Section 2: Administration

  1. The DLI Licence
  2. EFT password
  3. DLI Contacts
  4. DLI Training Sessions
  5. Travel subsidies
  6. Fees and Invoicing
  7. Withdrawing from the DLI Program

DLI Licence

The Data Liberation Initiative Licence Agreement

The DLI Licence is the formal agreement between Statistics Canada (Data Liberation Initiative program) and participating post-secondary institutions. The licence identifies the roles and responsibilities of both parties, and comes into effect when signed by both parties.

Standard and custom data products in the DLI Collection fall under the Statistics Canada Open Licence Agreement. The Statistics Canada Open Licence does not apply to the following Statistics Canada and other products. Separate licence agreements, disseminated under appendices of the DLI Licence agreement, are used for the dissemination of the following products:

  • Public Use Microdata Files [Appendix 1]
  • Postal CodeOM Conversion File [Appendix 2]
  • Postal CodeOM Federal Ridings File [Appendix 2]
  • Postal CodeOM Conversion File Plus [Appendix 2]
  • multiple year sample files from the Discharge Abstract Database (DAD) from the Canadian Institute of Health Information (CIHI) [Appendix 3]
  • The Social Policy Simulation Database and Model (SPSD/M) [Appendix 4]

Appendix 2, End-use Licence Agreement for Postal CodeOM Conversion File, Postal CodesOM by Federal Ridings File and Postal CodeOM Conversion File Plus ("data product"), must be renewed on an annual basis to permit continued use of the data product(s).

Authorized users shall be made aware of the conditions of use for data as identified in the appendices of the Licence. The expectation is that DLI Contacts will make their patrons aware of the licence agreement. For instance, DLI contacts may require that researchers sign the appropriate appendix, such as Appendix 1 Licence agreement for Public Use Microdata Files (PUMF), when they request DLI data. This is at the institution's discretion. If a DLI contact chooses to have a researcher sign the licence, the signed licence is kept within the institution and a copy is not required by the DLI unit. Other institutions allow for downloading data from the web, with processes in place ranging from requiring consent to the terms and conditions of the licence to authorization of users based on the institution's IT infrastructure.

A guide to applying the DLI licence

One of the main responsibilities of the DLI Contact is to ensure that the licence is respected within the member institution. DLI contacts can browse through examples of prior licensing questions pertaining to the administration of the license for guidance. They are also encouraged to consult the DLI unit or send a query to the DLIlist about any licensing questions that they may have.


EFT password

The DLI EFT site is the primary method used to disseminate the DLI Collection. To ensure the absolute protection of data files, the EFT requires that each user have their own unique userid and password. Users of the EFT are limited to an institution's DLI Contact or alternate. To obtain a username and password, or to reset your password, contact the DLI unit at Statistics Canada.


DLI Contacts

When an institution joins the Data Liberation Initiative, a DLI Contact is identified within the new member institution. This person's contact information is made available through the DLI 's Participating Institutions and their contacts web page. An announcement to introduce the new contact to the community will be sent to the DLI List.

For more information on DLI Contacts, please see Section 3 "What is My Role as a DLI Contact?"

What to do and who to advise when a DLI Contact changes

If the DLI Contact changes in your institution, please advise the DLI unit. Please provide the date on which the change will be effective, the name of the new contact, the person's position title, mailing address, email address, phone number and fax number. This information will be used to update the Participating Institutions and their contacts web page.

The DLI Contact information should also be updated if the current DLI Contact goes on extended leave (sabbatical, maternity leave, etc…).


DLI Training Sessions

The landscape in post-secondary institutions regarding the provision of data services are evolving to include a wider variety of expertise, skills and professional knowledge in their workforce. The DLI provides a forum to explore and advance professional competencies related to the data service delivery so that its DLI Contacts are leaders within their institutions.

To support the professional development needs of its members, DLI strives to foster the development of capacity and expertise for new and emerging roles through training initiatives relating to the broad range of data services, including but not limited to data visualization, data curation, reference services, and data literacy instruction.

About DLI training sessions

Every year, the Data Liberation Initiative conducts one training session in each of its four regions: Atlantic Canada, Quebec, Ontario, and Western Canada. These multi-day sessions are open to anyone who provides service for the DLI, however priority goes to primary DLI Contacts.

The purpose of the training is to prepare data services staff to assist post-secondary educational institution users with accessing and using DLI data. Training takes place within the context of a nationally agreed curriculum with a focus on regional needs. Training ranges from basic data service skills to advanced sessions building on prior training. These training sessions allow DLI Contacts to learn from one another and from Statistics Canada subject matter experts. Following each training session, the electronic training materials and presentations are collected and archived in the DLI Training Repository. Contents of the repository can easily be retrieved for future reference by anyone.

If a Contact is unable to attend training in their region (due to schedule conflict or a language barrier) they are encouraged to talk to their Regional Training Co-ordinator to discuss alternatives.

National training sessions

In addition to the annual Regional Training sessions, the DLI hosts a national training session typically every four years, in conjunction with the International Association of Social Science Information Service and Technology (IASSIST) conference, when it is hosted in Canada. This permits an opportunity for the entire DLI community to meet for training.

Travel subsidies are available for economy transportation for one DLI Contact from each DLI member institution.

Webinars

To compliment in person-training, the DLI hosts a series of webinars aimed at the professional development of DLI Contacts. In collaboration with Statistics Canada's Subject Matter Divisions (SMD), featured webinars have included Expanding Data Potential with the Social Data Linkage Environment, Vital Statistics, and an overview of recent Mental Health Surveys at Statistics Canada. These sessions are advertised through the DLI Listserv and open to anyone to participate. The presentation materials from the webinar sessions are collected and archived in the DLI Training Repository.


Travel subsidies

These DLI training sessions are open to anyone who provides DLI-related data services, however priority goes to primary DLI contacts. Subsidies are available to all institutions.

Financial support is offered for a DLI Contact's attendance, or their representative's, at one training session each year based on economy transportation rates. This includes train, flight, or kilometers if driving. All travel requests need to be approved by the DLI Section. The DLI team will work with travelers to determine their requirements and then the Statistics Canada's Travel Center of expertise will make all travel arrangements. Sponsored travel will be pre-approved and booked by the Travel Centre of expertise.

If a Contact is asked by the Training Co-ordinator to give a presentation at the training session, additional subsidies may be made available. Consult the DLI Funding Policy and Procedures for Training Workshops document for further information.

DLI Contacts are free to attend additional sessions without DLI funding pending approval from the local Training Co-ordinator as the availability of seats may be an issue.


Fees and Invoicing

Fees to join the DLI

The annual DLI membership fee is determined by an institution's membership in the Canadian Association of Research Libraries (CARL). CARL member institutions pay $12,000, while non-CARL institutions pay $3,000. A DLI annual subscription spans from the beginning of April to the end of March of the following year.

Invoicing procedures

The DLI invoice is sent once a year during the April/May period. The invoice is usually sent directly to the educational institution's financial services department. If a DLI Contact receives an invoice and requires assistance, they can contact the DLI unit for further clarification.


Withdrawing from the DLI Program

Implications of withdrawing from the DLI Program

Should an institution wish to withdraw from the DLI Program, one-year notice will be required and all copies of data products (including data files) obtained from the DLI must be either destroyed or returned. Written confirmation of this will be required.