Human Resources Self Serve Portal

Privacy Impact Assessment

Introduction

The Human Resources Self Serve Portal was developed to provide desktop access to Statistics Canada employees to a wide range of personal and work-related information.

Objectives

A privacy impact assessment of the Human Resources Self Serve Portal was conducted to determine if there were any privacy, confidentiality and security issues, and if so, to make recommendations for their resolution or mitigation.

Description

To make the management of a variety of employee information more efficient, the Human Resources Self Serve Portal was developed and added to Statistics Canada’s Administrative Portal. It resides on a secure internal network and access to the portal is restricted to Statistics Canada employees with a valid Statistics Canada computer account.

Prior to the Human Resources Self Serve Portal, key employee information was kept in numerous data bases and files. Employees did not have direct access to these, so, as a result they had to contact Human Resources Branch. For example if an employee needed to change his/her home or mailing address, or emergency contact, a request had to be made to Human Resources Branch and an officer would then make the requested change on the file of the employee.

With the Human Resources Self Serve Portal, employees can now make changes themselves as well as having access to other personal and work-related information.

Conclusion

This privacy impact assessment did not identify any privacy risks that cannot be managed using either current safeguards or others that have been specifically developed for the implementation of the Human Resources Self Serve Portal.

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