Registered Apprenticeship Information System (RAIS) Data Element Manual, January 2025

General Description

This manual describes the data elements to be included in the Registered Apprenticeship Information System (RAIS).

The data reported should consist of one record for every registration of an individual in the apprenticeship system during the reporting year. All data elements should be reported for registered apprentices. The required information for trade qualifiers (challengers) include several of the data elements, however, the ones not requested include data elements 28, 33 to 36 and 39 to 57.

For each data element, which is identified by name and element number, there is a complete description of the data required for the element, definitions of terms (where appropriate), and a complete listing of all of the possible code sets that should be used. In addition, some specific examples are included where additional clarification is required to ensure consistent interpretation of the elements.

A total of 19 data elements have been identified as essential. These are the core information needed for registered apprenticeship programs and trade qualifiers (challengers) in order to enable Statistics Canada to release annual statistics on registrations, completions and certifications. These core elements are: data elements 1 to 3, 5, 20, 21, 29 to 36, 38, 39, 41, 58 and 59.

To facilitate the processing of the input data into the RAIS system, it is best that the reported data file be sent in a flat file format with a ".txt" extension. The data file should not contain delimiters of any sort and have a record length of 752 bytes.

In addition to the data report, it would be appreciated if a separate file with the most recent list of trade Code sets, and their description, be made available.

Elements reserved for Statistics Canada

A total of nine elements are reserved for Statistics Canada; these are either elements that Statistics Canada will be deriving or elements that are meant to be used internally only.

Jurisdictions are not to report information for these elements. A list of these seven elements is available in Appendix A of this document.

Data Elements

• Element No. 1: Reporting year^{Section note 1}
• Element No. 2: Jurisdiction^{Section note 1}
• Element No. 3: Identification number^{Section note 1}
• Element No. 4: Social Insurance Number (SIN)
• Element No. 5: Apprentice or trade qualifier (challenger) indicator^{Section note 1}
• Element No. 6: First name
• Element No. 7: Middle name
• Element No. 8: Last/Family name
• Element No. 9: Address
• Element No. 10: City name
• Element No. 11: Jurisdiction of residence
• Element No. 12: Postal code
• Element No. 13: Area code of work phone
• Element No. 14: Work phone number
• Element No. 15: Work phone number extension
• Element No. 16: Area code of home phone
• Element No. 17: Home phone number
• Element No. 18: Area code of cell phone
• Element No. 19: Cell phone number
• Element No. 20: Sex^{Section note 1}
• Element No. 21: Date of birth^{Section note 1}
• Element No. 22: Aboriginal group
• Element No. 23: Filler, previously Disability or activity limitations^{Section note 2}
• Element No. 24: Highest education level
• Element No. 25: Filler, previously previous apprenticeship training^{Section note 2}
• Element No. 26: Filler, previously previous apprenticeship training date^{Section note 2}
• Element No. 27: Filler, previously previous apprenticeship training jurisdiction^{Section note 2}
• Element No. 28: Filler, previously Business number (BN)^{Section note 2}
• Element No. 29: Trade code^{Section note 1}
• Element No. 30: Trade code description^{Section note 1}
• Element No. 31: Filler, previously Level code^{Section note 2}
• Element No. 32: Filler, previously Level code description^{Section note 2}
• Element No. 33: Program duration^{Section note 1Section note 3}
• Element No. 34: Duration in hours for duration based programs^{Section note 1Section note 3}
• Element No. 35: Program duration units^{Section note 1Section note 3}
• Element No. 36: Competency or duration based program^{Section note 1Section note 3}
• Element No. 37: Compulsory or voluntary trade
• Element No. 38: Registration status^{Section note 1Section note 3}
• Element No. 39: Date of registration^{Section note 1Section note 3}
• Element No. 40: Reinstatement date^{Section note 3}
• Element No. 41: Status at end of reporting period^{Section note 1Section note 3}
• Element No. 42: Initial credits at registration^{Section note 3}
• Element No. 43: Type of initial credits at registration^{Section note 3}
• Element No. 44: Technical training credits at registration^{Section note 3}
• Element No. 45: Type of technical training credits at registration^{Section note 3}
• Element No. 46: On-the-job training credits at registration^{Section note 3}
• Element No. 47: Type of on-the-job training credits at registration^{Section note 3}
• Element No. 48: On-the-job hours completed to date for duration based programs^{Section note 3}
• Element No. 49: Competency based on-the-job levels completed to date^{Section note 3}
• Element No. 50: Competency based on-the-job levels required^{Section note 3}
• Element No. 51: Date of latest recording of hours completed to date^{Section note 3}
• Element No. 52: Technical levels or courses completed to date^{Section note 3}
• Element No. 53: Technical hours completed to date^{Section note 3}
• Element No. 54: Number of technical levels or courses required^{Section note 3}
• Element No. 55: Technical hours required^{Section note 3}
• Element No. 56: Method/Mode of institutional training^{Section note 3}
• Element No. 57: Filler, previously Full-time/Part-time status^{Section note 3}
• Element No. 58: Type of certificate of qualification granted^{Section note 1}
• Element No. 59: Date of certification^{Section note 1}
• Element No. 60: Prior trade certificate
• Element No. 61: Filler

Elements reserved for Statistics Canada^{Section note 4}

• STC Element No. 1: RAIS Trade code
• STC Element No. 2: Red Seal or non-Red Seal indicator
• STC Element No. 3: Red Seal or non-Red Seal endorsement
• STC Element No. 4: Current year or period of the program
• STC Element No. 5: Age in years
• STC Element No. 6: Input type
• STC Element No. 7: Certificate or registration indicator
• STC Element No. 8: Previous apprenticeship training - RAIS Trade code
• STC Element No. 9: Prior trade certificate - RAIS Trade code

Element No. 1: Reporting year

Acronym:

REPYR

Description:

The calendar year for which the reported data is valid. This should consist of a complete calendar year from January 1 to December 31.

Report for the apprentice or trade qualifier (challenger).

Effective:

Reference year 2008 and onwards.

Length:

4

Data type:

Numeric

Format:

YYYY

Specific values and meaning:

Revision:

Element No. 2: Jurisdiction

Acronym:

PROV

Description:

Identifies the province or territory submitting the data, using the Statistics Canada province and territory code set.

Report for the apprentice or trade qualifier (challenger).

Effective:

Reference year 2008 and onwards.

Length:

2

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 3: Identification number

Acronym:

IDENT

Description:

A unique identifier for each individual record representing either an apprentice or trade qualifier (challenger). It should remain consistent from reporting year to reporting year.

Consistent reporting of the same unique identifier should be maintained for the same individual, across reporting periods. If a change should occur in your unique identifier, ensure Statistics Canada is informed of this change, and include concordance information in future reports to bridge this change.

In this element, report a unique identifier, (not the Social Insurance Number, S.I.N.) used by your jurisdiction, such as a registered apprenticeship registration number, client number, etc.

If the S.I.N. is also available, report using the next data element no. 4 - Social Insurance Number.

Effective:

Reference year 2008 and onwards.

Length:

12

Data type:

Character

Format:

Acceptable characters are limited to:

• Uppercase letters from ACSII-7 bit character set ([A-Z]);
• Lowercase letters from ACSII-7 bit character set ([a-z]);
• Accented characters (Â À Ç É Ê Ë È Î Ï Ô Û Ü â à ç é ê ë è î ï ô û ü)
• Special characters:
  • Spaces ( );
  • Periods (.);
  • Apostrophes (');
  • Hyphens (-).

Specific values and meaning:

Revision:

Element No. 4: Social Insurance Number

Acronym:

SIN

Description:

Effective:

Reference year 2008 and onwards.

Length:

9

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 5: Apprentice or trade qualifier (challenger) indicator

Acronym:

APPTQIND

Description:

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 6: First Name

Acronym:

FNAME

Description:

Effective:

Reference year 2008 and onwards.

Length:

25

Data type:

character

Specific values and meaning:

Revision:

Element No. 7: Middle Name

Acronym:

MNAME

Description:

Middle name of the apprentice or trade qualifier (challenger).

Note: If you cannot report the first name and middle name as separate fields, enter both names in the previous element no. 6 - First name, and leave this element blank.

Effective:

Reference year 2008 and onwards.

Length:

25

Data type:

character

Specific values and meaning:

Revision:

Element No. 8: Last/Family Name

Acronym:

LNAME

Description:

Effective:

Reference year 2008 and onwards.

Length:

30

Data type:

character

Specific values and meaning:

Revision:

Element No. 9: Address

Acronym:

ADDRESS

Description:

The address number, apartment number (if applicable), street name, PO Box or Rural Route (RR) (if applicable) of the current residence of the apprentice or trade qualifier (challenger).

Report as one string the address information of the current residence of the apprentice or trade qualifier (challenger). In addition to the address number, apartment number, street name and PO Box/RR number, also include in this element the street type and direction of street (if applicable).

For street type, the short form abbreviation can be reported, such as St. for Street, Ave. for Avenue, etc.

The direction of the street can also be in the abbreviated form of N for North, S for South, etc. (N, S, E, W, NE, NW, SE, SW).

Other address information, such as city name, province/territory of residence and postal code should be reported as separate elements in no. 10 - City name, no. 11 - Jurisdiction of residence and no. 12 - Postal code.

Effective:

Reference year 2008 and onwards.

Length:

125

Data type:

character

Specific values and meaning:

Revision:

Element No. 10: City Name

Acronym:

CITY

Description:

Effective:

Reference year 2008 and onwards.

Length:

60

Data type:

character

Specific values and meaning:

Revision:

Element No. 11: Jurisdiction of Residence

Acronym:

PROVRES

Description:

Effective:

Reference year 2008 and onwards.

Length:

2

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 12: Postal Code

Acronym:

PC

Description:

Effective:

Reference year 2008 and onwards.

Length:

6

Data type:

character

Format:

Specific values and meaning:

Revision:

Element No. 13: Area code of work phone

Acronym:

WKAREA

Description:

Effective:

Reference year 2008 and onwards.

Length:

3

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 14: Work phone number

Acronym:

WKPHONE

Description:

Effective:

Reference year 2008 and onwards.

Length:

7

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 15: Work phone number extension

Acronym:

WKEXT

Description:

Effective:

Reference year 2008 and onwards.

Length:

5

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 16: Area code of home phone

Acronym:

HMAREA

Description:

Effective:

Reference year 2008 and onwards.

Length:

3

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 17: Home phone number

Acronym:

HMPHONE

Description:

Effective:

Reference year 2008 and onwards.

Length:

7

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 18: Area code of cell phone

Acronym:

CLAREA

Description:

Effective:

Reference year 2008 and onwards.

Length:

3

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 19: Cell phone number

Acronym:

CLPHONE

Description:

Effective:

Reference year 2008 and onwards.

Length:

7

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 20: Sex

Acronym:

Sex

Description:

The sex of the apprentice or trade qualifier (challenger).

Note: If jurisdictions collect an "other" category, report these cases as blanks.

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 21: Date of Birth

Acronym:

BIRTHD

Description:

Date of birth of the apprentice or trade qualifier (challenger), represented by the day, month and year.

Note: For this element do not report any empty spaces, dashes or backslashes. Each field in this element should be filled with a character (e.g. 03061985).

If not available, leave blank.

Effective:

Reference year 2008 and onwards.

Length:

8

Data type:

Numeric

Format:

DDMMYYYY where DD stands for the day, MM stands for the month and YYYY stands for the year.

Specific values and meaning:

Revision:

Element No. 22: Aboriginal Group

Acronym:

ABSTATUS

Description:

This element identifies the Aboriginal group of the apprentice or trade qualifier (challenger), if applicable.

A person with Aboriginal identity includes someone who is First Nations (North American Indian), Métis or Inuk (Inuit).

First Nations (North American Indian) includes Status Indians, and Non-Status Indians.

A person with non-Aboriginal identity should be reported as code = 5.

If province and territory are unable to provide information for trade qualifier (challenger) please leave blank, do not report.

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 23: Filler (Previously Disability or activity limitations)

Acronym:

Not applicable

Description:

Filler: free space reserved for future requirement implementation.

This field will not be processed and will no longer be available on the output files.

Effective:

Reference year 2018 and onwards.

Length:

1

Data type:

Not applicable

Specific values and meaning:

Leave the field blank

Revision:

Element No. 24: Highest Education Level

Acronym:

HIGEDLEV

Description:

The highest achieved level of education obtained prior to registration in the current trade program.

If information on the highest level of education is not available, please report as code = 99.

Also report for trade qualifier (challenger), if information on the highest achieved level of education is available. If your jurisdiction is not able to provide information for trade qualifier (challenger), please leave blank, do not report.

Effective:

Reference year 2008 and onwards.

Length:

2

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 25: Filler (Previously Previous apprenticeship training)

Acronym:

Not applicable

Description:

Filler: free space reserved for future requirement implementation.

This field will not be processed and will no longer be available on the output files.

Effective:

Reference year 2018 and onwards.

Length:

10

Data type:

Not applicable

Specific values and meaning:

Leave the field blank

Revision:

Element No. 26: Filler (Previously Previous apprenticeship training date)

Acronym:

Not applicable

Description:

Filler: free space reserved for future requirement implementation.

This field will not be processed and will no longer be available on the output files.

Effective:

Reference year 2018 and onwards.

Length:

6

Data type:

Not applicable

Specific values and meaning:

Leave the field blank

Revision:

Element No. 27: Filler (Previous apprenticeship training jurisdiction)

Acronym:

Not applicable

Description:

Filler: free space reserved for future requirement implementation.

This field will not be processed and will no longer be available on the output files.

Effective:

Reference year 2018 and onwards.

Length:

2

Data type:

Not applicable

Specific values and meaning:

Leave the field blank

Revision:

Element No. 28: Filler (Previously Business number)

Acronym:

BN

Description:

Filler: free space reserved for future requirement implementation.

This field will not be processed and will no longer be available on the output files.

Effective:

Reference year 2018 and onwards.

Length:

9

Data type:

Not applicable

Specific values and meaning:

Leave the field blank

Revision:

Element No. 29: Trade code

Acronym:

TRADE

Description:

The trade in which the apprentice is registered, or the trade qualifier (challenger) is certified.

The identifier for this trade is the trade code used by the jurisdiction.

Segmented trades: Some larger trade families can be divided into segments where each segment has its own apprenticeship program and certificate. Apprentices can become certified in one segment or complete all segments under the trade family.

In instances where the trade code includes additional digits to identify that the trade is segmented (has a level, class, category, etc.), include these additional digits in this data element. This does not refer to an apprentice's level of technical training. An apprentice's level of technical training, if available, should be reported in data element no. 52.

Effective:

Reference year 2008 and onwards.

Length:

10

Data type:

Character

Specific values and meaning:

Revision:

Element No. 30: Trade code Description

Acronym:

TRADEDES

Description:

The name of the trade reported as a trade code in the previous element no. 29 – Trade code.

Report the complete name of the trade and do not include short form abbreviations.

Effective:

Reference year 2008 and onwards.

Length:

80

Data type:

character

Specific values and meaning:

Revision:

Element No. 31: Filler (Previously Level code)

Acronym:

Not applicable

Description:

Filler: free space reserved for future requirement implementation.

This field will not be processed and will no longer be available on the output files.

Effective:

Reference year 2018 and onwards.

Length:

8

Data type:

Not applicable

Specific values and meaning:

Leave the field blank

Revision:

Element No. 32: Filler (Level code description)

Acronym:

Not applicable

Description:

Filler: free space reserved for future requirement implementation.

This field will not be processed and will no longer be available on the output files.

Effective:

Reference year 2018 and onwards.

Length:

80

Data type:

Not applicable

Specific values and meaning:

Leave the field blank

Revision:

Element No. 33: Program duration

Acronym:

DURPGM

Description:

This element identifies the normal length of time required to complete the entire program and is usually expressed in years, periods or skills/competency levels

Element no. 35 Program duration units specifies the duration units of the program.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

3

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 34: Duration in hours for duration based program

Acronym:

DURHOURS

Description:

Identifies the total overall program duration in hours (e.g. 8000) reported in the previous element no. 33 - Program duration.

Note: The hours reported apply to the normal overall program length in hours and should have the same hours for all records with the same trade reported in the previous element no. 29 – Trade code.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

5

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 35: Program duration units

Acronym:

DURUNITS

Description:

Identifies the type of unit used to measure the intervals over the duration of the program reported in element no. 33 - Program duration.

Do not report for trade qualifier (challenger); code as "0 – Not applicable".

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 36: Competency or duration based program

Acronym:

COMPDUR

Description:

Identifies if the trade program is offered as a competency based program or a duration based program.

Do not report for trade qualifier (challenger); code as "0 – Not applicable".

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 37: Compulsory or voluntary trade

Acronym:

COMPVOL

Description:

This element identifies if the trade is a compulsory certified trade or a voluntary certified trade.

Report for the registered apprentice and trade qualifier (challenger).

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 38: Registration status

Acronym:

REGIST

Description:

This element identifies the registration status of the apprentice at the beginning and during the reporting period.

If an apprentice, in any given trade, is still registered at the start of the year, but discontinues during the year and is reinstated later that same year in the same trade, please report the registration status of the apprentice as code "1- Already registered (beginning of report period).

Do not report for trade qualifier (challenger); code as "0 – Not applicable".

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 39: Date of registration

Acronym:

DATEREG

Description:

This element identifies the date when the current contract or agreement of understanding between an apprentice and employer was registered with the jurisdiction.

Do not report for trade qualifier (challenger), leave blank.

Note: For this data element, do not report any empty spaces, dashes or backslashes. Each field in this data element should be filled with a character (e.g. 03061985).

Effective:

Reference year 2008 and onwards.

Length:

8

Data type:

Numeric

Format:

DDMMYYYY where DD stands for the day, MM stands for the month and YYYY stands for the year.

Specific values and meaning:

Revision:

Element No. 40: Reinstatement date

Acronym:

DATEREIN

Description:

If a reinstatement has been reported for the apprentice in element no. 38 - Registration status, use this element to identify the date of the reinstatement.

Do not report for trade qualifier (challenger), leave blank.

Note: For this data element, do not report any empty spaces, dashes or backslashes. Each field in this data element should be filled with a character (e.g. 061985).

If not available, leave blank.

Effective:

Reference year 2008 and onwards.

Length:

6

Data type:

Numeric

Format:

MMYYYY where MM stands for the month and YYYY stands for the year.

Specific values and meaning:

MM

Revision:

Element No. 41: Status at end of reporting period

Acronym:

STATEND

Description:

This element identifies the status of the apprentice during the reporting period and at the end of the reporting period.

When reporting information on apprentices that have successfully completed their programs and obtained their certificates, there can be a choice of three different types:

The first and most common, is identified below as a code = 2, and relates to the successful completion of the entire program, regardless of length, with a certificate granted after the entire program is completed.

The second and third types of successful completion are identified below by code = 3 and code = 4, and relate to certain programs which grant certificates after a segment of a longer extended program is completed. Examples of this type of completion are the Motor Vehicle Body Prepper and Motor Vehicle Body Refinisher programs, which are shorter in duration length, and designed as separate and partitioned programs of the extended Motor Vehicle Body Repairers program. These shorter programs usually allow an individual, after receiving their certificate, the choice of either continuing or not continuing their training in the extended program. Because of this choice, code = 4 is used to identify an individual who has decided to continue in the extended program of the trade, while code = 3 is used to identify an individual who has decided not to continue in the extended program.

Note: When reporting the successfully completed for programs which have been partitioned, do not relate this to the completion of an individual class or level found in some programs, which have divided their training into several classes or levels, such as the stationary engineer – 1st class, 2nd class, 3rd class, etc.

Apprentices whose program has been modified (either for administrative reasons, or through switching apprenticeship programs) should be reported as code = 6 "transferred to another program."

Do not report for trade qualifier (challenger); code as "0 – Not applicable".

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 42: Initial credits at registration

Acronym:

INICREDR

Description:

In this element, report the credits (either in hours, skill/competency levels or program credits) given for combined technical (in-class) training (obtained from colleges, high schools, or similar postsecondary and secondary institutions, etc.) and for on-the-job (work) training, prior to starting the apprenticeship program.

In the following element no. 43 – Type of initial credits at registration, report whether the credits are in hours, skill/competency levels or program credits.

Note: Only report this element if technical (in-class) training and on-the-job (work) training information cannot be reported separately as two elements in no. 44 - Technical training credits at registration and no. 46 - On-the-job training credits at registration.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

5

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 43: Type of initial credits at registration

Acronym:

TYINCRED

Description:

Identifies the type of credits given for combined technical (in-class) training and for on-the-job (work) training, prior to starting the apprenticeship program as reported in the previous element no. 42 - Initial credits at registration.

Do not report for trade qualifier (challenger); code as "0 – Not applicable".

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 44: Technical training credits at registration

Acronym:

TECCREDR

Description:

In this element, report the credits (either in hours, skill/competency levels or program credits) given for technical (in-class) training or courses prior to starting the apprenticeship program.

The following element no. 45 – Type of technical training credits at registration, reports whether the credits are in hours, skill/competency levels or program credits.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

5

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 45: Type of technical training credits at registration

Acronym:

TYTECRED

Description:

Report the type of credits identified in the previous element no. 44 - Technical training credits at registration.

Do not report for trade qualifier (challenger); code as "0 – Not applicable".

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 46: On-the-job training credits at registration

Acronym:

JOBCREDR

Description:

In this element, report the credits (either in hours, skill/competency levels or program credits) given for on-the-job (work) training prior to starting the apprenticeship program.

In the following element no. 47 – Type of on-the-job training credits at registration, report whether the credits are in hours, skill/competency levels or program credits.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

5

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 47: Type of on-the-job training credits at registration

Acronym:

TYTECRED

Description:

Report the type of credits identified in the previous element no. 46 - On-the-job training credits at registration.

Do not report for trade qualifier (challenger); code as "0 – Not applicable".

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 48: On-the-job hours completed to date for duration based programs

Acronym:

JOBHCOMP

Description:

The number of on-the-job (work) hours accumulated since the registration date.

If reporting levels or competencies for competency-based programs, include this information in the next element no. 49 - Competency-based on-the-job levels completed to date.

In this element, report the number of on-the-job (work) hours accumulated since the registration date. These completed hours should not include the on-the-job hours which may have been credited prior to registration and reported in the element no. 46 - On-the-job training credits at registration.

Note: The hours completed should be updated every reporting period.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

5

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 49: Competency-based on-the-job levels completed to date

Acronym:

JOBHLCOMP

Description:

The number of accumulated on-the-job levels or competencies completed to date for competency-based programs.

Note: The levels or competencies completed should be updated every reporting period.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

3

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 50: Competency-based on-the-job levels required

Acronym:

JOBLREQ

Description:

This element identifies the total number of on-the-job levels or competencies required to complete the competency based program, and is requested if element no. 49 - Competency-based on-the-job levels completed to date is reported.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

3

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 51: Date of latest recording of hours or levels completed to date

Acronym:

DATEJOBC

Description:

In this element, report the date of the latest recording of on-the-job hours completed to date, if element no. 48 - On-the-job hours completed to date for duration based programs or element no. 49 - Competency based on-the-job levels completed to date is being reported.

Note: The date of the latest recording should be updated every reporting period.

Do not report for trade qualifier (challenger), leave blank.

For this data element, do not report any empty spaces, dashes or backslashes. Each field in this data element should be filled with a character (e.g. 061985).

If not available, leave blank.

Effective:

Reference year 2008 and onwards.

Length:

6

Data type:

Numeric

Format:

MMYYYY where MM stands for the month and YYYY stands for the year.

Specific values and meaning:

Revision:

Element No. 52: Technical levels or courses completed to date

Acronym:

TECLCOMP

Description:

This element identifies the total number of technical (in-class) levels or courses completed by the apprentice out of the total number of levels or courses required for the program. These completed technical in-class levels or courses should not include the technical training time which may have been credited prior to registration. This time is reported in the element no. 44 - Technical training credits at registration.

Note: These completed levels or courses apply to both duration and competency based programs and should be updated every reporting period. If it is not possible to update annually, please do not report, leave this element blank.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

2

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 53: Technical hours completedto date

Acronym:

TECHCOMP

Description:

In this element, report the equivalent hours, related to the technical levels or courses, completed and reported in the previous element no. 52 - Technical levels or courses completed to date.

In this element, report the total number of technical (in-class) hours completed by the apprentice out of the total number of technical hours required for the program.

Note: The hours completed apply to both duration and competency based programs and should be updated every reporting period to include any in-class hours accumulated during the current reporting year. This count is an accumulation of the total in-class hours taken to date. If it is not possible to update annually, please do not report, leave this element blank.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

5

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 54: Number of technical levels or courses required

Acronym:

TECLREQ

Description:

This element identifies the total number of technical (in-class) levels or courses required to complete the program, and is requested if element no. 52 - Technical levels or courses completed to date is reported.

Note: This element applies to both duration and competency based programs and should be updated every reporting period.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

2

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 55: Technical hours required

Acronym:

TECHREQ

Description:

In this element, report the equivalent hours, if the number of technical levels or courses required was reported in the previous element no. 54 - Number of technical levels or courses required.

For this element, report the total number of technical (in-class) hours required to complete the program.

Note: This element applies to both duration and competency based programs and, if required, should be updated every reporting period.

Do not report for trade qualifier (challenger), leave blank.

Effective:

Reference year 2008 and onwards.

Length:

5

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 56: Method/Mode of institutional training

Acronym:

TRAINING

Description:

This element identifies the type of technical training undertaken during the apprenticeship period being reported.

Report the type of technical training undertaken at the individual level. For example, if the majority of the apprentice's technical training for their apprenticeship program was through a block release program, use code 01 "block release."

Do not report type of technical training at the program level. If province and territory are unable to provide information at the individual level, please leave blank, do not report.

Do not report for trade qualifier (challenger); code as "00 – Not applicable".

Effective:

Reference year 2008 and onwards.

Length:

2

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 57: Filler (Previously Full-time/Part-time status)

Acronym:

Not applicable

Description:

Filler: free space reserved for future requirement implementation.

This field will not be processed and will no longer be available on the output files.

Effective:

Reference year 2018 and onwards.

Length:

1

Data type:

Not applicable

Specific values and meaning:

Leave the field blank

Revision:

Element No. 58: Type of certificate of qualification

Acronym:

CERT

Description:

This element identifies the type of certificate granted to the apprentice or trade qualifier (challenger).

Note: If the Certificate of Apprenticeship is the final certificate granted in the trade, and the Certificate of Qualification is not being granted, then report the Certificate of Apprenticeship. The granting of these certificates usually involves the completion of program requirements and passing of a final exam.

Effective:

Reference year 2008 and onwards.

Length:

1

Data type:

Numeric

Specific values and meaning:

Revision:

Element No. 59: Date of certification

Acronym:

DATECERT

Description:

In this element, report the date the certificate was granted to an apprentice or trade qualifier (challenger), if a certificate was reported in the previous element no. 58 - Type of certificate of qualification granted.

If a jurisdiction grants both a Certificate of Qualification and a Certificate of Apprenticeship, report only the Certificate of Qualification date in this element. If the Certificate of Apprenticeship is the final certificate granted in the trade, and the Certificate of Qualification is not being granted, then report the date the Certificate of Apprenticeship was granted.

Note: For this element do not report any empty spaces, dashes or backslashes. Each field in this element should be filled with a character (e.g. 03061985).

If not available, leave blank.

Effective:

Reference year 2008 and onwards.

Length:

8

Data type:

Numeric

Format:

DDMMYYYY where DD stands for the day, MM stands for the month and YYYY stands for the year.

Specific values and meaning:

Revision:

Element No. 60: Prior Trade Certificate

Acronym:

PRECERT

Description:

This element identifies if the apprentice or trade qualifier (challenger) received a certificate in a previous trade and whether it was granted in the current reporting jurisdiction or any other jurisdiction. The previous certification must be in a trade recognized in Canada.

If the apprentice or trade qualifier (challenger) was certified in more than one trade, please report the latest trade in which they were certified.

The identifier for this previous trade is the trade code used by the jurisdiction.

Effective:

Reference year 2008 and onwards.

Length:

10

Data type:

Character

Specific values and meaning:

Revision:

Element No. 61: Filler

Acronym:

Not applicable

Description:

Filler: free space reserved for future requirement implementation.

This field will not be processed and will no longer be available on the output files.

Effective:

Reference year 2008 and onwards.

Length:

100

Data type:

Not applicable

Specific values and meaning:

Leave the field blank

Revision:

Appendix A: Elements Reserved for Statistics Canada