Why are we conducting this survey?

This survey is conducted by Statistics Canada in order to collect the necessary information to support the Integrated Business Statistics Program (IBSP). This program combines various survey and administrative data to develop comprehensive measures of the Canadian economy.

The statistical information from the IBSP serves many purposes, including:

• Obtaining information on the supply of and/or demand for energy in Canada
• Enabling governmental agencies to fulfill their regulatory responsibilities in regards to public utilities
• Enabling all levels of government to establish informed policies in the energy area
• Assisting the business community in the corporate decision-making process

Your information may also be used by Statistics Canada for other statistical and research purposes.

Your participation in this survey is required under the authority of the Statistics Act.

Other important information

Authorization to collect this information

Data are collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S-19.

Confidentiality

By law, Statistics Canada is prohibited from releasing any information it collects that could identify any person, business, or organization, unless consent has been given by the respondent, or as permitted by the Statistics Act. Statistics Canada will use the information from this survey for statistical purposes only.

Record linkages

To enhance the data from this survey and to reduce the reporting burden, Statistics Canada may combine the acquired data with information from other surveys or from administrative sources.

Data-sharing agreements

To reduce respondent burden, Statistics Canada has entered into data-sharing agreements with provincial and territorial statistical agencies and other government organizations, which have agreed to keep the data confidential and use them only for statistical purposes. Statistics Canada will only share data from this survey with those organizations that have demonstrated a requirement to use the data.

Section 11 of the Statistics Act provides for the sharing of information with provincial and territorial statistical agencies that meet certain conditions. These agencies must have the legislative authority to collect the same information, on a mandatory basis, and the legislation must provide substantially the same provisions for confidentiality and penalties for disclosure of confidential information as the Statistics Act. Because these agencies have the legal authority to compel businesses to provide the same information, consent is not requested and businesses may not object to the sharing of the data.

For this survey, there are Section 11 agreements with the provincial and territorial statistical agencies of Newfoundland and Labrador, Nova Scotia, New Brunswick, Québec, Ontario, Manitoba, Saskatchewan, Alberta, British Columbia and the Yukon. The shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Section 12 of the Statistics Act provides for the sharing of information with federal, provincial or territorial government organizations.

Under Section 12, you may refuse to share your information with any of these organizations by writing a letter of objection to the Chief Statistician, specifying the organizations with which you do not want Statistics Canada to share your data and mailing it to the following address:

Chief Statistician of Canada
Statistics Canada
Attention of Director, Enterprise Statistics Division
150 Tunney's Pasture Driveway
Ottawa, Ontario
K1A 0T6

You may also contact us by email at statcan.esd-helpdesk-dse-bureaudedepannage.statcan@statcan.gc.ca or by fax at 613-951-6583.

For this survey, there are Section 12 agreements with the statistical agencies of Prince Edward Island, the Northwest Territories and Nunavut as well as with the provincial and territorial government ministries responsible for the energy sector, the Ministère des Finances du Québec, the Canada Energy Regulator, Natural Resources Canada and Environment and Climate Change Canada.

For agreements with provincial and territorial government organizations, the shared data will be limited to information pertaining to business establishments located within the jurisdiction of the respective province or territory.

Business or organization and contact information

1. Verify or provide the business or organization's legal and operating name and correct where needed.

Note: Legal name modifications should only be done to correct a spelling error or typo.

Legal Name

The legal name is one recognized by law, thus it is the name liable for pursuit or for debts incurred by the business or organization. In the case of a corporation, it is the legal name as fixed by its charter or the statute by which the corporation was created.

Modifications to the legal name should only be done to correct a spelling error or typo.

To indicate a legal name of another legal entity you should instead indicate it in question 3 by selecting 'Not currently operational' and then choosing the applicable reason and providing the legal name of this other entity along with any other requested information.

Operating Name

The operating name is a name the business or organization is commonly known as if different from its legal name. The operating name is synonymous with trade name.

• Legal name
• Operating name (if applicable)

2. Verify or provide the contact information for the designated contact person for the business or organization, and correct information if needed.

Note: The designated contact person is the person who should receive this questionnaire. The designated contact person may not always be the one who actually completes the questionnaire.

• First name
• Last name
• Title
• Preferred language of communication
  • English
  • French
• Mailing address (number and street)
• City
• Province, territory or state
• Postal code or ZIP code
• Country
  • Canada
  • United States
• Email address
• Telephone number (including area code)
• Extension number (if applicable)
  The maximum number of characters is 10.
• Fax number (including area code)

3. Verify or provide the current operational status of the business or organization identified by the legal and operating name above.

• Operational
• Not currently operational (e.g., temporarily or permanently closed, change of ownership)
  Why is this business or organization not currently operational?
  • Seasonal operations
    • When did this business or organization close for the season?
      • Date
    • When does this business or organization expect to resume operations?
      • Date
  • Ceased operations
    • When did this business or organization cease operations?
      • Date
    • Why did this business or organization cease operations?
      • Bankruptcy
      • Liquidation
      • Dissolution
      • Other
    • Specify the other reasons why the operations ceased
  • Sold operations
    • When was this business or organization sold?
      • Date
    • What is the legal name of the buyer?
  • Amalgamated with other businesses or organizations
    • When did this business or organization amalgamate?
      • Date
    • What is the legal name of the resulting or continuing business or organization?
    • What are the legal names of the other amalgamated businesses or organizations?
  • Temporarily inactive but will re-open
    • When did this business or organization become temporarily inactive?
      • Date
    • When does this business or organization expect to resume operations?
      • Date
    • Why is this business or organization temporarily inactive?
  • No longer operating due to other reasons
    • When did this business or organization cease operations?
      • Date
    • Why did this business or organization cease operations?

4. Verify or provide the current main activity of the business or organization identified by the legal and operating name above.

Note: The described activity was assigned using the North American Industry Classification System (NAICS).

This question verifies the business or organization's current main activity as classified by the North American Industry Classification System (NAICS). The NAICS is an industry classification system developed by the statistical agencies of Canada, Mexico and the United States. Created against the background of the North American Free Trade Agreement, it is designed to provide common definitions of the industrial structure of the three countries and a common statistical framework to facilitate the analysis of the three economies. NAICS is based on supply-side or production-oriented principles, to ensure that industrial data, classified to NAICS, are suitable for the analysis of production-related issues such as industrial performance.

The target entity for which NAICS is designed are businesses and other organizations engaged in the production of goods and services. They include farms, incorporated and unincorporated businesses and government business enterprises. They also include government institutions and agencies engaged in the production of marketed and non-marketed services, as well as organizations such as professional associations, unions, charitable or non-profit organizations, and the employees of households.

The associated NAICS should reflect those activities conducted by the business or organizational units targeted by this questionnaire only, as outlined in the 'Answering this questionnaire' section and which can be identified by the specified legal and operating name. The main activity is the activity which most defines the targeted business or organization's main purpose or reason for existence. For a business or organization that is for-profit, it is normally the activity that generates the majority of the revenue for the entity.

The NAICS classification contains a limited number of activity classes; the associated classification might be applicable for this business or organization even if it is not exactly how you would describe this business or organization's main activity.

Please note that any modifications to the main activity through your response to this question might not necessarily be reflected prior to the transmitting of subsequent questionnaires and as a result they may not contain this updated information.

The following is the detailed description including any applicable examples or exclusions for the classification currently associated with this business or organization.

Description and examples

• This is the current main activity
  • Provide a brief but precise description of this business or organization's main activity
  • e.g., breakfast cereal manufacturing, shoe store, software development
• This is not the current main activity

Main activity

5. You indicated that is not the current main activity.

Was this business or organization's main activity ever classified as: ?

• Yes
  • When did the main activity change?
    Date
• No

6. Search and select the industry activity classification that best corresponds to this business or organization's main activity.

How to search:

• If desired, you can filter the search results by first selecting the business or organization's activity sector.
• Enter keywords or a brief description that best describe the business or organization’s main activity.
• Press the Search button to search the database for an industry activity classification that best matches the keywords or description you provided.
• Select an industry activity classification from the list.

Select this business or organization's activity sector (optional)

• Farming or logging operation
• Construction company or general contractor
• Manufacturer
• Wholesaler
• Retailer
• Provider of passenger or freight transportation
• Provider of investment, savings or insurance products
• Real estate agency, real estate brokerage or leasing company
• Provider of professional, scientific or technical services
• Provider of health care or social services
• Restaurant, bar, hotel, motel or other lodging establishment
• Other sector

Method of collection

1. Indicate whether you will be answering the remaining questions or attaching files with the required information.

• Answering the remaining questions
• Attaching files

Unit of measure

1. What unit of measure will this business use to report natural gas quantities?

Amounts: Report amounts (1000m3 or Gigajoules) of natural gas received and delivered during the month under review.

• Thousands of cubic metres (103m3)
• Gigajoules (GJ)

Supply of natural gas

2. What was the quantity of natural gas received directly from the following?

Natural gas supply

Transmission pipelines
Report quantities of natural gas received from transmission pipelines (NAICS 486210) connected directly to your company's distribution system.

Transmission pipelines are establishments primarily engaged in the pipeline transportation of natural gas from gas fields or processing plants to local distribution systems.

Storage facilities
Report quantities of natural gas received from storage facilities (NAICS 493190) connected directly to your company's distribution system.

Storage facilities include natural gas storage caverns and liquefied natural gas storage, but exclude establishments primarily engaged in liquefaction and regasification of natural gas for purposes of transport (NAICS 488990).

Other gas distributors (utility distribution systems)
Report quantities of natural gas received from other gas distributors (NAICS 221210) connected directly to your company's distribution system.

Gas distributors are establishments primarily engaged in the distribution of natural or synthetic gas to the ultimate consumers through a system of mains.

Total supply of natural gas
Report total quantities of gas received.

Note: In the following sections, you will be asked for data that will sum up to the total disposition of natural gas. This total value is expected to balance within +/- 5% of the total supply of natural gas indicated above.

Heating value of natural gas supply

3. What was the average heating value in gigajoules (GJ) per thousand cubic meters of natural gas received?

Heat value of natural gas supply

Average heating value in gigajoules per thousand cubic metres: Report average heat content (i.e., calorific value) of your natural gas receipts for the reported reference month.

Heating value in GJ per thousand cubic metres

Disposition of natural gas

4. During the reference month, to which of the following did this business deliver natural gas?

Select all that apply.

Direct deliveries to consumers

• System gas consumers
• Consumers who are enrolled with third party marketers such as Direct Energy
• Consumers who have purchased their own natural gas directly from suppliers

Other deliveries

• Transmission pipelines
• Storage facilities
• Other gas distributors

Disposition of natural gas - system gas consumers

5. For the following types of system gas consumers, what were the quantity and value of the natural gas delivered and the number of customers?

Exclude natural gas delivered to other distributors.

Disposition of natural gas - system gas consumers

Deliveries to system gas consumers
Report deliveries of utility-purchased natural gas to consumers.

Deliveries to power generation plants
Report gas delivered to electric power generation plants (NAICS 2211) connected directly to your company's distribution system (at metered interconnections).

This industry comprises establishments primarily engaged in the generation of bulk electric power by natural gas.

Deliveries to other industrial consumers
Report gas delivered to industrial establishments other than power generation plants.

Include:

• Agriculture and forestry
• Mining, quarrying, and oil and gas extraction
• Construction
• Manufacturing

Exclude:

• Electric power generation
• Wholesale and retail trade
• Transportation and warehousing
• Other commercial buildings (e.g., public institutions)
• Natural gas transmission pipelines
• Natural gas storage facilities
• Natural gas distributors

Deliveries to commercial and institutional consumers
Report gas delivered to commercial and institutional establishments.

Include:

• Wholesale and retail trade
• Transportation and warehousing
• Other commercial buildings. (e.g., public institutions)

Deliveries to residential consumers
Report gas delivered for domestic use (including multi-dwelling apartments).

Disposition of natural gas - consumers enrolled with third party marketers

6. For the following types of consumers who are enrolled with third party marketers such as Direct Energy, what were the quantity and value of natural gas delivered and the number of customers?

Exclude natural gas delivered to other distributors.

Disposition of natural gas - consumers enrolled with third party marketers

Deliveries to consumers enrolled with a third party marketer
Report deliveries to consumers who have purchased their natural gas through a gas marketer or broker.

Deliveries to power generation plants
Report gas delivered to electric power generation plants (NAICS 2211) connected directly to your company's distribution system (at metered interconnections).

This industry comprises establishments primarily engaged in the generation of bulk electric power, by natural gas.

Deliveries to other industrial consumers
Report gas delivered to industrial establishments other than power generation plants.

Include:

• Agriculture and forestry
• Mining, quarrying, and oil and gas extraction
• Construction
• Manufacturing

Exclude:

• Electric power generation
• Wholesale and retail trade
• Transportation and warehousing
• Other commercial buildings (e.g., public institutions)
• Natural gas transmission pipelines
• Natural gas storage facilities
• Natural gas distributors

Deliveries to commercial and institutional consumers
Report gas delivered to commercial and institutional establishments.

Include:

• Wholesale and retail trade
• Transportation and warehousing
• Other commercial buildings. (e.g., public institutions)

Deliveries to residential consumers
Report gas delivered for domestic use (including multi-dwelling apartments).

Disposition of natural gas - purchased directly from suppliers

7. For the following types of consumers who have purchased their own natural gas directly from suppliers, what were the quantity of natural gas delivered and the number of customers?

Exclude natural gas delivered to other distributors.

Disposition of natural gas - purchased directly from suppliers

Deliveries to consumers who have purchased directly from suppliers
Report deliveries to consumers who have purchased their natural gas directly from suppliers.

Deliveries to power generation plants
Report gas delivered to electric power generation plants (NAICS 2211) connected directly to your company's distribution system (at metered interconnections).

This industry comprises establishments primarily engaged in the generation of bulk electric power by natural gas.

Deliveries to other industrial consumers
Report gas delivered to industrial establishments other than power generation plants.

Include:

• Agriculture and forestry
• Mining, quarrying, and oil and gas extraction
• Construction
• Manufacturing

Exclude:

• Electric power generation
• Wholesale and retail trade
• Transportation and warehousing
• Other commercial buildings (e.g., public institutions)
• Natural gas transmission pipelines
• Natural gas storage facilities
• Natural gas distributors

Deliveries to commercial and institutional consumers
Report gas delivered to commercial and institutional establishments.

Include:

• Wholesale and retail trade
• Transportation and warehousing - Other commercial buildings. (e.g., public institutions)

Deliveries to residential consumers
Report gas delivered for domestic use (including multi-dwelling apartments).

Disposition of natural gas - other deliveries

8. What was the quantity of natural gas delivered to the following recipients?

Disposition of natural gas - other deliveries

Deliveries to transmission pipelines
Report quantities of gas delivered to transmission pipelines (NAICS 486210) connected directly to your company's distribution system.

Transmission pipelines are establishments primarily engaged in the pipeline transportation of natural gas from gas fields or processing plants to local distribution systems.

Deliveries to storage facilities
Report quantities of gas delivered to storage facilities (NAICS 493190) connected directly to your company's distribution system.

Storage facilities include natural gas storage caverns and liquefied natural gas storage, but exclude establishments primarily engaged in liquefaction and regasification of natural gas for purposes of transport (NAICS 488990).

Deliveries to other gas distributors
Report quantities of gas deliveries to other gas distributors (NAICS 221210) connected directly to your company's distribution system.

Gas distributors are establishments primarily engaged in the distribution of natural or synthetic gas to the ultimate consumers through a system of mains.

Disposition of natural gas - other dispositions of natural gas

9. What was the quantity of natural gas consumed by this business for its own use?

Disposition of natural gas - other dispositions of natural gas

Own use: Report quantities of gas consumed in operating your pipeline system.

10. What was the quantity of natural gas attributed to line-pack fluctuations?

Disposition of natural gas - other dispositions of natural gas

Line pack fluctuation: Report the difference in the pipeline system from the beginning to the end of the reference month due to changes of temperature and/or pressure.

11. What was the quantity of natural gas attributed to metering differences, line losses, and other unaccounted-for and cyclical-billing adjustments?

Disposition of natural gas - other dispositions of natural gas

Metering differences, line loss, and other billing adjustments that are cyclical and not accounted for: Report the difference between the total supply and the total disposition. This difference includes leakage or other losses, discrepancies due to meter inaccuracies, and other variants, particularly billing lag.

Heating value of delivered natural gas

12. What was the average heating value in gigajoules (GJ) per thousand cubic metres of delivered natural gas?

Heat value of delivered natural gas

Average heating value in gigajoules per thousand cubic metres: Report average heat content (i.e., calorific value) of your total Disposition of natural gas for the reported reference month.

Heating value in GJ per thousand cubic metres

Summary of total supply and disposition of natural gas

13. This is a summary of the supply and disposition of natural gas.

Please review the values and if needed, press the Previous button at the bottom of the page to navigate to the previous pages to make any modifications.

Thousands of cubic metres (10³m³)

1. Total supply of natural gas
2. Total disposition of natural gas

14. The total supply of natural gas X is disproportionate to the total disposition of natural gas X by greater than 5%. Please provide a justification in the box below or navigate backwards and correct your entries where necessary.

Provide your comments:
200 characters available

Changes or events

15. Indicate any changes or events that affected the reported values for this business or organization, compared with the last reporting period.

Select all that apply.

• Strike or lock-out
• Exchange rate impact
• Price changes in goods or services sold
• Contracting out
• Organizational change
• Price changes in labour or raw materials
• Natural disaster
• Recession
• Change in product line
• Sold business or business units
• Expansion
• New or lost contract
• Plant closures
• Acquisition of business or business units
• Other
  Specify the other changes or events:
• No changes or events

Contact person

16. Statistics Canada may need to contact the person who completed this questionnaire for further information.

Is John Smith the best person to contact?

• Yes
• No

Who is the best person to contact about this questionnaire?

• First name:
• Last name:
• Title:
• Email address:
• Telephone number (including area code):
• Extension number (if applicable):
  The maximum number of characters is 5.
• Fax number (including area code):

Feedback

17. How long did it take to complete this questionnaire?

Include the time spent gathering the necessary information.

• Hours:
• Minutes:

18. Do you have any comments about this questionnaire?

Canadian Centre for Education Statistics

Postsecondary Student Information System (PSIS)
Record Layout, Files and Data Element Descriptions

For use when reporting data for 2024/2025 and previous academic years

December 2025

Postsecondary Student Information System (PSIS)
Record Layout, Files and Data Element Descriptions
Data Submission Information at a Glance

This information is collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S-19.

Completion of this questionnaire is a legal requirement under this act.

Survey Purpose

The Postsecondary Student Information System (PSIS) is a national survey that enables Statistics Canada to provide detailed information on enrolments and graduates of Canadian public postsecondary institutions in order to meet policy and planning needs in the field of postsecondary education. The information may also be used by Statistics Canada for other statistical and research purposes.

Confidentiality

Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act. Statistics Canada will use the information from this survey for statistical purposes and research purposes.

Please note that in the following record layout, words designating the masculine gender include the feminine gender.

PSIS Database Structure

The PSIS database holds data at two (2) levels: (1) institution, program and course data; and (2) student data. The institution, program and course data includes a list of all public postsecondary institutions in Canada, and an inventory of all programs and courses offered through these institutions. The student data contains demographic, program, and course information for students registered at these institutions.

The information required to feed the PSIS database is stored in the six (6) PSIS data files, which are transmitted to Statistics Canada. The six (6) files describe either the student, or the institution and its available programs. The files and their interrelationships can be described as follow: The Institution Description file is linked to the Institution Program and Institution Course files whereas the Student Description file is linked to the Student Program and Student Course files. In addition, the Student Program file is linked to the Institution Program file and the Institution Course file is linked to the Student Course file.

Note to user: Data elements not in bold are those required to identify a unique record (each column corresponds to a file). Data elements required to link the files between them are identified by row. For example, the data elements required to link the ID and the SC files are: 1005/1000, 1025, 1035 and 1036.

Six (6) PSIS Input Files and File Description

Listed below are six (6) PSIS input files which you will need to submit in your annual report cycle (due by February 2, 2026). A brief description of each file is also outlined below.

1. Institution Description (ID) file
2. Institution Program (IP) file
3. Institution Course (IC) file
4. Student Description (SD) file
5. Student Program (SP) file
6. Student Course (SC) file

Institution Metadata

1. Institution Description (ID) file

(Postsecondary institution metadata; number of elements = 5; length = 132 bytes)
The Institution Description (ID) file lists and describes the different periods of academic activity by which programs and courses are organized. Specifically, the records contained on the ID file describe how a postsecondary institution divides its year into periods (sessions, terms, or other components) during which courses are commonly offered. Postsecondary institutions provide one (1) ID record for each period that begins or ends during the twelve (12) month report cycle. (For more detailed information, please refer to the Institution Description (ID) file section of this document.)

Please note that the information contained on the ID file is used to validate the Institution Code (element ID1025) provided to all of the six (6) PSIS files. It is also used to validate the period in which student courses are offered (element ID1035). Each period in which courses are reported on the Student Course (SC) file must also be present on the ID file. 

2. Institution Program (IP) file

(Postsecondary institution metadata; number of elements = 11; length = 314 bytes)
The Institution Program (IP) file contains program code and program name (IP2000, IP2020), program duration (IP2070 and IP2071), credential type (IP2010) and other characteristics of each program offered by the postsecondary institution. The IP file is an inventory of the programs offered by the postsecondary institution. It contains one (1) IP record for each program offered during the twelve (12) month cycle.
Please note that there is a logical link between this file and the Student Program (SP) file. The SP file contains one (1) record for each combination of student and program. Each program code reported on the SP file must be present on the IP file. (For more detailed information, please refer to the Institution Program (IP) file section of this document.)

3. Institution Course (IC) file

(Postsecondary institution metadata; number of elements = 7; length = 260 bytes)
The Institution Course (IC) file contains course code and course name (IC3000, IC3020), course credits normally awarded and course credit units (IC3090, IC3091) and other characteristics of each course offered by the postsecondary institution. The IC file is an inventory of the courses offered by the postsecondary institution. One (1) IC record for each of the courses offered during the twelve (12) month cycle should be reported.
Please note that there is a logical link between this file and the Student Course (SC) file. The SC file contains one (1) record for each combination of student and course. Each course code reported on the SC file must be present on the IC file. (For more detailed information, please refer to the Institution Course (IC) file section of this document.)

Student Metadata

4. Student Description (SD) file

(Student metadata; number of elements = 37; length = 1018 bytes)
The Student Description (SD) file contains demographic and other descriptive information about the students attending the various postsecondary institutions. Among others, it contains student name (SD4040 to SD4050), birth date (SD4230), gender (SD4240), Social Insurance Number (SIN) (SD4020), contact information (SD4060 to SD4180), and characteristics such as whether or not the student has self-identified as an Aboriginal person (SD4210).This file contains one (1) record per student per postsecondary institution.

Please note that there is a logical link between this file and the Student Program (SP) file. The SD file contains one (1) record per student enrolled in a program or who has graduated from a program. (For more detailed information, please refer to the Student Description (SD) file section of this document.)

5. Student Program (SP) file

(Student metadata; number of elements = 17; length = 402 bytes)
The Student Program (SP) file contains one (1) record for each program in which the student was enrolled during the reporting cycle.  The student program record includes the original dates in which the student started/ended a program (SP5010, SP5090), student status in program at end of report cycle (SP5100), specialization or major field of study (SP5015 and SP5016), total transfer credits (SP5220), cumulative credits for program (SP5230) and other characteristics of the student’s program as recorded by the postsecondary institution.

Please note that there is a logical link between this file and the Institution Program (IP) file. Each program code reported on the SP file must be present on the IP file. In addition, there is a logical link between this file and the Student Description (SD) file. Each student record reported on the SD file must be associated with at least one (1) program record on the SP file. (For more detailed information, please refer to the Student Program (SP) file section of this document.)

6. Student Course (SC) file

(Student metadata; number of elements = 10; length = 258 bytes)
The Student Course (SC) file contains one (1) record for each course in which the student was enrolled during the reporting cycle. Also, include one (1) course record for students that are registered either in a CO-OP work term, writing a thesis, or performing any other academic activities related to their program but not structured as a course. The student course record includes the dates which the student started/ended the course (SC6020, SC6021) and status in course at end of report cycle (SC6030).

Please note that there is a logical link between this file and the Institution Course (IC) file. Each course code reported on the SC file must be present on the IC file. In addition, there is a logical link between this file and the Student Program (SP) file. Each program in which the student was enrolled (SP file) must be associated with at least one (1) course record on the SC file. The SP record for a student who graduates during the report cycle and for which the student did not have any course registrations during the report cycle (e.g., the student applies for and is granted a credential during the current report cycle for work completed in an earlier cycle) should not have an associated SC record. (For more detailed information, please refer to the Student Course (SC) file section of this document.)

Postsecondary Student Information System (PSIS)
Institution Description (ID) File

The following data elements are required to identify unique records: Start date of report cycle (ID1005), Institution Code (ID1025), Period Code (ID1035), and Sub-period Code (ID1036)

Record Layout, Files and Data Element Descriptions

First, select your start date of report cycle and store it in element ID1005. Please see the description of ID1005 for guidance on how to select your report cycle.

The Institution Description (ID) file lists and describes the different periods of academic activity by which programs and courses are organized. Specifically, the records contained on the ID file describe how a postsecondary institution divides its year into periods (sessions, terms, or other components) during which courses are commonly offered. Postsecondary institutions provide one (1) ID record for each period that begins or ends during the twelve (12) month report cycle. Periods can be of any length (although not many courses span twelve (12) consecutive months or more). Periods include the time allocated for exams. Your periods can begin before your report start date and can extend beyond the end of your report cycle. See data element ID1035, (Period Code) for suggestions on how to report periods.

Institution Code (element 1025 on all six (6) PSIS files)

You will find your code(s) on the list of postsecondary institution codes supplied by Statistics Canada.

Each eight (8)-digit code comprises a two (2)-digit province, a three (3)-digit postsecondary institution and a three (3)-digit campus. The list contains one (1) code for the parent postsecondary institution and one (1) for each campus. The parent institution code has 000 in the last three (3) digits, while the campuses are numbered sequentially beginning with 001. Postsecondary institutions without campuses have only a parent institution code. Examples: Postsecondary institution XXX in province P1 has two (2) campuses and postsecondary institution YYY in province P2 has none. Their codes would appear on the code list as follows: Postsecondary institution XXX includes P1XXX000 for Parent Institution; P1XXX001, Campus 1; P1XXX002; Campus 2; and Postsecondary institution YYY includes P2YYY000 for Parent Institution.

If your postsecondary institution has campuses, you can choose to report your PSIS data at the campus level or at the parent (000) level depending on how you store your postsecondary institution metadata and student metadata on your own administrative systems. We recommend reporting at the lowest level available, as more detailed analysis can potentially be done.

The following combinations of reporting level and file type are valid. Choose one (1) reporting level for all three (3) postsecondary institution metadata files and one (1) for all three (3) student metadata files; (i.e., do not combine parent- and campus-level reporting within the three (3) postsecondary institution metadata files or within the three (3) student metadata files).

Postsecondary institution metadata (ID, IP, IC) Parent Institution and Campus is paired with Student metadata (SD, SP, SC) Parent Institution and Campus.

Postsecondary Student Information System (PSIS)
Institution Program (IP) File

The following data elements are required to identity unique records: Year of Start of Report Cycle (IP1000), Institution Code (IP1025), Program Code (IP2000), and Credential Type (IP2010)

Record Layout, Files and Data Element Descriptions

The Institution Program (IP) file contains program code and program name (IP2000, IP2020), program duration (IP2060 to IP2071), credential type (IP2010, IP2011), educational entrance requirements (IP2150 to IP2155) and other characteristics of each program offered by the postsecondary institution. The IP file is an inventory of the programs offered by the postsecondary institution. It contains one (1) IP record for each program offered during the twelve (12) month cycle.

There is a logical link between this file and the Student Program (SP) file. The SP file contains one (1) record for each combination of student and program. Each program code reported on the SP file must be present on the IP file.

If students are taking courses without registration in a program, create as many non-program records on the IP file for each of the non-program categories appropriate to your institution (see element IP2015). This will involve:

1. putting a program name in element IP2020;
2. putting a program code in element IP2000;
3. putting a value of "98 - Not applicable" in element IP2010;
4. assigning the students to this program in the SP file; and
5. following the instructions in the other elements for the assignment of "Not Applicable" code for this non-program record.

Please refer to the "Program type" and "Non-credit" entries of the Reporting Guide for Program Type and Credential Type for additional information on the non-programs.

Universities that store their program data with separate fields for degree and specialization(s) or major field(s) of study may be able to report just the degree code in element IP2000 and the student’s specialization(s) or major field(s) of study in elements SP5015, SP5016 and SP5017 on the SP file. For example, if all BA programs have the same duration, credit requirement, provincial funding code, entrance requirements, on-the-job training (OJT) components, etc., then you could report only one (1)  IP record for all BA’s, with element IP2000 = "BA", and then show the different majors on the SP records of individual students. But if some of the BA programs have different durations or credit requirements, etc., then you must provide separate IP records for them. In these cases, you could combine the degree code and the specialization(s) or major field(s) of study in element IP2000 of the IP and SP records.

For programs that award two (2) credentials, please refer to the "Joint credential program" entry of the Reporting Guide for Program Type and Credential Type.

For programs that may lead to the option of several qualifications in terms of successful outcomes, such as one program (same code) which leads to a certificate or a diploma, please refer to the "programs with multiple exit options" entry of the Reporting Guide for Program Type and Credential Type.

For apprenticeship programs, provide one (1) IP record for each year or level of the program.

For the entire reporting period, describe all the programs offered during the twelve (12) months beginning on your Report Cycle Start Date.

Postsecondary Student Information System (PSIS)
Institution Course (IC) File

The following data elements are required to identify unique records: Year of Start of Report Cycle (IC1000), Institution Code (IC1025), and Course Code (IC3000)

Record Layout, Files and Data Element Descriptions

The Institution Course (IC) file contains course code and course name (IC3000, IC3020), course duration and course duration units (IC3080, IC3081), course credits normally awarded and course credit units (IC3090, IC3091) and other characteristics of each course offered by the postsecondary institution. The IC file is an inventory of the courses offered by the postsecondary institution. One (1) IC record for each of the courses offered during the twelve (12) month cycle should be reported.

There is a logical link between this file and the Student Course (SC) file. The SC file contains one (1) record for each combination of student and course. Each course code reported on the SC file must be present on the IC file.

For the entire reporting period, describe all the courses offered during the twelve (12) months beginning on your Report Cycle Start Date.

Postsecondary Student Information System (PSIS)
Student Description (SD) File

The following data elements are required to identity unique records: Year of Start of Report Cycle (SD1000), Institution Code (SD1025), and Institution's Student Identifier (SD4000)

Record Layout, Files, and Data Elements Descriptions

The Student Description (SD) file contains demographic and other descriptive information about the students attending the various postsecondary institutions. Among others, it contains student name (SD4040 to SD4050), birth date (SD4230), gender (SD4240), Social Insurance Number (SIN) (SD4020), contact information (SD4060 to SD4180), and characteristics such as whether or not the student has self-identified as an Aboriginal (SD4210). This file contains one (1) record per student per postsecondary institution.

You are requested to provide one (1) record for each student registered at the postsecondary institution at any time between your Start Date of report cycle (ID1005) and the end of your winter term, or the end of your academic year if your postsecondary institution does not have a winter term. Also, include one (1) SD record for a student who graduates during the report cycle, even if the student did not have any course registrations during the report cycle (e.g., the student applies for, and is granted a credential during the current report cycle for work completed in an earlier cycle).

Also, include any students who were last registered in the previous report year and whose status in the program was "Unknown" at the time the previous year's Report was produced. The "Unknown" status refers to element SP5100 on the SP file: Status was unknown (under review or not yet determined or dependent on the completion or grading of courses that normally would have ended by the end of the report cycle). These students should be included in the Report to ensure that Statistics Canada can update their end status.

If the student was registered in more than one (1) program during the report cycle, provide only one (1) SD record and multiple Student Program (SP) records.

There is a logical link between this file and the Student Program (SP) file. The SD file contains one (1) record per student enrolled in a program or who has graduated from a program in the current reporting year.

Postsecondary Student Information System (PSIS)
Student Program (SP) File

The following data elements are required to identity unique records: Year of Start of Report Cycle (SP1000), Institution Code (SP1025), Institution's Student Identifier (SP4000), Student's Program Code (SP2000), Credential Type (SP2010), and Original Start Date in Program (SP5010)

Record Layout, Files, and Data Elements Descriptions

The Student Program (SP) file contains one (1) record for each program in which the student was enrolled during the reporting cycle. The student program record includes the original dates in which the student started/ended a program (SP5010, SP5090), student status in program at end of report cycle (SP5100), specialization or major field of study (SP5015 to SP5021), total transfer credits (SP5220), fees billed (SP5190 to SP5200), cumulative credits for program (SP5230) and other characteristics of the student’s program as recorded by the postsecondary institution.

Report one (1) SP record for each program in which the student is registered at any time during the report cycle. Also, include one (1) SP record for a student who graduates during the report cycle, even if the student did not have any course registrations during the report cycle (e.g., the student applies for and is granted a credential during the current report cycle for work completed in an earlier cycle).

If the student was registered in more than one (1) program during the report cycle, provide only one (1) SD record and multiple Student Program (SP) records.

There is a logical link between this file and the Institution Program (IP) file. Each program code reported on the SP file must be present on the IP file. In addition, there is a logical link between this file and the Student Description (SD) file. Each student record reported on the SD file must be associated with at least one (1) program record on the SP file.

Universities that store their program data with separate fields for degree and specialization(s) or major field(s) of study should report the student's degree in element SP2000 and the student's specialization(s) or major field(s) of study in elements SP5015, SP5016 and SP5017.

For programs that award two (2) credentials, please consult the "Joint credential program" entry of the Reporting Guide for Program Type and Credential Type.

If the student is taking courses without being registered in a program, do not omit the student from the SP file. Create one (1) SP record with a non-program code in element SP2000 to match the non-program record created on the IP file. Follow the instructions in the other elements of the SP file for the assignment of "Not applicable" codes for this non-program record. Please refer to the "Program type" and "Non-credit" entries of the Reporting Guide for Program Type and Credential Type for additional information on the non-program records.

Postsecondary Student Information System (PSIS)
Student Course (SC) File

The following data elements are required to identity unique records: Year of Start of Report Cycle (SC1000), Institution Code (SC1025), Institution's Student Identifier (SC4000), Student's Course Code (SC3000), Date Student Started Course (SC6020), and Number or Code of Student's Course Section (SC6070)

Record Layout, Files, and Data Elements Descriptions

The Student Course (SC) file contains one (1) record for each course in which the student was enrolled during the reporting cycle. Also, include one (1) course record for students that are registered either in a CO-OP work term, writing a thesis, or performing any other academic activities related to their program but not structured as a course. The student course record includes the dates which the student started/ended the course (SC6020, SC6021), status in course at end of report cycle (SC6030), the credits student would receive for course (SC6060), tuition fees billed for course (SC6040) and other characteristics of the student’s course as recorded by the postsecondary institution.

Report one (1) SC record for each course in which the student is registered at any time during the report cycle after the final day for course additions and deletions (as defined by your postsecondary institution: usually about two (2) weeks after classes begin). Exclude courses for which the student is wait listed. Also, exclude courses for which the student was not registered and did not actually attend, even if the student received credit for the course by means of a challenge or by some other administrative method.

There is a logical link between this file and the Institution Course (IC) file. Each course code reported on the SC file must be present on the IC file. In addition, there is a logical link between this file and the Student Program (SP) file. Each program in which the student was enrolled (SP file) must be associated with at least one (1) course record on the SC file. The SP record for a student who graduates during the report cycle and for which the student did not have any course registrations during the report cycle (e.g., the student applies for and is granted a credential during the current report cycle for work completed in an earlier cycle) should not have an associated SC record.

For the 2024/2025 report cycle, the submission deadline is February 2, 2026.

If you have any questions, please contact us by e-mail at statcan.PSIS-SIEP.statcan@statcan.gc.ca

This document is confidential when completed.

Coverage Statement:

If necessary, please make address label corrections in the boxes below.

• Legal name
• Business name
• Title of contact
• First name of contact
• Last name of contact
• Address (number and street)
• City
• Province/territory or state
• Country
• Postal code/ zip code
• Language preference
  • English
  • French

This information is collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S-19.

Completion of this questionnaire is a legal requirement under this act.

Survey purpose

To obtain information on the supply of and demand for energy in Canada. This information serves as an important indicator of Canadian economic performance, is used by all levels of government in establishing informed policies in the energy area and, in the case of public utilities, is used by governmental agencies to fulfil their regulatory responsibilities. The private sector likewise uses this information in the corporate decision-making process. Your information may also be used by Statistics Canada for other statistical and research purposes.

Security of emails and faxes

Statistics Canada advises you that there could be a risk of disclosure during facsimile or e-mail. However, upon receipt, Statistics Canada will provide the guaranteed level of protection afforded to all information collected under the authority of the Statistics Act.

Confidentiality

Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act. Statistics Canada will use the information from this survey for statistical and research purposes.

Data-sharing agreements

To reduce respondent burden, Statistics Canada has entered into data sharing agreements with provincial and territorial statistical agencies and other government organizations, which have agreed to keep the data confidential and use them only for statistical purposes.

Information on data sharing agreements and record linkage can be found on the last page of this questionnaire.

Reporting instructions

Please refer to the reporting instruction.

Inventories (cubic metres)

Reporting period:

Instructions:

1. Pipelines: Include inventories held in tanks, terminals and lines.
   Marine vessels: Include inventories held on vessels and at terminals.
2. For each product (see Product List tab) and region, please report opening and closing inventories for the month.
   Report opening inventories on the 1st day of the reporting month (start of day).
   Report closing inventories on the last day of the reporting month (end of day).
   Note: Opening inventories should equal previous month's closing inventories.
3. For product definitions and detailed survey instructions please consult the Reporting Instructions.

Comments: Indicate any changes or events that affected reported inventories for this reporting period.

Movements (cubic metres)

Reporting period:

Instructions:

1. Please report all movements (volume) by product type moved from shipping region to receiving region.
2. Report each volume based on the arrival of the product at the receiving region for the specified reporting period.
3. Exclude intermediate movements if operating in more than two provinces.
   Pipeline example: A shipment originating in US, passing through Manitoba and Saskatchewan, and terminating in Alberta, is reported as a movement from United States to Alberta only.
   Marine vessel example: A shipment originating in US, passing through Newfoundland and Quebec, and terminating in Ontario, is reported as a movement from United States to Ontario only.
4. For product definitions and detailed survey instructions please consult the Reporting Instructions.

Comments: Indicate any changes or events that affected reported movements for this reporting period.

Lists of valid responses

Products

• Asphalt
• Aviation gasoline, blending components
• Aviation gasoline, finished
• Biodiesel (FAME)
• Crude oil, bitumen
• Crude oil, heavy crude oil
• Crude oil, lease condensate
• Crude oil, light crude oil
• Crude oil, synthetic crude oil
• Diesel fuel oil
• Fuel ethanol
• Hydrocarbon gas liquids (mixed)
• Hydrocarbon gas liquids, butanes
• Hydrocarbon gas liquids, ethane
• Hydrocarbon gas liquids, pentanes plus
• Hydrocarbon gas liquids, propane
• Hydrogen
• Jet fuel, Kerosene-type
• Kerosene
• Light fuel oil (No. 2 and No. 3 heating fuel oils)
• Lubricants
• Miscellaneous products
• Motor gasoline, blending components
• Motor gasoline, finished
• Petroleum coke
• Petrochemical feedstocks
• Renewable diesel (HDRD/HVO)
• Residual fuel oil\Heavy fuel oil (No. 4, No.5 and No. 6 fuel oils)
• Still gas
• Special naphthas (solvents)
• Unfinished oils (excluding synthetic crude oil)
• Wax

Region

• Newfoundland and Labrador
• Prince Edward Island
• Nova Scotia
• New Brunswick
• Quebec
• Ontario
• Manitoba
• Saskatchewan
• Alberta
• British Columbia
• Yukon
• Northwest Territories
• Nunavut
• United States
• Foreign, non U.S.

Introduction

The Canadian Housing Statistics Program (CHSP) aims to provide detailed insights on residential properties in Canada and their owners. However, certain estimates are subject to limitations or may not be available for some jurisdictions or variable types because of differences in data sources, regional coverage and processing steps.

The purpose of this document is to help the reader interpret and use data from the CHSP. It outlines key data quality considerations and specific limitations affecting the availability and comparability of estimates across some domains.

To consult changes that are specific to a given reference year, please refer to the Summary of changes - Surveys and statistical programs - Canadian Housing Statistics Program (CHSP).

Data processing

• Random rounding is applied to all raw counts to protect the confidentiality of owners in the totals. Totals and subtotals may not equal the sum of components.
• Percentages are calculated from rounded counts.
• Averages and medians are calculated using only non-missing, non-null, and values greater than zero for the variables of interest (for example, assessment value, total living area and total income).
• Assessment value per square foot refers to the assessment value of a property divided by its total living area.
• Some property or owner characteristics are in the "unspecified" category either because the corresponding information was not received from the data provider or because there is no identifiable link connecting the property to the owner information. Therefore, users must take this limitation into account when interpreting the data.
• Previous reference period estimates are subject to revision.
• Each year, geocoding is updated based on the best available location information, which may result in slight variations in the counts of census subdivisions from one year to the next.

Universe of property tables

The tables 46-10-0093, 46-10-0094 and 46-10-0095 are restricted to residential properties in Canada. The geographic location of a property is determined by its physical address. Mixed-use properties (e.g., residential and commercial) are included, but the property characteristics reported in the tables reflect only the residential portion of mixed-use properties. The universe covers residential properties across Canada. However, it does not cover residential properties located on reserves or collective dwellings. It also excludes commercial, industrial, and institutional properties.

Universe of owner tables

The tables 46-10-0030 and 46-10-0069 include all residential property owners at the provincial level. However, table 46-10-0030 also provides data on buyers, who are property owners who acquired a property, either on or off the market, between January 1 and December 31 of the previous reference year.

The tables 46-10-0096, 46-10-0097 and 46-10-0098 are restricted to resident owners who are persons occupying their residential property. An owner's geographic location is determined by the location of the occupied property.

In the case of Nunavut, where information on owner-occupied properties is unavailable, the universe includes all resident owners who are persons without restrictions on owner-occupancy. For owners with multiple properties, the geographic location and property characteristics are based on the residential property with the highest assessment value.

Universe of buyer table

The table 46-10-0099 is restricted to resident buyers who are persons who filed their T1 tax return form in the previous year and purchased a property in a market sale.

Data availability and limitations

Newfoundland and Labrador

• Estimates are not available at the provincial level and for the category "outside of census metropolitan areas (CMAs) and census agglomerations (CAs)."
• Estimates by property type are available only for the census subdivision of St. John's.

Prince Edward Island

• Estimates of total living area and assessment value per square foot are not available.

New Brunswick

• Estimates of total living area and assessment value per square foot for condominium apartments are not available.
• The "total, all property types" category excludes condominium apartments; therefore, users should consider this limitation when interpreting estimates of total living area and assessment value per square foot for this group.

Manitoba

• Estimates by property use of residential property are suppressed in many areas due to lower linkage quality.
• The estimate of the number of owner-occupied residential property is underestimated due to the quality of the linkage.

Saskatchewan

• Provincial estimates exclude the census subdivision of Prince Albert.
• Owner-related variables are not available because of missing owners' information.

Alberta

• Estimates by property use and residency status of residential property are suppressed due to low data quality.
• The number of resident owners who are persons occupying a residential property, which represent the universe of the owner tables, is underestimated due to the low linkage quality. Therefore, the number of owners should be interpreted with caution.

Yukon

• Estimates by property use and residency status of residential property are available only for the census subdivision (CSD) of Whitehorse.
• The number of resident owners who are persons occupying a residential property, which represent the universe of the owner tables, is underestimated due to the low linkage quality outside the CSD of Whitehorse. Therefore, the number of owners outside this CSD should be interpreted with caution.

Northwest Territories

• Data are available only for the CA of Yellowknife.
• Estimates by property type and period of construction are not available.
• Estimates of total living area and assessment value per square foot are not available.

Nunavut

• Estimates by property type, period of construction and property use are not available.
• Estimates of total living area and assessment value per square foot are not available.

Variable-specific limitations

Property use of residential property

• The property use indicator is suppressed outside CMAs and CAs due to low linkage quality. It may also be removed in certain regions where its reliability has been deemed insufficient.
• For the most recent period of construction, the property use indicator is less precise. Consequently, these estimates should be used with caution.

Owner-occupancy

• The quality of the linkage is unreliable outside CMAs and CAs, leading to an underestimation of the number of resident owners who are persons occupying a residential property, which represents the universe of the owner tables (except for Nunavut). Therefore, Census Subdivisions (CSDs) located outside CMAs and CAs are not included in the owner tables. Although aggregate estimates for the category "outside of census metropolitan areas (CMAs) and census agglomerations (CAs)" are still provided, the number of owners in this category should be interpreted with caution.

Assessment value

• Because provinces and territories have varying assessment periods and assessment roll durations from one region to another, it is not possible to make precise comparisons between the assessment values of properties located in different provinces or territories. To obtain the reference years for property assessment values, please refer to the document linked on the CHSP web page: Reference years of the property stock and assessment values, by province and territory.

Number of residential properties owned

• The number of properties owned by the property owner is limited to residential properties that are within a given province.

Sale Price

• Estimates of property sale prices are limited to transactions conducted on the market and are available only for residents.

Number of Buyers

• Estimates of the number of buyers are restricted to residents only.

Composite quality indicator

The composite quality indicators (CQI) combine multiple individual quality indicators (QIs) representing the quality of various CHSP data processing steps (for example, coding, geocoding, linkage, imputation). The CQIs are available for certain tables, such as the following:

Table 46-10-0093-01 Residential properties by characteristics, property use and ownership type

Table 46-10-0094-01 Residential properties by characteristics and residency status.

The CQI letter grades are defined as follows:

A – Excellent: All domain variables and the variable of interest are of excellent quality.

B – Very good: All domain variables and the variable of interest are of very good to excellent quality.

C – Good: The quality of some of the domain variables or the variable of interest is considered good, while all the other variables are of very good to excellent quality.

D – Acceptable: The quality of some of the domain variables or the variable of interest is considered acceptable, while all the other variables are of good to excellent quality.

E – Use with caution: The quality of several domain variables or the variable of interest is considered poor.

F – Too unreliable to be published

Information for respondents

This information is collected under the authority of the Statistics Act, Revised Statutes of Canada, 1985, Chapter S-19. Completion of this questionnaire is a legal requirement under this act.

Survey Objective

This survey collects information that is necessary for monitoring federal patent, royalty and licensing related activities in Canada, and to support the development of science and technology policy. The survey is conducted by Statistics Canada, on behalf of Innovation, Science and Economic Development Canada (ISED). The data collected will be used by federal science policy analysts. Your information may also be used by Statistics Canada for other statistical and research purposes.

Confidentiality

Your answers are confidential. Statistics Canada is prohibited by law from releasing any information it collects which could identify any person, business, or organization, unless consent has been given by the respondent or as permitted by the Statistics Act. Statistics Canada will use the information from this survey for statistical purposes.

Security of emails and faxes

Statistics Canada advises you that there could be a risk of disclosure during the transmission of information by facsimile or e-mail. However, upon receipt, Statistics Canada will provide the guaranteed level of protection afforded all information collected under the authority of the Statistics Act.

Data sharing agreement

To reduce response burden and to ensure more uniform statistics, Statistics Canada has entered into an agreement under Section 12 of the Statistics Act with Innovation, Science and Economic Development Canada (ISED) for sharing information from this survey. ISED has agreed to keep the information confidential and use it only for statistical purposes. Under Section 12, you may refuse to share your information with ISED by writing a letter of objection to the Chief Statistician and returning it with the completed questionnaire. You may also contact us by email at infostats@statcan.gc.ca or by fax at 1-514-496-4879.

Record linkages

To enhance the data from this survey and to minimize the reporting burden, Statistics Canada may combine it with information from other surveys or from administrative sources.

Authorization

I hereby authorize Statistics Canada to disclose any or all portions of the data supplied on this questionnaire that could identify this department.

• Yes
• No

Department or agency:

Name of person authorized to sign:

Signature:

Program Official position:

E-mail address:

Telephone number:

Extension:

Section 1 - Identifying intellectual property (IP)

1.1 – Reports and disclosures

Please indicate the number of new instances of Intellectual Property reported or disclosed during the reference year, April 1, 2024, to March 31, 2025. The types of Intellectual Property are defined in the Respondent Guide, Section 4.1.

Intellectual Property: Number of new IP reports and disclosures

• Inventions
• Copyrightable IP
• Trademarks
• New plant varieties
• Know-how
• Other (please specify):

1.2 - Reports and disclosures resulting in protection activity

Please indicate how many instances of Intellectual Property (not necessarily new) resulted in protection activity by this organization during the reference year, April 1, 2024, to March 31, 2025. The types of Intellectual Property are defined in the Respondent Guide, Section 4.1.

Intellectual Property: Number of IP reports and disclosures resulting in protection activity

• Inventions
• Copyrightable IP
• Trademarks
• New plant varieties
• Other (please specify):

Section 2 - Patents

2.1 – Patent applications filed and issued

Please report the number of patent applications filed and issued during the reference year, April 1, 2024, to March 31, 2025.

Patent activity: Count

• Total patent applications filed
• Total patents issued

2.2 – Patent applications held or pending

Please report the number of patent applications held and pending at the end of the reference year, as of March 31, 2025.

Patent activity: Count

• Total patents held (including patents issued)
• Total patents pending

Section 3 - Licences

3.1 – New and active licences

Please report the number of new licences executed during the reference year, April 1, 2024, to March 31, 2025.

Please report the number of active licences at the end of the reference year, as of March 31, 2025.

Include Canadian and foreign licences. Please see the Respondent Guide, Section 4.3.1, for detailed definitions.

New licences executed: Count:

• Royalty-bearing
• Royalty-free
• Total

Active licences: Count

• Royalty-bearing
• Royalty-free
• Total

3.2 – Income received from licensed IP

Please specify the total income received from licensed IP during the reference year, April 1, 2024, to March 31, 2025.

Report amounts in thousands of Canadian dollars and in whole numbers only (no decimals).

Income received from  licensed IP: Total CAD$ (in thousands of Canadian dollars)

• Income received from  licensed IP

Section 4 - Respondent guide

This questionnaire, in general, covers the intellectual property generated from R&D activities. We acknowledge that commercializable IP arises from other activities as well and that it may be difficult to differentiate. Whenever possible, please report figures for IP generated from R&D activities. If this is not possible, please note that the figures include IP generated from non-R&D activities.

If exact numbers are not readily available, please provide estimates with a note indicating this.

Please do not leave any question blank. Enter «0» if the value is known to be zero. If the data are not available, enter «..». In cases where the question is not applicable, enter "N/A".

This guide may provide specific examples to further clarify broadly defined categories or terms. Sometimes example lists are misinterpreted as inclusion lists. If you are unsure of any definitions, please reach out to your StatCan contact during the collection period. Please do not report for joint IP to avoid multi-counting issues.

Report all dollar amounts in thousands of Canadian dollars.

Notes on survey questions

4.1. Notes for Section 1 - Identifying Intellectual Property (IP)

• Invention: Includes any new and useful art, process, machine, manufacture or composition of matter, or any new and useful improvement in any art, process, machine, manufacture or composition of matter (Public Servants Inventions Act. R.S., c. P-31, s. 1.). Some inventions are patentable in some jurisdictions but not in others: these include novel genetically-engineered life forms, new microbial life forms, methods of medical treatment and computer software.
• Copyrightable IP: Copyright protection applies to all original literary, dramatic, musical and artistic works provided the conditions set out in section 5 of the Copyright Act have been met. Each of these general categories covers a wide range of creations. Examples are provided below:
  • literary works such as books, pamphlets, computer programs, software and other works consisting of text
  • dramatic works such as motion picture films, plays, screenplays and scripts
  • musical works such as musical compositions with or without words
  • artistic works such as paintings, drawings, maps, photographs, sculptures and plans

We understand that it is hard to count all copyrightable IP. For Section 1.1, please provide the number of copyrightable IP reported or disclosed to your departmental IP office by employees of your department during the reference period. For Section 1.2, please report any copyrights registered with the Canadian Intellectual Property Office (CIPO) during the reference period. 

For survey purposes, please exclude journal articles from your reporting.

• Trademarks: These are words, symbols, designs, or combinations thereof used to distinguish your wares or services from someone else's. Trademarks are registered with the Canadian Intellectual Property Office.
• New plant varieties: Certain plant varieties that are new, different, uniform and stable may be protected by registration with the Plant Breeders' Rights Office, Canadian Food Inspection Agency.
• Know-how: This is practical knowledge, technique or expertise. For example, certain information is codified in the patent application, but a researcher’s know-how could be valuable for commercial optimization of the product. Know-how can be licensed independently of the terms of a related patent.

Notes for Section 1.2: Please report the number of IP resulting in protection activity, not the number of times protection activity occurred. For example, if one invention has multiple patents, this should be counted once since there is only one IP involved. Know-how is not applicable for this section because Know-how is not formally protected.

4.2. Notes for Section 2 - Patents

Total patent applications filed: Please include in your total:

• Initiating patent applications: includes provisional or first filings. Please report for any initiating patent applications during the reference period, even if they were revoked at a later date.
• Follow-on patent applications: includes any that claim priority from an initiating patent application.

Total patents issued includes patents that have been approved for protection during the reference period.

Total patents held is the total number of patents owned or controlled at the end of the reference period. It includes patents issued, such that they were still held at the end of the reference period.

Total patents pending includes any patents filed during or before the reference period that have not been issued yet. Please report the total number of patents pending at the end of the reference period.

Note: International (for example, Patent Cooperation Treaty applications, PCT) and regional applications (e.g., European Patent Office applications) should be counted as single applications. This means a patent family only needs to be counted once. Filed patents not yet issued may be pending. If filed during the reference period, these pending patents would be captured by Total patent applications filed.

4.3.1. Notes for Section 3.1 - New and active licences

New licences executed refers to the number of new licence agreements completed during the reference period. Please include both Canadian and foreign licences in your count.

Active licences refers to the number of existing licence agreements in place at the end of the reference period. This includes any ongoing, new, amended or renegotiated licence agreements in place at the end of the reference period. Please include both Canadian and foreign licences in your count.

Royalty bearing licences refers to licence agreements where licensees compensate IP owners for use of their IP. Compensation to the IP owner can take different forms (% of sales, lump sum payments, equity, etc.). Compared to total licences, this portion of licences aligns better with the dollar amounts in Section 3.2.

Royalty-free licences refers to licence agreements without set compensation for IP owners. The licensee is generally required to respect established conditions but does not provide payment to benefit from the IP rights. While these licences do not generate income for federal departments, they allow licensees to use federal department IP to benefit Canadians.

Note: Please exclude click/wordwrap end user licence agreements (EULAs) including open government licences, and EULAs associated with free downloadable software.

4.3.2. Notes for Section 3.2 - Income received from licensed IP

Income received from licensed IP refers to all income received through IP commercialization during the reference period. This includes income from any royalty structure, for example, sales-based, milestone payments, minimum annual royalties, etc. It also includes income from one-time sales of IP, contributions or fees from licensees, and any other income generated through commercializing IP.

Note: If expired licences generated revenue during the reference period, please still report these amounts. Please exclude click/wordwrap end user licence agreements (EULAs) including open government licences, and EULAs associated with free downloadable software.