strata serve to reduce respondent burden by excluding the smaller businesses from the surveyed population. These businesses should represent at most ten percent of total sales. Instead of sending questionnaires to these businesses, the estimates are produced through the use of administrative data.

The sample was allocated optimally in order to reach target coefficients of variation at the national, provincial/territorial, industrial, and industrial groups by province/territory levels. The sample was also inflated to compensate for dead, non-responding, and misclassified units.

MRTS is a repeated survey with maximisation of monthly sample overlap. The sample is kept month after month, and every month new units are added (births) to the sample.  MRTS births, i.e., new clusters of establishment(s), are identified every month via the BR’s latest universe. They are stratified according to the same criteria as the initial population. A sample of these births is selected according to the sampling fraction of the stratum to which they belong and is added to the monthly sample. Deaths occur on a monthly basis. A death can be a cluster of establishment(s) that have ceased their activities (out-of-business) or whose major activities are no longer in retail trade (out-of-scope). The status of these businesses is updated on the BR using administrative sources and survey feedback, including feedback from the MRTS. Methods to treat dead units and misclassified units are part of the sample and population update procedures.

5. Questionnaire design

The Monthly Retail Trade Survey incorporates the following sub-surveys:

Monthly Retail Trade Survey - R8

Monthly Retail Trade Survey (with inventories) – R8

Survey of Sales and Inventories of Alcoholic Beverages

The questionnaires collect monthly data on retail sales and the number of trading locations by province or territory and inventories of goods owned and intended for resale from a sample of retailers. The items on the questionnaires have remained unchanged for several years. For the 2004 redesign, the general questionnaires were subject to cosmetic changes only. The questionnaire for Sales and Inventories of Alcoholic Beverages underwent more extensive changes. The modifications were discussed with stakeholders and the respondents were given an opportunity to comment before the new questionnaire was finalized. If further changes are needed to any of the questionnaires, proposed changes would go through a review committee and a field test with respondents and data users to ensure its relevancy.

6. Response and nonresponse

6.1. Response and non-response

Despite the best efforts of survey managers and operations staff to maximize response in the MRTS, some non-response will occur. For statistical establishments to be classified as responding, the degree of partial response (where an accurate response is obtained for only some of the questions asked a respondent) must meet a minimum threshold level below which the response would be rejected and considered a unit nonresponse.  In such an instance, the business is classified as not having responded at all.

Non-response has two effects on data: first it introduces bias in estimates when nonrespondents differ from respondents in the characteristics measured; and second, it contributes to an increase in the sampling variance of estimates because the effective sample size is reduced from that originally sought.

The degree to which efforts are made to get a response from a non-respondent is based on budget and time constraints, its impact on the overall quality and the risk of nonresponse bias.

The main method to reduce the impact of non-response at sampling is to inflate the sample size through the use of over-sampling rates that have been determined from similar surveys.

Besides the methods to reduce the impact of non-response at sampling and collection, the non-responses to the survey that do occur are treated through imputation. In order to measure the amount of non-response that occurs each month, various response rates are calculated. For a given reference month, the estimation process is run at least twice (a preliminary and a revised run). Between each run, respondent data can be identified as unusable and imputed values can be corrected through respondent data. As a consequence, response rates are computed following each run of the estimation process.

For the MRTS, two types of rates are calculated (un-weighted and weighted). In order to assess the efficiency of the collection process, un-weighted response rates are calculated. Weighted rates, using the estimation weight and the value for the variable of interest, assess the quality of estimation. Within each of these types of rates, there are distinct rates for units that are surveyed and for units that are only modeled from administrative data that has been extracted from GST files.

To get a better picture of the success of the collection process, two un-weighted rates called the ‘collection results rate’ and the ‘extraction results rate’ are computed. They are computed by dividing the number of respondents by the number of units that we tried to contact or tried to receive extracted data for them. Non-monthly reporters (respondents with special reporting arrangements where they do not report every month but for whom actual data is available in subsequent revisions) are excluded from both the numerator and denominator for the months where no contact is performed.

In summary, the various response rates are calculated as follows:

Weighted rates:

Survey Response rate (estimation) =
Sum of weighted sales of units with response status i / Sum of survey weighted sales

where i = units that have either reported data that will be used in estimation or are converted refusals, or have reported data that has not yet been resolved for estimation.

Admin Response rate (estimation) =
Sum of weighted sales of units with response status ii / Sum of administrative weighted sales

where ii = units that have data that was extracted from administrative files and are usable for estimation.

Total Response rate (estimation) =
Sum of weighted sales of units with response status i or response status ii / Sum of all weighted sales

Un-weighted rates:

Survey Response rate (collection) =
Number of questionnaires with response status iii/ Number of questionnaires with response status iv

where iii = units that have either reported data (unresolved, used or not used for estimation) or are converted refusals.

where iv = all of the above plus units that have refused to respond, units that were not contacted and other types of non-respondent units.

Admin Response rate (extraction) =
Number of questionnaires with response status vi/ Number of questionnaires with response status vii

where vi = in-scope units that have data (either usable or non-usable) that was extracted from administrative files

where vii = all of the above plus units that have refused to report to the administrative data source, units that were not contacted and other types of non-respondent units.

(% of questionnaire collected over all in-scope questionnaires)

Collection Results Rate =
Number of questionnaires with response status iii / Number of questionnaires with response status viii

where iii = same as iii defined above

where viii = same as iv except for the exclusion of units that were contacted because their response is unavailable for a particular month since they are non-monthly reporters.

Extraction Results Rate =
Number of questionnaires with response status ix / Number of questionnaires with response status vii

where ix = same as vi with the addition of extracted units that have been imputed or were out of scope

where vii = same as vii defined above

(% of questionnaires collected over all questionnaire in-scope we tried to collect)

All the above weighted and un-weighted rates are provided at the industrial group, geography and size group level or for any combination of these levels.

Use of Administrative Data

Managing response burden is an ongoing challenge for Statistics Canada. In an attempt to alleviate response burden and survey costs, especially for smaller businesses, the MRTS has reduced the number of simple establishments in the sample that are surveyed directly and instead derives sales data for these establishments from Goods and Service Tax (GST) files using a statistical model. The model accounts for differences between sales and revenue (reported for GST purposes) as well as for the time lag between the survey reference period and the reference period of the GST file.

For more information on the methodology used for modeling sales from administrative data sources, refer to ‘Monthly Retail Trade Survey: Use of Administrative Data’ under ‘Documentation’ of the IMDB.

Table 1 contains the weighted response rates for all industry groups as well as for total retail trade for each province and territory. For more detailed weighted response rates, please contact the Marketing and Dissemination Section at (613) 951-3549, toll free: 1-877-421-3067 or by e-mail at retailinfo@statcan.

6.2. Methods used to reduce non-response at collection

Significant effort is spent trying to minimize non-response during collection. Methods used, among others, are interviewer techniques such as probing and persuasion, repeated re-scheduling and call-backs to obtain the information, and procedures dealing with how to handle non-compliant (refusal) respondents.

If data are unavailable at the time of collection, a respondent's best estimates are also accepted, and are subsequently revised once the actual data become available.

To minimize total non-response for all variables, partial responses are accepted. In addition, questionnaires are customized for the collection of certain variables, such as inventory, so that collection is timed for those months when the data are available.

Finally, to build trust and rapport between the interviewers and respondents, cases are generally assigned to the same interviewer each month. This action establishes a personal relationship between interviewer and respondent, and builds respondent trust.

7. Data collection and capture operations

Collection of the data is performed by Statistics Canada’s Regional Offices.

Table 1
Weighted response rates by NAICS, for all provinces/territories: January 2013
Table summary
This table displays the results of table 1 weighted response rates by NAICS, for all provinces/territories: January 2013. The information is grouped by NAICS - Canada (appearing as row headers), Weighted Response Rates, Total, Survey, and Administrative (appearing as column headers).
  Weighted Response Rates
Total Survey Administrative
NAICS - Canada
Motor Vehicle and Parts Dealers 91.6 92.3 58.2
Automobile Dealers 93.3 93.6 73.1
New Car Dealers1 94.9 94.9  
Used Car Dealers 70.3 69.7 73.1
Other Motor Vehicle Dealers 72.9 76.2 51.2
Automotive Parts, Accessories and Tire Stores 81.4 85.2 38.8
Furniture and Home Furnishings Stores 77.5 80.7 44.4
Furniture Stores 77.7 79.6 36.8
Home Furnishings Stores 77.3 83.0 48.0
Electronics and Appliance Stores 88.5 89.6 52.6
Building Material and Garden Equipment Dealers 88.5 88.7 86.0
Food and Beverage Stores 90.0 94.0 45.0
Grocery Stores 90.1 94.5 43.6
Grocery (except Convenience) Stores 92.2 96.6 43.1
Convenience Stores 59.3 61.6 47.3
Specialty Food Stores 69.2 75.0 46.3
Beer, Wine and Liquor Stores 95.2 95.9 67.8
Health and Personal Care Stores 90.5 91.2 80.9
Gasoline Stations 80.8 80.9 79.1
Clothing and Clothing Accessories Stores 85.5 87.0 31.2
Clothing Stores 86.0 87.7 27.4
Shoe Stores 91.1 91.1 88.5
Jewellery, Luggage and Leather Goods Stores 75.0 76.7 22.5
Sporting Goods, Hobby, Book and Music Stores 89.1 93.2 29.4
General Merchandise Stores 98.8 99.3 35.1
Department Stores 100.0 100.0  
Other general merchadise stores 97.7 98.8 35.1
Miscellaneous Store Retailers 83.6 87.3 44.0
Total 89.3 91.0 57.3
Regions
Newfoundland and Labrador 91.9 93.4 43.9
Prince Edward Island 89.3 89.7 59.0
Nova Scotia 93.9 94.8 72.3
New Brunswick 88.6 90.3 62.4
Qu�bec 88.7 91.3 54.9
Ontario 90.9 92.7 55.9
Manitoba 84.6 85.1 54.9
Saskatchewan 88.8 89.4 75.4
Alberta 88.5 89.4 68.7
British Columbia 87.5 89.6 48.1
Yukon Territory 83.9 83.9  
Northwest Territories 82.2 82.2  
Nunavut 71.3 71.3  
1 There are no administrative records used in new car dealers

Weighted Response Rates

Respondents are sent a questionnaire or are contacted by telephone to obtain their sales and inventory values, as well as to confirm the opening or closing of business trading locations. Collection of the data begins approximately 7 working days after the end of the reference month and continues for the duration of that month.

New entrants to the survey are introduced to the survey via an introductory letter that informs the respondent that a representative of Statistics Canada will be calling. This call is to introduce the respondent to the survey, confirm the respondent's business activity, establish and begin data collection, as well as to answer any questions that the respondent may have.

8. Editing

Data editing is the application of checks to detect missing, invalid or inconsistent entries or to point to data records that are potentially in error. In the survey process for the MRTS, data editing is done at two different time periods.

First of all, editing is done during data collection. Once data are collected via the telephone, or via the receipt of completed mail-in questionnaires, the data are captured using customized data capture applications. All data are subjected to data editing. Edits during data collection are referred to as field edits and generally consist of validity and some simple consistency edits. They are used to detect mistakes made during the interview by the respondent or the interviewer and to identify missing information during collection in order to reduce the need for follow-up later on. Another purpose of the field edits is to clean up responses. In the MRTS, the current month’s responses are edited against the respondent’s previous month’s responses and/or the previous year’s responses for the current month. Field edits are also used to identify problems with data collection procedures and the design of the questionnaire, as well as the need for more interviewer training.

Follow-up with respondents occurs to validate potential erroneous data following any failed preliminary edit check of the data. Once validated, the collected data is regularly transmitted to the head office in Ottawa.

Secondly, editing known as statistical editing is also done after data collection and this is more empirical in nature. Statistical editing is run prior to imputation in order to identify the data that will be used as a basis to impute non-respondents. Large outliers that could disrupt a monthly trend are excluded from trend calculations by the statistical edits. It should be noted that adjustments are not made at this stage to correct the reported outliers.

The first step in the statistical editing is to identify which responses will be subjected to the statistical edit rules. Reported data for the current reference month will go through various edit checks.

The first set of edit checks is based on the Hidiriglou-Berthelot method whereby a ratio of the respondent’s current month data over historical (last month, same month last year) or auxiliary data is analyzed. When the respondent’s ratio differs significantly from ratios of respondents who are similar in terms of industry and/or geography group, the response is deemed an outlier.

The second set of edits consists of an edit known as the share of market edit. With this method, one is able to edit all respondents, even those where historical and auxiliary data is unavailable. The method relies on current month data only. Therefore, within a group of respondents, that are similar in terms of industrial group and/or geography, if the weighted contribution of a respondent to the group’s total is too large, it will be flagged as an outlier.

For edit checks based on the Hidiriglou-Berthelot method, data that are flagged as an outlier will not be included in the imputation models (those based on ratios). Also, data that are flagged as outliers in the share of market edit will not be included in the imputation models where means and medians are calculated to impute for responses that have no historical responses.

In conjunction with the statistical editing after data collection of reported data, there is also error detection done on the extracted GST data. Modeled data based on the GST are also subject to an extensive series of processing steps which thoroughly verify each record that is the basis for the model as well as the record being modeled. Edits are performed at a more aggregate level (industry by geography level) to detect records which deviate from the expected range, either by exhibiting large month-to-month change, or differing significantly from the remaining units. All data which fail these edits are subject to manual inspection and possible corrective action.

9. Imputation

Imputation in the MRTS is the process used to assign replacement values for missing data. This is done by assigning values when they are missing on the record being edited to ensure that estimates are of high quality and that a plausible, internal consistency is created. Due to concerns of response burden, cost and timeliness, it is generally impossible to do all follow-ups with the respondents in order to resolve missing responses. Since it is desirable to produce a complete and consistent microdata file, imputation is used to handle the remaining missing cases.

In the MRTS, imputation is based on historical data or administrative data (GST sales). The appropriate method is selected according to a strategy that is based on whether historical data is available, auxiliary data is available and/or which reference month is being processed.

There are three types of historical imputation methods. The first type is a general trend that uses one historical data source (previous month, data from next month or data from same month previous year). The second type is a regression model where data from previous month and same month previous year are used simultaneously. The third type uses the historical data as a direct replacement value for a non-respondent. Depending upon the particular reference month, there is an order of preference that exists so that top quality imputation can result. The historical imputation method that was labelled as the third type above is always the last option in the order for each reference month.

The imputation methods using administrative data are automatically selected when historical information is unavailable for a non-respondent. The administrative data source (annual GST sales) is the basis of these methods. The annual GST sales are used for two types of methods. One is a general trend that will be used for simple structure, e.g. enterprises with only one establishment, and a second type is called median-average that is used for units with a more complex structure.

10. Estimation

Estimation is a process that approximates unknown population parameters using only part of the population that is included in a sample. Inferences about these unknown parameters are then made, using the sample data and associated survey design. This stage uses Statistics Canada's Generalized Estimation System (GES).

For retail sales, the population is divided into a survey portion (take-all and take-some strata) and a non-survey portion (take-none stratum). From the sample that is drawn from the survey portion, an estimate for the population is determined through the use of a Horvitz-Thompson estimator where responses for sales are weighted by using the inverses of the inclusion probabilities of the sampled units. Such weights (called sampling weights) can be interpreted as the number of times that each sampled unit should be replicated to represent the entire population. The calculated weighted sales values are summed by domain, to produce the total sales estimates by each industrial group / geographic area combination. A domain is defined as the most recent classification values available from the BR for the unit and the survey reference period. These domains may differ from the original sampling strata because units may have changed size, industry or location. Changes in classification are reflected immediately in the estimates and do not accumulate over time. For the non-survey portion, the sales are estimated with statistical models using monthly GST sales.

For more information on the methodology for modeling sales from administrative data sources which also contributes to the estimates of the survey portion, refer to ‘Monthly Retail Survey: Use of Administrative Data’ under ‘Documentation’ of the IMDB.

The measure of precision used for the MRTS to evaluate the quality of a population parameter estimate and to obtain valid inferences is the variance. The variance from the survey portion is derived directly from a stratified simple random sample without replacement.

Sample estimates may differ from the expected value of the estimates. However, since the estimate is based on a probability sample, the variability of the sample estimate with respect to its expected value can be measured. The variance of an estimate is a measure of the precision of the sample estimate and is defined as the average, over all possible samples, of the squared difference of the estimate from its expected value.

11. Revisions and seasonal adjustment

Revisions in the raw data are required to correct known non-sampling errors. These normally include replacing imputed data with reported data, corrections to previously reported data, and estimates for new births that were not known at the time of the original estimates. Raw data are revised, on a monthly basis, for the month immediately prior to the current reference month being published. That is, when data for December are being published for the first time, there will also be revisions, if necessary, to the raw data for November. In addition, revisions are made once a year, with the initial release of the February data, for all months in the previous year. The purpose is to correct any significant problems that have been found that apply for an extended period. The actual period of revision depends on the nature of the problem identified, but rarely exceeds three years. Time series contain the elements essential to the description, explanation and forecasting of the behaviour of an economic phenomenon: "They are statistical records of the evolution of economic processes through time."1 Economic time series such as the Monthly Retail Trade Survey can be broken down into five main components: the trend-cycle, seasonality, the trading-day effect, the Easter holiday effect and the irregular component.

The trend represents the long-term change in the series, whereas the cycle represents a smooth, quasi-periodical movement about the trend, showing a succession of growth and decline phases (e.g., the business cycle). These two components—the trend and the cycle—are estimated together, and the trend-cycle reflects the fundamental evolution of the series. The other components reflect short-term transient movements.

The seasonal component represents sub-annual, monthly or quarterly fluctuations that recur more or less regularly from one year to the next. Seasonal variations are caused by the direct and indirect effects of the climatic seasons and institutional factors (attributable to social conventions or administrative rules; e.g., Christmas).

The trading-day component originates from the fact that the relative importance of the days varies systematically within the week and that the number of each day of the week in a given month varies from year to year. This effect is present when activity varies with the day of the week. For instance, Sunday is typically less active than the other days, and the number of Sundays, Mondays, etc., in a given month changes from year to year.

The Easter holiday effect is the variation due to the shift of part of April’s activity to March when Easter falls in March rather than April.

Lastly, the irregular component includes all other more or less erratic fluctuations not taken into account in the preceding components. It is a residual that includes errors of measurement on the 1. A Note on the Seasonal adjustment of Economic Time Series», Canadian Statistical Review, August 1974.  A variable itself as well as unusual events (e.g., strikes, drought, floods, major power blackout or other unexpected events causing variations in respondents’ activities).

Thus, the latter four components—seasonal, irregular, trading-day and Easter holiday effect—all conceal the fundamental trend-cycle component of the series. Seasonal adjustment (correction of seasonal variation) consists in removing the seasonal, trading-day and Easter holiday effect components from the series, and it thus helps reveal the trend-cycle. While seasonal adjustment permits a better understanding of the underlying trend-cycle of a series, the seasonally adjusted series still contains an irregular component. Slight month-to-month variations in the seasonally adjusted series may be simple irregular movements. To get a better idea of the underlying trend, users should examine several months of the seasonally adjusted series.

Since April 2008, Monthly Retail Trade Survey data are seasonally adjusted using the X-12- ARIMA2 software. The technique that is used essentially consists of first correcting the initial series for all sorts of undesirable effects, such as the trading-day and the Easter holiday effects, by a module called regARIMA. These effects are estimated using regression models with ARIMA errors (auto-regressive integrated moving average models). The series can also be extrapolated for at least one year by using the model. Subsequently, the raw series—pre-adjusted and extrapolated if applicable— is seasonally adjusted by the X-11 method.

The X-11 method is used for analysing monthly and quarterly series. It is based on an iterative principle applied in estimating the different components, with estimation being done at each stage using adequate moving averages3. The moving averages used to estimate the main components—the trend and seasonality—are primarily smoothing tools designed to eliminate an undesirable component from the series. Since moving averages react poorly to the presence of atypical values, the X-11 method includes a tool for detecting and correcting atypical points. This tool is used to clean up the series during the seasonal adjustment. Outlying data points can also be detected and corrected in advance, within the regARIMA module.

Lastly, the annual totals of the seasonally adjusted series are forced to the annual totals of the original series.

Unfortunately, seasonal adjustment removes the sub-annual additivity of a system of series; small discrepancies can be observed between the sum of seasonally adjusted series and the direct seasonal adjustment of their total. To insure or restore additivity in a system of series, a reconciliation process is applied or indirect seasonal adjustment is used, i.e. the seasonal adjustment of a total is derived by the summation of the individually seasonally adjusted series.

12. Data quality evaluation

The methodology of this survey has been designed to control errors and to reduce their potential effects on estimates. However, the survey results remain subject to errors, of which sampling error is only one component of the total survey error. Sampling error results when observations are made only on a sample and not on the entire population. All other errors arising from the various phases of a survey are referred to as nonsampling errors. For example, these types of errors can occur when a respondent provides incorrect information or does not answer certain questions; when a unit in the target population is omitted or covered more than once; when GST data for records being modeled for a particular month are not representative of the actual record for various reasons; when a unit that is out of scope for the survey is included by mistake or when errors occur in data processing, such as coding or capture errors.

Prior to publication, combined survey results are analyzed for comparability; in general, this includes a detailed review of individual responses (especially for large businesses), general economic conditions and historical trends.

A common measure of data quality for surveys is the coefficient of variation (CV). The coefficient of variation, defined as the standard error divided by the sample estimate, is a measure of precision in relative terms. Since the coefficient of variation is calculated from responses of individual units, it also measures some non-sampling errors.

The formula used to calculate coefficients of variation (CV) as percentages is:

CV (X) = S(X) * 100% / X
where X denotes the estimate and S(X) denotes the standard error of X.

Confidence intervals can be constructed around the estimates using the estimate and the CV. Thus, for our sample, it is possible to state with a given level of confidence that the expected value will fall within the confidence interval constructed around the estimate. For example, if an estimate of $12,000,000 has a CV of 2%, the standard error will be $240,000 (the estimate multiplied by the CV). It can be stated with 68% confidence that the expected values will fall within the interval whose length equals the standard deviation about the estimate, i.e. between $11,760,000 and $12,240,000.

Alternatively, it can be stated with 95% confidence that the expected value will fall within the interval whose length equals two standard deviations about the estimate, i.e. between $11,520,000 and $12,480,000.

Finally, due to the small contribution of the non-survey portion to the total estimates, bias in the non-survey portion has a negligible impact on the CVs. Therefore, the CV from the survey portion is used for the total estimate that is the summation of estimates from the surveyed and non-surveyed portions.

13. Disclosure control

Statistics Canada is prohibited by law from releasing any data which would divulge information obtained under the Statistics Act that relates to any identifiable person, business or organization without the prior knowledge or the consent in writing of that person, business or organization. Various confidentiality rules are applied to all data that are released or published to prevent the publication or disclosure of any information deemed confidential. If necessary, data are suppressed to prevent direct or residual disclosure of identifiable data.

Confidentiality analysis includes the detection of possible "direct disclosure", which occurs when the value in a tabulation cell is composed of a few respondents or when the cell is dominated by a few companies.