Unified Enterprise Survey - Annual

Reporting Guide

This guide is designed to assist you as you complete the 2012 Survey of Service Industries. If you need more information, please call the Statistics Canada Help Line at the number below.

Your answers are confidential.

Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act.

Statistics Canada will use information from this survey for statistical purposes.

Help Line: 1-800-972-9692

Table of contents

B - Main business activity
C - Reporting period information
D - Revenue
E - Expenses
F - Industry characteristics
G - Personnel
H - Sales by type of client
I - Sales by client location
J - International transactions
K - Provincial/territorial distribution
General information
Survey purpose
Data-sharing agreements
Record linkages

B - Main business activity

1. Please describe the nature of your business.

To ensure that you have received the appropriate questionnaire, you are asked to describe the nature of your business. The description should briefly state the main activities of your business unit.

2. Please check the one main activity which most accurately represents your main source of revenue.

Below is a description of each main activity.

Interior design services

Business units primarily engaged in planning, designing and administering of projects in interior spaces to meet the physical and aesthetic needs of people, taking into consideration building codes, health and safety regulations, traffic patterns and floor planning, mechanical and electrical needs, and interior fittings and furniture.

Exclude:

  • retail or wholesale locations that also provide interior design or decorating as a service.

Industrial design services

Business units primarily engaged in creating and developing designs and specifications that optimize the function, value and appearance of products.

Include:

  • automobile industrial design services;
  • industrial design consulting services;
  • furniture design services;
  • scale modelling services;
  • industrial package design.

Exclude:

  • designers of clothing, shoes or jewellery;
  • business units applying principles of engineering in the design, development and utilization of machines, materials, instruments, structures, processes and systems.

Graphic design services

Business units primarily engaged in planning, designing and managing the production of visual communication, so as to convey specific messages or concepts, clarify complex information or project visual identities.

Include:

  • commercial art services;
  • medical illustration services;
  • silk-screen design services.

Exclude:

  • web page designers;
  • printers and publishers;
  • advertising firms (i.e., those creating or placing display advertising, or those purchasing advertising time or space from media owners and reselling it directly to advertising agencies or advertisers).

Other specialized design services

Business units not classified to any other industry, primarily engaged in providing professional design services.

Include specialized design services for:

  • clothing;
  • shoes;
  • jewellery;
  • handbags;
  • fashion;
  • textiles;
  • theatrical set;
  • floats;
  • museum exhibits.

Exclude:

  • computer design services.

If none of the above activities describes your main source of revenue, please call 1-800‑972‑9692 for further instructions.

C - Reporting period information

Please report information for your fiscal year (normal business year) ending between April 1, 2012 and March 31, 2013. Please indicate the reporting period covered by this questionnaire.

A detailed breakdown may be requested in other sections.

1. Sales of goods and services (e.g., rental and leasing income, commissions, fees, admissions, services revenue) Report net of returns and allowances.

Sales of goods and services are defined as amounts derived from the sale of goods and services (cash or credit), falling within a business’s ordinary activities. Sales should be reported net of trade discount, value added tax and other taxes based on sales.

Include:

  • sales from Canadian locations (domestic and export sales);
  • transfers to other business units or a head office of your firm.

Exclude:

  • transfers into inventory and consignment sales;
  • federal, provincial and territorial sales taxes and excise duties and taxes;
  • intercompany sales in consolidated financial statements.

2. Grants, subsidies, donations and fundraising

Please report contributions received during the reporting period.

Include:

  • non-repayable grants, contributions and subsidies from all levels of government;
  • revenue from private sector (corporate and individual) sponsorships, donations and fundraising.

3. Royalties, rights, licensing and franchise fees

A royalty is defined as a payment received by the holder of a copyright, trademark or patent.

Please include revenue received from the sale or use of all intellectual property rights of copyrighted musical, literary, artistic or dramatic works, sound recordings or the broadcasting of communication signals.

4. Investment income (dividends and interest)

Investment income is defined as the portion of a company’s income derived from its investments, including dividends and interest on stocks and bonds.

Include interest from:

  • foreign sources;
  • bonds and debentures;
  • mortgage loans;
  • G.I.C. interest;
  • loan interest;
  • securities interest and deposits with bank interest.

Exclude:

  • equity income from investments in subsidiaries or affiliates; these amounts should be reported in section E, at question 25.

5. Other revenue (please specify)

Include:

  • amounts not included in questions 1 to 4 above.

6. Total revenue

The sum of questions 1 to 5.

E - Expenses

1. Salaries and wages of employees who have been issued a T4 statement

Please report all salaries and wages (including taxable allowances and employment commissions as defined on the T4 – Statement of Remuneration Paid) before deductions for this reporting period.

Include:

  • vacation pay;
  • bonuses (including profit sharing);
  • employee commissions;
  • taxable allowances (e.g., room and board, vehicle allowances, gifts such as airline tickets for holidays);
  • severance pay.

Exclude:

  • all payments and expenses associated with casual labour and outside contract workers; please report these amounts in this section, at question 5.

2. Employer portion of employee benefits

Include contributions to:

  • health plans;
  • insurance plans;
  • employment insurance;
  • pension plans;
  • workers’ compensation;
  • contributions to any other employee benefits such as child care and supplementary unemployment benefit (SUB) plans;
  • contributions to provincial and territorial health and education payroll taxes.

3. Commissions paid to non-employees

Please report commission payments to outside workers without a T4 – Statement of Remuneration Paid.

Include:

  • commission payments to independent real estate agents and brokers.

4. Professional and business services fees

Include:

  • legal;
  • accounting and auditing;
  • consulting;
  • education and training;
  • architect;
  • appraisal;
  • management and administration.

5. Subcontract expenses (include contract labour, contract work and custom work)

Subcontract expense refers to the purchasing of services from outside of the company rather than providing them in-house.

Include:

  • hired casual labour and outside contract workers.

6. Charges for services provided by your head office

Include:

  • parent company reimbursement expenses and interdivisional expenses.

7. Cost of goods sold, if applicable (purchases plus opening inventory minus closing inventory)

Report cost of purchased goods that were resold during the reporting period. If applicable, report cost of goods and material used in manufacturing of sold products.

Include:

  • goods purchased for resale: purchases during the period (including freight-in) plus opening inventory less closing inventory;
  • materials used in manufacturing of products sold: report only the material component of cost of finished manufactured goods that were sold during the reporting period.

Exclude:

  • direct and indirect labour costs (salaries, wages, benefits, and commissions);
  • overhead and all other costs normally charged to cost of goods sold, such as depreciation, energy costs, utilities, sub-contracts, royalties, transportation, warehousing, insurance, rental and leasing; these expenses should be reported elsewhere in the detailed categories provided.

8. Office supplies

Include:

  • office stationery and supplies, paper and other supplies for photocopiers, printers and fax machines;
  • diskettes and computer upgrade expenses;
  • data processing.

Exclude:

  • postage and courier;
  • telephone, Internet and other telecommunications expenses (please report this amount in this section, at question 14).

9. Rental and leasing (include rental of premises, equipment, motor vehicles, etc.)

Include:

  • lease rental expenses, real estate rental expenses, condominium fees and equipment rental expenses;
  • motor vehicle rental and leasing expenses;
  • rental and leasing of computer and peripheral expenses;
  • studio lighting and scaffolding, and other machinery and equipment expenses;
  • fuel and other utility costs covered in your rental and leasing contracts.

10. Repair and maintenance (e.g., property, equipment, vehicles)

Include expenses for the repair and maintenance of:

  • buildings and structures;
  • vehicles (including vehicle fuel);
  • machinery and equipment;
  • security equipment;
  • costs related to materials, parts and external labour associated with these expenses.

Also include janitorial and cleaning services and garbage removal.

11. Insurance (include professional liability, motor vehicles, etc.)

Include:

  • professional and other liability insurance;
  • motor vehicle and property insurance;
  • executive life insurance;
  • bonding, business interruption insurance and fire insurance.

Insurance recovery income should be deducted from insurance expenses.

12. Advertising, marketing and promotions (report charitable donations at question 22)

Include:

  • newspaper advertising and media expenses;
  • catalogues, presentations and displays;
  • meeting and convention expenses;
  • tickets for theatre, concerts and sporting events for business promotion;
  • fundraising expenses.

13. Travel, meals and entertainment

Include:

  • passenger transportation, accommodation and meals while travelling;
  • other travel allowances as well as meal, entertainment and hospitality purchases for clients.

14. Utilities and telecommunications expenses (include gas, heating, hydro, water, telephone and Internet expenses)

Include:

  • diesel, fuel wood, natural gas, oil and propane;
  • sewage.

Exclude:

  • energy expenses covered in your rental and leasing contracts;
  • vehicle fuel.

15. Property and business taxes, licences and permits

Include:

  • property taxes paid directly and property transfer taxes;
  • vehicle licence fees;
  • beverage taxes and business taxes;
  • trade licence fees;
  • membership fees and professional licence fees.

16. Royalties, rights, licensing and franchise fees

Include:

  • amounts paid to holders of patents, copyrights, performing rights and trademarks;
  • gross overriding royalty expenses and direct royalty costs;
  • resident and non-resident royalty expenses;
  • franchise fees.

17. Delivery, warehousing, postage and courier

Include:

  • amounts paid for courier, custom fees, delivery and installation;
  • distribution, ferry charges and cartage;
  • freight and duty, shipping, warehousing and storage.

18. Financial service fees

Include:

  • explicit service charges for financial services;
  • credit and debit card commissions and charges;
  • collection expenses and transfer fees;
  • registrar and transfer agent fees;
  • security and exchange commission fees;
  • other financial service fees.

Exclude:

  • interest expenses.

19. Interest expenses

Please report the cost of servicing your company’s debt.

Include interest on:

  • short-term and long-term debt;
  • capital leases;
  • bonds and debentures and mortgages.

20. Amortization and depreciation of tangible and intangible assets

Include:

  • direct cost depreciation of tangible assets and amortization of leasehold improvements;
  • amortization of intangible assets (e.g., amortization of goodwill, deferred charges, organizational costs, and research and development costs).

21. Bad debts

A bad debt is the portion of receivables deemed uncollectible, typically from accounts receivable or loans.

Include:

  • allowance for bad debts.

Bad debt recoveries are to be netted from bad debt expenses.

22. All other expenses (please specify)

Include:

  • amounts not included in questions 1 to 21;
  • charitable and political expenses;
  • research and development expenses;
  • recruiting expenses.

23. Total expenses

The sum of questions 1 to 22.

24. Corporate taxes, if applicable

Include:

  • federal, provincial and territorial current income taxes and federal, provincial and territorial provision for deferred income taxes.

25. Gains (losses) and other items

Include:

  • realized gains/losses on disposal of assets and realized gains/losses on sale of investments;
  • foreign exchange gains/losses, subsidiary/affiliate share of income/losses and other division
    income/losses;
  • joint venture income/losses and partnership income/losses;
  • unrealized gains/losses, extraordinary items, legal settlements, and other unusual items;
  • write-offs.

26. Net profit/loss after tax and other items

Total revenue less Total expenses minus Corporate taxes plus Gains (losses) and other items.

F - Industry characteristics

Interior design services

1. Interior design services, including construction management

Interior design services, in which the contract includes the management by the designer, of the construction process to put into place the design. Includes programming, conceptual design development (i.e., schematics), design development, specification of necessary items and components, preparation of construction documents and contract administration. Includes interior design services related to the restoration or renovation of historic buildings.

a) Residential interior design services, except historical restoration

Interior design services for residential buildings, in which the contract includes the management by the designer, of the construction process to put into place the design. Includes programming, conceptual design development (i.e., schematics), design development, specification of necessary items and components, preparation of construction documents and contract administration.

Exclude:

  • interior design services related to the restoration or renovation of historic buildings.

b) Non-residential interior design services, except historical restoration

Interior design services for non-residential buildings, in which the contract includes the management by the designer, of the construction process to put into place the design. Includes programming, conceptual design development (i.e., schematics), design development, specification of necessary items and components, preparation of construction documents and contract administration.

Exclude:

  • interior design services related to the restoration or renovation of historic buildings.

c) Historic building interior design services, including historical restoration

Interior design services for buildings in which the historic character of the building must be taken into account. Includes services related to restorations, and to changes in use.

Exclude:

  • interior decorating services;
  • interior design consulting services;
  • architectural design services.

2. Interior design services, not including construction management

Interior design services, in which the contract does not include any construction management services.

Include:

  • interior lighting design services;
  • window treatment design services;
  • colour and finish selection services;
  • furniture, fixtures and equipment layout services.

3. Interior decorating services

Providing aesthetic services associated with interior spaces.

Industrial design services

4. Product industrial design services

Design services that optimize the manufacturing efficiency, functionality and appearance of products.

Include:

  • the determination of the materials, construction methods and technology, mechanisms, shape, colour, and surface finishes of the product, taking into consideration human needs, safety, market appeal and efficiency in production, distribution, use and maintenance.

Exclude:

  • design of clothing, footwear, jewellery and textiles; please report these amounts in this section, at question 13 below.

5. Model design and manufacturing services

Design and manufacturing services for models of new product concepts; models can be full or reduced-scale.

Graphic design services

6. Corporate identity and communications graphic design services

Designing the corporate identity and image, internal communications, and external communications.

Include:

  • the design of a consistent set of logos, graphic style, printed and electronic materials.

Exclude:

  • graphic design of advertisements and brand identities.

7. Advertising graphic design services

Designing the visual appearance of an advertisement or advertising campaign.

Include:

  • brand identity design services.

Exclude:

  • creating complete advertisements or advertising campaigns.

8. Commercial illustration services

Provision of illustrations for use in graphic design projects.

9. Graphic interface and interaction design services

The design of software interfaces, except those related to website design.

Include:

  • the design of video game interfaces.

10. Book, magazine and newspaper graphic design services

Graphic design of books, magazines and newspapers, including their covers and interior layout, and selection of typefaces.

11. Broadcast and motion picture graphic design services

Design graphics for motion picture and television use, such as titles, opening and closing montages, bumpers, transitions and interstitials, blue/green screen removal and animations.

12. All other graphic design services

Include:

  • signage and wayfinding graphic design services;
  • packaging graphic design services;
  • typeface design services.

Fashion, jewellery, footwear and other design services

13. Clothing, shoe, textile, jewellery, and other specialized design services not elsewhere classified

Other design services including clothing, footwear, jewellery, parade floats, textiles, and patterns to be used in the manufacture of individual components of clothing and footwear.

Related services and products

14. Website design and development services

Include:

  • software publishers;
  • Internet service providers, web search portals, and data processing services;
  • computer systems design and related services.

15. Consulting services

Providing advice and guidance about specialized design issues.

16. Printing services

Printing copies of images and documents for others, for a fee.

17. Drafting services

Producing detailed layouts, plans, drawings, illustrations, graphics or models based on engineering or architectural specifications, for use in the design, manufacture, installation, construction, repair or maintenance of buildings, structures, systems or components.

18. Sales of merchandise purchased for resale as is

Retail or wholesale sales of merchandise.

19. All other sales (please specify)

Include:

  • interior decorating services;
  • consulting services (not associated with the production of a design);
  • market research services;
  • advertising creative services (e.g., creating complete advertisements or advertising campaigns).

20. Total sales

The sum of questions 1 to 19.

G - Personnel

To fully measure the contribution of all human capital in this industry, we require information on the number of partners and proprietors as well as the number and classification of workers.

1. Number of partners and proprietors, non-salaried (if salaried, report at question 2 below)

For unincorporated businesses, please report the number of partners and proprietors for whom earnings will be the net income of the partnership or proprietorship.

2. Paid employees

a) Average number of paid employees during the reporting period

To calculate the average number employed, add the number of employees in the last pay period of each month of the reporting period and divide this sum by the number of months (usually 12).

Exclude:

  • partners and proprietors, non-salaried reported at question 1 above.

b) Percentage of paid employees (from question 2a) who worked full time

Full-time employment consists of persons who usually work 30 hours or more per week. Please specify the percentage of paid employees who have been working full time by rounding the percentage to the nearest whole number.

3. Number of contract workers for whom you did not issue a T4, such as freelancers and casual workers (estimates are acceptable)

Contract workers are not employees, but workers contracted to perform a specific task or project in your organization for a specific duration, such as self-employed persons, freelancers and casual workers. These workers are not issued a T4 information slip. Please report the number of contract workers employed by your organization during the fiscal year.

H - Sales by type of client

This section is designed to measure which sector of the economy purchases your services.

Please provide a percentage breakdown of your sales by type of client.

1. Clients in Canada

a) Businesses

Percentage of sales sold to the business sector should be reported here.

Include:

  • sales to Crown corporations.

b) Individuals and households

Please report the percentage of sales to individuals and households who do not represent the business or government sector.

c) Governments, not-for-profit organizations and public institutions (e.g., hospitals, schools)

Percentage of sales to federal, provincial, territorial and municipal governments should be reported here.

Include:

  • sales to hospitals, schools, universities and public utilities.

2. Clients outside Canada

Please report the share of total sales to customers or clients located outside Canada including foreign businesses, foreign individuals, foreign institutions and/or governments.

Include:

  • sales to foreign subsidiaries and affiliates.

I - Sales by client location

Please provide a percentage breakdown of your total sales by client location (first point of sale).

Please ensure that the sum of percentages reported in this section equals 100%.

The percentage in question 14 must equal question 2 in section H.

J - International transactions

This section is intended to measure the value of international transactions on goods, services, and royalties and licences fees. It covers imported services and goods purchased outside Canada as well as the value of exported services and goods to clients/customers outside Canada. Please report also royalties, rights, licensing and franchise fees paid to and/or received from outside Canada. Services cover a variety of industrial, professional, trade and business services.

K - Provincial/territorial distribution

This section is intended to collect information on the locations operated by your business during the reporting period.

Please report the number of business units or locations operating in Canada during the reporting period. Business unit is defined as the lowest level of the firm for which accounting records are maintained for such details as revenue, expenses and employment.

Please report data for the provinces or territories in which you have business units and indicate if you are reporting in Canadian dollars or percentages.

General information

Survey purpose

Statistics Canada conducts this survey to obtain detailed and accurate data on this industry, which is recognised as being an important contributor to the Canadian economy. Your responses are critically important to produce reliable statistics used by businesses, non-profit organizations and all levels of government to make informed decisions in many areas.

The information from this survey can be used by your business to benchmark your performance against an industry standard, to plan marketing strategies or to prepare business plans for investors. Governments use the data to develop national and regional economic policies and to develop programs to promote domestic and international competitiveness. The data are also used by trade associations, business analysts and investors to study the economic performance and characteristics of your industry.

Data-sharing agreements

To reduce respondent burden, Statistics Canada has entered into data-sharing agreements with provincial and territorial statistical agencies and other government organizations, which have agreed to keep the data confidential and use them only for statistical purposes. Statistics Canada will only share data from this survey with those organizations that have demonstrated a requirement to use the data.

Section 11 of the Statistics Act provides for the sharing of information with provincial and territorial statistical agencies that meet certain conditions. These agencies must have the legislative authority to collect the same information, on a mandatory basis, and the legislation must provide substantially the same provisions for confidentiality and penalties for disclosure of confidential information as the Statistics Act. Because these agencies have the legal authority to compel businesses to provide the same information, consent is not requested and businesses may not object to the sharing of the data.

For this survey, there are Section 11 agreements with the provincial and territorial statistical agencies of Newfoundland and Labrador, Nova Scotia, New Brunswick, Quebec, Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, and the Yukon.

The shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Section 12 of the Statistics Act provides for the sharing of information with federal, provincial or territorial government organizations. Under Section 12, you may refuse to share your information with any of these organizations by writing a letter of objection to the Chief Statistician and returning it with the completed questionnaire. Please specify the organizations with which you do not want to share your data.

For this survey, there are Section 12 agreements with the statistical agencies of Prince Edward Island, the Northwest Territories and Nunavut.

For agreements with provincial and territorial government organizations, the shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Record linkages

To enhance the data from this survey, Statistics Canada may combine it with information from other surveys or from administrative sources.

Please note that Statistics Canada does not share any individual survey information with the Canada Revenue Agency.

Please visit our website at www.statcan.gc.ca/survey-enquete/index-eng.htm  or call us at 1-800-972-9692 for more information about these data-sharing agreements.

Thank you!

Unified Enterprise Survey - Annual

Reporting Guide

This guide is designed to assist you as you complete the 2012 Survey of Service Industries. If you need more information, please call the Statistics Canada Help Line at the number below.

Your answers are confidential.

Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act.

Statistics Canada will use information from this survey for statistical purposes.

Help Line: 1-800-972-9692

Table of contents

B - Main business activity
C - Reporting period information
D - Revenue
E - Expenses
G - Personnel
H - Sales by type of client
I - Sales by client location
J - International transactions
K - Provincial/territorial distribution
General information
Survey purpose
Data-sharing agreements
Record linkages

B - Main business activity

1. Please describe the nature of your business.

To ensure that you have received the appropriate questionnaire, you are asked to describe the nature of your business. The description should briefly state the main activities of your business unit.

2. Please check the one main activity which most accurately represents your main source of revenue.

Below is a description of each main activity.

Construction, transportation, mining and forestry machinery and equipment rental and leasing (without operators)

This industry comprises business units primarily engaged in renting or leasing heavy machinery without operators.

Exclude:

  • renting or leasing heavy equipment for forestry, with operator;
  • renting or leasing heavy equipment for mining, with operator;
  • renting or leasing heavy construction equipment, with operators;
  • renting or leasing air, rail, highway and water transportation equipment, with operators;
  • leasing and providing loans to buyers of goods and equipment, or to vendors and dealers to finance their inventories;
  • renting or leasing automobiles or trucks without operators;
  • renting pleasure boats.

Office machinery and equipment rental and leasing

This industry comprises business units primarily engaged in renting or leasing office machinery and equipment.

Exclude:

  • leasing and providing loans to buyers of goods and equipment, or to vendors and dealers to finance their inventories;
  • renting consumer electronics and appliances;
  • renting or leasing residential furniture.

Other commercial and industrial machinery and equipment rental and leasing (please specify)

This industry comprises business units not classified to any other industry, whose main activity is renting out or leasing commercial and industrial machinery and equipment.

Exclude:

  • renting or leasing agricultural machinery and equipment, with operators;
  • leasing and providing loans to buyers of goods and equipment, or to vendors and dealers to finance their inventories;
  • renting home furniture;
  • renting or leasing heavy equipment without operators (please see Construction, transportation, mining and forestry machinery and equipment rental and leasing (without operators) above);
  • renting or leasing office machinery and equipment (please see Office machinery and equipment rental and leasing above).

4. Is this business unit engaged in sales financing?

(yes – no)

Sales financing

Sales financing business units lend money to consumers and businesses, for the purchase of goods and services, using a contractual instalment sales agreement, often either directly from, or through arrangements with, dealers of the products.

Include:

  • acceptance companies of motor vehicle manufacturers and heavy equipment manufacturers;
  • business units engaged in the purchase of instalment and credit card receivables.

C - Reporting period information

Please report information for your fiscal year (normal business year) ending between April 1, 2012 and March 31, 2013. Please indicate the reporting period covered by this questionnaire.

A detailed breakdown may be requested in other sections.

1. Sales of goods and services ( e.g. , rental and leasing income, commissions, fees, admissions, services revenue) Report net of returns and allowances.

Sales of goods and services are defined as amounts derived from the sale of goods and services (cash or credit), falling within a business’s ordinary activities. Sales should be reported net of trade discount, value added tax and other taxes based on sales.

Include:

  • sales from Canadian locations (domestic and export sales);
  • transfers to other business units or a head office of your firm.

Exclude:

  • transfers into inventory and consignment sales;
  • federal, provincial and territorial sales taxes and excise duties and taxes;
  • intercompany sales in consolidated financial statements.

2. Grants, subsidies, donations and fundraising

Please report contributions received during the reporting period.

Include:

  • non-repayable grants, contributions and subsidies from all levels of government;
  • revenue from private sector (corporate and individual) sponsorships, donations and fundraising.

3. Royalties, rights, licensing and franchise fees

A royalty is defined as a payment received by the holder of a copyright, trademark or patent.

Please include revenue received from the sale or use of all intellectual property rights of copyrighted musical, literary, artistic or dramatic works, sound recordings or the broadcasting of communication signals.

4. Investment income (dividends and interest)

Investment income is defined as the portion of a company’s income derived from its investments, including dividends and interest on stocks and bonds.

Include interest from:

  • foreign sources;
  • bonds and debentures;
  • mortgage loans;
  • G.I.C. interest;
  • loan interest;
  • securities interest and deposits with bank interest.

Exclude:

  • equity income from investments in subsidiaries or affiliates; these amounts should be reported in section E, at question 25.

5. Other revenue (please specify)

Include:

  • amounts not included in questions 1 to 4 above.

6. Total revenue

The sum of questions 1 to 5.

E - Expenses

1. Salaries and wages of employees who have been issued a T4 statement

Please report all salaries and wages (including taxable allowances and employment commissions as defined on the T4 – Statement of Remuneration Paid) before deductions for this reporting period.

Include:

  • vacation pay;
  • bonuses (including profit sharing);
  • employee commissions;
  • taxable allowances ( e.g. , room and board, vehicle allowances, gifts such as airline tickets for holidays);
  • severance pay.

Exclude:

  • all payments and expenses associated with casual labour and outside contract workers; please report these amounts in this section, at question 5.

2. Employer portion of employee benefits

Include contributions to:

  • health plans;
  • insurance plans;
  • employment insurance;
  • pension plans;
  • workers’ compensation;
  • contributions to any other employee benefits such as child care and supplementary unemployment benefit (SUB) plans;
  • contributions to provincial and territorial health and education payroll taxes.

3. Commissions paid to non-employees

Please report commission payments to outside workers without a T4 – Statement of Remuneration Paid.

Include:

  • commission payments to independent real estate agents and brokers.

4. Professional and business services fees

Include:

  • legal;
  • accounting and auditing;
  • consulting;
  • education and training;
  • research and development;
  • architect;
  • appraisal;
  • management and administration.

5. Subcontract expenses (include contract labour, contract work and custom work)

Subcontract expense refers to the purchasing of services from outside of the company rather than providing them in-house.

Include:

  • hired casual labour and outside contract workers.

6. Charges for services provided by your head office

Include:

  • parent company reimbursement expenses and interdivisional expenses.

7. Cost of goods sold, if applicable (purchases plus opening inventory minus closing inventory)

Report cost of purchased goods that were resold during the reporting period. If applicable, report cost of goods and material used in manufacturing of sold products.

Include:

  • goods purchased for resale: purchases during the period (including freight-in) plus opening inventory less closing inventory;
  • materials used in manufacturing of products sold: report only the material component of cost of finished manufactured goods that were sold during the reporting period.

Exclude:

  • direct and indirect labour costs (salaries, wages, benefits, and commissions);
  • overhead and all other costs normally charged to cost of goods sold, such as depreciation, energy costs, utilities, sub-contracts, royalties, transportation, warehousing, insurance, rental and leasing; these expenses should be reported elsewhere in the detailed categories provided.

8. Office supplies

Include:

  • office stationery and supplies, paper and other supplies for photocopiers, printers and fax machines;
  • diskettes and computer upgrade expenses;
  • data processing.

Exclude:

  • postage and courier;
  • telephone, Internet and other telecommunications expenses (please report this amount in this section, at question 14).

9. Rental and leasing (include rental of premises, equipment, motor vehicles, etc. )

Include:

  • lease rental expenses, real estate rental expenses, condominium fees and equipment rental expenses;
  • motor vehicle rental and leasing expenses;
  • rental and leasing of computer and peripheral expenses;
  • studio lighting and scaffolding, and other machinery and equipment expenses;
  • fuel and other utility costs covered in your rental and leasing contracts.

10. Repair and maintenance ( e.g. , property, equipment, vehicles)

Include expenses for the repair and maintenance of:

  • buildings and structures;
  • vehicles (including vehicle fuel);
  • machinery and equipment;
  • security equipment;
  • costs related to materials, parts and external labour associated with these expenses.

Also include janitorial and cleaning services and garbage removal.

11. Insurance (include professional liability, motor vehicles, etc. )

Include:

  • professional and other liability insurance;
  • motor vehicle and property insurance;
  • executive life insurance;
  • bonding, business interruption insurance and fire insurance.

Insurance recovery income should be deducted from insurance expenses.

12. Advertising, marketing and promotions (report charitable donations at question 22)

Include:

  • newspaper advertising and media expenses;
  • catalogues, presentations and displays;
  • meeting and convention expenses;
  • tickets for theatre, concerts and sporting events for business promotion;
  • fundraising expenses.

13. Travel, meals and entertainment

Include:

  • passenger transportation, accommodation and meals while travelling;
  • other travel allowances as well as meal, entertainment and hospitality purchases for clients.

14. Utilities and telecommunications expenses (include gas, heating, hydro, water, telephone and Internet expenses)

Include:

  • diesel, fuel wood, natural gas, oil and propane;
  • sewage.

Exclude:

  • energy expenses covered in your rental and leasing contracts;
  • vehicle fuel.

15. Property and business taxes, licences and permits

Include:

  • property taxes paid directly and property transfer taxes;
  • vehicle licence fees;
  • beverage taxes and business taxes;
  • trade licence fees;
  • membership fees and professional licence fees.

16. Royalties, rights, licensing and franchise fees

Include:

  • amounts paid to holders of patents, copyrights, performing rights and trademarks;
  • gross overriding royalty expenses and direct royalty costs;
  • resident and non-resident royalty expenses;
  • franchise fees.

17. Delivery, warehousing, postage and courier

Include:

  • amounts paid for courier, custom fees, delivery and installation;
  • distribution, ferry charges and cartage;
  • freight and duty, shipping, warehousing and storage.

18. Financial service fees

Include:

  • explicit service charges for financial services;
  • credit and debit card commissions and charges;
  • collection expenses and transfer fees;
  • registrar and transfer agent fees;
  • security and exchange commission fees;
  • other financial service fees.

Exclude:

  • interest expenses.

19. Interest expenses

Please report the cost of servicing your company’s debt.

Include interest on:

  • short-term and long-term debt;
  • capital leases;
  • bonds and debentures and mortgages.

20. Amortization and depreciation of tangible and intangible assets

Include:

  • direct cost depreciation of tangible assets and amortization of leasehold improvements;
  • amortization of intangible assets ( e.g. , amortization of goodwill, deferred charges, organizational costs, and research and development costs).

21. Bad debts

A bad debt is the portion of receivables deemed uncollectible, typically from accounts receivable or loans.

Include:

  • allowance for bad debts.

Bad debt recoveries are to be netted from bad debt expenses.

22. All other expenses (please specify)

Include:

  • amounts not included in questions 1 to 21;
  • charitable and political expenses;
  • research and development expenses;
  • recruiting expenses.

23. Total expenses

The sum of questions 1 to 22.

24. Corporate taxes, if applicable

Include:

  • federal, provincial and territorial current income taxes and federal, provincial and territorial provision for deferred income taxes.

25. Gains (losses) and other items

Include:

  • realized gains/losses on disposal of assets and realized gains/losses on sale of investments;
  • foreign exchange gains/losses, subsidiary/affiliate share of income/losses and other division
    income/losses;
  • joint venture income/losses and partnership income/losses;
  • unrealized gains/losses, extraordinary items, legal settlements, and other unusual items;
  • write-offs.

26. Net profit/loss after tax and other items

Total revenue less Total expenses minus Corporate taxes plus Gains (losses) and other items.

G - Personnel

To fully measure the contribution of all human capital in this industry, we require information on the number of partners and proprietors as well as the number and classification of workers.

1. Number of partners and proprietors, non-salaried (if salaried, report at question 2 below)

For unincorporated businesses, please report the number of partners and proprietors for whom earnings will be the net income of the partnership or proprietorship.

2. Paid employees

a) Average number of paid employees during the reporting period

To calculate the average number employed, add the number of employees in the last pay period of each month of the reporting period and divide this sum by the number of months (usually 12).

Exclude:

  • partners and proprietors, non-salaried reported at question 1 above.

b) Percentage of paid employees (from question 2a) who worked full time

Full-time employment consists of persons who usually work 30 hours or more per week. Please specify the percentage of paid employees who have been working full time by rounding the percentage to the nearest whole number.

3. Number of contract workers for whom you did not issue a T4, such as freelancers and casual workers (estimates are acceptable)

Contract workers are not employees, but workers contracted to perform a specific task or project in your organization for a specific duration, such as self-employed persons, freelancers and casual workers. These workers are not issued a T4 information slip. Please report the number of contract workers employed by your organization during the fiscal year.

H - Sales by type of client

This section is designed to measure which sector of the economy purchases your services.

Please provide a percentage breakdown of your sales by type of client.

Please ensure that the sum of percentages reported in this section equals 100%.

1. Clients in Canada

a) Businesses

Percentage of sales sold to the business sector should be reported here.

Include:

  • sales to Crown corporations.

b) Individuals and households

Please report the percentage of sales to individuals and households who do not represent the business or government sector.

c) Governments, not-for-profit organizations and public institutions ( e.g. , hospitals, schools)

Percentage of sales to federal, provincial, territorial and municipal governments should be reported here.

Include:

  • sales to hospitals, schools, universities and public utilities.

2. Clients outside Canada

Please report the share of total sales to customers or clients located outside Canada including foreign businesses, foreign individuals, foreign institutions and/or governments.

Include:

  • sales to foreign subsidiaries and affiliates.

I - Sales by client location

Please provide a percentage breakdown of your total sales by client location (first point of sale).

Please ensure that the sum of percentages reported in this section equals 100%.

The percentage in question 14 must equal question 2 in section H.

J - International transactions

This section is intended to measure the value of international transactions on goods, services, and royalties and licences fees. It covers imported services and goods purchased outside Canada as well as the value of exported services and goods to clients/customers outside Canada. Please report also royalties, rights, licensing and franchise fees paid to and/or received from outside Canada. Services cover a variety of industrial, professional, trade and business services.

K - Provincial/territorial distribution

This section is intended to collect information on the locations operated by your business during the reporting period.

Please report the number of business units or locations operating in Canada during the reporting period. Business unit is defined as the lowest level of the firm for which accounting records are maintained for such details as revenue, expenses and employment.

Please report data for the provinces or territories in which you have business units and indicate if you are reporting in Canadian dollars or percentages.

General information

Survey purpose

Statistics Canada conducts this survey to obtain detailed and accurate data on this industry, which is recognised as being an important contributor to the Canadian economy. Your responses are critically important to produce reliable statistics used by businesses, non-profit organizations and all levels of government to make informed decisions in many areas.

The information from this survey can be used by your business to benchmark your performance against an industry standard, to plan marketing strategies or to prepare business plans for investors. Governments use the data to develop national and regional economic policies and to develop programs to promote domestic and international competitiveness. The data are also used by trade associations, business analysts and investors to study the economic performance and characteristics of your industry.

Data-sharing agreements

To reduce respondent burden, Statistics Canada has entered into data sharing agreements with provincial and territorial statistical agencies and other government organizations, which have agreed to keep the data confidential and use them only for statistical purposes. Statistics Canada will only share data from this survey with those organizations that have demonstrated a requirement to use the data.

Section 11 of the Statistics Act provides for the sharing of information with provincial and territorial statistical agencies that meet certain conditions. These agencies must have the legislative authority to collect the same information, on a mandatory basis, and the legislation must provide substantially the same provisions for confidentiality and penalties for disclosure of confidential information as the Statistics Act. Because these agencies have the legal authority to compel businesses to provide the same information, consent is not requested and businesses may not object to the sharing of the data.

For this survey, there are Section 11 agreements with the provincial and territorial statistical agencies of Newfoundland and Labrador, Nova Scotia, New Brunswick, Quebec, Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, and the Yukon.

The shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Section 12 of the Statistics Act provides for the sharing of information with federal, provincial or territorial government organizations. Under Section 12, you may refuse to share your information with any of these organizations by writing a letter of objection to the Chief Statistician and returning it with the completed questionnaire. Please specify the organizations with which you do not want to share your data.

For this survey, there are Section 12 agreements with the statistical agencies of Prince Edward Island, the Northwest Territories and Nunavut.

For agreements with provincial and territorial government organizations, the shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Record linkages

To enhance the data from this survey, Statistics Canada may combine it with information from other surveys or from administrative sources.

Please note that Statistics Canada does not share any individual survey information with the Canada Revenue Agency.

Please visit our website at www.statcan.gc.ca/survey-enquete/index-eng.htm or call us at 1-800-972-9692 for more information about these data-sharing agreements.

Thank you!

Canadian Association of University Business Officers (CAUBO)

Financial Information of Universities and Colleges – 2010/2011

General information

  • Name of University (or College)
  • Address
    • Street
    • City
    • Province
    • Postal Code
  • Fiscal year ending: Day Month Year
  • Name and title of respondent
  • Telephone
    • Area code
    • Number
    • Local
  • Fax
    • Area code
    • Number
  • E-mail address
  • Name of Senior Administrative Officer (if different from above)

Instructions

  1. Please read carefully the accompanying Guidelines.
  2. All amounts should be expressed in thousands of dollars ($000's).
  3. In the "Observations and Comments" section, please explain financial data that may not be comparable with the prior year.
  4. Please do not fill in shaded areas. All non-shaded cells should be completed.
    A nil entry should be indicated with a zero.
  5. Please complete and return the Transmittal Letter.

Reserved for Statistics Canada

  • Full-time equivalent
  • Report Status
  • Institution Code: cbeYYIII
  • Comments

 

Table 1.  Income by fund
Types of income Funds
  General operating Special purpose and trust Sponsored research Ancillary Capital Endowment Total funds
      Entities consolidated Entities not consolidated Sub-total        
  thousands of dollars
Government departments and agencies - grants and contracts                  
Federal                  
1. Social Sciences and Humanities Research Council                  
2. Health Canada                  
3. Natural Sciences and Engineering Research Council                  
4. Canadian Institutes of Health Research (CIHR)                  
5. Canada Foundation for Innovation (CFI)                  
6. Canada Research Chairs                  
7. Other federal (see Table 6)                  
Other                  
8. Provincial (see Table 7)                  
9. Municipal                  
10. Other provinces                  
11. Foreign                  
Tuition and other fees                  
  12. Credit course tuition                  
  13. Non-credit tuition                  
  14. Other fees                  
Donations, including bequests                  
  15. Individuals                  
  16. Business enterprises                  
  17. Not-for-profit organizations                  
Non-government
grants and contracts
                 
  18. Individuals                  
  19. Business enterprises                  
  20. Not-for-profit organizations                  
Investment                  
  21. Endowment                  
  22. Other investment                  
Other                  
  23. Sale of services and products                  
  24. Miscellaneous                  
25. Total1                  

  Observations and comments

  • Description (Fund and type of income)
  • Comments

 

Table 2.  Expenditures by fund
Types of expenditures Funds
  General operating Special purpose and trust Sponsored research Ancillary Capital Endowment Total funds
      Entities consolidated Entities not consolidated Sub-total        
  thousands of dollars
Academic salaries                  
1. Academic ranks                  
2. Other instruction and research                  
3. Other salaries and wages                  
4. Benefits                  
5. Travel                  
6. Library acquisitions                  
7. Printing and duplicating                  
8. Materials and supplies                  
9. Communications                  
10. Other operational expenditures                  
11. Utilities                  
12. Renovations and alterations                  
13. Scholarships, bursaries and prizes                  
14. Externally contracted services                  
15. Professional fees                  
16. Cost of goods sold                  
17. Interest                  
18. Furniture and equipment purchase                  
19. Equipment rental and maintenance                  
20. Internal sales and cost recoveries                  
21. Sub-total                  
22. Buildings, land and land improvements                  
23. Lump sum payments                  
24. Total1                  

Observations and comments

  • Description (Fund and type of expenditure)
  • Comments

 

Table 3.  Statement of changes in net assets by fund
Objects Funds
  General operating Special purpose and trust Sponsored research Ancillary Capital Endowment Total funds
      Entities consolidated Entities not consolidated Sub-total        
  thousands of dollars
1. Net asset balances, beginning of year                  
2. Income (Table 1, line Total)                  
3. Expenditures (Table 2, line Total)                  
4. Prior year adjustments                  
5. Interfund transfers1                  
6. Add: borrowings                  
7. Deduct: principal portion of debt repayments                  
8. Interfund reallocations1                  
9. Add: capital expenditures                  
10. Deduct: amortization                  
11. Add or deduct: deferred income                  
12. Add or deduct: pension costs and vacation pay accrual                  
13. Add or deduct: future cost of employee benefits                  
14. Add or deduct: related or affilitated entities                  
15. Add or deduct: other (provide details in space below)                  
16. Net asset balances, end of year2

Net asset balances are comprised of:
                 
17. Unrestricted net assets                  
18. Investment in capital assets                  
19. Internally restricted net assets                  
20. Externally restricted net assets                  
21. Net asset balances, end of year2                  

Observations and comments

  • Description (Fund and object)
  • Comments

 

Table 4.  General operating expenditures by function
Types of expenditures Functions
  Instruction and non-sponsored research Non-credit instruction Library Computing and communications Administration and general Student services Physical plant External Relations Total functions1
  thousands of dollars
Academic salaries                  
1. Academic ranks                  
2. Other instruction and research                  
3. Other salaries and wages                  
4. Benefits                  
5. Travel                  
6. Library acquisitions                  
7. Printing and duplicating                  
8. Materials and supplies                  
9. Communications                  
10. Other operational expenditures                  
11. Utilities                  
12. Renovations and alterations                  
13. Scholarships, bursaries and prizes                  
14. Externally contracted services                  
15. Professional fees                  
16. Cost of goods sold                  
17. Interest                  
18. Furniture and equipment purchase                  
19. Equipment rental and maintenance                  
20. Internal sales and cost recoveries                  
21. Sub-total                  
22. Buildings, land and land improvements                  
23. Lump sum payments                  
24. Total                  

Observations and comments

  • Description (Function and type of expenditure)
  • Comments

 

Table 5.  Affiliation report
Code Legal Name of Affiliated Institution Category of Affiliation
  Health Research Institute Other Research Institute Affiliated Hospital Other Affiliated Institution Associated Hospital Other Associated Institution Federated Institution Basis of Reporting  Amount Included in Annual Return ($000's)
                Included Excluded  
  For columns 1 to 9, indicate with an "x" in the appropriate column. Columns 1 to 9 are in order: Health Research Institute; Other Research Institute; Affiliated Hospital; Other Affiliated Institution; Associated Hospital; Other Associated Institution; Federated Institution; Basis of Reporting–Including; and finally Basis of Reporting–Excluding
Part I:  Separate legal entities consolidated
1.                    
2.                    
3.                    
4.                    
5.                    
6.                    
7.                    
8.                    
9.                    
10.                    
  For columns 1 to 7, indicate with an "x" in the appropriate column.Columns 1 to 7 are in order: Health Research Institute; Other Research Institute; Affiliated Hospital; Other Affiliated Institution; Associated Hospital; Other Associated Institution; and finally Federated Institution.
Part II:  Separate legal entities not consolidated
List each separate legal entity over $100,000
11.                    
12.                    
13.                    
14.                    
15.                    
16.                    
17.                    
18.                    
19. Total of all other legal entities under $100,000                    
20. Total1                    

Observations and comments

  • Description (Function and type of expenditure)
  • Comments

 

Table 6.  Other federal government departments and agencies – Grants and contracts
Source of grant/contract Funds
  General operating Special purpose and trust Sponsored research Ancillary Capital Endowment Total funds
      Entities consolidated Entities not consolidated Sub-total        
  thousands of dollars
1. A. Indirect costs of research                  
B. Separately list each department and agency over $100,000:
2.                  
3.                  
4.                  
5.                  
6.                  
7.                  
8.                  
9.                  
10.                  
11.                  
12.                  
13.                  
14.                  
15.                  
16.                  
17.                  
18.                  
19.                  
20.                  
21.                  
22.                  
23.                  
24.                  
25. C. Total of all departments and agencies under $100,000                  
26. Total1                  

Observations and comments

  • Description
  • Comments

 

Table 7.  Provincial government departments and agencies – Grants and contracts
Source of grant/contract Funds
  General operating Special purpose and trust Sponsored research Ancillary Capital Endowment Total funds
      Entities consolidated Entities not consolidated Sub-total        
  thousands of dollars
A. Ministry responsible (total grants and contracts):
1.                  
2. CFI matching funds                  
B. Other (list each department and agency over $100,000):
3.                  
4.                  
5.                  
6.                  
7.                  
8.                  
9.                  
10.                  
11.                  
12.                  
13.                  
14.                  
15.                  
16.                  
17.                  
18.                  
19.                  
20.                  
21.                  
22.                  
23.                  
24. C. Total of all departments and agencies under $100,000                  
25. Total1                  

Observations and comments

  • Description
  • Comments

2002 submissions

Satellite Account of Non-Profit Institutions and Volunteering Update


Satellite Account of Non-Profit Institutions and Volunteering Update

Purpose: To achieve an understanding of the economic health and contribution of the nonprofit voluntary sector, their field of activity and sources of revenue. This would be achieved via a Satellite Account of Non-profit Institutions and Volunteering (Satellite Account). The Satellite Account is an extensive research and data development initiative in Statistics Canada's System of National Accounts (SNA). Its primary aim is to c1early identify the contribution of the Canadian non-profit sector in economic terms and allow for an increased understanding of its interaction with other sectors in a macroeconomic accounting framework. The Satellite Account consists of a standard set of economic accounts for the nonprofit sector, prepared according to SNA principals and guidelines. Because the non-profit sector relies heavily on voluntary contributions oflabour, the account will inc1ude a non-market extension to measure and evaluate unpaid volunteer activity.

Description: This project requires linkage of the T3010 Registered Charity Information Return, the TI044 Non-profit Organisation Information Return (T1044), the T4 Supplementary return, the T2 Corporate Income Tax return and the GST/HST Public Service Bodies Rebate files from the Canada Customs and Revenue Agency, and the Business Register from Statistics Canada. Linkage of these files would allow the estimation of remuneration (wages and salaries) paid by registered charities and non-profit institutions, serve as a first step in verifying and improving the quality of information contained on the Tl 044 Return, assist to c1assify registered charities and non-profit organisations by their field of activity and by the sector in which they function and allow for an understanding of the coverage and sectoring of these organisations on Statistics Canada's Business Register.

Output: The linkages would result in data files which would be used internally to produce aggregates for the Satellite Account. These linkages would be performed annually. Only aggregate data conforming to the confidentiality provisions of the Statistics Act would be released from this file outside of Statistics Canada. No personal identifiers would be retained on the linked files which would be used to produce the aggregate estimates for the SNA. It is proposed to retain the linked files for three years.

Member organisations

The Council is comprised of provincial and territorial officers responsible for the registration of vital events and the federal officials responsible for the production of national statistics. All provinces and territories are represented on the Council, as is the Health Statistics Division of Statistics Canada.

Members of the Vital Statistics Council for Canada

Statistics Canada - Vital Statistics

Statistics Canada - Vital Statistics

Health Statistics Division - Vital Statistics
100 Tunney's Pasture Driveway
Ottawa ON K1A 0T6

Telephone: 613-951-8116
Telephone (Toll Free): 1-800-263-1136
Website: Statistics Canada

Alberta - Vital Statistics

Alberta - Vital Statistics

Service Alberta, Vital Statistics
PO Box 2023
Edmonton AB T5J 4W7

Telephone: (780) 427-7013
Telephone (Toll Free within AB): (780) 310-0000 followed by (780) 427-7013
Fax: (780) 401-4088
Email: vs@gov.ab.ca
Website: www.servicealberta.gov.ab.ca/VitalStatistics.cfm

British Columbia - Vital Statistics

British Columbia - Vital Statistics

Vital Statistics Agency
PO Box 9657 Stn Prov Govt
Victoria BC V8W 9P3

Telephone: (250) 952-2681
Fax: (250) 952-9074
Website: www.gov.bc.ca/vitalstatistics

Manitoba - Vital Statistics

Manitoba - Vital Statistics

Vital Statistics Agency
254 Portage Avenue
Winnipeg MB R3C 0B6

Telephone: (204) 945-3701
Telephone (Toll free): 1-866-949-9296
Fax: (204) 948-3128
Email: vitalstats@gov.mb.ca
Website: vitalstats.gov.mb.ca

New Brunswick - Vital Statistics

New Brunswick - Vital Statistics

Service New Brunswick Vital Statistics
PO Box 1998
Fredericton NB E3B 5G4

Telephone: (506) 453-2385
Telephone (Toll free within N America): 1-888-762-8600
Fax: (506) 444-4139
Website: www.snb.ca/e/1000/1000-01/e/index-e.asp

Newfoundland/Labrador - Vital Statistics

Newfoundland/Labrador - Vital Statistics

Vital Statistics Division
PO Box 8700
St. John's NL A1B 4J6

Telephone: (709) 729-3308
Fax: (709) 729-0946
Email: vstats@gov.nl.ca
Website: www.gs.gov.nl.ca/birth/index.html

Northwest Territories - Vital Statistics

Northwest Territories - Vital Statistics

Vital Statistics
Department of Health and Social Services
Bag 9
Inuvik NT X0E 0T0

Telephone: (867) 777-7400
Telephone (Toll Free): 1-800-661-0830
Fax: (867) 777-3197
Email: hsa@gov.nt.ca
Website: www.hss.gov.nt.ca/vital-statistics

Nova Scotia - Vital Statistics

Nova Scotia - Vital Statistics

Service Nova Scotia and Vital Statistics
PO Box 157
Halifax NS B3J 2M9

Telephone: (902) 424-4381
Telephone (Toll Free within NS): 1-877-848-2578
Fax: (902) 424-0678
Email: vstat@gov.ns.ca
Website: http://www.novascotia.ca/sns/access/vitalstats.asp

Nunavut - Vital Statistics

Nunavut - Vital Statistics

Department of Health and Social Services
Bag 003
Rankin Inlet NU X0C 0G0

Telephone: (867) 645-8001
Telephone (Toll Free within NU): 1-800-661-0833
Fax: (867) 645-8092
Email: info@gov.nu.ca
Website: www.gov.nu.ca/health/information/birth-certificate

Ontario - Vital Statistics

Ontario - Vital Statistics

Office of the Registrar General
PO Box 4600 189 Red River Road
Thunder Bay ON P7B 6L8

Telephone: (416) 325-8305
Telephone (Toll Free Outside Ontario): 1-800-461-2156
Fax: (807) 343-7459
Website: www.serviceontario.ca

Prince Edward Island - Vital Statistics

Prince Edward Island - Vital Statistics

Vital Statistics
126 Douses Road
Montague PE C0A 1R0

Telephone: (902) 838-0880
Telephone (Toll Free): 1-877-320-1253
Fax: (902) 838-0883
Website: www.gov.pe.ca/vitalstatistics/

Quebec - Vital Statistics

Quebec - Vital Statistics

Registrar of civil status

Le Directeur de l'État Civil
2535, boulevard Laurier
Québec QC G1V 5C5

Telephone: (418) 644-4545
Website: www.etatcivil.gouv.qc.ca/en/default.html

Quebec Institute of Statistics

Information and Documentation Centre
200, chemin Sainte-Foy, 3rd Floor
Québec QC G1R 5T4

Telephone: (418) 691-2401
Telephone (Toll free): 1-800-463-4090
Fax: (418) 643-4129
Website: www.stat.gouv.qc.ca/default_an.html

Saskatchewan - Vital Statistics

Saskatchewan - Vital Statistics

Health Registries
2130 11th Avenue
Regina SK S4P 0J5

Telephone: (306) 787-3251
Telephone (Toll Free): 1-800-667-7551
Fax: (306) 787-8951
Email: vitalstatistics@ehealthsask.ca
Website: https://www.ehealthsask.ca/Pages/default.aspx

Yukon Territory - Vital Statistics

Yukon Territory - Vital Statistics

Vital Statistics
PO Box 2703
Whitehorse YT Y1A 2C6

Telephone: (867) 667-5207
Telephone (Toll Free within Yukon): 1-800-661-0408
Fax: (867) 393-6486
Email: Vital.Statistics@gov.yk.ca
Website: www.hss.gov.yk.ca/programs/vitalstats

Structure and administration

Accountability

Relationship to Governments

No mandatory reporting is prescribed for the Council in the existing federal-provincial agreement regarding vital statistics. Nor is there any formal funding commitment to the operation of the Council other than federal funds to hold the annual meeting.

Accountability to own federal/provincial/territorial governments

Council members report to their respective Ministers.

The Council members from Statistics Canada report ultimately to the Chief Statistician, who in turn reports to the minister responsible, the Minister of Industry, Canada.

Committee Structure

Executive Committee

  • A formal standing Executive Committee was created by resolution of Council at the 1992 annual meeting in Regina.
  • The mandate of the Executive Committee is:
    • to have regular conference calls to discuss follow up decisions arising from annual conference;
    • to plan and organize the annual meeting;
    • to seek input of members where decisions are required between Council meetings; and
    • to formulate subcommittees on behalf of Council based on issues presented to the Executive Committee.

Subcommittees

The number and nature of subcommittees of the Council varies over time, depending on the issues and tasks before the Council. Subcommittees are established usually via two processes:

  • motion by Council, usually at the annual meeting, to establish a subcommittee to deal with a particular issue/project;
  • or by a decision of the Executive Committee.

Officers can be nominated or volunteer themselves to participate in a subcommittee. Subcommittee members serve on a volunteer basis (without remuneration) with the majority acceptance of Council membership by motion.

Generally, subcommittee members serve a two year term or serve for the duration of the project. Subcommittees range in lifespan from a few months to five years.

Communications

Annual Meeting

Council meets annually at a three day meeting in selected locations, with every second meeting occurring in Ottawa. The annual meeting is the primary forum for discussion of issues, information exchange, and decision-making by the Council.

Executive Committee

The Executive Committee protocol for communications includes:

  • monthly meetings of Executive Committee by teleconference;
  • quarterly meetings of entire Council by teleconference; and
  • minutes of monthly Executive and quarterly Council teleconferences prepared by Secretariat and distributed to all Council members within one to two weeks of calls.

Other resources

The Council has and/or plans to develop a variety of resource material that communicates what the Council is and does to members, senior government officials and others interested in the business of vital statistics:

  • Strategic Business Plan, 2010/2013; and
  • minutes of all annual meetings back to 1945 kept at Statistics Canada.

Rules and Regulations (approved by Council June 1, 1945)

  • This organization shall be known as the Vital Statistics Council for Canada.
  • The Council shall meet at least once during the calendar year, and all meetings shall be at the call of the Chairperson, providing that upon request of the majority of the members of the Council, the Chairperson shall call a special meeting of the Council. Between Council meetings the Secretary shall submit to the Council members in writing any matters requiring consideration and approval. Such matters shall be decided upon by majority opinion. Note: Every second Council meeting is held in Ottawa.
  • A quorum shall consist of eight members of the Council.
  • Each member of the Council, including the officers, shall have the privilege of voting.
  • In the event that any provincial or territorial member of the Council is unable to attend any meeting for any reason, he may designate a substitute by notifying the Chairperson in writing and such substitute shall have full voting powers.
  • The Secretary is appointed by Statistics Canada.
  • The rules and regulations of the Council may be amended upon notice of motion given at a previous meeting of the Council and shall become effective by two-thirds vote of Council.

Vital Statistics Council for Canada

Member organisations

Learn more about the Members of the Vital Statistics Council for Canada (VSCC).

Reports and publications

Check out reports from Statistics Canada - Vital Statistics.

Structure and administration

Explore Statistics Canada - Vital Statistics to learn more about our accountability, committee structure, communications, and rules and regulations.

How to access Vital Statistics data

Find links to access Vital Statistics data.

History of Vital Statistics

Discover the history of Vital Statistics dating back to 1605 when the first records were kept.

Frequently asked questions on Vital Statistics

Learn more about Vital Statistics by viewing our frequently asked questions.

VSCC members only

This section is reserved for our members. If you are a member and are having issues accessing this page please email: statcan.cphdvitalstatisticssectionchief.statcan@statcan.gc.ca

About the Vital Statistics Council for Canada

Vital statistics in Canada are obtained from the official records of live births, stillbirths, deaths, marriages, and divorces. The official recording of births, stillbirths, deaths and marriages is the responsibility of the individual provinces and territories.

The Vital Statistics Council for Canada is an inter-jurisdictional advisory group composed of the heads of the vital statistics divisions/agencies from all of the provincial and territorial governments and the Health Statistics Division of Statistics Canada. The Council provides a forum for developing common approaches for collecting vital statistics, sharing information with external parties (e.g., social services departments, law enforcement agencies, individuals) and for facilitating problem solving by sharing experiences, research findings, and expertise among the jurisdictions. The Council conducts business throughout the year via regular teleconferences in addition to an annual meeting

The Key Business Functions of the Vital Statistics Council of Canada are to:

  • Exist as a forum to discuss issues around registration and certification of births, deaths, stillbirths, and changes of name
  • Facilitate sharing, exchange and retention of information, data, and research between jurisdictions
  • Facilitate discussion with a view to creating a uniform approach with regard to governing legislation, data collection, and certification of vital events.
  • Facilitating the transfer and receipt of national and provincial/territorial data to Statistics Canada
  • Liaise with service providers groups (e.g., physicians, coroners, funeral directors, law enforcement agencies, lawyers, notaries, etc.) to get an accurate picture of the lifespans of Canadians
  • Liaise with federal and provincial government departments
  • Liaise with US counterparts:
    • National Centre for Health Statistics (NCHS)
    • National Association for Public Health Statistics and Information Systems (NAPHSIS)

Contacts for the Vital Statistics Council for Canada

Co-chairs of Vital Statistics Council for Canada

History of Vital Statistics

1605
Priests enumerate 44 settlers in the colony of New France.
1608
Québec City is founded by Samuel de Champlain.
1617
Louis Hébert and his family, the first colonists, settle in Québec.
1665-66
Jean Talon enumerates 3,215 inhabitants in the first census of the colony of New France.
1847
The Census and Statistics Act of 1847 is passed, providing for a decennial census and the registration of births and deaths in the United Provinces of Upper and Lower Canada.
1851
The first decennial census is taken.
1864-1905
Legislation enforcing the registration of births, marriages and deaths with the civil authorities is passed by various provinces.
1867
The British North America Act creates the Dominion of Canada through the union of Ontario, Quebec, Nova Scotia and New Brunswick.
1871
The first census of the Dominion of Canada is conducted. Published results include the compilation of vital statistics on the French Roman Catholic population of Quebec from 1608 to 1871.
1879
The Dominion of Canada's first Census and Statistics Act provides for the decennial Census of 1881, and for the collection, abstraction and tabulation of vital, agricultural, commercial and other statistics.
1881
Census takers are required to take an oath of secrecy.
1898
An American Public Health Association meeting in Ottawa recommends the adoption of the International Classification of Causes of Death by registrars of Canada, the United States and Mexico.
1905
Canada's first permanent Census and Statistics office is established.
1915
The Office of the Dominion Statistician is created.
1918
The Statistics Act of 1918 is passed, creating the Dominion Bureau of Statistics.
1919
An Order-in-Council detailing the establishment of a national system of vital statistics is approved by the dominion government.
1921
The first detailed report on vital statistics is published by the Dominion Bureau of Statistics, covering eight provinces.
1926
A national vital statistics report covering all of Canada (i.e., nine provinces plus the Yukon and Northwest Territories) is published.
1935
Improvements are made to registration techniques and procedures (e.g., revision of the medical certificate of death).
1941
The fifth revision of the International Classification of Diseases (ICD-5) is adopted as the national mortality classification standard in Canada.
1944
National tabulations on births and deaths begin to be reported by place of residence, in addition to place of event. The impact of the proposed social legislation for family allowance is discussed at a special vital statistics meeting.
1945
The national scheme of Family Allowances is implemented on July 1.
1945
The original Dominion Provincial Agreement of 1918 is revised.
1945
The Vital Statistics Council of Canada is created.
1946
Record linkage is discussed at the Vital Statistics Council.
1946-47
Development of the National Index is discussed at the Vital Statistics Council's meetings.
1949
Uniform Vital Statistics (Model) Act is adopted. The principles found within this new Model Act then become the basis for provincial vital statistics legislation.
1949
Newfoundland enters Confederation, and statistics for that province are assumed by the national system of vital statistics.
1950
The sixth revision of the International Statistical Classification of Diseases, Injuries and Causes of Death (ICD-6) is adopted as the national mortality classification standard in Canada.
1956
First quinquennial census. Previously, censuses had been conducted every ten years since 1871.
1958
The seventh revision of the International Classification of Diseases (ICD-7) is adopted as the national mortality classification standard in Canada.
1960
The Dominion Bureau of Statistics receives its first in house computer.
1965
The Standard Geographic Code (SGC) becomes the Bureau's standard geographical classification system.
1966
Canadian life tables are produced by computer for the first time.
1969
The eighth revision of the International Classification of Diseases-Adapted (ICDA-8) is adopted as the national mortality classification standard in Canada.
1969
The Divorce database is created at the Dominion Bureau of Statistics.
1971
The Statistics Act is revised.
1971
The Dominion Bureau of Statistics is renamed Statistics Canada.
1973
The United Nations publication, Principles and Recommendations for a Vital Statistics System, makes reference to Canada's national vital statistics.
1973
Vital Statistics Council meeting is held in Quebec City, starting the routine of holding every second annual meeting outside of Ottawa.
1973
Statement of Policy Governing Access to and Release of information from vital statistics records for research and statistical purposes was adopted by the Vital Statistics Council.
1974
Computerization leads to a major redesign of the vital statistics processing system at Statistics Canada.
1979
The ninth revision of the International Classification of Diseases (ICD-9) is implemented in Canada.
1980
Principles of vital statistics registration were discussed by the Vital Statistics Council.
1988
Creation of the National Health Information Council (NHIC).
1989
Health Division becomes the Canadian Centre for Health Information (CCHI) at Statistics Canada.
1989
Health Reports, a Statistics Canada Quarterly, is launched.
1990
National Health Information Council (NHIC) commissions a National Task Force on Health Information.
1993
Incorporation of the Canadian Institute for Health Information (CIHI).
1994
Canadian Centre for Health Information (CCHI) becomes the Health Statistics Division at Statistics Canada.
2003
Following provincial court rulings in 2003, vital statistics registries in Ontario and British Columbia started registering marriages of same-sex couples.
2004
Subsequent rulings by courts in Quebec, Manitoba, Nova Scotia, Saskatchewan, Newfoundland and Labrador and the Yukon expanded the number of jurisdictions registering same-sex marriages.
2005
A court ruling in New Brunswick allowed same-sex marriages, a month before federal legislation legalized same-sex marriages across Canada, on July 20th, 2005.
2010
Marriages and divorces programs cancelled by Statistics Canada.