Survey of Commercial Rents
Confidential when completed
Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19.
Completion of this questionnaire is a legal requirement under this Act.
If necessary, please make address label corrections in the boxes below (please print):
Legal Name:
Business Name:
Title of Contact:
First Name of contact:
Last Name of contact:
Address (number and street):
City:
Province/ territory or state:
Postal Code/Zip Code:
Country:
Language Preference: English / French
Purpose of this survey
The data collected in this quarterly survey are used to produce indexes that measure the price changes of commercial rents. Businesses use these indexes to gain a better understanding of their industry and assess their performance, while Statistics Canada uses these indexes to estimate inflation adjusted growth and productivity from this sector of the economy. This survey applies to all lessors of commercial property in Canada, engaged in the provision of space to others for rent, which are not used as residences or dwellings. Mini-warehouses are excluded from this definition. In order to enhance the information you provide in this survey, Statistics Canada plans to combine the responses relating to your organization with the information you previously provided on this survey.
Confidentiality
Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act. The confidentiality provisions of the Statistics Act are not affected by either the Access to Information Act or any other legislation. Therefore, for example, the Canada Revenue Agency cannot access identifiable survey records from Statistics Canada.
Information from this survey will be used for statistical purposes only and will be published in aggregate form only.
Confidential when completed.
Collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S19. Completion of this questionnaire is a legal requirement under this Act.
Your participation is important
Your participation is vital to ensuring that the information collected in this survey is accurate and comprehensive.
Fax or Other Electronic Transmission Disclosure
Statistics Canada advises you that there could be a risk of disclosure during the facsimile or other electronic transmission. However, upon receipt, Statistics Canada will provide the guaranteed level of protection afforded to all information collected under the authority of the Statistics Act.
Return Procedures…. Need Help?
Please return the completed questionnaire to Statistics Canada within 15 days of receipt by mail using the return envelope. You can also fax it to 1‑888‑883‑7999 or email to business.surveys.unit.oid@statcan.gc.ca.
Lost the return envelope or need help? Call us at 1-888-881-3666 or mail to: Statistics Canada, Business Survey Section/Central Region, 150 Tunney's Pasture Driveway, Ottawa, Ontario, K1A 0T6.
Record linkages
To enhance the data from this survey, Statistics Canada may combine it with information from other surveys or from administrative sources.
A. Building Information
Please complete the following questionnaire for the commercial building that you own.
If you own more than one building, please select one which:
- is located in the same province that this questionnaire was mailed to
- is not owner occupied or is not entirely owner occupied
Please, whenever possible provide data from the same building as the previous quarter.
Building Name:
Building Address
Number and street:
City:
Province:
Postal code:
Year constructed:
Occupancy Rate % (as of month/day/year):
Number of above ground floors:
Number of square feet available for lease:
Percentage (%) of square feet available for lease that is occupied by owner:
Did you renovate any part of this building during the reference quarter?
If yes, approximate $ value:
What type of building is this?
(select all that apply, see reporting guide for definitions)
Office building: Class: A, B, C
Enclosed shopping centre
Open shopping centre
Commercial building (excluding shopping centres)
Industrial building
Warehouse (except miniwarehouse)
Other Non-residential building
From the type of building(s) selected, which one generated the most gross leasing revenue during the reference quarter?
(select only one)
Office building
Enclosed shopping centre
Open shopping centre
Commercial building (excluding shopping centres)
Industrial building
Warehouse (except miniwarehouse)
Other Non-residential building
B. Tenant Information
Please answer the following questions for the same building that you selected in Section A.
Definitions:
Total Tenants:
This includes all tenants who currently occupy space in the selected building.
Net Effective Rent Charged:
The price charged to tenants to physically occupy space in your building each month, excluding all operating costs, incentives or additional rents. If a tenant makes a late rental payment, please provide the price charged in the month rent was due rather than the month rent was collected. If any tenants pay rent on a quarterly or annual basis, please provide an approximate monthly value.
Examples of operating costs and additional rents not to be included are:
Utilities (heat, water, electricity, etc.)
Insurance
Taxes of all kinds (municipal, property, capital, school, etc.)
Common area maintenance (cleaning, repairs, janitorial services, etc.)
Elevator expenses
Installation of communications equipment
Management fee costs or commissions
Parking and storage revenue
Percentage Rents:
These rents charges occur most often in retail and auditorium/arena leasing, and are defined as a portion of a tenant's $ revenue paid to the lessor from an event or the standard operation of a business. Please indicate the dollar $ amount (or best estimate) and not the percentage.
Tenant Incentives:
Rent free periods, tenant improvement allowances, lease buyout values, signing bonuses or volume discounts. If your tenant incentives are already reflected in the net effective rent, do not include them again. Otherwise, please provide an approximate value per month.
Total Tenants
(excluding owner occupied)
| month 1 | month 2 | month 3 | |
|---|---|---|---|
| How many tenants: | |||
| How many square feet did they occupy (ft2 ): | |||
| Net effective rent charged ($): (not including percentage rents) | |||
| Dollar value of "percentage rents" collected ($), if applicable: | |||
| Approximate value of tenant incentives ($), if applicable: |
Comments
Certification (I certify that the information contained herein is complete and correct to the best of my knowledge).
Signature of authorized person:
Date Completed:
Name of authorized person to contact about this questionnaire (please print)
First Name of authorized person:
Last Name of authorized person:
Title of authorized person:
Telephone Number:
Ext.:
Fax No.:
E-mail address:
Time to complete questionnaire
How long did you spend collecting and reporting the information needed to complete this questionnaire? Minutes
Pre-filled Questionnaire
In order to facilitate the completion of next quarter's questionnaire, we can provide you with a copy of the information you provided this quarter. Do you authorize us to send a pre-filled questionnaire containing the information you provided this quarter?
Please check:
Yes Please send a pre-filled questionnaire
No Please send a blank questionnaire
Date:
Signature:
Please make a copy of this completed questionnaire for your records.
Thank you for completing this questionnaire.